Consultant Performance Report 1
Consultant Performance Report 1
Consultant Performance Report 1
Guidance notes
Complete this Performance Report electronically, if possible. Otherwise, all responses are to be typed or
handwritten in block letters
Electronic copies of this Performance Report (see references)
Please view the Index of construction documents to locate all documents referenced throughout this text.
Contents
References
Consultant Performance Report
NSW Government Code of Practice for Procurement.
NSW Government Environmental Management System Guidelines
Implementation Guidelines to the NSW Code of Practice for Procurement: Building
and Construction
NSW Government WHS Management Systems and Auditing Guidelines
NSW Government Procurement System for Construction
NSW Government Training Management Guidelines
Procurement Practice Guide: GC21 meetings and workshops
Procurement Practice Guide: Performance Management
Engagement No:
Engagement Details
Engagement Title
Project Details
Project Title
Consultant Details
Consultant’s Company /
Organisation name
Name
Consultant contact Position
Person Tel Mobile
Email
Engagement No:
Engagement budget and program details
Fee accepted $ (excluding estimated reimbursibles)
Final Fee $ (excluding estimated reimbursibles)
Date of Commencement / / . Approved date for Completion / / .
Actual date of Completion / / .
Project construction status (if applicable)
Latest project Budhet $ (excluding estimated reimbursibles)
Current Project Budget Current Project Budget
(Predicted)
$ (Actual)
$
Time management
Management and
suitability of
Consultant’s personnel
Management of
subconsultants and
other suppliers
Standard of service
Quality Mgt systems
WHS management
Environmental Mgt
Co-operative relations
Engagement No:
When the Consultant and Project Manager are unable to resolve a disagreement as to the content
of this report, the report is to be forwarded to the Department of Finance, Services and Innovation
(for early advice) and to the Executive Officer in the Project Management organisation (for
resolution).
Signature Block
URGENCY OR REPORT
This original report should be completed and delivered to the Department of Finance, Services and
Innovation, at [email protected] or the postal address indicated below, in the first week of
Feb/May/Aug/Nov (depending on the reporting period, or otherwise when required by 3.3 of the
Performance Management System Guidelines). Your prompt submission of this report is essential
to assist NSW Government Agencies to make procurement decisions based on the most up-to-date
information. This may influence matters such as the offering of tendering opportunities; award of
engagements; assessment of Prequalification status and the review of common performance issues
extending to other projects.
Organisation
Title Name:
Email Telephone Mobile
URGENCY OR REPORT
This original report should be completed and delivered to the Department of Finance, Services and
Innovation, at [email protected] or the postal address indicated below, in the first week of
Feb/May/Aug/Nov (depending on the reporting period, or otherwise when required by 3.3 of the
Performance Management System Guidelines). Your prompt submission of this report is essential
to assist NSW Government Agencies to make procurement decisions based on the most up-to-date
information. This may influence matters such as the offering of tendering opportunities; award of
contracts; assessment of Prequalification status and the review of common performance issues
extending to other projects.
Organisation
Title Name:
Email Telephone Mobile
The performance score for a report on a Consultant on an engagement is based on the average
of all performance criteria ratings from the report.
Example 1
Evaluation Criteria Grading Rating Max. possible rating
Where more than one report has been provided for on an engagement, the performance score
for a Consultant is based on the average of all performance reports for that engagement.
Example 2
Performance Report at 50% completion with a Score of 64%
Performance Report at 100% completion with a Score of 68%
Overall average score for the Consultant on the engagements is 66%
(Note that reports at 100% completion are provided equal weighting to that of other reports).
Performance Ranking
Prequalified Consultants are ranked based on recent performance scores. Ranking may be used
to differentiate the higher performing firms from those with lesser performance or those with
no recent performance history. Ranked lists are used by the Department of Finance, Services
and Innovation in the selective tendering process to guide Tenderer Selection Committees
when making decisions in the selection of firms to be offered opportunities to tender on future
work.
Ranking is subject to ongoing change as new performance reports are received and as older
reports are discarded from consideration. Reports which are within two (2) years of the
specified reporting period are considered for ranking purposes.
Definitions used in the Consultant Performance Report
Actual Date of Completion
The date at which the Project Manager actually completed work on the engagement.
Approved Date for Completion
Contractual Completion Date approved by the Client for the engagement of the Project
Manager.
Client Agency
The government agency funding the project, or the agency that will own the completed facility
and/or will operate the facility when completed
Client Agency contact staff
The senior member of staff of the Client agency with executive responsibility for the project
during construction.
Current Completion Date
The completion date for the project at the construction stage (if applicable). This date is either
predicted (if the project has not yet been completed) or actual (if the project has been
completed).
Current Project Budget
The project value at the construction stage (if applicable). This value is either predicted (if the
project has not yet been completed) or actual (if the project has been completed and the amount
is known).
Date of Commencement
Date of Acceptance of Tender for the engagement of the Project Manager.
Executive Officer
A senior representative of the Client agency or the Client representative’s firm.
Fee Accepted
The fee originally agreed to be paid to the Project Manager under the original engagement.
Final Fee
The actual fee paid to the Project Manager on completion of the engagement or on termination.
Latest Completion Target
The latest target completion date for the project at the construction stage (if applicable) as
advised to Treasury and/or Minister.
Latest Project Budget
The latest approved value for the project at the construction stage (if applicable) as approved
by Treasury and/or the relevant Minister.
complies with the Project WHS Management Plan or Site-specific Safety Management
Plan, as appropriate;
complies with Safe Work Method Statements; and
fulfils obligations for subcontractor WHS management.
For consultant engagements leading to the design of a built facility, the assessment needs to
address management of the design process to include consideration, evaluation and control of
WHS requirements and risks for:
use and maintenance of the facility, especially risks arising out of the design itself;
the construction method and, if removal is likely in the foreseeable future, the demolition
method;
the site, as existing services below ground and geotechnical issues; and
compliance with, or dispensation from, statutory regulations and codes of practice.
For consultant engagements that do not include on-site activities or design of a built facility,
the assessment needs to cover:
the review, from an WHS perspective, of the project documentation or other output
arising from the consultancy; and
methods for resolving issues raised in the review.
Environmental management
The requirements for environmental management on government projects are set out in the
NSW Government Environmental Management Systems Guidelines
Assessment items include:
recognition of and compliance with any environmental impact assessment undertakings,
consent conditions and pollution control approvals; and
results of audits of the project Environmental Management Plan implemented, if
applicable.
For consultant engagements that include project management or site management, the
assessment needs to consider the consultant’s processes to ensure that the contractor:
complies with the project Environmental Management Plan; and
implements the contractor’s Environmental Management System, where required (ie. on
major projects as defined in the Environmental Management Systems Guidelines).
For consultant engagements leading to the design of a built facility, the assessment needs to
address management of the design process to include consideration, evaluation and control of
environmental requirements and consequences for:
use and maintenance of the facility, especially issues arising out of the design itself like
energy consumption, water use, consumption of non-renewable resources; and
the construction method and, if removal is likely in the foreseeable future, the demolition
method.
For consultant engagements that do not include on-site activities or design of a built facility,
the assessment needs to address:
review from an environmental perspective of the project documentation or other output
arising from the consultancy; and
methods for resolution of issues raised in the review.
Co-operative relationships
Assessment items include:
commitment and implementation of management approach that fosters continuous
improvement, self-assessment and general industry monitoring;
adoption and commitment to a cooperative contracting approach with clients,
subconsultants, contractors and suppliers; and
commitment to resolving issues through open and effective communication with a non-
adversarial approach.
Page two (with the exclusion of the check boxes on the Consultant’s advice on
acceptance)
The Project Manager is also to provide the completed report to the Department of Finance,
Services and Innovation at the address shown below.
Consultant’s disagreement with the Report
21 In the first instance, the Consultant should discuss with the Project Manager and try to
resolve any disagreement that arises regarding the report.
22 Following an unsuccessful attempt to resolve a disagreement, the Consultant may elect to
raise the matter to the Executive Officer for resolution. The Consultant is to request the
Project Manager to advise the Executive Officer of the disagreement.
The Executive Officer’s responsibilities
23 If the Consultant disagrees with the performance report, the disagreement is to be resolved
by the Consultant referring the report, with written reasons for the disagreement, to the
Executive Officer.
24 The Executive Officer is required to meet with the Consultant and the Project Manager
to consider the report and reasons, decide on the disagreement, recommend changes, if
necessary, to the report and forward any amended report to the Manager, Supplier
Management Systems, at the address given below (for entry of the amended report
information into the Department’s Contractor and Consultant Management System).
25 The disagreement is to be resolved at the earliest opportunity and preferably within 21
calendar days of the Consultant’s contact with the Executive Officer.
26 Following the assessment of the matters raised by the Consultant, the Executive Officer
is to determine the Consultant’s performance on the engagement.
27 The Performance Report is to be completed electronically, if possible. Otherwise, all
responses are to be typed or handwritten in block letters so as to minimise the risk of
misinterpretation of comments and to promote focused communications.
28 Additional detailed comments, information and all correspondence are to be included
with the report in the form of attachments.
29 Sign the Executive Officer’s section of the report.
30 Provides contact details in full.
Submission of the completed report
31 Submit the completed Performance Report including all attachments to:
Department of Finance, Services and Innovation
Construction Category Management Unit
Level 10, McKell Building
2-24 Rawson Place
Sydney NSW 2000
Email: [email protected]