BizhubC554e C454e C364e C284e C224eSecurityOperationsUserGuide
BizhubC554e C454e C364e C284e C224eSecurityOperationsUserGuide
BizhubC554e C454e C364e C284e C224eSecurityOperationsUserGuide
C364e/C284e/C224e
User’s Guide
Security Operations
2014. 9
Ver. 1.07
Contents
1 Security
1.1 Introduction ..................................................................................................................................... 1-2
Compliance with the ISO15408 Standard ......................................................................................... 1-2
Operating Precautions ....................................................................................................................... 1-2
INSTALLATION CHECKLIST.............................................................................................................. 1-3
1.2 Security Functions .......................................................................................................................... 1-5
Check Count Clear Conditions .......................................................................................................... 1-5
1.3 Precautions for Operation Control ................................................................................................ 1-7
Roles of the Owner of the Machine ................................................................................................... 1-7
Roles and Requirements of the Administrator of the machine .......................................................... 1-7
Password Usage Requirements ........................................................................................................ 1-7
User information control server control requirements ....................................................................... 1-8
Security function operation setting operating requirements.............................................................. 1-8
Operation and control of the machine ............................................................................................... 1-8
Machine Maintenance Control ......................................................................................................... 1-10
1.4 Miscellaneous................................................................................................................................ 1-11
Password Rules ............................................................................................................................... 1-11
Precautions for Use of Various Types of Applications..................................................................... 1-12
Encrypting communications ............................................................................................................ 1-12
Print functions .................................................................................................................................. 1-13
IPP printing ...................................................................................................................................... 1-13
Items of Data Cleared by Overwrite All Data Function .................................................................... 1-14
Fax functions.................................................................................................................................... 1-14
USB keyboard.................................................................................................................................. 1-14
Different types of boxes................................................................................................................... 1-15
Hardware and software used in the machine .................................................................................. 1-15
Firmware integrity verification function ............................................................................................ 1-16
IPsec setting .................................................................................................................................... 1-16
CS Remote Care function ................................................................................................................ 1-16
Handling the USB memory .............................................................................................................. 1-16
Terminating a Session and Logging out .......................................................................................... 1-16
Authentication error during external server authentication.............................................................. 1-17
2 Administrator Operations
2.1 Accessing the Administrator Settings .......................................................................................... 2-2
2.1.1 Accessing the Administrator Settings................................................................................................ 2-2
2.1.2 Accessing the User Mode.................................................................................................................. 2-4
2.2 Enhancing the Security Function................................................................................................... 2-8
2.2.1 Items cleared by HDD Format ......................................................................................................... 2-10
2.2.2 Setting the Password Rules............................................................................................................. 2-11
2.2.3 Setting the Enhanced Security Mode .............................................................................................. 2-13
2.3 Preventing Unauthorized Access ................................................................................................ 2-16
Setting Prohibited Functions When Authentication Error ................................................................ 2-16
2.4 Canceling the Operation Prohibited State.................................................................................. 2-18
Performing Release Setting ............................................................................................................. 2-18
2.5 Setting the Authentication Method ............................................................................................. 2-20
2.5.1 Setting the Authentication Method .................................................................................................. 2-20
2.5.2 Setting the External Server .............................................................................................................. 2-23
2.6 ID & Print Setting Function........................................................................................................... 2-26
Setting ID & Print.............................................................................................................................. 2-26
2.7 System Auto Reset Function ....................................................................................................... 2-28
Setting the System Auto Reset function .......................................................................................... 2-28
2.8 User Setting Function ................................................................................................................... 2-30
Making user setting.......................................................................................................................... 2-30
3 User Operations
3.1 User Authentication Function ........................................................................................................ 3-2
3.1.1 Performing user authentication.......................................................................................................... 3-2
3.1.2 Accessing the ID & Print Document................................................................................................... 3-8
3.2 Change Password Function ......................................................................................................... 3-10
Performing Change Password ......................................................................................................... 3-10
3.3 Secure Print Function ................................................................................................................... 3-13
Accessing the Secure Print Document ............................................................................................ 3-13
3.4 User Box Function ........................................................................................................................ 3-17
3.4.1 Setting the User Box........................................................................................................................ 3-17
3.4.2 Changing the user/account attributes and box password .............................................................. 3-23
3.4.3 Accessing the User Box and User Box file ...................................................................................... 3-30
3.4.4 Sending S/MIME box files................................................................................................................ 3-34
1 Security
1.1 Introduction
Thank you for purchasing our product.
This User's Guide contains the operating procedures and precautions to be used when using the security
functions offered by the bizhub C554e/C454e/C364e/C284e/C224e machine. To ensure the best possible
performance and effective use of the machine, read this manual thoroughly before using the security func-
tions. The administrator of the machine should keep this manual for ready reference. The manual should be
of great help in finding solutions to operating problems and questions.
This User's Guide (version 1.07) covers the following.
For any query, request, or opinion concerning the machine, please contact your dealer from which you pur-
chased your machine or Service Representative.
Any notice concerning this machine will be given in writing by the dealer from which you purchased your ma-
chine or Service Representative.
Operating Precautions
The machine gives an alarm message or an alarm sound (peep) when a wrong operation is performed or a
wrong entry is made during operation of the machine. (No "peep" alarm sound is issued if a specific sound
setting in Sound Setting of Accessibility Setting is set to [OFF].) If the alarm message or alarm sound is given,
perform the correct operation or make the correct entry according to the instructions given by the message
or other means.
The administrator of the machine should exit from the current mode to return to the basic screen whenever
the access to that mode is completed or if he or she leaves the machine with the mode screen left displayed.
The administrator of the machine should make sure that each individual general user exits from the current
mode to return to the basic screen whenever the access to that mode is completed or if the user leaves the
machine with the mode screen left displayed.
If an error message appears during operation of the machine, perform steps as instructed by the message.
For details of the error messages, refer to the User’s Guide furnished with the machine. If the error cannot be
remedied, contact your service representative.
The PageScope Web Connection functions can be used only if the setting is made to accept "Cookie."
If the machine has been unpacked, check with the administrator that it was the adminis-
trator who unpacked the machine and nobody but the administrator has gain access to the
machine after the unpacking. Then, obtain the administrator's consent to the performance
of the installation procedure for the unpacked machine before attempting to start the pro-
cedure. If the administrator's consent cannot be obtained, call the dealer.
I swear that I would never disclose information as it relates to the settings of this machine
to anybody, or perform malicious or intentional act during setup and service procedures
for the machine.
When giving a copy of the User's Guide, explain the following to the administrator:
• A digital signature is assigned to the data certified by ISO15408. To ensure integrity of
the file, have the administrator of the machine confirm the digital signature using the
property of the provided data file in the user's PC environment.
• Two versions are available, the HTML version and User's Guide Security Operations
(this User's Guide).
• This User's Guide must first be read and the conditions described in this User's Guide
take precedence over the HTML version.
• If the security functions of the machine are to be enhanced, the machine and its sur-
rounding environment should be set up and operated according to this User's Guide.
Refer to the Service Manual and perform the required installation and setup steps.
During the installation and setup procedure, make sure that no unnecessary parts are
mounted on the machine and have the administrator of the machine confirm that no un-
necessary parts are mounted on the machine.
2. After this machine is installed, refer to the Service Manual and perform the following steps.
Check that the SSD mounted on the machine is the type for the exclusive use for this ma-
chine.
Check that the Fax Kit has been mounted and set up properly, if fax functions are to be
used.
After the installation, conduct transmission and reception tests to make sure that the Fax
Kit has been mounted and set up properly.
Let the machine read the Custom Function Pattern Selection setting file
XXX_v1.0_ISO15408.cpd.
Get the administrator of the machine to confirm that [ISO15408] is selected for [Send/Save]
of [Custom Function Pattern Selection] in the Administrator Settings and obtain his or her
consent not to change the setting.
When the above steps have been properly carried out, the Service Engineer should make a copy of this page
and give the original of this page to the administrator of the machine. The copy should be kept at the corre-
sponding Service Representative for filing.
Please direct your any queries about using the machine to the Service Representative shown below.
Function Description
Identification and au- Access control is then provided through password authentication for any ac-
thentication function cess to the Administrator Settings, User Authentication mode, User Box, a
User Box data file, a Secure Print document, SNMP authentication, and
WebDAV server. Access is thereby granted only to the authenticated user. A
password that can be set must meet the Password Rules. The machine does
not accept setting of an easily decipherable password. For details of the
Password Rules, see page 1-11.
If a wrong password is entered, during password authentication, a predeter-
mined number of times (once to three times. twice, four times, or six times
for the WebDAV Server Password) or more set by the administrator of the
machine, the machine determines that it is unauthorized access through Pro-
hibited Functions When Authentication Error, prohibiting any further entry of
the password. By prohibiting the password entry operation, the machine pre-
vents unauthorized use or removal of data. The administrator of the machine
is responsible for resetting the prohibition of the password entry operation.
For details, see page 2-18.
User limiting function Specific functions to be used by each user/account may be limited. For de-
tails, see page 2-30.
HDD encryption function By setting the Encryption Key, the data stored in the HDD is encrypted, there-
by protecting the data in the HDD. For details, see page 2-58.
Auditing function Information including operations performed on the machine and a job history
can be stored in the HDD. Setting the Job Log (Audit Log) allows an illegal
act or inadequate operation performed on the machine to be traced. The ob-
tained Job Log can be downloaded and viewed from the PageScope Web
Connection. For details, see page 2-68.
Residual information de- When the machine is to be discarded or use of a leased machine is terminat-
leting function ed at the end of the leasing contract, setting of the Overwrite HDD Data func-
tion while the machine was in use allows residual unnecessary data to be
deleted, because the machine overwrites a specific overwrite value over the
unnecessary data. This prevents data leakage. (Passwords, addresses, and
other data set while the machine was in use should, however, be deleted
manually.) For details, see page 2-64.
To delete data including the passwords, addresses, and other data all at
once, the Overwrite All Data function overwrites and erases all data stored in
all spaces of the HDD. The function also resets all passwords saved in the
memory area on the MFP board and the SSD board to factory settings, pre-
venting data from leaking. For details, see page 2-66. For details of items to
be cleared by Overwrite All Data function, see page 1-14.
Network communication Communication data transmitted to or from the machine and client PC can
protecting function be encrypted using the SSL/TLS, which prevents information leakage
through sniffing over the network. For details, see page 2-84.
Password Rules
Study the following table for details of the number and types of characters that can be used for each pass-
word. For details of the settings of the Password Rules, see page 2-11.
Encrypting communications
The following are the cryptographic algorithms of key exchange and communications encryption systems
supported in generation of encryption keys.
- TLS_RSA_WITH_3DES_EDE_CBC_SHA
- TLS_RSA_WITH_AES_128_CBC_SHA
- TLS_DHE_RSA_WITH_3DES_EDE_CBC_SHA
- TLS_DHE_RSA_WITH_AES_256_CBC_SHA
NOTICE
No algorithms can be selected during generation of encryption keys. SSL v3 is automatically selected for the
SSL setting according to the application and browser. Do not therefore change the setting manually to SSL
v2. An increased risk results of data to be protected being tampered with or leaked.
The administrator of the machine should make sure that SSL encryption communication is not performed
with the SSL set in SSL v2.
Do not use an SSL certificate that is electronically signed by MD5, as an increased risk results of data to be
protected being tampered with or leaked.
Use the following browsers to ensure SSL encryption communication with appropriate strength. Use of any
of the following browsers achieves SSL encryption communication that ensures confidentiality of the image
data transmitted and received.
Microsoft Internet Explorer
- 6/7/8/9/10 (desktop version)
Mozilla Firefox
- 3.5 or later
- ESR 10.0 or later
Microsoft Internet Explorer 6/8 is used for the ISO15408 evaluation for this machine.
Print functions
Only the following procedures are guaranteed for the print functions performed from the client PC.
- Use IPPS printing for the print functions performed using the printer driver.
- Use direct printing from the PageScope Web Connection for the print functions not performed via the
printer driver.
IPP printing
IPP (Internet Printing Protocol) is a function that allows Secure Print documents and image data stored in
boxes to be printed via the Internet by using the HTTP (HyperText Transfer Protocol) of the TCP/IP Protocol.
IPPS (IPP over SSL/TLS) is the type of IPP that performs the SSL encryption communication.
<Installing printer driver>
To perform IPP printing, the printer driver must be installed. From "Add Printer Wizard", type the IP address
of this machine in the following format in the "URL" field.
To set IPP printing:
- Type "http://<IP address of the machine>/ipp"
To set IPPS printing:
<In Windows XP/Server 2003>
- Type "https://<IP address of the machine>/ipp"
<In Windows Vista/7/Server 2008/Server 2008 R2/Server 2012>
- Type "https://[host name].[domain name]/ipp"
For [Host Name] and [Domain Name], specify the names set with the DNS server.
1 From "Continue to this website," call the PageScope Web Connection window to the screen.
2 Click "Certificate Error" to display the certificate. Then, click "Install Certificate" to install the certificate.
3 Display the physical stores. Then, deploy the certificate, which has earlier been exported, in "Local
Computer" of "Trusted Root Certification Authorities" to thereby import the certificate.
Fax functions
An optional Fax Kit is required for using fax functions. Contact your Service Representative.
USB keyboard
The USB keyboard is not used for the ISO15408 evaluation for this machine.
Do not use the USB keyboard.
Type Description
Public User Box This is the public box in which all users can store documents and use
them. Note that a password is set for the box and the set password
needs to be entered before access can be gained to the box.
Personal User Box This is a personal box. Only users who have logged in to the system
can store and use documents in the Personal User Box.
Group User Box This is a group box. Only users belonging to the same department (or
group) can store and use documents in the Group User Box.
Secure Print Box When you print a document from the PC or when you select the Se-
cure Print function using the printer driver, this data file is stored in the
Secure Print User Box.
Memory RX Box When a facsimile is received by the Memory RX function, it is stored
in the Memory RX User Box.
ID & Print Box When you print a document from the PC, the files transferred with the
ID & Print function are stored in the ID & Print User Box.
Annotation User Box When a stored file is printed out or sent to another user, its date, time
and any annotations are added to this box automatically.
Password Encrypted PDF Box When a password protected PDF file is printed out or stored in the
User Box, the file is stored in the Password Encrypted PDF User Box.
IPsec setting
This machine offers a choice of two authentication methods of [Pre-Shared Key] and [Digital Signature] for
authenticating the remote machine with which to communicate.
When [Pre-Shared Key] is to be used, control the pre-shared key appropriately to ensure that it is not leaked
to any third party other than the remote machine with which to communicate.
[Digital Signature] has a higher security strength than [Pre-Shared Key].
2 Administrator Operations
4 Touch [OK].
% If a wrong Administrator Password is entered, a message that tells that the Administrator Password
does not match appears. Enter the correct Administrator Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized
access. If a wrong Administrator Password is entered a predetermined number of times (once to
three times) or more set by the administrator of the machine, a message appears saying that the
machine accepts no more Administrator Passwords because of unauthorized access for any sub-
sequent entry of the Administrator Password. The machine is then set into an access lock state.
To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and
then turn on, the main power switch of the machine. If the main power switch is turned off and on,
the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the
main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it
off. If there is no wait period between turning the main power switch off, then on again, the machine
may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
5 Press the [Reset] key to log off from the Administrator Settings.
2 Enter "admin" in [User Name]. Enter the password set for this machine in [Password].
3 Touch [OK].
5 Select "Administrator (Admin Mode)" or "Administrator (User Mode)" and enter the Administrator Pass-
word in the "Password" box.
6 Click [OK].
% If a wrong Administrator Password is entered, a message that tells that the authentication has failed
appears. Enter the correct Administrator Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized
access. If a wrong Administrator Password is entered a predetermined number of times (once to
three times) or more set by the administrator of the machine, a message appears saying that the
machine accepts no more Administrator Passwords because of unauthorized access for any sub-
sequent entry of the Administrator Password. The machine is then set into an access lock state.
To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and
then turn on, the main power switch of the machine. If the main power switch is turned off and on,
the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the
main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it
off. If there is no wait period between turning the main power switch off, then on again, the machine
may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
7 Click [Logout].
8 Click [OK].
This allows you to log off from the Admin Mode.
Setting the Enhanced Security Mode to [ON] changes the setting values of the following functions.
NOTICE
If an attempt is made to change a setting that has been changed as a result of setting the Enhanced Security
Mode to [ON], a screen may appear indicating that the Enhanced Security Mode is to be canceled. Note that
executing this screen will cancel the Enhanced Security Mode.
The description "not to be changed" given in parentheses in the table below indicates that the specific setting
cannot be changed with the Enhanced Security Mode set to [ON].
Function Name Factory Setting When Enhanced Security Mode is set to [ON]
Password Rules Invalid Enable (not to be changed)
*
If [Enable] is set for Password Rules, the types and
number of characters to be used for each password are
limited.
For details of the Password Rules, see page 1-11.
Prohibited Functions Mode 1 Mode 2 (not to be changed): Three times is set.
When Authentication Er- * The number of times can be changed to once, twice,
ror or three times (twice, four times, or six times for the
WebDAV Server Password).
Release Time settings 5 min. The setting value should be 5 min. or more (no value less
than 5 can be set)
Confidential Document Mode 1 Mode 2 (not to be changed)
Access Method * In association with Prohibit Functions When Authenti-
cation Error, the method is changed from authentication
using Secure Print ID and password (Mode 1) to that us-
ing the password with the Secure Print document first
narrowed down by Secure Print ID (Mode 2).
Secure Print User Box Thumbnail View, Only Detail View is enabled before password authenti-
Preview Detail View, and cation (Mode 2)
Document De-
tails are enabled
1 Call the Administrator Settings on the display from the control panel.
% The following screen appears if the previously required settings are yet to be made by the Service
Engineer. Contact your Service Representative.
6 Touch [OK].
1 Call the Administrator Settings on the display from the control panel.
4 Select [ON] to enable the Enhanced Security Mode and touch [OK].
% The following screen appears if the previously required settings are yet to be made by the Service
Engineer. Contact your Service Representative.
5 Any external applications registered using OpenAPI will be deleted when the Enhanced Security Mode
is set to [ON]. A confirmation message appears. Select [Yes] and touch [OK].
6 Make sure that a message appears prompting you to turn OFF and then ON the main power switch.
Now, turn OFF and then turn ON the main power switch.
Mode Description
Mode 1 If authentication fails, the authentication operation (entry of the
password) is prohibited for 5 sec.
Mode 2 If authentication fails, the authentication operation (entry of the
password) is prohibited for 5 sec. The number of times, in which
authentication fails, is also counted and, when the failure count
reaches a predetermined value, the authentication operation is
prohibited and the machine is set into an access lock state.
NOTICE
If the access lock state of the Administrator Settings is canceled by the Service Engineer, the setting of the
Release Time Settings function is not applied.
Making any of the following settings when the Enhanced Security Mode is set to [ON] will cancel the En-
hanced Security Mode.
- Changing [Prohibited Functions When Authentication Error] to [Mode 1]
- Changing the check count for [Prohibited Functions When Authentication Error] to four times or more
- Setting [Release Time Settings] to 1 to 4 min.
1 Call the Security Settings screen on the display from the control panel.
% Select [Mode 2] when the Enhanced Security Mode is set to [ON]. Selecting [Mode 1] will cancel the
Enhanced Security Mode.
% Set three times or less when the Enhanced Security Mode is set to [ON]. Setting four times or more
will cancel the Enhanced Security Mode.
% To change the check count, touch [+] to increase the count or [-] to decrease it.
6 Touch [C] and, from the keypad, enter the time, after the lapse of which the access lock state of the
Administrator Settings is canceled.
7 Touch [OK].
1 Call the Prohibited Functions When Authentication Error screen on the display from the control panel.
2 Touch [Release].
% The Remote Panel function cannot be used when the Enhanced Security Mode is set to [ON].
4 Touch [OK].
This clears the unauthorized access check count of the specific function selected in step 4 and cancels
the operation prohibited state.
Mode Description
[ON (MFP)] The authentication function of this machine is used for user authenti-
cation.
[External Server Authentication] Interacts with the authentication server used for user authentication in
the operating environment.
[Main + External Server] The authentication function of the machine may also be used, in con-
sideration of a possible problem occurring in the external authentica-
tion server.
The Account Track authentication method may be set to [ON] or [OFF]. If [ON] is selected, be sure to set "Syn-
chronize" in "Synchronize User Authentication & Account Track".
NOTICE
Changing the Account Track setting erases all user and account information data that has previously been
registered. At this time, Personal User Boxes owned by the users who are deleted and Group User Boxes
owned by the accounts that are deleted may be deleted or changed to Public User Boxes.
If the boxes are changed to Public User Boxes and if the password set for a particular box before this change
does not meet the Password Rules, no access can be made to the Public User Box, to which that specific
box was changed. In this case, the administrator must first newly set a password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
If [External Server Authentication] is selected for the authentication method, be sure to select [Active Direc-
tory] in the External Server Settings.
1 Call the Administrator Settings on the display from the control panel.
% To use the External Server, the External Server must be registered in advance. For how to make the
External Server Settings, see page 2-23.
6 Touch [OK].
8 Touch [↓].
9 Select [Synchronize User Authentication & Account Track] and touch [Synchronize].
% When [Do Not Synchronize] is selected, both User Authentication and Account Track are checked
each time the machine is used.
% If [Synchronize by User] is selected, [User Settings] shows [Synchronize User Auth. and Account
Track], allowing the user to set whether to synchronize.
10 Touch [OK].
11 A message appears that prompts you to clear the use control data. Now, select [Yes] and touch [OK].
1 Call the User Authentication/Account Track screen on the display from the control panel.
3 Touch the specific Sever Registration key, in which no sever has been registered.
4 Touch [New].
8 From the keyboard, enter the Domain Name and touch [OK].
9 Touch [OK].
12 Touch [OK].
13 Touch [Close].
% If two or more External Servers have been registered, select any desired server and touch [Set as
Default].
1 Call the Administrator Settings on the display from the control panel.
6 Select [ON].
7 Touch [OK].
% If [ON] is set, the document is stored as ID & Print document even if [Print] is selected on the printer
driver side.
% Even if [OFF] is set, the document is stored as ID & Print document if [ID & Print] is selected on the
printer driver side.
1 Call the Administrator Settings on the display from the control panel.
5 Touch [C] and enter the period of time (1 min. to 9 min.) after which System Auto Reset is activated from
the keypad.
6 Touch [OK].
1 Call the Administrator Settings on the display from the control panel.
5 Select a specific User Registration key, in which no user has been registered, and touch [Edit].
% To change settings for a registered user, select the registered user in question and touch [Edit].
% If the boxes are changed to Public User Boxes and if the password set for a particular box before
this change does not meet the Password Rules, no access can be made to the Public User Box, to
which that specific box was changed. In this case, the administrator must first newly set a password
that meets the Password Rules. For details of the Password Rules, see page 1-11.
6 Touch [Password].
8 Touch [OK].
% If the entered User Password does not meet the Password Rules, a message that tells that the en-
tered User Password cannot be used appears. Enter the correct User Password. For details of the
Password Rules, see page 1-11.
% If Account Name is not registered, Account Track becomes necessary even with [Synchronize] set
for [Synchronize User Authentication & Account Track]. Account Track is, however, necessary only
for the first time. Once any account is authenticated, that particular account is registered for Ac-
count Name. The machine can thereafter be used only through User Authentication.
It should be noted that this function is valid only through operation from the control panel of the ma-
chine. In operation from PageScope Web Connection or application software, if Account Name is
not registered, you cannot log onto the mode.
% [Account Name] does not appear, if Account Track has not been set for the authentication method
or any option other than [Synchronize] has been selected for [Synchronize User Authentication &
Account Track].
11 Touch [OK].
13 Touch [OK].
% If the boxes are changed to Public User Boxes and if the password set for a particular box before
this change does not meet the Password Rules, no access can be made to the Public User Box, to
which that specific box was changed. In this case, the administrator must first newly set a password
that meets the Password Rules. For details of the Password Rules, see page 1-11.
6 Click [OK].
% If the entered User Password does not meet the Password Rules, a message that tells that the en-
tered User Password cannot be used appears. Enter the correct User Password. For details of the
Password Rules, see page 1-11.
% If the entered User Password does not match, a message that tells that the User Password does
not match appears. Enter the correct User Password.
7 Check the message that tells that the setting has been completed.
1 Call the Administrator Settings on the display from the control panel.
5 Select a specific Account Registration key, in which no account has been registered, and touch [Edit].
% To change settings for a registered account, select the registered account in question and touch
[Edit].
% To delete a registered account, select the registered account in question and touch [Delete]. The
following screen appears if the account to be deleted owns a Group User Box. Select whether to
delete the Group User Box or change it to the Public User Box.
% If the boxes are changed to Public User Boxes and if the password set for a particular box before
this change does not meet the Password Rules, no access can be made to the Public User Box, to
which that specific box was changed. In this case, the administrator must first newly set a password
that meets the Password Rules. For details of the Password Rules, see page 1-11.
8 Touch [OK].
% If the entered Account Password does not meet the Password Rules, a message that tells that the
entered Account Password cannot be used appears. Enter the correct Account Password. For de-
tails of the Password Rules, see page 1-11.
% If the entered Account Password does not match, a message that tells that the Account Password
does not match appears. Enter the correct Account Password.
10 Touch [OK].
% If the boxes are changed to Public User Boxes and if the password set for a particular box before
this change does not meet the Password Rules, no access can be made to the Public User Box, to
which that specific box was changed. In this case, the administrator must first newly set a password
that meets the Password Rules. For details of the Password Rules, see page 1-11.
6 Click [OK].
% If the entered Account Password does not meet the Password Rules, a message that tells that the
entered Account Password cannot be used appears. Enter the correct Account Password. For de-
tails of the Password Rules, see page 1-11.
% If the entered Account Password does not match, a message that tells that the Account Password
does not match appears. Enter the correct Account Password.
7 Check the message that tells that the setting has been completed.
1 Call the Administrator Settings on the display from the control panel.
5 Touch [New].
% To delete a User Box, select the desired user box key and touch [Delete]. A confirmation message
appears. Select [Yes] and touch [OK] to delete the specified User Box.
% When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account
name.
7 Touch [Password].
9 Touch [OK].
% If the User Box Type is set to [Public], set a User Box Password that meets the Password Rules. For
details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
11 Touch [OK].
% Be sure to enter the User Box Number, User Box Name, User Box Password, and Retype User Box
Password.
5 Click [OK].
% If the User Box Type is set to [Public], set a User Box Password that meets the Password Rules. For
details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
% If no Owner Name is entered, a message appears that tells that no Owner Names have been en-
tered. Enter the correct Owner Name.
% If a user name not registered with the machine is entered in the "Owner Name" box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
% If no Account Name is entered, a message appears that tells that no Account Names have been en-
tered. Enter the correct Account Name.
% If an account name not registered with the machine is entered in the "Account Name" box, a mes-
sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account
Name.
1 Call the User Box setting screen on the display from the control panel.
% [Change Owner] appears if the Box Type is changed to [Personal]. Select the desired owner name.
% [Change Account Name] appears if the Box Type is changed to [Group]. Select the desired account
name.
% If the User Box Type is changed to [Public], set a User Box Password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
6 Touch [OK].
7 Touch [Password].
9 Touch [OK].
% If the User Box Type is changed to [Public], set a User Box Password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
10 Touch [OK].
3 Enter the target box number and click [OK], or select the target box from the box list.
% If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user
from the registered user list. Or, directly enter in the "Owner Name" box the previously registered
User Name.
% If [Group] is selected from the User Box Type pull-down menu, click [Account List] and select the
account from the registered account list. Or, directly enter in the "Account Name" box the previously
registered Account Name.
% If the "User Box Owner is changed." check box is not clicked, the changes made will not be validat-
ed. If the changes need to be made, make sure that the "User Box Owner is changed." check box
has been clicked.
% To change the User Box Type, click the Type pull-down menu and select the desired box type.
6 Click the "User Box Password is changed." check box and enter the User Box Password.
7 Click [OK].
% If the User Box Type is changed to [Public], set a User Box Password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
% If no Owner Name is entered, a message appears that tells that no Owner Names have been en-
tered. Enter the correct Owner Name.
% If a user name not registered with the machine is entered in the "Owner Name" box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
% If no Account Name is entered, a message appears that tells that no Account Names have been en-
tered. Enter the correct Account Name.
% If an account name not registered with the machine is entered in the "Account Name" box, a mes-
sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account
Name.
1 Call the Administrator Settings on the display from the control panel.
6 Touch [OK].
3 Click [Function Setting] ö [RX Data Operation Settings] from the menu.
5 Select the check box under [Password is changed] and set the Memory RX User Box Password that
should consist of eight characters.
% Make sure that the Memory RX User Box Password consists of eight characters.
6 Click [OK].
1 Call the Security Settings screen on the display from the control panel.
4 Touch [OK].
% If a wrong Administrator Password is entered, a message that tells that the Administrator Password
does not match appears. Enter the correct Administrator Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized
access. If a wrong Administrator Password is entered a predetermined number of times (once to
three times) or more set by the administrator of the machine, the Utility screen appears and the ma-
chine is set into an access lock state.
To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and
then turn on, the main power switch of the machine. If the main power switch is turned off and on,
the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the
main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it
6 Touch [OK].
% If the entered Administrator Password does not meet the Password Rules, a message that tells that
the entered Administrator Password cannot be used appears. Enter the correct Administrator Pass-
word. For details of the Password Rules, see page 1-11.
% If the entered Administrator Password does not match, a message that tells that the Administrator
Password does not match appears. Enter the correct Administrator Password.
4 Select the "Password is changed" check box. Enter the currently registered Administrator Password
and a new Administrator Password. Then, to make sure that you have entered the correct new pass-
word, enter the new Administrator Password once again.
5 Click [OK].
% If a wrong Administrator Password is entered in the "Current Administrator Password" box, a mes-
sage that tells that the Administrator Password does not match appears. Enter the correct Admin-
istrator Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong password is counted as unauthorized
access. If a wrong Administrator Password is entered a predetermined number of times (once to
three times) or more set by the administrator of the machine, the Utility screen appears and the ma-
chine is set into an access lock state.
To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and
then turn on, the main power switch of the machine. If the main power switch is turned off and on,
the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the
main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it
off. If there is no wait period between turning the main power switch off, then on again, the machine
may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
% If the entered Administrator Password in the "New Administrator Password" box does not meet the
Password Rules, a message that tells that the entered Administrator Password cannot be used ap-
pears. Enter the correct Administrator Password. For details of the Password Rules, see page 1-11.
% If the entered Administrator Password in the "New Administrator Password" box and "Re-type New
Administrator Password" box does not match, a message that tells that the Administrator Password
does not match appears. Enter the correct Administrator Password.
6 Click [OK].
1 Call the Security Settings screen on the display from the control panel.
6 Touch [OK].
% If the entered Encryption Key does not meet the Password Rules, a message that tells that the en-
tered Encryption Key cannot be used appears. Enter the correct Encryption Key. For details of the
Password Rules, see page 1-11.
% If the entered Encryption Key does not match, a message that tells that the Encryption Key does not
match appears. Enter the correct Encryption Key.
% When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after
turning it off. if there is no wait period between turning the main power switch off, then on again, the
machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
8 The following screen appears after the machine has been restarted.
9 Call the Administrator Settings on the display from the control panel.
% For the procedure to call the Administrator Settings on the display, see page 2-2.
12 Make sure that a message appears prompting you to turn OFF and then ON the main power switch.
Now, turn OFF and then turn ON the main power switch.
% When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after
turning it off. if there is no wait period between turning the main power switch off, then on again, the
machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
1 Call the Encryption Key entry screen on the display from the control panel.
2 Enter the currently registered 20 characters Encryption Key from the keyboard.
5 Touch [OK].
% If the entered Encryption Key does not meet the Password Rules, a message that tells that the en-
tered Encryption Key cannot be used appears. Enter the correct Encryption Key. For details of the
Password Rules, see page 1-11.
% If the entered Encryption Key does not match, a message that tells that the Encryption Key does not
match appears. Enter the correct Encryption Key.
% When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after
turning it off. if there is no wait period between turning the main power switch off, then on again, the
machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
0 For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-58.
0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
0 Executing HDD Format erases data in the HDD. It is recommended that important data should be saved
in a backup medium in advance. Execution of HDD Format will also reset the setting values of different
functions to the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose
settings are reset to the default values, see page 2-10.
1 Call the HDD Settings screen on the display from the control panel.
Item Description
[Mode 1] Overwritten with "0x00"
[Mode 2] Overwritten with "0x00" ö Overwritten with "0xff" ö Overwritten with letter
"a" (0x61) ö Verified
% [No] is the default setting.
4 Touch [OK].
Mode Description
Mode 1 Overwrites once with "0x00."
Mode 2 Overwrites with "random numbers" ö "random numbers" ö "0x00."
Mode 3 Overwrites with "0x00" ö "0xff" ö "random numbers" ö verifies.
Mode 4 Overwrites with "random numbers" ö "0x00" ö "0xff."
Mode 5 Overwrites with "0x00" ö "0xff" ö "0x00" ö "0xff."
Mode 6 Overwrites with "0x00" ö "0xff" ö "0x00" ö "0xff" ö "0x00" ö "0xff" ö "random
numbers."
Mode 7 Overwrites with "0x00" ö "0xff" ö "0x00" ö "0xff" ö "0x00" ö "0xff" ö "0xaa."
Mode 8 Overwrites with "0x00" ö "0xff" ö "0x00" ö "0xff" ö "0x00" ö "0xff" ö "0xaa"
ö verifies.
1 Call the HDD Settings screen on the display from the control panel.
5 Make sure that a message appears prompting you to turn OFF and then ON the main power switch.
Now, turn OFF and then turn ON the main power switch.
% Check that all data has been overwritten and erased properly. Data is not erased properly if an error
occurs during the procedure. For details, contact your Service Representative.
% When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after
turning it off. if there is no wait period between turning the main power switch off, then on again, the
machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
% After the main power switch has been turned on, quickly turn it off and give the machine to the Ser-
vice Engineer. If the Overwrite All Data function is executed by mistake, contact the Service Engi-
neer. For details, contact your Service Representative.
1 Call the Security Details screen on the display from the control panel.
3 Select [Yes] and touch [On] of the specific type of log to be obtained.
% Under [Overwrite], whether to enable writing over old Job Logs when the Job Log space in the HDD
is full of old Job Logs can be selected.
Item Description
[Allow] Allows Job Logs to be continuously stored by writing over old Job Logs in chro-
nological order even when the Job Log space in the HDD is full.
[Restrict] Displays, when the Job Log space in the HDD is full, an alarm indicating that no
more Job Logs can be stored and stops storing Job Logs. After this event, no
more jobs will be accepted.
% If [Allow] is set for [Overwrite], illegal operations performed from an external environment (such as
repeated log-on procedures performed over the network) make the Job Log space full of data within
a short period of time, so that older Job Log data is deleted. To avoid such a situation, the admin-
istrator of the machine should download the Job Log data at regular intervals or select [Restrict] for
[Overwrite]. For details of downloading of the Job Log data, see page 2-70.
% If [Restrict] is selected for [Overwrite], the administrator of the machine should download Job Log
data at regular intervals to thereby delete Job Logs from the machine and to ensure that the Job
Log space in the HDD is not full. For details of downloading of the Job Log data, see page 2-70.
% If the setting for [Overwrite] is switched from [Restrict] to [Allow] after saving of Job Logs is started,
overwriting is enabled with the Job Logs saved so far left as they are.
% If the setting for [Overwrite] is switched from [Allow] to [Restrict] after saving of Job Logs is started,
overwriting is prohibited with all previously saved Job Logs deleted.
% Touching [Erase Job Log] erases all Job Logs saved in the machine.
4 Click [OK].
When the machine is restarted, it starts obtaining Job Logs.
% If no Job Logs are saved in the machine, the machine displays an error message indicating that no
Job Log data to be created is available.
% When the Job Log data is successfully created, the Job Log in the machine is deleted.
% The sequence of creating the Job Log data continues even when the browser is closed during the
creating sequence. Restart the PageScope Web Connection and check that the Job Log data has
been created.
% If any job logs have not been obtained, download them before creating new job log data. The job
logs that have not been obtained are deleted when the new job log data is created.
5 Click [OK].
8 Click [Download].
This starts downloading the job log data.
% If a message appears indicating that a Job Log data file size is too large to be output, try to create
the Job Log data yet to be obtained after downloading is completed.
% Only the administrator of the machine may handle the Job Log data that has been downloaded.
% The administrator of the machine should download the Job Log data at regular intervals to thereby
ensure that the machine is properly used.
1 Call the System Settings screen on the display from the control panel.
3 Select the item to be set. Then, touch [C] and next set the time-of-day and date.
Touching [Set Date] lets the NTP server to adjust the current time/date automatically.
4 Touch [OK].
% If [Auto Time Adjustment] is set to [On], the machine connects to the NTP server at regular intervals
to thereby adjust the time-of-day and date. In this case, use [Polling Interval] to set the interval at
which the time/date adjustment is to be made (unit: hours).
7 Touch [OK].
% To correct the time-of-day, use [Time Zone] to set the time difference from the coordinated universal
time (UTC).
5 Check that a message indicating that the setting is completed appears. Then, click [OK].
% To correct the time-of-day using the NTP server, make the following settings.
7 Click [ON] from the pull-down menu of [Time Adjustment Setting], and make the necessary settings.
% If [Auto Time Adjustment] is set to [ON], the machine connects to the NTP server at regular intervals
to thereby adjust the time-of-day and date. In this case, use [Polling Interval] to set the interval at
which the time/date adjustment is to be made (unit: hours).
8 Click [Adjust].
9 Check that a message indicating that the adjustment is completed appears. Then, click [OK].
1 Call the System Settings screen on the display from the control panel.
3 Select [Yes]. Then, touch [C] and enter time to be advanced as the daylight saving time.
4 Touch [OK].
6 Select [Weekly] or [Daily]. Then, specify the start date/time and the end date/time of a period of time to
which the daylight saving time is applicable.
7 Touch [OK].
4 Select [ON] from the pull-down menu of [Daylight Saving Time], and enter time to be advanced as the
daylight saving time.
From the [Specify Method] pull-down menu, select [Weekly] or [Daily] and specify the start date/time
and the end date/time of a period of time to which the daylight saving time is applicable.
5 Click [OK].
6 Check that a message indicating that the adjustment is completed appears. Then, click [OK].
% If data entered for each item does not meet the requirements, a message appears that tells that the
data entered is wrong.
6 Click [OK].
The certificate can now be registered.
1 Start PageScope Web Connection and call the PKI Settings screen on the display.
3 Set "Mode using SSL/TLS" and "Encryption Strength" and click [OK].
% Select "Admin. Mode and User Mode" for "Mode using SSL/TLS."
% For encryption strength, select the strong "AES-256, 3DES-168."
% The Enhanced Security Mode is canceled, if setting containing strength lower than AES/3DES is se-
lected when the Enhanced Security Mode is [ON].
4 Click [OK].
1 Start PageScope Web Connection and call the PKI Settings screen on the display.
2 Click [Setting].
4 Click [OK].
1 Call the Administrator Settings on the display from the control panel.
% To Select [ON], the administrator’s e-mail address specified in the device registration needs to cor-
respond with the e-mail address specified at the time of certification creation.
% For encryption method, select the strong [3DES], [AES-128], [AES-192], or [AES-256]. If the mail
software being used does not support AES, encrypted mail messages may be received, but they
cannot be decrypted. Use AES-compliant mail software or select the encryption method that is the
strongest of all compliant with the currently used mail software.
% Each encryption method represents the following.
7 Touch [OK].
% For encryption method, select the strong [3DES], [AES-128], [AES-192], or [AES-256]. If the mail
software being used does not support AES, encrypted mail messages may be received, but they
cannot be decrypted. Use AES-compliant mail software or select the encryption method that is the
strongest of all compliant with the currently used mail software.
% Each encryption method represents the following.
5 Click [OK].
% Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination.
7 Click [OK].
1 Call the Administrator Settings on the display from the control panel.
% The Enhanced Security Mode is canceled, if [Security Level] is set to [OFF] when the Enhanced Se-
curity Mode is [ON].
9 Touch [OK].
% If the entered auth-password does not meet the Password Rules, a message that tells that the en-
tered auth-password cannot be used appears. Enter the correct auth-password. For details of the
Password Rules, see page 1-11.
11 Touch [OK].
% Go to step 12 if [auth-password/priv-password] is selected in step 6.
% If the entered auth-password does not match, a message that tells that the auth-password does not
match appears. Enter the correct auth-password.
% When a screen appears that prompts you to enter the current password, enter the MAC Address
that is set in the machine. To check the MAC Address, from [Network Settings] of step 2, select [For-
ward] ö [Detail Settings] ö [Device Setting].
% The entry of a wrong SNMP password (auth-password, priv-password) is counted as unauthorized
access, if the Enhanced Security Mode is set to [ON]. If a wrong SNMP password (auth-password,
priv-password) is entered a predetermined number of times (once to three times) or more set by the
administrator of the machine, the machine is set into an access lock state, rejecting any more logon
attempts.
To cancel the access lock state, perform the Release Setting by the administrator of the machine.
14 Touch [OK].
% If the entered priv-password does not meet the Password Rules, a message that tells that the en-
tered priv-password cannot be used appears. Enter the correct priv-password. For details of the
Password Rules, see page 1-11.
16 Touch [OK].
% If the entered priv-password does not match, a message that tells that the priv-password does not
match appears. Enter the correct priv-password.
4 Enter the auth-password and priv-password in the boxes marked by the rectangle, that is, the Write
side SNMP v3 Setting.
% For the current password, enter the MAC Address that is set in the machine. To check the MAC Ad-
dress, see step 7 of page 2-93.
% The entry of a wrong SNMP password (auth-password, priv-password) is counted as unauthorized
access, if the Enhanced Security Mode is set to [ON]. If a wrong SNMP password (auth-password,
priv-password) is entered a predetermined number of times (once to three times) or more set by the
administrator of the machine, the machine is set into an access lock state, rejecting any more logon
attempts. To cancel the access lock state, perform the Release Setting by the administrator of the
machine.
5 Click [OK].
% If the entered auth-password or priv-password does not meet the Password Rules, a message that
tells that the entered auth-password or priv-password cannot be used appears. Enter the correct
auth-password or priv-password. For details of the Password Rules, see page 1-11.
% If the entered auth-password or priv-password does not match, a message that tells that the auth-
password or priv-password does not match appears.
1 Call the Network Settings screen on the display from the control panel.
6 Touch [OK].
% If the entered WebDAV Server Password does not meet the Password Rules, a message that tells
that the entered WebDAV Server Password cannot be used appears. Enter the correct WebDAV
Server Password. For details of the Password Rules, see page 1-11.
% If the entered WebDAV Server Password does not match, a message that tells that the WebDAV
Server Password does not match appears. Enter the correct WebDAV Server Password.
5 Click the [Password is changed] check box and enter the WebDAV Server Password.
6 Click [OK].
% If the entered WebDAV Server Password does not meet the Password Rules, a message that tells
that the entered WebDAV Server Password cannot be used appears. Enter the correct WebDAV
Server Password. For details of the Password Rules, see page 1-11.
% If the entered WebDAV Server Password does not match, a message that tells that the WebDAV
Server Password does not match appears. Enter the correct WebDAV Server Password.
7 Check the message that tells that the setting has been completed. Then, click [OK].
1 Call the Network Settings screen on the display from the control panel.
6 Touch [OK].
7 Touch [OK].
% If a message appears that prompts you to turn OFF and ON the main power switch, turn OFF and
ON the main power switch. When the main power switch is turned off, then on again, wait at least
10 seconds to turn it on after turning it off. If there is no wait period between turning the main power
switch off, then on again, the machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
4 Select [Manual Setting] from the IP Address Setting Method pull-down menu.
6 Click [OK].
1 Call the TCP/IP Settings screen on the display from the control panel.
3 Touch [OK].
% If a message appears that prompts you to turn OFF and ON the main power switch, turn OFF and
ON the main power switch. When the main power switch is turned off, then on again, wait at least
10 seconds to turn it on after turning it off. If there is no wait period between turning the main power
switch off, then on again, the machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
1 Start the PageScope Web Connection and call the TCP/IP Setting screen on the display.
4 Click [OK].
1 Call the Network Settings screen on the display from the control panel.
4 Touch [OK].
% If a message appears that prompts you to turn OFF and ON the main power switch, turn OFF and
ON the main power switch. When the main power switch is turned off, then on again, wait at least
10 seconds to turn it on after turning it off. If there is no wait period between turning the main power
switch off, then on again, the machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
5 Click [OK].
1 Call the Network Settings screen on the display from the control panel.
5 Touch [OK].
6 Touch [Close].
% If a message appears that prompts you to turn OFF and ON the main power switch, turn OFF and
ON the main power switch. When the main power switch is turned off, then on again, wait at least
10 seconds to turn it on after turning it off. If there is no wait period between turning the main power
switch off, then on again, the machine may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
5 Click [OK].
3 User Operations
3 Touch [OK].
4 Touch [Access] or [Login]. If a document is stored in the ID & Print User Box, select the target logon
method and then touch [Access] or [Login].
6 Enter the Account Name and the Password from the keyboard.
7 Touch [OK].
4 Click the Registered User radio button and enter the User Name and User Password.
% If Account Track has been set and [Do Not Synchronize] set for [Synchronize User Authentication &
Account Track], also enter Account Name and Account Password.
1 Log on to the user operation mode through user authentication from the control panel.
3 Touch [System].
% To delete ID & Print document, select the specific document and touch [Delete].
6 To delete the document from the Box after the printing, select [Yes]. To leave the document as is, select
[No].
1 Log on to the user operation mode through User Authentication from the control panel.
6 Touch [OK].
% If a wrong User Password is entered, a message that tells that the User Password does not match
appears. Enter the correct User Password.
% If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as
unauthorized access. If the current password is mistakenly entered a predetermined number of
times (once to three times) or more set by the administrator of the machine, the user authentication
screen will reappear. A message then appears that tells that authentication has not been successful
for any subsequent operation for authentication. The machine is now set into an access lock state,
rejecting any more logon attempts.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
8 Touch [OK].
% If the entered User Password does not meet the Password Rules, a message that tells that the en-
tered User Password cannot be used appears. Enter the correct User Password. For details of the
Password Rules, see page 1-11.
% If the entered User Password does not match, a message that tells that the User Password does
not match appears. Enter the correct User Password.
1 Log on to the user operation mode through User Authentication from the PageScope Web Connection.
3 Enter the currently registered User Password and a new User Password. Then, to make sure that you
have entered the correct new password, enter the new User Password once again.
4 Click [OK].
% If a wrong User Password is entered in the "Current Password" box, a message that tells that the
User Password does not match appears. Enter the correct User Password.
% If the entered User Password in the "New Password" box does not meet the Password Rules, a
message that tells that the entered User Password cannot be used appears. Enter the correct User
Password. For details of the Password Rules, see page 1-11.
% If the entered User Password in the "New Password" box and "Retype New Password" box does
not match, a message that tells that the User Password does not match appears. Enter the correct
User Password.
5 Click [OK].
1 Log on to the user operation mode through User Authentication from the control panel.
3 Touch [System].
% For the Secure Print ID, enter the one that has been set on the printer driver side.
% Touch [C] to clear the value entered last.
% Touch [Delete] to delete the last character entered.
% Touch [Shift] to show the upper case/symbol screen.
% Touch [Cancel] to go back to the previous screen.
6 Touch [OK].
% If a wrong Secure Print ID is entered, the desired Secure Print document will not be displayed. Enter
the correct Secure Print ID.
7 Select the desired Secure Print document and touch [Other] ö [Enter Password].
% Two or more Secure Print Documents can be selected at the same time.
% Touching [Select All] will select all Secure Print Documents having the same ID shown in the list.
% Any Secure Print Password that does not meet the Password Rules is not accepted.
% For the Secure Print Password, enter the one that has been set on the printer driver side.
% Touch [C] to clear the value entered last.
% Touch [Delete] to delete the last character entered.
% Touch [Shift] to show the upper case/symbol screen.
% Touch [Cancel] to go back to the previous screen.
9 Touch [OK].
% If a wrong Secure Print Password is entered, a message that tells that the authentication has failed
appears. Enter the correct Secure Print Password.
% If two or more Secure Print documents have been selected in step 7, the machine counts as unau-
thorized access any Secure Print document, the Secure Print Password of which is a mismatch.
% If the Enhanced Security Mode is set to [ON], entry of a wrong Secure Print Password is counted as
unauthorized access. If a wrong Secure Print Password is entered a predetermined number of times
(once to three times) or more set by the administrator of the machine, a message appears that tells
that authentication has not been successful for any subsequent operation for authentication. The
machine is then set into an access lock state, disabling access to the Secure Print document.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
10 Touch [Print].
% If two or more Secure Print documents, each having an identical Secure Print ID and Secure Print
Password, have been saved, multiple Secure Print documents can be printed at once.
% Touch [Previous] to go back to the previous screen.
1 Log on to the user operation mode through User Authentication from the control panel.
6 Touch [New].
% When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account
name. The default value of [Account Name] is the account to which the user who has currently
logged on to the function belongs.
8 Touch [Password].
10 Touch [OK].
% If the User Box Type is set to [Public], set a User Box Password that meets the Password Rules. For
details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Passwords.
12 Touch [OK].
1 Log on to the user operation mode through User Authentication from the PageScope Web Connection.
% Be sure to enter the User Box Number, User Box Name, User Box Password, and Retype User Box
Password.
% A User Box Number that already exists cannot be redundantly registered.
% If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user
from the registered user list. Or, directly enter in the "Owner Name" box the previously registered
User Name.
5 Click [OK].
% If the User Box Type is set to [Public], set a User Box Password that meets the Password Rules. For
details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
% If no Owner Name is entered, a message appears that tells that no Owner Names have been en-
tered. Enter the correct Owner Name.
% If a user name not registered with the machine is entered in the "Owner Name" box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
% If no Account Name is entered, a message appears that tells that no Account Names have been en-
tered. Enter the correct Account Name.
% If an account name not registered with the machine is entered in the "Account Name" box, a mes-
sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account
Name.
6 Check the message that tells that the setting has been completed. Then, click [OK].
1 Call the User Box screen to the display from the control panel.
3 Enter the currently set User Box Password from the keyboard.
4 Touch [OK].
% If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as
unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the administrator of the machine, the screen of step 2 reappears
and the machine is set into an access lock state.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
% To change the User Box Type, perform steps 5 through 8.
% To change the owner user or owner account, perform steps 6 through 8.
% To change the User Box Password, go to step 9.
% [Change Owner] appears if the Box Type is changed to [Personal]. Select the desired owner name.
% [Change Account Name] appears if the Box Type is changed to [Group]. Select the desired account
name.
% If the User Box Type is changed to [Public], set a User Box Password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
6 Touch [Change Owner] if the box type is [Personal] and touch [Change Account Name] if the box type
is [Group].
8 Touch [OK].
9 Touch [Password].
10 Enter the currently set User Box Password from the keyboard.
11 Touch [OK].
% If a wrong User Box Password is entered, a message that tells that the User Box Password does
not match appears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as
unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the administrator of the machine, the screen of step 2 reappears
and the machine is set into an access lock state.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
13 Touch [OK].
% If the User Box Type is changed to [Public], set a User Box Password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
14 Touch [OK].
1 Log on to the user operation mode through User Authentication from the PageScope Web Connection.
3 Enter the User Box Number and User Box Password of the desired User Box or click the desired User
Box on the box list and enter the User Box Password.
% If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as
unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the administrator of the machine, a message appears that tells
that authentication has not been successful for any subsequent operation for authentication. The
machine is then set into an access lock state.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
% If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user
from the registered user list. Or, directly enter in the "Owner Name" box the previously registered
User Name.
% If [Group] is selected from the User Box Type pull-down menu, click [Account List] and select the
account from the registered account list. Or, directly enter in the "Account Name" box the previously
registered Account Name.
% If the "User Box Owner is changed." check box is not clicked, the changes made will not be validat-
ed. If the changes need to be made, make sure that the "User Box Owner is changed." check box
has been clicked.
% To change the User Box Type, click the User Box Type pull-down menu and select the desired User
Box Type.
6 Click the "User Box Password is changed." check box and enter the User Box Password.
% In the "Current Password" box, enter the currently set User Box Password.
8 Click [OK].
1 Log on to the user operation mode through User Authentication from the control panel.
5 Touch [OK].
% If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as
unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the administrator of the machine, a message appears that tells
that authentication has not been successful for any subsequent operation for authentication. The
machine is then set into an access lock state, rejecting any more logon attempts.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
1 Log on to the user operation mode through User Authentication from the PageScope Web Connection.
3 Enter the User Box Number and User Box Password of the desired User Box or click the desired User
Box on the box list and enter the User Box Password.
% If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the User Box Password.
% If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as
unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the administrator of the machine, a message appears that tells
that authentication has not been successful for any subsequent operation for authentication. The
machine is then set into an access lock state, rejecting any more logon attempts.
To cancel the access lock state, the administrator of the machine must perform the Release Setting.
Contact the administrator of the machine.
1 Call the Use Document screen to the display from the control panel.
3 Touch [Application].
% To select [Mail Encryption], the administrator of the machine must make the S/MIME settings in ad-
vance.
% If [Mail Encryption] is selected after the destination has been set, the set destination is canceled,
making it necessary to set the destination once again.
% To select the destination, the administrator of the machine must register the certificate with the des-
tination in advance.
% An error message appears if the registered certificate is invalid, e.g., its validity is expired. Do not
send the file in this case. The administrator of the machine is now required to register a valid certif-
icate. Contact the administrator of the machine.
4 Application Software
2 Select this machine from Device List and click [Authentication Settings/Address Settings] or [Adminis-
trator settings].
4 Type the Administrator Password registered in the machine and click [OK].
% If the "Save" check box has been selected, the Administrator Password entered is stored in the PC
being used. If you do not want the Administrator Password stored, clear the "Save" check box.
% If a wrong Administrator Password is entered, a message appears that tells that there is a mismatch
in the passwords. Enter the correct Administrator Password.
% If the "Save" check box is selected, enter the 8-digit Administrator Password once again to make
sure that the Administrator Password has been entered correctly.
% If a wrong Administrator Password is entered for confirmation, a message appears that tells that
there is a mismatch in the Administrator Password. Enter the correct Administrator Password.
5 Check the data displayed on the SSL certificate check screen and click [Yes].
1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad-
ministrator.
% To change the user authentication method from "Device authentication" to "Network server authen-
tication," it is necessary first to register the domain name of Active Directory on the machine side.
% If "Network server authentication" is selected, "Active Directory" must invariably be selected.
1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad-
ministrator.
3 From [Edit] on the tool bar, select [Authentication] and click [Change authentication mode].
4 Click [Next].
% If you have already logged on to the Administrator Settings via the control panel or using PageScope
Web Connection, the machine displays a message that tells that the write operation has not been
successful because of a device lock error. Click [OK] and wait for some while before attempting to
execute [Export to the device] again.
% If there is a job being executed or a reserved job (timer TX, fax redial waiting, etc.) in the machine,
the machine displays a message that tells that the write operation has not been successful because
of a device lock error. Click [OK] and wait for some while before attempting to execute [Export to
the device] again.
% If [User Authentication (device) and Account Tracking] is selected in step 5, [Synchronize] is set for
"Synchronize user authentication and account track." If [Synchronize] is not desired, select the de-
sired method and execute [Export to the device] once again.
1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad-
ministrator.
% If the boxes are changed to Public User Boxes and if the password set for a particular box before
this change does not meet the Password Rules, no access can be made to the Public User Box, to
which that specific box was changed. In this case, the administrator must first newly set a password
that meets the Password Rules. For details of the Password Rules, see page 1-11.
% If the User Password does not meet the Password Rules, a message that tells that the entered User
Password cannot be used appears. Enter the correct User Password. For details of the Password
Rules, see page 1-11.
% If the User Name has not been entered, a message appears that tells that the User Name is yet to
be entered. Click [OK] and enter the User Name.
% A User Name that already exists cannot be redundantly registered.
5 Click [OK].
1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad-
ministrator.
% If the boxes are changed to Public User Boxes and if the password set for a particular box before
this change does not meet the Password Rules, no access can be made to the Public User Box, to
which that specific box was changed. In this case, the administrator must first newly set a password
that meets the Password Rules. For details of the Password Rules, see page 1-11.
% If the Account Password does not meet the Password Rules, a message that tells that the entered
Account Password cannot be used appears. Enter the correct Account Password. For details of the
Password Rules, see page 1-11.
% If the Account Name has not been entered, a message appears that tells that the Account Name is
yet to be entered. Click [OK] and enter the Account Name.
% An Account Name that already exists cannot be redundantly registered.
5 Click [OK].
1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Ad-
ministrator.
% Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination.
% If the abbreviated name and E-mail address have not been entered, an input error message ap-
pears. Then, click [OK] and enter the abbreviated name and E-mail address.
8 Click [OK].
1 Access the machine through [Administrator settings] mode of PageScope Data Administrator.
4 Click [DNS].
1 Access the machine through [Administrator settings] mode of PageScope Data Administrator.
4 Click [AppleTalk].
1 Access the machine through [Administrator settings] mode of PageScope Data Administrator.
% If [External Server Authentication] is set for the authentication method, select the desired external
server.
4 Click [OK].
% If a wrong User Password is entered, a message that tells that the authentication has failed appears.
Enter the correct User Password.
% If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as
unauthorized access. If a wrong User Password is entered a predetermined number of times (once
to three times) or more set by the Administrator of the machine, a message appears that tells that
authentication has not been successful for any subsequent operation for authentication. The ma-
chine is then set into an access lock state, rejecting any more logon attempts.
To cancel the access lock state, the Administrator of the machine must perform the Release Setting.
Contact the Administrator of the machine.
% To display Memory RX User Box, select [Options] from the [Box Operator] menu. Then, select the
check box under [Display System box] and touch [OK].
2 From the [Box Operator] menu, select [Create User Box]. Or, click .
% Do not fail to enter data in the "User Box name," "Password," and "Confirm password" boxes.
% If the "Use unused box number" check box is selected, the User Box No. is automatically assigned.
% A Use Box Number that already exists cannot be redundantly registered.
% If [Personal] is selected for User Box Type, enter the User Name of the user who owns the User Box
in the "Owner" box.
% If [Group] is selected for the User Box Type, enter the name of the account that owns the box in the
"Owner" box.
4 Click [Create].
% If the User Box Type is set to [Public], set a User Box Password that meets the Password Rules. For
details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
% If the Owner Name is not entered with "Personal" selected for User Box Type, a message appears
that warns that the Owner Name is yet to be entered. Enter the correct Owner Name.
% If the Account Name is not entered with "Group" selected for User Box Type, a message appears
that warns that the Account Name is yet to be entered. Enter the correct Account Name.
% If a user name not registered with the machine is entered in the "Owner Name" box, a message ap-
pears that tells that the Owner Name entered in the box is illegal. Enter the correct Owner Name.
% If a account name not registered with the machine is entered in the "Account Name" box, a message
appears that tells that the Account Name entered in the box is illegal. Enter the correct Account
Name.
% To change the owner of the User Box, enter the user name that has been registered with this ma-
chine as a user for a Personal User Box and that has been registered with this machine as an ac-
count for a Group User Box.
% If the User Box Type has been changed to [Public], be sure to set a User Box Password that meets
the Password Rules.
% To set the User Box Password, perform steps 7 through 9.
5 Click [OK].
% If a User Box Password has been set, the password confirmation screen appears. Then, enter the
currently set User Box Password and click [OK].
% If User Box Type is changed from "Personal" or "Group" to "Public" and if the User Box Password
set for the Personal or Group User Box before this change does not meet the Password Rules, a
message appears that tells that the User Box Password is illegal. When [OK] is then clicked, a pass-
word confirmation screen appears. Now, click [Cancel] and set a User Box Password that meets the
Password Rules. For the procedure to change the User Box Password, see steps 7 through 9. For
details of the Password Rules, see page 1-11.
% If a wrong User Box Password is entered, a message that tells that the User Box Password does
not match appears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], the entry of a wrong User Box Password is counted
as unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the Administrator of the machine, a message appears that tells
9 Click [OK].
% When [OK] is clicked, the password confirmation screen of step 5 appears. Enter the User Box
Password, which was set before the change of the password, and click [OK].
% If the User Box Type is changed to [Public], set a User Box Password that meets the Password
Rules. For details of the Password Rules, see page 1-11.
% If the entered User Box Password does not match, a message that tells that the User Box Password
does not match appears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], the entry of a wrong User Box Password is counted
as unauthorized access. If a wrong User Box Password is entered a predetermined number of times
(once to three times) or more set by the Administrator of the machine, a message appears that tells
that authentication has not been successful for any subsequent operation for authentication. The
machine is then set into an access lock state, rejecting any more logon attempts.
To cancel the access lock state, the Administrator of the machine must perform the Release Setting.
Contact the Administrator of the machine.
2 From the [File] menu, click [Read], and then select [KONICA MINOLTA HDD TWAIN Ver. 4].
4 Select the "Login as the Registered User" radio button and enter the User Name and the User Pass-
word.
% If [External Server Authentication] is set for the authentication method, enter the desired external
server.
7 Click [OK].
% If a wrong User Box Password is entered, a message that tells that the authentication has failed ap-
pears. Enter the correct User Box Password.
% If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as
unauthorized access. If a wrong User Password is entered a predetermined number of times (once
to three times) or more set by the Administrator of the machine, a message appears that tells that
authentication has not been successful for any subsequent operation for authentication. The ma-
chine is then set into an access lock state, rejecting any more logon attempts.
To cancel the access lock state, the Administrator of the machine must perform the Release Setting.
Contact the Administrator of the machine.
4.4.1 Backup
0 In Backup, neither the Administrator Password nor CE Password is backed up.
3 Enter the Administrator Password registered in the machine in the "Administrator password" box.
% If the "Save the administrator password" check box is selected, the Administrator Password en-
tered is stored in the PC being used. If you do not want the Administrator Password stored, clear
the "Save the administrator password" check box.
5 From "Backup media," select the check box of the desired media and click [Next].
6 Click [Browse] and specify the destination, in which the backup folder is to be saved. Click [Next].
% Type a backup folder name that consists of 1 to 50 characters in the "Backup folder name" text box.
8 Check the data that has been set and click [Start].
9 Make sure that the backup procedure has been completed. Then, click [Finish].
3 Click [OK].
4 Click [Browse] and specify the destination, in which the backup file is to be saved.
% If a password has been set for the backup data, type the password that consists of one to 64 char-
acters set during Backup and click [OK].
5 Click [Next].
% If the "Save the administrator password" check box is selected, the Administrator Password en-
tered is stored in the PC being used. If you do not want the Administrator Password stored, clear
the "Save the administrator password" check box.
7 Click [Next].
% If a wrong Administrator Password is entered, a message that tells that the Administrator Password
does not match appears. Enter the correct Administrator Password.
% If the Enhanced Security mode is set to [ON], entry of a wrong password is counted as unauthorized
access. If a wrong Administrator Password is entered a predetermined number of times (once to
three times) or more set by the Administrator of the machine, a message appears that tells that the
machine accepts no more Administrator Passwords because of unauthorized access for any sub-
sequent entry of the Administrator Password. The machine is then set into an access lock state.
To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and
then turn on, the main power switch of the machine. If the main power switch is turned off and on,
the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the
main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it
off. If there is no wait period between turning the main power switch off, then on again, the machine
may not function properly.
Here is the sequence, through which the main power switch and sub power key are turned on and
off:
Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö
Turn on the sub power key
8 Check the data that has been set and click [Start].
A5AY-9595B-00 © 2014