Using Kanban Boards in Agile Project Management

Using Kanban Boards in Agile
P j t Management
Project M t
By
Tony J Barrett
LCDR USCG (Ret
(Ret.),
) PE
PE, EVP
EVP, PMP,
PMP CSM
CEO of Valued Technology, Inc.
Presented at PMI Seminar

on 13 September 2013
Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

www.valuedtechnology.com
Agenda
• A Brief History of Kanban
• A summary of Academic Theory behind
using Kanban boards to visualize and
control Work in Progress (WIP)
• Using Kanban board to replace your
personal “to-do” list
• Using a Kanban board to manage and
control
t l Scrum
S software
ft d
development
l t
• How mature organizations utilize
Scrumban for continuous workflows
• Questions & Discussions

Kanban – The Early Years
• In the late 1940’s Taiichi Onho,

developed a “kanban” or
“signboard” system to
i l
implement t “just-in-time”
“j t i ti ” (JIT)
processes at Toyota
• When you get to Kanban card it
is time to ask for more parts
• 1988 - Taiichi Ohno
Ohno’ss book was
translated into English

Taiichi Onho’s Kanban Book
Toyota's
y Six Rules for Kanban
• Do not send defective products to the subsequent process.
• The subsequent process comes to withdraw only what is needed
• Produce only the exact quantity that was withdrawn by the
subsequent process
• Level the production
• Kanban is a means of fine tuning
• Stabilize and rationalize the process

Kanban – 2 Basic Principles
• Work is assigned
g through
g a “pull”
p pprocess where
work is pulled from backlog as bandwidth allows
– the “DO” ppart of a Deming g PDCA cycle
y
• Work in Progress (WIP) is monitored to identify
choke points in the process; mitigate these choke
points; and then replan workflows – the
CHECK , “ACT”,
“CHECK”, ACT , and “PLAN
PLAN parts of a
Deming PDCA cycle

Pulling Work with Kanban

Kanban Choke Points

Simple Choke Point Monitor

Kanban as an Agile Method
• Development not timeboxed … whatever’s ready deploy
• Coarse grained estimates … e. g. H, M, or L
• Prioritized Input queue … set by Management and Developers
• Simple processes … e. g. design, code, test, release
• Work In Progress (WIP) limits set for each process
• Cross functional team helps create a smooth flow
• Kanban Agile Method used in:
• Steady State O&M
• Data Base administration
• Help Desk response
• Kanban Boards/Visualization used in:
• Extreme Programing (XP)
• Lean
e Agile g e Methods
e ods
• Scrum and Scrumban
Kanban – The Middle Years
• Taiichi Ono’s JIT Kanban

manufacturing system morphed
into 3M sticky notes on a white
b d
board
• Primary objectives were:
– P
Prioritize
i iti Input
I t Que/Backlog
Q /B kl
– Visually show and control work in
pprogress
g ((WIP))
– Identify chokepoints in process
flows

More Middle Years (1 of 2)
• Kanban is an approach
pp for starting
g to implement
p
Agile in an organization OR for mature
g
organizations movingg beyond
y Scrum
• Define the development steps needed, set up a
Kanban board for the processes
• Run the Kanban board
• Do
D gap analyses
l … i.e.
i find
fi d the
th WIP limits,
li it find
fi d
throughput required, find resources needed for
th throughput
the th h t
More Middle Years (2 of 2)
• Report
p on Kanban WIP times and roadblocks -
start to foster Agile in the organization
• Implement improved Agile Methods (if needed) -
for example if you can support monthly
deliveries then you may want to step up to Scrum
• If you have less than 7 people in your team then
Kanban possesses the rigor you need and don
don’tt
need extra overhead of Scrum or XP methods

Kanban – More Advanced

Kanban – State of Market
SAAS Kanban for Distributed Teams

Kanban as “To-Do” List

Kanban “To-Do” Details

Kanban for Scrum

Scrumban for Mature Orgs

Summary – Kanban is
j
Visual Project Management
g
Backlog WIP Hold Finished

Questions & Discussions
Contributing Authors:
- Tony J Barrett
PE, EVP, PMP, CSM
- Keith Corner
MBA EVP
MBA, EVP, PMP
PMP, SCM,
SCM CITP,
CITP PMI-ACP
PMI ACP
- Karla Gonzalez
MBA, ITIL Version 3


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Using Kanban Boards in Agile

Presented at PMI Seminar

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

• In the late 1940’s Taiichi Onho,

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

• Taiichi Ono’s JIT Kanban

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

SAAS Kanban for Distributed Teams

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Backlog WIP Hold Finished

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

Hispanic Owned * Economically Disadvantaged Woman Owned Small Business (EDWOSB)

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