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    Account Officer - Mazabuka

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    peter mulila
    The job description is for an Accounting Officer position at a District Office of the National Pensions Scheme Authority. The main responsibilities of the role include [1] receiving and accounting for all money collected from employers and tenants, [2] verifying the accuracy of contribution returns submitted, and [3] controlling and monitoring the imprest account. The role also involves tasks like analyzing utility bills, maintaining tenant records, processing benefit payments, and preparing various financial reports.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Account Officer - Mazabuka

    Uploaded by

    peter mulila
    77 views4 pages
    The job description is for an Accounting Officer position at a District Office of the National Pensions Scheme Authority. The main responsibilities of the role include [1] receiving and accounting for all money collected from employers and tenants, [2] verifying the accuracy of contribution returns submitted, and [3] controlling and monitoring the imprest account. The role also involves tasks like analyzing utility bills, maintaining tenant records, processing benefit payments, and preparing various financial reports.

    Original Description:

    Accountant JD

    Original Title

    Account Officer -Mazabuka

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    The job description is for an Accounting Officer position at a District Office of the National Pensions Scheme Authority. The main responsibilities of the role include [1] receiving and accounting for all money collected from employers and tenants, [2] verifying the accuracy of contribution returns submitted, and [3] controlling and monitoring the imprest account. The role also involves tasks like analyzing utility bills, maintaining tenant records, processing benefit payments, and preparing various financial reports.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    77 views4 pages

    Account Officer - Mazabuka

    Uploaded by

    peter mulila
    The job description is for an Accounting Officer position at a District Office of the National Pensions Scheme Authority. The main responsibilities of the role include [1] receiving and accounting for all money collected from employers and tenants, [2] verifying the accuracy of contribution returns submitted, and [3] controlling and monitoring the imprest account. The role also involves tasks like analyzing utility bills, maintaining tenant records, processing benefit payments, and preparing various financial reports.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 4

    NATIONAL PENSIONS SCHEME ATHORITY

    JOB DESCRIPTION

    JOB TITLE : ACCOUNTING OFFICER


    LOCATION : DISTRICT OFFICE
    SECTION: : ACCOUNTS
    REPORTS TO : DISTRICT MANAGER
    STAFF REPORTING TO : NIL
    GRADE :
    DEPARTMENT : FINANCE

    MAIN PURPOSE OF THE JOB

    To carry out all accounting activities at the District Office to ensure that all monies
    collected from the employers / tenants is accounted for and that imprest operated are
    well maintained.

    MAIN DUTIES OF THE JOB

    1. To receive contribution and general income from employers and tenants and
    ensure that all monies collected is properly identified, receipted, banked and
    transferred to Head Office in time.

    2. To check and verify the completeness of NPF 101 Returns, to ensure that data
    provided is correct and accurate before the documents are sent to Regional
    Head Office for further processing.

    3. To control and monitor imprest by preparing Petty Cash and Payment Vouchers
    for payment of such services as phones, water, electricity, stationery,
    maintenance, fuel, staff welfare etc and ensure that the amounts so spent are
    well accounted for.
    4. To analyse electricity and water bills for rebilling to respective tenants, update
    and maintain the recoveries ledger and ensure that prepared bills are delivered
    to respective tenants so as to expedite collection of the same.

    5. To update and maintain an accurate record of all tenants occupying Board rented
    offices in the District to ensure that monthly rentals are collected promptly.

    6. To administer payment of cash benefits and issuing of local cheques to right claimants for
    benefits claimed and ensure that a proper record of benefits receipt and payment is
    properly
    maintained.

    7. To prepare a schedule on all private telephone calls made on monthly basis so as to


    effect
    input deductions on individuals concerned when sent to Salaries section at Head Office.

    8. To prepare and keep an update of daily, weekly and monthly accounting reports and
    ensure
    the same are submitted to Regional Head Office.

    9. To prepare the following:-

    a. Budget estimates for both capital and revenue expenditure for the District Office.

    b. Year-end accounts schedules as required by external auditors.

    10. To undertake any other accounting duties as may be requested by the superior from time
    to
    time.

    JOB ANALYSIS

    1. PROBLEM SOLVING

    Deals with problems involving administering of imprest account, payments and


    purchases of various items required by the District Office and ensuring that
    proper accounting procedures are adhered to. Guidance from District Manager,
    Regional Accountant and ZNPF Financial Regulations.

    2. DECISION MAKING

    Makes decisions on the disbursement of imprest. Recommends lock-outs to


    defaulting tenants and use discretion on apportioning of electricity and water
    bills to respective tenants. Decision on the consumption of fuel and imprest
    management on staff welfare.

    3. EDUCATION
    Full Grade twelve (12) Certificate.

    4. TRAINING

    Full AAT/ZDA, or its equivalent

    5. EXPERIENCE

    Three (3) years minimum experience.

    6. WORK RELATIONSHIP

    Interacts with employers on contributions, tenants on rentals, electricity and


    water bills, bank officials on deposits and withdraws, employers on statutory
    contributions, claimants on benefits and fellow members of staff at the District
    Office.

    7. FUND ASSETS

    General imprest, members contributions in form of cash and cheques. Benefit


    cheques for claimants. Custodian of safe, safe keys, accounting documents ie
    receipt and cheque books.

    8. COMMUNICATION

    Prepares monthly financial report. Writes letters to tenants. Talks to tenants,


    bank officials and members on benefits claims etc.

    9. HAZARD

    Handles cheques and hard cash.

    10. CONSEQUENCES OF ERROR

    Loss of money both payment and collections.

    11. WORK OF OTHERS

    Nil
    12. CONFIDENTIAL

    Handles financial information and tenants indebtedness

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