Job Description of Branch Staff

JOB DESCRIPTION AS CASHIER WRITER /ENCODER
Official Position Title : Cashier Writer/ Encoder
Job Classification : Branch Staff Personnel / Non-Managerial Position
Job Summary : Responsible for the cash receipts and Disbursements of prenda,
Redemption/Renewal and Rematado transactions including all
other cash transactions.
Duties and Responsibilities:
1. Conduct cash count at the start and at the end of the day’s transactions.
2. Preparing pawned ticket (Papelita) of pawned items by writing down all information’s on the pawned ticket
as follows.
a. Name of the pawner
b. Complete address of the pawner
c. Amount of the item pawned
d. Interest rate, date loan granted, maturity date, and expiry date.
e. Description of the item with all specification.
3. Paying cash to prenda customers and receiving cash from items being redeemed and renewed as well as
rematado items cash transactions.
4. Checking and balancing transaction referring to cash receipts and payments.
5. In-Charge of encoding prenda transaction of the branch.
6. Sees to it that you follow the money transfer services guidelines on the operating manual.
7. Having attended and passed the Jewelry Appraisal Seminar, carefully appraises item being pawned, subjects
them to normal testing/appraising procedures using the proper testing instruments, apparatus, charts to
ensure the quality and acceptability of the items and avoid over-appraisal and fake items, in the absence of
the BM / AM or as assigned by the Regional or Area Manager. Determines properly the acceptance value of
the pawned item, decides to grant or deny the loan request based on existing company policies on appraisal
and acceptance of item.
8. Performs other related functions as may be assigned by superiors.
ORGANIZATIONAL RELATIONSHIPS
 Reports directly to the Branch Manager.

 Coordinate his/her function to other staff in the branch.
MINIMUM JOB QUALIFICATIONS
 College graduate- Preferably Business Management, Finance, Accounting, Economics, Marketing.

 At least has an experience in cashiering function for year.
Conforme:
________________________________
(Signature over printed name)
rev/3-2006
JOB DESCRIPTION FOR BRANCH TELLER
Official Position : BRANCH TELLER
Job Classification : Branch Staff Personnel /

Non-Managerial Positions
Job Summary : Perform the tellering functions the branch operation in

In accordance to the routinary duties and responsibilities
as teller.
Duties and Responsibilities:
9. In-charge of handling redemption and renewal transactions in the branch.
10. Assist in the appraising and testing of appliances being pawned.
11. Responsible for the keeping of the redemption and renewal records in the teller forms.
12. Updating the storage fee and refund records of appliances.
13. In-charges of deducting redemption /renewal in the empeños and prenda stub.
14. Issuing official receipts for redemption/ renewal transaction to the customer.
15. Issuing “Lost receipt slip” and counter receipt to customer.
16. Posting of prenda card for the newly pawned and renewed appliances.
17. Closing the rematados in the empeños and prenda stubs every after the first half and end of the month.
18. Turn over of cash to the Vault Custodian for every P10,000.00 bundle to maintain minimal cash position in
the Teller cash drawer.
19. Sees to it that every cash transfer must be supported with receipt.
20. Sees to it that the money transfer services guidelines on the operating manual is being followed.
21. Having attended and passed the Jewelry Appraisal Seminar, carefully appraises item being pawned, subjects
them to normal testing/appraising procedures using the proper testing instruments, apparatus, charts to
ensure the quality and acceptability of the items and avoid over-appraisal and fake items, in the absence of
the BM / AM or as assigned by the Regional or Area Manager. Determines properly the acceptance value of
the pawned item, decides to grant or deny the loan request based on existing company policies on appraisal
and acceptance of item.
22. Performs other related functions as may be assigned by your superiors.
ORGANIZATIONAL RELATIONSHIPS:
 Reports directly to the Branch Manager.

 Coordinate with the Cashier and Vault Custodian.
MINIMUN JOB QUALIFICATIONS:
 College Graduate- Preference in the degree in Business Management, Finance, Accounting,

Economics.
Conforme:
____________________________
rev/3-2006
JOB DESCRIPTION OF BRANCH RECORDS CLERK
Official Position Title : Branch Records Clerk
Job Classification : Branch Staff Personnel / Non-Managerial Position
Job Summary : Responsible for the records and document’s keeping, recording,
Checking updating and preparation in the branch operation.
Duties and responsibilities:
 Responsible for the keeping of all the records and documents in the branch.
 In-Charge of the following:

 Reporting the daily transactions to the main office.
 Preparing of documentation for rematado items consignment, cash transfer, and BI receipts.
 Sending of notices to customer.
 Deduction in the rematado list of the rematado transactions.
 In and out of all transactions documents and records.
 Recording of transactions involving cash book, General Journal (G.J) expenses and receivables.
 Checking of the following records and documents ;

f. Signatures on records and documents
g. Loans extended printout as against prenda stubs, empeños, cash book, and prenda summary printout.
h. Loans paid printout against BI papelitas.
i. Rematado list against empeños and duplicate papelita.
j. Lukat summary against vault from the cash book.
k. All accountable forms for possible recorder.
 Updating all transaction records and documents to avoid possible backlog.
 Coordinate with the other staffs in the branch as regards his/her function and duties.
 Prepares all the necessary reports in the branch.
 Sees to it that you follow the money transfer services guidelines on the operating manual.
 Having attended and passed the Jewelry Appraisal Seminar, carefully appraises item being pawned,
subjects them to normal testing/appraising procedures using the proper testing instruments, apparatus,
charts to ensure the quality and acceptability of the items and avoid over-appraisal and fake items, in
the absence of the BM / AM or as assigned by the Regional or Area Manager. Determines properly the
acceptance value of the pawned item, decides to grant or deny the loan request based on existing
company policies on appraisal and acceptance of item.
 Performs all other task or job assignment that may be assigned from time to time by the immediate
superior (Branch Manager).
ORGANIZATIONAL RELATIONSHIPS:
23. Reports directly to the Branch Manager.

24. Coordinates with cashier, vault custodian.
MINIMUM JOB QUALIFICATION:
25. Preferably College Graduate on Business Management, Finance, Accounting, Economics, Marketing.
26. At least (1) year experience in recording function records/document keeping.
Conforme:
____________________________
rev/3-2006

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JOB DESCRIPTION AS CASHIER WRITER /ENCODER

Official Position Title : Cashier Writer/ Encoder

Job Classification : Branch Staff Personnel / Non-Managerial Position

Duties and Responsibilities:

4. Checking and balancing transaction referring to cash receipts and payments.

5. In-Charge of encoding prenda transaction of the branch.

8. Performs other related functions as may be assigned by superiors.

 Reports directly to the Branch Manager.

MINIMUM JOB QUALIFICATIONS

 College graduate- Preferably Business Management, Finance, Accounting, Economics, Marketing.

(Signature over printed name)

Official Position : BRANCH TELLER

Job Classification : Branch Staff Personnel /

Job Summary : Perform the tellering functions the branch operation in

Duties and Responsibilities:

9. In-charge of handling redemption and renewal transactions in the branch.

10. Assist in the appraising and testing of appliances being pawned.

12. Updating the storage fee and refund records of appliances.

15. Issuing “Lost receipt slip” and counter receipt to customer.

22. Performs other related functions as may be assigned by your superiors.

 Reports directly to the Branch Manager.

MINIMUN JOB QUALIFICATIONS:

 College Graduate- Preference in the degree in Business Management, Finance, Accounting,

Official Position Title : Branch Records Clerk

Job Classification : Branch Staff Personnel / Non-Managerial Position

Duties and responsibilities:

 In-Charge of the following:

 Checking of the following records and documents ;

 Updating all transaction records and documents to avoid possible backlog.

 Prepares all the necessary reports in the branch.

23. Reports directly to the Branch Manager.

MINIMUM JOB QUALIFICATION:

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