Accounting

Manual CWIP &

Manual-
Fixed Assets
TVNL
March 2012
PricewaterhouseCoopers Private Limited (PwC) has taken all reasonable steps to ensure that the information
contained herein has been obtained from reliable sources and that this publication is accurate and
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professional
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Table of Contents Accounting Manual

Table of contents
1. Introduction 1

1.1. Establishment of Asset Control authorities 5

1.2. Allotment of Unique Identification Number 6

2. Capital Works-in-Progress 7

2.1. Contracted Capital Work Order 7

2.2. Supply-cum-erection contracts 9
2.3. Accounting of Expenditure on survey/feasibility studies 10

3. Fixed assets 11

3.1. Procedures for capitalisation 11

4. Borrowing Costs on Loans for Capital Works 13

4.1. Capitalisation of Borrowing Costs 13

5. Depreciation 15

5.1. Provision for Depreciation 15

6. Subsidies and grants towards cost of capital assets 16

6.1. Accounting of Subsidies and grants and amortization thereof 16

7. Retirement, scrapping and sale of assets 17

7.1. Accounting on retirement, scrapping and sale of assets 17

8. Loss of Assets 19

8.1. Accounting for claimable loss/ damage of fixed assets 19

9. Capital Spares 20

9.1. Accounting for capital spares 20

10. Costs and Revenue during Trial Stage of a Generating Station 21

10.1. Accounting treatment of pre-commissioning expenses 21

11. Physical Verification of Fixed Assets 22

11.1. Treatment of excess/ deficits observed on Physical verification 22

12. Impairment of Assets 23

12.1. Identification of impairment loss 23

Appendix A. - Appendices 25

A.1. Appendix – Capital Expenditure & Fixed Assets Forms 25

A.2. Appendix – List of Standby Unit Assemblies and Spares to be capitalised 29
Introduction Accounting Manual

1. Introduction
1. This section describes the systems and procedures to be followed, documentation to be used
and accounting policies to be adopted in respect of fixed assets including accounting issues such
as capitalisation, depreciation, amortisation and adjustments of discrepancies on physical
verification.
2. Fixed Asset is defined as an asset held with the intention of being used for the purpose of
producing or providing goods and services and is not held for sale in the normal course of
business. As per the Companies Act, proper books of accounts have to be maintained for all
assets of the Company.
3. The cost of an item of fixed asset should comprise of its purchase/ contract price, including
import duties and other non-refundable taxes or levies and any directly attributable cost of
bringing the asset to its working condition or for its intended use. Trade discounts and rebates,
if any, should be deducted in arriving at the purchase price. Directly attributable costs include
the following items:
a. Site preparation
b. Initial delivery and handling costs
c. Installation costs, such as special foundations for plant
d. Professional fees (fees to architects, engineers, etc.)
4. The main features of the capital work in progress and fixed asset accounting system are:
a. Fixed assets (FA) and Capital Works-in-Progress (CWIP) are to be recorded in financial
books as per Chart of Accounts (CoA);
b. Deprecation shall also be charged under the corresponding heads of accounts.
c. For recording of expenditure in respect of CWIP, a register of CWIP will be maintained at
the concerned accounting unit in respect of each capital work order under a
project/scheme.
d. Capitalisation of assets will be done in the books of the accounting unit where asset is
physically located;
e. The accounting in respect of depreciation, impairment, retirement, scrapping,
obsolescence and sale of fixed assets will also be done at the accounting unit where asset
is physically located.
5. Organization: For the purpose of carrying out all the accounting work related to capital
expenditure, fixed assets and depreciation, one personnel of compilation section shall be made
responsible for asset accounting including planning and monitoring of physical verification of
assets.
6. Accounting Policies: The accounting policies to be followed for accounting of capital
expenditure and fixed assets are:
a. Fixed assets will be recorded in the books of accounts and disclosed in annual accounts at
historical cost. No revaluation of fixed assets will be done for adjusting its historical cost
to replacement cost, current cost etc. Similarly, depreciation will be charged on all
depreciable assets based on historical cost.
b. Any fixed asset, which can be put to use directly (e.g. computers, air conditioning
machine, vehicles etc.) should not be routed through CWIP but capitalised immediately
to avail depreciation benefits;

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Introduction Accounting Manual

c. Capital Works-in-Progress will be capitalised when the asset is first commissioned and
put to use based on technical certificate from engineers to this effect;
d. Charge borrowing costs on loans borrowed specifically for construction and development
of qualifying assets upto the date of commercial operation including renovation and
modernization, to capital cost of the asset concerned and thereafter charge the borrowing
cost to revenue. A qualifying asset is an asset that necessarily takes a substantial period of
time to get ready for its intended use. Capitalisation of borrowing costs would cease when
substantially all the activities necessary to prepare the qualifying asset for its intended
use or sale are complete.
e. Depreciation on depreciable assets is to be provided on straight line method at the rates
specified by Jharkhand State Electricity Regulatory Commission. Depreciation shall be
calculated upto 90% of the cost of the asset (except freehold land) and the balance 10%
will be considered as the residual value except in case of lease assets were 100%
depreciation shall be charged.
f. In case, assets are purchased/constructed/deduction during the year, proportionate
depreciation for that period shall be charged on a pro-rata basis commencing from/upto
the month following the month of purchase/completion or disposal.
g. Depreciation on assets, whose actual cost do not exceed Rs.5000/-, shall be provided at
the rate of 100% in the year of its acquisition/purchase.
h. Plant and machinery, loose tools and items of scientific appliances, included under
different heads of assets, costing Rs.5000/- or less, or where the written down value is
Rs.5000/- or less as at the beginning of the year, are charged off to revenue.
i. In case of any transfer of depreciable assets between the accounting units, the accounting
units shall charge proportionate depreciation based on the period of holding.
j. Any addition or improvement to a fixed asset that results in increasing the utility or
capacity or life of the asset shall be capitalised and included in the cost of fixed asset.
k. Expenditure in the nature of repairs and maintenance incurred to maintain the asset and
sustain its functioning or the benefit of which is for less than a year, shall be charged to
the revenue.
l. As demarcation of spare parts purchased subsequent to the commissioning of the asset,
between capital and revenue, is difficult, a list of spare parts which are to be treated as
Capital Expenditure is provided in Annexure-A. All other spares will be initially included
in inventory and charged to revenue as and when used.
m. Any fixed asset, which has been acquired free of cost or in respect of which no payment
has been made, shall be recorded at nominal value of Re. 1/-;
n. Any subsidies and grants towards cost of capital asset will be capitalised and credited to
capital reserve. This capital reserve shall be withdrawn proportionally to the extent of
depreciation on such asset charged during the year and credited to the P&L account;
o. The net trial run expenses (i.e. actual cost incurred during trial runs upto the date of
commercial operation less actual revenue earned from sale of infirm power) are to be
capitalised; any expenses incurred or the income arising beyond date of commercial
operation will be considered under revenue account;
p. Depreciation on depreciable assets used during construction period for construction
works is to be capitalised till the date of commissioning of the project and thereafter
charged to revenue;
q. In respect of freehold and leasehold land all expenditure on purchase, acquisition,
agreement fees, land development cost, compensation for trees and crops etc. are
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Introduction Accounting Manual

capitalized under the cost of the land. Lease hold shall be amortized during the period of
lease. However, the leasehold acquired on the basis of perpetual lease shall not be
amortized.
r. Capital spares purchased along with the equipment prior to commissioning of the asset
will be capitalised along with the value of the asset for which the spares are purchased;
s. Any excess observed on physical verification of assets will be brought into books by
valuing each excess item at Re.1/- and by crediting to miscellaneous income account; in
case of assets not found on physical verification and established after investigation as
deficit, the written down value of these assets will be written off to the revenue account
and the original cost and accumulated depreciation on such assets will be withdrawn;
t. The capital asset or capital spare, whether in service or removed from service, which has
become obsolete shall be recognised at lower of net book value and net realizable value by
making a provision for loss due to obsolescence. This provision for obsolescence will be
adjusted at the time of disposal/ scrapping of such assets;
u. Expenditure on project identification, survey and feasibility studies incurred, before the
project is considered for sanction or rejection, will be accumulated in an account
provided for this purpose.
v. If the project is rejected, the entire expenditure will be charged to revenue as in fructuous
capital expenditure in the year in which the project is rejected; if the project is
sanctioned, the expenditure will be charged to Capital Works-in-Progress account for
that project; any subsequent expenditure after a project is sanctioned, will also be
charged to the Capital Works-in-Progress account for that project; the aggregate of the
expenditure incurred before and after sanction of a project will be allocated over the
tangible assets acquired/constructed on the basis of their direct costs.
w. In case of change in historical cost of an asset arising out of acceptance of escalation
claims of contractors, correction of errors in earlier accounting, supplementary bills by
suppliers/contractors and such other reasons, the depreciation shall be charged
prospectively.
x. Liability to supplier/contractor for capital assets will be created once the ownership of
capital items comprising the asset passes on to the company.
y. At the year end, the capital works completed by contractors in respect of which bills are
not received or received but not passed will be identified and certified by engineers and
provided for in accounts to create liability to contractors as ascertained on the basis of
the contract. In case of works in progress which has not reached a milestone, the
engineer shall measure the progress in the Measurement Book and estimate the value of
work done for which corresponding liability will be provided.
z. The estimated amount of contracts remaining to be executed for capital works and not
provided for; shall be disclosed as a footnote to the Balance Sheet.
aa. At each balance sheet date an assessment will be made for any impairment of an asset
and carrying amount of an asset will be adjusted to the extent of impairment loss, if any,
and accounted for in the books as impairment loss.
bb. Fixed Assets created on land not belonging to the Company will not be included under
fixed assets and the capital expenditure on such assets shall be written off in the year of
its incurrence. For example, any road development expenditure on land not belonging to
Company will not be included under the asset head of ‘Roads, Bridges and Culverts’,
rather it will be written off in the year of its incurrence.
cc. Insurance claim for loss of profit are accounted for in the year of acceptance. Other
insurance claims are accounted for based on certainty of realization.
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Introduction Accounting Manual

dd. Deposit works/cost-plus contracts are accounted for on the basis of statement of account
received from the contractor.
ee. Assets and systems common to more than one generating unit are capitalized on the
basis of engineering estimates/assessments.

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Introduction Accounting Manual

1.1. Establishment of Asset Control authorities

1. For exercising control over the assets an asset control authority is to be established for each
category of assets.
2. The asset control authorities for the various categories of assets are as follows:
a. Land and Buildings- HR department
b. Furniture and fixtures, office equipment, etc- HR department
c. Plant and machinery – User departments concerned
d. Laboratory & Workshop equipment- User Departments concerned
e. Vehicles- HR department
f. Construction equipment- User department concerned.
g. Communication equipment- C& I department
h. Computers- HR department
i. Hospital equipment- HR/medical department
j. Township/ guest house/ community centre/school equipment – HR department
k. Discarded assets- Stores
l. Other assets not included above- concerned user department
3. The asset control authority shall ensure the following:
a. The unique identification number is painted on all assets.
b. A departmental asset control register is maintained and the details of each asset are
entered in the register indicating the location and the name of the person to whom the
asset has been issued.
c. Any movement, obsolescence, damage, loss due to theft, fire or any other reason, sale or
disposal of an asset (within and outside the premises of the Unit), shall be on the basis of
duly approved orders from the competent authority, under intimation to the Compilation
Section to update the Fixed Asset Register and the departmental asset control register
shall also be updated for such movement.
d. The differences observed if any, on physical verification of assets shall be reconciled with
the user department concerned.

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Introduction Accounting Manual

1.2. Allotment of Unique Identification Number

1. This process outlines the procedure to be followed for allotment of unique identification
number (UIN) to moveable assets and Miscellaneous Bought Out Assets (MBOA).
2. The UIN shall also be recorded in the Fixed Asset Register alongwith other details of item of
fixed asset.
UIN structure
3. The UIN should be a sixteen digit alpha-numeric code representing the following:
Accounting Types of Assets Asset Year of Serial
Unit Control Acquisition number
Main Sub-
Authority
Category category
x* xx xxx xx xxxx xxxx
(numeric) (alpha) (alpha) (alpha) (numeric) (numeric)
* 1 for HO and 2 for TTPS
4. On receipt of MBOA items, the asset control authorities (ACAs) should ensure that UIN is
allotted to all the invoiced items and the same is indicated on the SRV. Finance and accounts
should release payments for such items only after ensuring that UIN has been allotted.

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Capital Works-in-Progress Accounting Manual

2. Capital Works-in-Progress
2.1. Contracted Capital Work Order
RESPONSIBILITY ACTION

Bill Passing Section

1. Follow the normal bill passing and accounting routine for capital supply orders in respect of
direct receipt at site, contracted capital work order and direct expenses as detailed in the
manual for works accounting.
2. Accounting for tender deposits, security deposits, creation of liability provision, advance
payments, final payments etc. will be similar to normal bill passing routine.
3. The Work Order Summary Sheet shall be updated with every progressive payment. The
unexecuted part of the contract shall be compiled and sent to Compilation Section on a
periodical basis, not less than a year, so that the same can be disclosed as a footnote to the
Balance Sheet.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Work Order Summary Sheet WA F. 1

ACCOUNTING ENTRIES
S. Activity Dr/Cr Code Account Head
N.
1 Purchase of Dr. 65.xx.xx Material Purchase A/C (Category
Capital item Wise)
Cr. 53.01.02 Supplier's Control A/C
2 Issue of Capital Dr. 61.08.xx Capital Work in Progress
Item to Site (relevant asset group)
Cr. 65.xx.xx Material Issue A/C (Category
Wise)
3 Passing of Dr. 61.08.xx Capital Work in Progress
contractors Bill (relevant asset group)
for Capital Works Cr. 53.01.01 Contractors Control A/C
Cr. 68.04.07/8/9/10 Advance to Contractors Control
A/C
Cr. 54.07.12 Tax Deducted at Source from
Contractors
Cr. 02.01.03 Interest on Advance to
Contractors/Suppliers
Cr. 54.07.07/8 Security Deposit A/C
Cr. 54.07.09/10 Retention Money A/C
4 Entry for Freight Dr. 13.76.01 Freight & Other Incidental
on Capital Items Expense On Procurement of
Stores
Cr. 54.07.02/3 Sundry Creditors for Expense
(These Expenses will be later
transferred to Capital Work-in-
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Capital Works-in-Progress Accounting Manual

Progress like other expenses

charged to Capital Works)
5 Advance to Dr. 68.04.07/8/9/10 Advance to Contractors Control
Contractors A/C
Cr. 67.01.xx Bank

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Capital Works-in-Progress Accounting Manual

2.2. Supply-cum-erection contracts

RESPONSIBILITY ACTION

Bill Passing Section

1. In respect of all the capital works maintain a register for Capital Works-in-Progress for
recording expenditure booked to Capital Works-in-Progress.
2. The expenditure shall be recorded from the source documents on regular basis in the CWIP
Register in respect of each work order under a project or scheme.
3. Enter each type of transaction such as stores, material, labour, machinery & equipments,
contractors' services and other charges (e.g. IDC, CEDC) in the respective columns provided in
the register of CWIP.
4. In case of supply-cum-erection contracts which involve erection/installation of the equipment
by the party supplying the equipment debit the value of supplies received at site and accepted to
the capital-work-in progress.
5. Prepare JV passing accounting entry no. 1 for the amount due for payment of interim and final
bills to the contractor.
6. Place it before the appropriate authority, alongwith relevant particulars, for approval.
Compilation Section

7. Prepare JV by passing accounting entry number 2 on handling over of assets to the company on
successful erection/installation as per contract.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Register of Capital Works-in-Progress CE & FA F. 1

ACCOUNTING ENTRIES
S. Activity DR/CR Code Account Head
N.
1 Payment of bills for Supply-cum- Dr. 61.08.xx Capital Work in Progress
Erection Work (relevant asset group)
Cr. 53.01.02 Suppliers Control A/C
2 Handling over of assets to Dr. 61.xx.xx Fixed Assets (relevant asset
Company on Successful group)
erection/installation as per Cr. 61.08.xx Capital Work in Progress
Contract (relevant asset group)

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Capital Works-in-Progress Accounting Manual

2.3. Accounting of Expenditure on survey/feasibility studies

RESPONSIBILITY ACTION

Compilation Section

1. Charge the expenditure on survey/feasibility studies of the project to Capital Work-in-progress,

if the project is sanctioned.
2. If the project is rejected charge the expenditure to revenue account as capital expenditure
written off in the year in which the project is rejected.
3. Pass the accounting entries number 1 to 5 as shown under accounting entries for the type of
activity shown against each.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Register of Capital Works-in-Progress CE & FA F. 1

2 Fixed Assets Register CE & FA F. 3

ACCOUNTING ENTRIES
Sr Activity DR/CR Code Account Head
No.
1 Expenditure on Administrative Dr. 61.09.01 Expenditure on survey/feasibility
& General Survey/Feasibility studies of projects not yet
studies before sanctioning of the sanctioned
project Cr. 54.07.02 Sundry Creditors Control A/C-
Other than trade payable (at this
site no part of
employee costs should be treated as
expense on feasibility studies even if
it is done in house)

2 If the project is sanctioned Dr. 61.08.28 Capital work in progress (feasibility

transfer to expense)
specific capital work in progress Cr. 61.09.01 Expenditure on survey/feasibility
account for such expense studies of projects not yet
sanctioned
3 If the project is rejected Dr. 13.75.14 Capital expenditure written off
Cr. 61.09.01 Expenditure on survey/feasibility
studies of projects not yet
sanctioned
4 Expenditure on detailed Dr. 61.08.28 Capital work in progress.
feasibility after a project is Cr. 54.07.02 Sundry Creditors Control A/C-
sanctioned Other than trade payable
5 Allocation of feasibility expense Dr. 61.08.xx Capital Work in Progress (relevant
lying asset group)
in work in progress to asset
account wise work in progress, Cr. 61.08.28 Capital work in progress (feasibility
on completion of project expense)

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Fixed assets Accounting Manual

3. Fixed assets
3.1. Procedures for capitalisation
RESPONSIBILITY ACTION

Compilation Section

1. Capitalise all components of cost of an item of fixed asset, which comprises of:
a. Its purchase price (net of any trade discounts and rebates);
b. import duties;
c. other non-refundable taxes or levies; and
d. any directly attributable cost of bringing the asset to its working condition for its
intended use. Examples of directly attributable costs are:
i. material related costs includes:
1. ocean and inland freight on imported capital equipment;
2. Service charges to clearing agents;
3. freight on indigenous capital equipment;
4. testing charges for capital equipment;
5. storage expenses for capital equipment before its receipt at site;
6. All taxes and duties on capital equipment, etc
ii. all outside labour charges or contractor charges for work done in respect of capital
jobs
iii. direct expenses chargeable to capital works:
1. insurance on assets under construction;
2. legal charges and stamp fees in connection with agreements with
suppliers/contractors;
3. fees and expenses in respect of foreign technicians for capital projects;
4. technical documentation and design charges;
5. Other consultancy charges for projects which includes architectural fees, etc.
2. In case of new projects salaries & wages, administration & other general overhead expenses and
depreciation on assets used for construction purpose are capitalised if they are directly
attributable to construction of a project or to the acquisition of a fixed asset or for bringing the
fixed asset to its working condition for such projects. Such expenditure is considered as Capital
Expenditure During Construction (CEDC) and shall be allocated to the individual capital works
appearing in CWIP in the ratio of accretion to CWIP.
3. In case of renovation and modernisation schemes or capital addition works in the existing
projects, no part of salaries & wages, administration & other general overhead expenses and
depreciation on assets used for capital works shall be capitalised.
4. Transfer to fixed assets all capital works from CWIP as and when such capital work are
completed during the year based on completion/commissioning certificate received from the
concerned engineer/user department responsible for the jobs indicating therein the date of
completion/commissioning.
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 Fixed assets Accounting Manual

5. Raise accounting entries number 1 to 6 in all cases of capitalization for updating the Fixed
Assets Register and general ledger as shown hereunder against the type of activity shown there
against.
6. All the details (quantitative, financial and technical) in respect of an asset shall be maintained at
the accounting unit where asset is physically located.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Fixed Assets Register CE & FA. F. 3

ACCOUNTING ENTRIES
Sr Activity DR/CR Code Account Head
No.
1 On purchase/acquisition of land Dr. 61.08.04 CWIP-Freehold Land
including agreement fees, Dr. 61.08.01 CWIP- Leasehold land
compensation for trees and
crops, land development etc. Cr. 67.01.xx Bank A/C
(If the compensation for acquisition is
contested, debit the amount of compensation
agreed to be paid by the Company. On
settlement of the dispute, pass the same entry
with the amount of difference)
2 On capitalization of land cost Dr. 61.00.04 Freehold Land
Dr. 61.00.01 Leasehold Land
Cr. 61.08.04 CWIP- Freehold land
Cr. 61.08.01 CWIP- Leasehold Land (capitalisation of land
Shall be done on Physical possession)
3 Transfer of CEDC To CWIP Dr. 61.08.27 CEDC Allocated to WIP A/C
Cr. 02.07.01 Transfer of CEDC to CWIP
4 Allocation of CEDC To CWIP Dr. 61.08.xx Capital Work in Progress (relevant asset group)
Cr. 61.08.27 CEDC Allocated to WIP A/C
5 On Commissioning of assets Dr. 61.xx.xx Relevant fixed assets
Cr. 61.08.xx Capital Work in Progress (relevant asset group)

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Borrowing Costs on Loans for Capital Works Accounting Manual

4. Borrowing Costs on Loans for Capital Works

4.1. Capitalisation of Borrowing Costs
RESPONSIBILITY ACTION

Compilation Section

1. Do not charge any borrowing costs to the asset, where construction of assets involve no time
periods or involve insignificant time period for bringing the asset into usable condition. Such
assets are vehicles, furniture, office equipment etc.
2. Adopt the following principles for calculation and charging of borrowing costs to capital and
revenue:
a. Borrowing costs shall include the following:
i. interest and commitment charges on borrowings;
ii. amortisation of discounts or premiums relating to borrowings;
iii. amortisation of incidental costs incurred in connection with the arrangement of
borrowings;
iv. finance charges in respect of assets acquired under finance leases or under other
similar arrangements; and
v. exchange differences arising from foreign currency borrowings to the extent that
they are regarded as an adjustment to interest costs.
b. Borrowings mean funds that would have been avoided if the expenditure on the
qualifying asset had not been made.
c. To the extent that funds are borrowed specifically for the purpose of obtaining a
qualifying asset, the amount of borrowing costs eligible for capitalisation on that asset
should be determined as the actual borrowing costs incurred on that borrowing during
the period less any income on the temporary investment of those borrowings.
d. To the extent that funds are borrowed generally and used for the purpose of obtaining a
qualifying asset, the amount of borrowing costs eligible for capitalisation should be
determined by applying a capitalisation rate to the expenditure on that asset. The
capitalization rate should be the weighted average of the borrowing costs applicable to
the borrowings of the enterprise that are outstanding during the period, other than
borrowings made specifically for the purpose of obtaining a qualifying asset. The amount
of borrowing costs capitalised during a period should not exceed the amount of
borrowing costs incurred during that period.
e. In case of completed items during the year, apply the capitalisation rate as calculated
above to the capital expenditure upto the month of completion/ commissioning of these
items.
f. In case of Capital Works-in-Progress, apply the capitalisation rate to the whole year's
expenditure
g. Capitalisation of borrowing costs should be suspended during extended periods in which
active development is interrupted.
3. Determine the total borrowing costs to be capitalized by adding the total of (e) and (f) above.

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Borrowing Costs on Loans for Capital Works Accounting Manual

4. Work out the portion of borrowing costs to be charged to revenue by deducting the total amount
of borrowing costs charged to capital cost as in (h) from the total amount of borrowing costs
accrued/paid on borrowed loans charged to revenue account
5. Raise accounting entry number 1 as shown under accounting entries for transferring the
borrowing costs to capital work in progress.
6. Update the CWIP Register for the capitalisation of borrowing costs asset-wise in proportion to
time adjusted accretion to CWIP.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 CWIP Register CWIP & FA F.1

ACCOUNTING ENTRIES
S. Activity Dr/Cr Code Account Head
N.
1 Capitalisation of Dr. 61.08.xx Capital Work in Progress (relevant asset
interest group)
Cr. 15.xx.xx Interest & finance Charges A/C

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 Depreciation Accounting Manual

5. Depreciation
5.1. Provision for Depreciation
RESPONSIBILITY ACTION
Compilation Section

1. Deprecation shall be charged on depreciable assets as per the rates prescribed by JSERC on
historical cost of the assets.
2. When a change in the method of depreciation is made, depreciation should be recalculated in
accordance with the new method from the date of the asset coming into use. The deficiency or
surplus arising from retrospective re-computation of depreciation in accordance with the new
method should be adjusted in the accounts in the year in which the method of depreciation is
changed. In case the change in the method results in deficiency in depreciation in respect of
past years, the deficiency should be charged in the statement of profit and loss. In case the
change in the method results in surplus, the surplus should be credited to the statement of
profit and loss. Such a change should be treated as a change in accounting policy and its effect
should be quantified and disclosed in the financial statements.
3. Any addition or extension which becomes an integral part of the existing plant & machinery
should be fully depreciated over the remaining useful life of the original plant & machinery of
which it forms part and the depreciation shall be charged prospectively on such addition or
extension over the residual useful life of the asset of which it forms part.
4. Where an addition or extension retains a separate identity and is capable of being used
independently depreciation should be provided on such additions separately.
5. In case an asset permanently ceases to be used by the Company, depreciation shall be provided
on a pro-rata basis. Such asset shall be valued at lower of book value or net realizable value,
whichever is lower and shown separately in the financial statements under the head of fixed
assets.
6. Depreciation on small and low value items (i.e. assets whose actual cost does not exceed
Rs.5000/-) shall be fully depreciated in the year of its acquisition/purchase.
7. Pass the accounting entries number 1 and 2 as shown under accounting entries for the type of
activity shown against each.
8. Update the Fixed Assets Register with the amount of depreciation charged asset-wise.
9. The calculation of depreciation for the purposes of calculating of income tax liability will be
done in accordance with the provisions of the Income Tax Act.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Fixed Assets Register FA& CWIP F.3

ACCOUNTING ENTRIES
S. Activity DR/CR Code Account Head
N.
1 Charging depreciation on fixed Dr. 16.xx.xx Depreciation A/C (relevant asset group)
assets Cr. 62.xx.xx Accumulated depreciation (relevant asset
group)
2 Write-off of small and low value Dr. 16.xx.xx Depreciation A/C (relevant asset group)
items Cr. 61.xx.xx Relevant fixed assets

Accounting Manual- CWIP & Fixed Assets - TVNL

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Subsidies and grants towards cost of capital assets Accounting Manual

6. Subsidies and grants towards cost of capital assets

6.1. Accounting of Subsidies and grants and amortization thereof
RESPONSIBILITY ACTION

Compilation Section

1. Follow the accounting routine for capitalization of fixed asset in the normal course without
considering any contribution, subsidy or grants towards the cost of the capital asset.
2. Charge depreciation in the normal course on the full cost of the asset.
3. On receipt of subsidies and grants for capital assets pass accounting entry no.1
4. Amortise the subsidies and grants, lying to the credit of separate accounts provided therefore
under reserves in the balance sheet, over the life of those capital assets to which they relate and
credit the amount to Profit & Loss account of the Company of the year for the amount so
amortised. The amortisation of these contributions shall be in proportion of depreciation
charged on the related asset and pass accounting entry number 2.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

NIL

ACCOUNTING ENTRIES
S. Activity DR/CR Code Account Head
N.
1 Receipt of subsidies and Dr. 67.01.xx Bank
grants Cr. 22.01.03 Grants towards cost of capital assets
Cr. 22.01.04 Subsidies towards cost of capital assets
2 Amortization of Grants and Dr. 22.01.03 Grants towards cost of capital assets
subsidies over the life of the Dr. 22.01.04 Subsidies towards cost of capital assets
assets
Cr. 02.06.02 Amortization of Capital Reserve A/C

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Retirement, scrapping and sale of assets Accounting Manual

7. Retirement, scrapping and sale of assets

7.1. Accounting on retirement, scrapping and sale of assets
RESPONSIBILITY ACTION

Asset Control Authority

1. Obtain written approval from the appropriate authority for disposal of fixed assets.
2. Send copy of approval and sale order to compilation section.
Compilation Section
3. Obtain sale order from Asset control authority.
4. Charge all costs incurred on retirement, scrapping and sale of assets to revenue account in the
year in which the costs are incurred, e.g.
a. building/civil works demolition costs
b. plant decommissioning costs
c. site restoration costs
d. expenses like legal charges and stamp duty for transfer of title to the purchaser
e. other expense, if any, on transfer/disposal of assets
5. Withdraw the cost of the asset from the gross and the accumulated depreciation and transfer
the net block to a separate account. Make appropriate entry in the Fixed Asset Register also.
Such items of fixed assets that have been retired from active use and are held for disposal
should be stated at the lower of their net book value and net realisable value and shown
separately in the financial statements. Any expected loss should be recognised immediately in
the profit and loss account.
6. In case of scrapped asset for which no scrap/salvage value is realizable, charge the net block of
such asset in the revenue account for the year in which the scrapped assets are found un-
realizable, duly approved by the appropriate authority. Also withdraw original cost and
accumulated depreciation from the fixed asset register.
7. Treat the amount of gain or loss arising on sale of capital assets as under:
a. excess of sale proceeds over the net block of capital asset is gain and vice-versa;
b. gain or loss on sale of capital assets is credited or charged to the profit and loss account
respectively in the same year.
c. excess of sale proceeds over the gross block shall be treated as capital reserve
8. Make provision for loss, if any, expected to arise from the obsolescence, determined by the
Company, of any capital assets whether in service or removed from service.
9. Make similar provision for loss from obsolescence of capital spares and adjust the provision to
meet the loss arising on disposal/scrapping of those assets.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Fixed Assets Register CWIP & FA F.3

ACCOUNTING ENTRIES
S. Activity DR/CR Code Account Head
N.
1 Retirement of assets Scrapping of Dr. 61.06.04 Assets retired from active use
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Retirement, scrapping and sale of assets Accounting Manual

assets or segregation of obsolete (net block)

(removal of asset from Service) Dr. 61.06.02 Obsolete/scrap asset (net block)
Dr. 62.xx.xx Accumulated Depreciation
Cr. 61.xx.xx Fixed assets (total gross block)
2 Decommissioning and other costs Dr. 13.65.27 Expenses on decommissioning
Cr. 53.01.01 Contractor’s Control A/c
3 Provision if NRV is less than WDV Dr. 13.57.01 Loss on asset held for disposal
Cr. 61.06.04 Assets retired from active use
(net block)
Cr. 61.06.02 Obsolete/scrap asset (net block)
4 Sale proceeds of retired and Dr. 67.01.xx Bank
obsolete/scrapped asset Cr. 13.57.01 loss on sale of asset
Cr. 61.06.04 Assets retired from active use
(net block)
Cr. 61.06.02 Obsolete/scrap asset (net block)
Cr. 02.06.31 Profit on sale of fixed assets
5 Scrapped/Obsolete assets with no Dr. 13.57.01 Loss on obsolescence of fixed
sale proceeds assets (revenue)
Cr. 61.06.02 Obsolete/scrap asset (net block)

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Loss of Assets Accounting Manual

8. Loss of Assets
8.1. Accounting for claimable loss/ damage of fixed assets
RESPONSIBILITY ACTION

C&M Department

1. As soon as communication is received in respect of loss or damage of assets obtain the detailed
information on loss/damage from the asset control authority.
2. Enter the detailed information about particulars and amount of assets lost/damaged in the
claims register for the purpose of lodging the claim with the insurance company and its
subsequent follow-up.
3. In respect of total loss claim the written down value of the assets as declared for insurance
coverage and in case of partial loss, estimate the extent of loss and claim for the loss portion.
Compilation Section
4. Obtain the details of claims lodged from C&M department alongwith a copy of the approval
from competent authority and enter relevant particulars in the fixed assets register.
5. In case the insurance claim lodged is less than the book value of lost asset, recognise the
difference as a contingent loss and charge it to the profit and loss account. In case the insurance
claim is settled for value less than the claim lodged, the difference shall also be charged to the
P&L account.
6. Pass the accounting entries number 1 to 3 as shown under accounting entries for the type of
activity shown against each.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Insurance claims register for lost/ CWIP & FA F.2

damaged fixed assets
2 Fixed Asset Register CWIP & FA F.3

ACCOUNTING ENTRIES
S Activity DR/ Code Account Head
N. CR
1 Total Loss of assets Dr. 61.09.02 Written down value of assets lost a/c.
Dr. 62.xx.xx Provision for depreciation
Cr. 61.xx.xx Fixed assets (gross block)
Cr. 61.08.xx Capital Works-in-Progress (work-in-
progress value of lost assets)
2 On certainty of Dr. 69.02.12 Claims for loss/damage to capital assets
Realization of Insurance Cr. 61.09.02 Written down value of assets lost a/c.
claim
3 Amount of Claims Dr. 67.01.xx Bank A/C (Claim received)
received and amounts of Dr. 13.57.01 loss to fixed assets
claim not granted
Cr. 69.02.12 Claims for loss/damage to capital assets

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Capital Spares Accounting Manual

9. Capital Spares
9.1. Accounting for capital spares
RESPONSIBILITY ACTION

Compilation Section

1. Capitalise all initial capital spares which are purchased alongwith the main plant and
equipment irrespective of the fact that such spares are actually in use or are lying in sub-stores.
2. Charge depreciation on capital spare in normal course as charged for main plant and machinery
to which such capital spares relates.
3. Do not pass any accounting entry when the original capital spare is removed for repairs and
maintenance and the new capital spare is installed.
4. Charge expenses on repairs and maintenance of the removed capital spare to revenue.
5. When the removed capital spare is irreparable treat it as retired asset (if the asset life is over) or
scrapped asset (if asset life is not over) and accordingly follow the subsequent accounting
routine as outlined in respect of retirement, scrapping and sale of assets.
6. Pass the accounting entries number 1 to 3 as shown under accounting entries for the type of
activity shown against each.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

NIL

ACCOUNTING ENTRIES
S Activity DR/CR Code Account Head
N.
1 Entry for Purchase Of capital Dr. 61.xx.xx Fixed Asset A/c
spares Cr. 54.07.03 Sundry Creditors Control A/c - Capital
2 When the withdrawn capital Dr. 61.06.04 Asset retired from active use (if the
Spares considered irreparable asset life is over)
Dr. 61.06.02 Obsolete/scrapped assets
Dr. 62.xx.xx Provision for depreciation
(accumulated depreciation)
Cr. 61.xx.xx Fixed Asset A/c

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 Costs and Revenue during Trial Stage of a Generating Station Accounting Manual

10. Costs and Revenue during Trial Stage of a

Generating Station
10.1. Accounting treatment of pre-commissioning expenses
RESPONSIBILITY ACTION

Compilation Section

1. Charge all actual costs excluding fuel cost incurred during the trial stage of a generating station
as trial run expenses to the specific unit for the year in which the costs are incurred.
2. Credit the actual revenue earned from sale of power (infirm power) net of fuel cost during the
trial stage of a generating station to revenue from trial run and shows it as a deduction from
trial run expenses in the specific account.
3. Transfer the net balance to the respective Capital Works-in-Progress accounts.
4. Pass the accounting entries number 1 to 4 as shown under accounting entries for the type of
activity shown against each.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

NIL

ACCOUNTING ENTRIES
Sr Activity DR/CR Code Account Head
No.
1 Receipt of revenue From sale Dr. 67.01.xx Bank
of infirm power Cr. 02.06.21 Revenue during trial stage
2 Transfer of balance on Dr. 02.06.21 Revenue during trial stage
Commissioning
Cr. 61.08.26 Pre-commissioning Expenses
3 Accounting of expenses And Dr. 61.08.26 Pre-commissioning Expenses
revenue during trial runs Cr. 61.xx.xx/54.07.02 Cash/Bank/Sundry Creditors
4 Transfer of balance in Dr. 61.08.xx Capital Work in Progress (debit or credit
Commissioning expenses will depend on the balance in the
account to CWIP) account)
Cr. 61.08.26 Pre-commissioning Expenses

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 Physical Verification of Fixed Assets Accounting Manual

11. Physical Verification of Fixed Assets

11.1. Treatment of excess/ deficits observed on Physical verification

RESPONSIBILITY ACTION
Asset control authority
1. Physical verification of all assets shall be done on a periodical basis by independent persons, at
least once a year. Evidence of physical verification shall be duly documented.
2. Forward the physical verification report to the compilation section jointly signed by the asset
controlling authority and the verifier.
Compilation Section
3. Account for any excess observed on physical verification into Company's books by valuing each
excess item at one rupee each and give a corresponding credit to miscellaneous income account.
4. Write-off any deficit observed on physical verification after the same has been established by
proper investigation and approval from the appropriate authority is obtained. Withdraw the
gross block and accumulated depreciation and charge-off the written down value of such assets
to the revenue account
5. Pass the accounting entries number 1 and 2 as shown under accounting entries for the type of
activity shown against each.

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

1 Fixed Assets Register CWIP & FA F.3

ACCOUNTING ENTRIES
S. Activity DR/ Code Account Head
N. CR
1 Excess observed on physical Dr. 61.xx.xx Fixed assets (each asset at rupee one)
verification
Cr. 02.06.96 Excess found on physical verification of
fixed assets (This will be treated as
Miscellaneous income)
2 Deficits observed on physical Dr. 13.75.03 Write off of deficits of fixed assets observed
verification authorized for write upon physical verification (with written
off after investigation down value of deficit assets)
Dr. 62.xx.xx Accumulated depreciation
Cr. 61.xx.xx Fixed assets (Gross Block)

Accounting Manual- CWIP & Fixed Assets - TVNL

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Impairment of Assets Accounting Manual

12. Impairment of Assets

12.1. Identification of impairment loss

RESPONSIBILITY ACTION
Compilation Section
1. Objective of this activity is to prescribe the procedures that should be followed to ensure that
the assets are carried at no more than their recoverable amount in accordance with AS-28. An
asset is carried at more than its recoverable amount if its carrying amount (i.e. book value)
exceeds the amount to be recovered through use or sale of the asset. If this is the case, the asset
is described as impaired and the company should recognise an impairment loss.
2. The competent authority or a person authorized by him assesses at each balance sheet date
whether there is any indication that an asset may be impaired. The indications include the
following:
a. an asset’s market value has declined significantly more than as expected as a result of the
passage of time or normal use
b. significant changes with an adverse effect on the company have taken place during the
period, or will take place in the near future, in the technological, market, economic or
legal environment;
c. market interest rates have increased which is likely to decrease the asset’s value using the
discounted return method
d. the carrying amount is more than the market capitalisation, once the company is listed in
a stock exchange
e. the asset has gone obsolete or got physically damaged
f. the nature of use of the asset is likely to change in the near future which includes
disposal, retirement from use, etc.
g. economic performance of an asset will be worse than expected
3. If there exists no indication of any of the above then there will be no impairment loss.
4. If any such indication exists, estimate the recoverable amount of the asset. Recoverable amount
is the higher of an asset’s net selling price and value in use.
5. Estimate Net Selling Price of the asset which is the selling price of an asset in an arm’s length
transaction less costs of disposal.
6. Value in use is the estimate of future cash flows discounted with an appropriate discounting
rate to estimate the present value.
7. If the recoverable amount of an asset is more than its carrying amount, no impairment loss
should be recognised
8. If the recoverable amount of an asset is less than its carrying amount, the carrying amount of
the asset should be reduced to its recoverable amount. That reduction is an impairment loss.
The impairment loss should be recognised as an expense in the statement of profit and loss.
9. Reversal of impairment loss - Assess at each balance sheet date whether there is any indication
that an impairment loss recognised for an asset in prior accounting periods may no longer exist
or may have decreased. If any such indication exists, estimate the recoverable amount of that
asset. In case the recoverable amount of the asset exceeds the carrying amount, reverse the
impairment loss and should be recognised as income in the statement of profit and loss.
Accounting Manual- CWIP & Fixed Assets - TVNL
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Impairment of Assets Accounting Manual

10. Disclose for each class of asset in the financial statements the following:
a. amount of impairment loss recognised
b. amount of reversals of impairment loss
c. the events and circumstances that led to the recognition or reversal of the impairment
loss

REGISTERS, DOCUMENTS AND ABSTRACTS FORM NO.

NIL

ACCOUNTING ENTRIES
Sr Activity DR/CR Code Account Head
No.
1 In case of Impairment Loss Dr. 16.10.xx Impairment loss A/c
recognition Cr. 55.02.11 Provision for Impairment A/c
2 Reversal of Impairment Loss if Dr. 55.02.11 Provision for Impairment A/c
the impairment loss is reduced Cr. 16.10.xx Impairment loss A/c
in subsequent year

Accounting Manual- CWIP & Fixed Assets - TVNL

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CWIP & FA forms Accounting Manual

Appendix A. - Appendices
A.1. Appendix – Capital Expenditure & Fixed Assets Forms

Accounting Manual- CWIP & Fixed Assets - TVNL

PwC 25
CWIP & FA forms Accounting Manual

CE & FA. F 1

TENUGHAT VIDYUT NIGAM LIMITED

(A Govt. of Jharkhand Undertaking)
HO: Hinoo, Ranchi, 834002
Register of Capital Works-in-Progress
Description of Work Actual date of Commissioning
Account Code JV Reference No. & Date
Letter of Award Reference No. & Date Unique Identification No.
Schedule date of Completion: –Original Fixed Asset Register Reference No.
- Revised
Total estimated cost –Original Date of Transfer to Fixed Assets
- Revised
Total estimated cost (Material) –Original
- Revised
Total estimated cost (Labor) –Original
- Revised
Total estimated cost (Others) –Original
- Revised
Yea Payment against Turnkey Contracts Trial Run Total Initia CEDC IDC Grand Total Initia
r (Turnkey Projects) expenses/inco Amou ls ls
me nt
Voucher Amount Cumulative JV Amou JV. Amou Cumulati JV. Amou Cumulati Tot Cumulati
Referen Amount No. & nt No nt ve No nt ve al ve Total
ce & Cas Materi Cas Materi Date Dat Amount Dat Amount Cos
Date h al h al e e t

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CWIP & FA forms Accounting Manual

CWIP & FA F.2

TENUGHAT VIDYUT NIGAM LIMITED
(A Govt. of Jharkhand Undertaking)
HO: Hinoo, Ranchi, 834002

INSURANCE CLAIMS REGISTER FOR LOST/DAMAGED FIXED ASSETS

Date Department/ Description of Original cost Accumulated Book value Reasons for Amount of Letter Amount Remarks
location of fixed assets depreciation as on damage/loss claim lodged Ref. & received (receipt
assets Rs. date Rs. ref. Etc.)
Rs. Rs.

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CWIP & FA forms Accounting Manual

CE & FA. F. 3

TENUGHAT VIDYUT NIGAM LIMITED

(A Govt. of Jharkhand Undertaking)
HO: Hinoo, Ranchi, 834002
FIXED ASSET REGISTER
(Maintain separate folio for each asset)
Unique Identification No. Work Order/ Purchase Order Ref No.:
CWIP Register Ref. No. Transferred from (Location Code)
Description of Asset Date
Actual Date of Completion/Put to use JV No. (for Capitalisation)
Original useful Life (years) JV Date
Revised Useful Life (years) Transferred to (Location Code)
Classification of Asset (Account Code)
Quantity (unit of measurement)
Location Code:

Year JV Assets Added/sold/discarded/transferred Depreciation Net Asset Value Initial of

No.& during the year Authorised
date Opening Additions Adjustments Closing Accumulated Dep. Dep. Adj Accumulated Opening Closing Location Official
Block Block Dep. for the for the Dep.
(opening) year year (closing)

Accounting Manual- CWIP & Fixed Assets - TVNL

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List of Stand By Unit Assemblies and Spares to be Capitalised Accounting Manual

A.2. Appendix – List of Standby Unit Assemblies and

Spares to be capitalised

A) STEAM GENERATOR PACKAGE

1. Rotor assemblies of Induced Draft Fans.
2. Rotor assemblies of Forced Draft Fans.
3. Rotor assemblies of Primary Air Fans.
4. Rotor assemblies of Seal Air Fans.
5. Inlet guide vanes assembly of Induced Draft fan.
6. Hydraulic Servomotor of Forced Draft Fans.
7. Hydraulic Servomotor of Primary Air Fans.
8. Air motors for Primary Air Heaters/Secondary Air Pre Heaters
9. Guide Bearings for Primary Air Heaters
10. Clutch assembly for Primary Air Heaters
11. Guide Bearings for Secondary Air Pre Heaters
12. Clutch assembly for Secondary Air Pre Heaters
13. Spray control valve of Super Heater.
14. Spray control valve of Re-heater.
15. Actuator assemblies for Boiler Main Steam Stop Valve.
16. Actuator assemblies for Boiler Main control Valve.
17. Coal Compartment Assemblies
18. Complete flame Scanner Assembly.
19. Complete cartridge assembly of heavy fuel oil pump.
20. Complete cartridge assembly of Light oil pump.
21. Steam control valve assembly of soot blowers.
22. Support bearing assemblies for all air preheaters.
23. Electromotive relief valve complete assembly.
24. Control circulation pump assembly.
25. Gearbox assemblies for air preheaters.
26. Gearbox assemblies for feeders.
27. Gearbox assemblies for Mill reject Conveyor.
28. Fluid coupling of tube mill
29. Fluid coupling of Induced Draft fan
30. Fluid coupling of Forced Draft Fan.
31. Pulveriser discharge valve assembly.
32. Pulveriser actuator assembly.
33. Counter assembly of feeders
34. Collecting electrodes for Electro Static Precipitator
35. Gravimetric Feeder head pulley assembly
36. Gravimetric Feeder main drive gear box complete assembly
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List of Stand By Unit Assemblies and Spares to be Capitalised Accounting Manual

37. Voith variable speed turbo coupling for Induced Draft fan with scoop tube
38. Worm & Worm gear with hub for mill
39. Air pre-heater wash pump assembly
40. High-pressure valves (>40kg/cm2) >50NB.
41. Impeller/Shaft/Blade assembly of induced draft fans
42. Impeller/Shaft/Blade assembly of Forced draft fans
43. Impeller/Shaft/Blade assembly of Primary air fans
44. Impeller of Seal Air Fan
45. Pump assembly of heavy fuel oil/light oil pump
46. Thrust bearing assembly/journal bearing assembly of control circulation pump
47. Low Pressure dosing pump assembly
48. Burner /nozzle assembly of coal compartment
49. Induced Draft/Forced Draft/Primary Air fan gear coupling
50. Expansion joints/metal expansion bellows
51. Rack & Pinion assembly of secondary air pre-heater
52. Air heaters shot blower rotor assembly & internals
53. Mill gearbox assembly
54. Wheel/Worm shaft for mill
55. Mill vertical shaft
56. Boiler Tube banks/panels
57. Oil cooler assembly of coal mill
58. Soot blower assembly/Gear box assembly
59. Steam safety valve assembly (for boiler drum/SH/RH)
60. Bowl hub assembly of mill
61. Gear box assemblies for rapping mechanism of Electro Static Precipitator
62. Feed water regulating valve assemblies
63. Mill Bottom
64. Lifting cradles for mills
65. Tube mills support bearing
66. Girth Gear & Pinion of tube mill
67. Gear box screw conveyors
68. High Pressure Dosing pump assembly

B) ELECTRICAL SYSTEMS

Switch Gears
70. Manual/Motor operated air/oil circuit breakers assembly
71. Bus duct/bus coupler/local bus interface module
72. HT switch gear assembly
73. Support insulator
74. D C Batteries
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List of Stand By Unit Assemblies and Spares to be Capitalised Accounting Manual

Generator
75. Turbo generator rotor complete
76. Complete generator stator
77. Turbo generator bearings & its torous & fixing materials
78. Stator winding bars all types
79. Hydrogen seal assembly.
80. Stator water pump assembly.
81. Tube bundle for Hydrogen cooler
82. Refrigeration type hydrogen drier
83. Generator rotor fan blades
84. Generator rotor retaining ring
85. Fixed & moving contacts for main Generator Circuit Breaker
86. Impeller/Tube nest for cooler(Stator Water)

Exciter
87. Exciter complete unit
88. Rotating rectifier elements
89. Electronic modules of automatic voltage regulator
90. Excitation transformers
91. Slip ring assembly
92. Commutator & field coil of exciter

Seal Oil System

93. Vacuum pump assembly.
94. Seal Oil A.C. Pump Assembly
95. Seal Oil D.C. Pump Assembly
96. Differential Pressure Regulator Assembly
97. Impeller of AC/DC seal oil pump

Circuit Breaker Transformers

98. Current Transformers complete assembly for 420 KV system
99. Current Voltage Transformers complete assembly for 420 KV system
100. Surge arresters complete assembly for 420 KV system
101. Protective relays, meters & recorders
102. Operation analyzer suitable for gas circuit breaker.
103. SF6 gas filling evacuating filtering, dying pumping set.
104. Wave trap complete with Line Multiple unit.
105. Protection relays for switch gears
106. Complete breaker poles
107. High Tension Voltage circuit breakers
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List of Stand By Unit Assemblies and Spares to be Capitalised Accounting Manual

108. Low Tension Voltage circuit breakers

109. Extra High Voltage circuit breakers
110. Vacuum Breakers
111. Electro Static Precipitator – Rectifier Transformer.
112. High tension transformer bushings _ 6.6 KV
113. BABCON/RAPCON/CAMCON Systems
114. Complete power transformer
115. Set of winding coils for transformer _ 1600 KVA
116. Current transformer complete assembly for 132/220/440 KV system
117. Current voltage transformer complete assembly 132/220/440 KV system
118. Energy meters

Electrical Motors
119. All High Tension Motors
120. All Low Tension Motors with rating more than 90 KW
121. Variable Frequency Drive Assembly
122. Stator capsule for Induced Draft Fan motor
123. DC Motor _14 KW
124. Stator capsule for HT motors

C) TURBINE AND AUXILIARIES

Main Turbine
125. High Pressure turbine bladed rotor complete
126. Intermediate Pressure turbine bladed rotor complete
127. Low Pressure turbine bladed rotor complete
128. High Pressure turbine module
129. Intermediate Pressure turbine module
130. Turning gear complete assembly.
131. Condensate extraction pump internal complete
132. Complete rotating assembly of Boiler Feed Pump booster pump
133. Radial & Thrust bearings including liners & thrust pads.
134. Complete assembly of Shaft Driven Main Oil Pump.
135. Main Trip valve assembly.
136. Auxiliary pump assembly
137. Emergency pump assembly
138. Jacking pump assembly AC and DC
139. Control fluid pump assembly AC and DC
140. Emergency Stop Valve assembly
141. High Pressure Turbine control valve assembly
142. Intermediate Pressure Turbine control valve assembly
143. Servomotors for all types of stop valves & control valves
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List of Stand By Unit Assemblies and Spares to be Capitalised Accounting Manual

144. Pilot valve & Test valves for all stop valves & control valves.
145. Low Pressure Bypass control valves & stop valve assembly with actuators
146. High Pressure Bypass control valves & stop valve assembly with actuators
147. Water injection valves assembly
148. Pilot valves assembly
149. Tube system for Low Pressure Heaters
150. High pressure valve (>40kg/cm2) >50NB
151. Rotating element /Impeller of condensate extraction pump
152. Rotating element /Impeller/shaft of main oil pump
153. Rotating element /Impeller/ of auxiliary oil pump
154. Rotating element /Impeller/ of emergency oil pump
155. Rotating element /Impeller/ of jacking oil pump
156. Rotating element /Impeller/ of controlled fluid oil pump
157. Moving blades for 1st & 2nd Stage row of Hydraulic turning gear
158. Equipment Cooling Water pump assembly
159. Plate heat exchanger assembly
160. Complete nozzle box/ nozzle segments for HP/IP cylinder
161. Emergency speed governor
162. Valve cone for HP/IP-Control Valve)
163. Spare blades for HP/IP/LP rotor
164. HP/IP,IP/LP,LP/Generator coupling bolts
165. Turbine diaphragms/liners
166. Steam strainer of stop & control valve
167. Steam line bellows/compensators
168. Breech nut
169. Shaft gland seals for HP/IP/LP
170. Oil purifying pump assembly/centrifuge
171. Vacuum breaker valve assembly
172. Tube system for HP Heaters

Boiler Feed Pump Turbine:

173. Journal bearings & thrust bearing
174. Main oil pump assembly
175. Auxiliary Oil pump assembly
176. Emergency oil pump assembly.
178. Boiler Feed Pump turbine rotor
179. Gear box between turbine & BFP booster pump/clutch
180. Turbine stop & control valves assembly
181. BFP Turbine blades

Boiler Feed Pump:

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List of Stand By Unit Assemblies and Spares to be Capitalised Accounting Manual

182. Complete cartridge of Boiler Feed Pump

183. Journal bearings & thrust bearing
184. Main oil pump assembly
185. BFP RC valve
186. Pump/Impeller/Shaft of BFP

Voith Hydraulic Couplings for Boiler Feed Pump

187. Journal bearings
188. Thrust bearings
189. Shaft with gears.
190. Scoop tube assembly
191. Internal Gears
192. Lube oil pump assembly
193. Level actuator
194. Hydraulic couplings assembly/gear coupling for BFP's
195. Pressure relief valve

Booster Pump for Boiler Feed Pump

196. Rotating assembly of pump
197. Journal bearings assembly
198. Thrust bearings assembly with pads
199. Impeller/Shaft of booster pump

Condenser
200. Vacuum pump assembly
201. Ball circulation pump assembly.
202. Rotating element/ impeller/shaft of vacuum pump
203. High pressure jet cleaning pump assembly/Hydraulic pump assembly
204. Tube nest of vacuum pump cooler
205. Cooling water inlet butterfly valve >1600mm Diameter
206. Condenser tubes

Deaerator
207. Safety relief valves

D) BALANCE OF PLANT
Coal Handling Plant
208. Traverse gear box assembly of Paddle Feeder
209. Carriage wheel assembly of Paddle Feeder
210. Gearbox of inline Magnetic Separator.
211. Rotor assembly of crusher.
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212. Coal sampler gearbox.

213. Drive unit of Grizzly Feeder.
214. Internals complete with Input/ Output shaft, gears & bearings.
215. Plough Wheel of Paddle Feeder.
216. Pulleys complete with shaft for conveyors.
217. Cable Reel Drive of travelling tripper
218. Wheel Assembly with Plumber Block & Bearings of Reducers of travelling tripper.
219. Traverse Drive assembly with brake assembly of stacker reclaimer
220. Complete bucket with liners of stacker reclaimer
221. Fluid coupling of conveyors
222. Gear coupling of conveyors
223. Hydraulic pump of paddle feeder
224. Motor of paddle feeder
225. Slewing ring and drive gear box for stacker reclaimer
226. Hydraulic pump assembly of stacker reclaimer
227. Cage frame for granulator
228. Complete gearbox of conveyors
229. Planetary gearbox for bucket wheel drive of stacker reclaimer
230. Slew drive for hydraulic of stacker reclaimer
231. Stacker reclaimer pinions gear box
232. Reeling drum assembly of PCRD/CCRD
233. Rotor for pedal feeder
234. Slew bearing of stacker
235. Magnetic separator
236. Total coal integrator
237. Power cylinder with accessories for pneumatic actuators
238. Gear box for boom conveyor/wagon tippler
239. Hoist assembly
240. Flap gates
241. Gate & globe valve>50 mm
242. Journal spring assembly

Locos
243. Main drive gear assembly
244. Transmission assembly
245. Torque converter assembly
246. Cylinder head assembly
247. Lube oil pump assembly
248. Super charger complete assembly
249. Traction generating exciter for diesel engine
250. Traction Motor
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251. Wheels & Wheel axles

252. PG/EG Governor
253. Aux. Generator
254. BKT (Breaker contactor for dynamic breaking)
255. Cam shaft
266. Locomotive power pack complete
277. Connecting rod assembly/crank shaft

Wagons
288. Wheel set with axle box with mounted bearings
289. Side Frame in matching sets
290. Bolster
291. Bogie complete
292. Coupler complete with dropped gear
293. Door opening mechanism

MGR Track
294. Points machine with gear box

Dozers
295. Main drive gear assembly
296. Transmission assembly
297. Torque converter assembly
298. Cylinder head assembly
299. Lube oil pump assembly
300. Super charger complete assembly
301. Flow amplifier of pay loader
302. Dozer chain assembly
303. Dozer engine assembly
304. Axle assembly

Ash handling system

305. Impellers of water line pumps.
306. Isolating valves more than 150mm NB
307. Wetting head complete assembly.
308. Complete valve assembly of slurry line (suction & discharge).
309. Gearbox of Ash slurry pumps.
310. Fluid coupling of Ash slurry pumps.
311. Complete Jet Pump Assembly of bottom Ash handling system.
312. Complete Ash crusher assembly with gear assembly.
313. Speed Reduction gearbox of Pump shaft of Ash slurry pump.
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314. Knife-edge gate valve in Slurry disposal suction (complete assembly).

315. Storage Silo Dry Ash Retractable Chute Assembly
316. Bottom discharge ash water recirculation pump
317. Complete assembly of ash-slurry pump
318. Fluid coupling for clinker grinder
319. Clinker grinder assembly
320. Transfer pump assembly for ash water
321. Reduction gear box of scrapper, conveyor assemblies
322. Bottom ash hopper isolating gate assembly/power cylinder
323. Reactor clarifier assembly
324. Centifuge assembly
325. Makeup water pump for ash water system
326. Vacuum pump assembly
327. Seal water pump assembly
328. Hydro Mix Dust Conditioner (HMDC) gear box assembly
329. HMDC turntable bearing assembly
330. Transport air compressor gear box assembly
331. Overflow pump impeller/shaft
332. Scrapper conveyor chain/gears/assembly
333. Bottom ash suste
334. Combined ash slurry pumps & drive assembly
335. ARCW pump & CMCW pumps
336. Aux. water system, DM water pump

Dry ash conveyor system

337. Drive/Non-drive/Take-up pulley
338. Gear box
339. Winch take-up system
340. Bearing housings of drive/non-drive/take-up pulleys
341. Hydraulic cylinder
342. Planetary gear box
343. Driving/non-driving and driven wheels and assemblies
344. Travel gear box with coupling
345. Tension wheels and tumblers for ash scrapper
346. Garden shaft
347. Hydraulic pump/piston pump

Cooling Towers
348. Drive shaft and fan blade assembly
349. Gear box assembly
350. Butterfly valve complete assembly >300mm
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351. Gate valve complete assembly >300mm

Air Conditioning system

352. Compressor assembly
353. Chilled water pump assembly
354. Blower assemblies for Air Handling Units

Water Pre-treatment Plant

355. Turbine drive shaft assembly of Pre-Treatment plant
356. Rake drive shaft assembly of Pre-treatment plant
357. Raw water pump assembly
358. Sludge pump assembly
359. Clarified water pump assembly
360. Potable water pump assembly
361. Sump pump assembly
362. Gear box assembly of clarifloculator

Water Demineralising Plant

363. Middle collector assembly for cation bed exchanger
364. Middle collector assembly for anion bed exchanger
365. Middle collector assembly for mixed bed exchanger
366. Dosing ejector complete for cat ion bed exchanger
367. Dosing ejector complete for anion bed exchanger
368. Dosing ejector complete for mixed bed exchanger
369. Turbine drive shaft assembly of DM plant
370. Rake drive shaft assembly of DM plant
371. Degasser water pump assembly
372. Rotating assembly of clarified water pump
373. Filter back wash pump assembly
374. DM make-up pump assembly
375. DM transfer pump assembly
376. Sump pump assembly
377. Butter fly valves _ 700 NB

Circulating Water System

378. C.W. pump complete
379. Thrust bearing assembly
380. Impeller/Shaft of CW Pump
381. Actuators for butterfly valves _1200nb
382. Bowl assembly
383. NRR assembly of CW Pumps
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384. Complete power pack for electro-hydraulic actuator for CWP butterfly valves
385. Back pullout assembly of ACW Pump

Plant Air Compressor & Instrument Air Compressor

386. Crank shaft assembly
387. Pistons of High Pressure compressor
388. Pistons of Low Pressure compressor
389. Cylinder housing for compressor

Fire Protection System

390. Rotating assembly of Hydrant booster pump
391. Rotating assembly of sprinkler fire water pump
392. Pistons for diesel engines
393. Inlet/exhaust value assembly of diesel engine
394. Main bearing and crankshaft of diesel engine.
395. Cranking starter assembly complete of diesel engine.
396. Deluge valve assemblies
397. Gate/globe/butterfly valves 100mm and above
398. Diesel engine complete
399. Diesel engine for fire pump
400. Foam Pump for firefighting system
401. Connecting rods
402. Cam shaft assembly
403. Cylinder liner
404. Turbo charger complete/ impeller/ rotor
405. Lube oil pumps
406. Air compressor assembly
407. Hydrant pump assembly /rotating assembly/impeller/shaft
408. Jockey pump assembly /rotating assembly/impeller/shaft
409. Right angle gear box assembly

Ash water recirculation system

410. Ash water recirculation pumps
411. Reactor clarifier
412. Centrifuge assembly
413. Cogulent dosing pumps
414. Clarified water recirculation pumps
415. Make up water pumps

Liquid waste treatment plant

416. Effluent/sludge disposal pumps
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417. Clarified/aux-cooling/Back wash water pumps assembly

418. CT fan gear box assembly
419. Tube settler system of central monitoring basin
420. Service drain pump of central monitoring basin
421. Aux cooling water recirculation pump
422. Pre-treatment filter back wash pumps
423. Decanted water pumps of coal settling ponds

Ventilation System
424. Unit Air Filtration pump assembly
425. Air washer unit assembly for evaporative cooling ventilation system
426. Air wash pump assembly
427. Supply air fan assembly

E) CONTROL & INSTRUMENTATION

428. Electronic modules for Open Loop Control System
429. Electronic modules for Closed Loop Control System
430. Electronic modules for Micro Processors
431. Electronic modules for Programme Logic Controller
432. Electronic modules for Control Processing Unit
433. Electronic modules for Drive level/Bus coupler card/Logic card
434. Server station including Alpha server, Operator station, Colour monitor
435. PIF Card.
436. Colour CRT used as monitor & operator station.
437. Power supply module used in servers/PLC/different system like UPS, Inverters etc.
438. Electronic recorders of Multipoint/Single point/Microprocessor based
439. Electronic card for special type of analyzers stack opacity monitor, vibration analysis & SWAS (Steam &
Water Analysis System)
440. Transmitter assemblies/electronic assemblies/ electronic units/level controllers
441. Electronic cards except power supply module/power supply cord/main transformer/glass & reference
electrodes of pH monitor & conductivity monitor & silica analyzer Tubings
442. Programme logic controller
443. Actuator assemblies
444. Hydra step vessel
445. ERV controller
446. Standard test gauges
447. Memory modules & assemblies of microprocessor based systems
448. CJC boxes
449. Processor for analog & binary functions
450. Hard disc drive
451. HEA igniter assembly

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452. Boiler flame camera

SATCOM and Communication System

453. VSAT multiplexers
454. Satellite Modems (10-PAK)
455. Satellite Modems (1-PAK)
456. C-Band Equipment consisting of C-Band IF module, C-Band ODU and C-Band LNA 45K
457. BCN Router with Power Supply Unit and Cards

Simulator
458. Gould computer system
459. DAS CRT’s
460. UPS

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