COMPANY PROFILE

Company Logo

Name of the Company : Fabulous Event Management

Contact Numbers: Mobile No. 0907-9429942

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Facebook : [email protected]

Instagram :

Twitter :

Accounts: Marianne Shyne C. Balondo

Tel No. 500-9064

Address: Fabulous Events Management

Vicentillo Street, Naval, Biliran Province 6543

Philippines.

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Location Map:

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 MISSION

Our mission is to provide the finest quality service, and passionately

create an authentic, customized experience that will make a lasting

impression on the hearts and minds of your guests for many years to

come.

VISION

To be a top-of-mind events management in the region by

providing outstanding personalized quality services, and unwavering

dedication in an effort to give our clients the kind of service needed to

meet their expectation.

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 ABOUT US

Fabulous Events was formed after a year the Tsinelas Party was

created in the Province of Biliran. The business is the reflection of the

owner’s expertise and enthusiasm in organizing events and hospitality

industry. Since Fabulous Events offers only its services to government

affairs and gatherings it was just nearly 3 years ago that it opened it’s

services to the public. Fabulous Events is the only establishment that

caters and organize special events in the province and it is now slowly

gaining popularity through word of mouth in neighboring regions.

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 HISTORY OF BAGASUMBOL FESTIVAL

One long forgotten account of one of the most successful revolution

in the Philippine history is the Bagasumbol. According to Prof. Rolando O.

Borrinaga, Ph.D of the University of the Philippines Manila on his

document about the Bagasumbol, on 10 October 1765, a government

document published in Manila appointed a certain Don Gaspar Ignacio de

Guevara as a parish priest in a town in Biliran. He then created a new

poblacion by transferring it away from its original site in a sitio to a

hilltop and set up a sanctuary, enthroned himself in the "chair of Peter"

with the royal throne in Biliran Island, and styled himself as the "first of

the priests of the world." Those who did not follow Padre Gaspar became

known as Bagasumbol or "obstacle to enemies," which waged territorial

border disputes against their "deserters" and "usurpers" in the new

poblacion he created. The townsfolk of Naval, Biliran province later on

celebrated Bagasumbol as a fiesta.

Just recently, the beautiful small island of Biliran, situated in the eastern

part of the Visayas region, celebrated its town’s fiesta, the Bagasumbol. It

is a fiesta to commemorate how Biliranons defended the island against

the colonization of the Moros and also, to honor the Virgin Mary of the

Rosary because of inspiring the folks in making the town a

diocese. Bagasumbol was the old name of Naval, the town proper of

Biliran province. Its literal meaning is “like a symbol of a great victory or

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conquest”. “Sumbol” also means “Halad sa Birhen”.

According to a document about the historical events of Biliran province

written by Prof. Borrinaga, centuries ago, inhabitants of Leyte petitioned

the then governor general, Fernando Valdes, to allow them to resettle in

Biliran for it has been abandoned for 50 years

and bagamundos (vagabonds) were inhabiting it. Therefore, “Baga” of

Bagasumbol came from bagamundos who inhabited the island years ago.

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Permits to Operate the Business

(Sample Business Permit)

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 Organizational Chart

Event
Coordinator

Marketing
Manager

Finace Risk Operation

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Job Description and Specification

 Event Coordinator

Responsible for coordinating events, including planning

menus,booking up musician,putting up decoration ordering flowers,

hiring bartenders, and ensuring the event runs smoothly. It is

also the event coordinator’s responsibility to manage the group by

delegating task and clarifying issues that the team may have.

Primary Responsibilities

 Coordinate details of events such as conferences,

weddings,birthdays, anniversaries,charity events,surprised

parties,trade shows,sales meeting,employee appreciation

events and virtual events.

 Select Chef or catering or catering company to prepare for the

event.

 Visit venue to plan lay-out.

 Marketing Manager -

As a marketing Manager, his/her role is to support the Event

Coordinator.

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 The Events and Marketing Coordinator is responsible for the

management and coordination of all events of The Foundation

and will be supervised by the Director of Development.

Additionally, this position is responsible for the development

and implementation of the marketing and public relations

plans. This position develops sponsorship/trade/business

arrangements and relationships with businesses, individuals

and organizations interested in supporting The Fabulous

events and activities. This position will work in coordination

on other projects as assigned with the Event Director.

 Finance Manager

Financial managers advise clients on appropriate business

planning and help in decision making processes to ensure

that businesses are financially successful. This might involve

advising on investments, savings, or insurance products.

Financial Manager will also be in charge of financial

documentation of the event itself, also provide the event team

with guidance as to what is achievable with the budget.

 Administrator

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 As conference and events administrator you'll be responsible

for all the correspondence that's sent to customers who have

booked functions. You'll also get to hone your skills in

telesales and marketing.

Key responsibilities:

 Processing conference and events bookings.

 Chasing up calls.

 Liaising with other departments about customer

requirements.

 Preparing brochures for enquiries.

 Selling conferences and events over the telephone.

 Risk Operation Manager

The responsibility of an Operational Risk Manager, therefore,

is effectively to embed a culture of risk management within

an organization. This typically involves the development, and

monitoring of risk policies, risk methodology and tools, in line

with best practice, company or group policies, and, of course,

legal requirements. The role, inevitably, involves advising

senior management on the identification of operational risks,

and elevating decisions to a higher level, when appropriate.

Furthermore, as Risk Manager role is to identify risk and

create contingency plans and make sure that all

documentation is completed and confirmed with the rest of

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the event group. If any matters arise Risk Manager must

inform immediately to give solution.

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 Official Contractors and Suppliers

 Lights and Sound

Mr. Sergio Matugas

Siat Sound System

Brgy. Aslum, Naval, Biliran Province

Tel No. 500-1029

Email Address: [email protected]

 Tents and Chairs

Mr. Joemard Calvez

Supply Officer

Naval State University

Naval, Biliran

Tel No. 500-9091

Email: [email protected]

 Photography

Mr. Yongs Abad

J and C Studio

Castin Street, Naval, Biliran

Tel No. 500 -7890

Email Add: [email protected]

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 VENUE AND GENERAL INFORMATION

 Festival Date : October 05, 2017

 Venue : Naval State University Ground

 Location Map

The Naval State University or as formerly known as Naval Institute of

It is composed of large oval, buildings and a gymnasium that serve as

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 BAGASOMBOL FESTIVAL SCHEDULE TIMETABLE

Sound System Set-up 7:00 pm Thursday, October 4, 2017

Tents and Stage Decoration

Crowd Barrier Set-up

Waste Bins and Signage

NSU main and exit gates opens for 6:00 am Friday, October 5, 2017
public

Assembly time for all participants 7:00 am Friday, October 5, 2017

Parade around the town 8:00 am Friday

Opening Ceremony 10:00 pm

Ground Demonstration 1:00 pm

Awarding of Winners 5:00 pm

Dismantling of Sound System and 8:00 pm

Site Cleaning and Removing Crowd

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 SECURITY

The organizers in conjunction with the local authorities in Naval, Biliran

and the Naval State University Criminology Interns will control general

security in the event. They will be responsible for the internal traffic

control, gate control, protection of property inside the venue ,guarding,

general patrolling and crowd control during the event.

Security positioned in the NSU main gate area will be required to

conduct searches for the following:

 Laser pointing Device

 Liquor and any alcoholic beverages.

 Weapons of any kind or any other items considered harmful.

If prohibited items or weapons are found, it will be confiscated and a

receipt issued to the owner and can be claimed after the event or upon

leaving.

While the organizers will make reasonable arrangements for security

coverage they decline responsibility for any loss or damage which may

occur.

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 PHOTOGRAPHY

J& C Studio has been appointed the official photographer for the

show. They will be in attendance during the event. Participants can

approach any of their staff on the site during the festival.

FIRST AID AND EMERGENCY TEAM

First aide and emergency team will be located right side of the

NSU main Gate entrance. Emergency Ambulance and the Biliran Mobile

Clinic will be on site for the duration of the event and will be joining the

street parade in the morning.

The Biliran Fire Truck will be on standby beside the Naval

State University Gymnasium.

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 PARKING and SIGNAGE

Upon arrival at the venue large signs direct patrons to the different

facilities like exit gates, toilet ,first aid booth, and water.

To accommodate patrons who drive private vehicles, parking and entrance

area will be in the Naval State University second gate infront of the

Tourism Building adjacent to the venue area.

PUBLIC TOILET AND DRINKING WATER OUTLETS

All the twelve (12) campus restrooms will be open to use

during the event. Free water stations will be open in operation also and is

located infront of the Registrar’s Office and at the back of the stage.

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 SOUND SYSTEM AND TENT INSTALLATION

The sound system and other technical details will be set-up

during the evening of October 04, 2017, prior to the event date and will be

guarded by the campus security.

The tents will be installed also on the same date as well as the

decoration of stage, chairs and the crowd barriers.

STREET DANCE/PARADE AROUND THE TOWN ROUTE

The assembly time of all school participants will be on the

Naval State University Ground at exactly 7:00 am on October 5, 2017.

Then the street dance or parade will follow at 8:00 am.

Every school participants must have its own Marching Band and Drum &

Buggle.

The street dance will start at the NSU Second Gate passing the NSU main

gate, going to Vicentillo Street to the downtown terminal and back to

P. Inocentes Street, and to the NSU Ground.

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On the duration of the parade Vicentillo and P. Inocentes street will be

temporarily close. Public and private utility vehicle are advised to take

alternative route during the road blocking.

WET WEATHER PLAN

This is an outdoor event and is clearly susceptible to wet weather. The

event will be conducted rain or shine and is subject to the participant’s

safety.

In the event of extreme weather condition and the NSU ground becomes

unsafe for the occassion; the venue will then be relocated to the Naval

State University Gymnasium adjacent to the oval

POST EVENT CLEANING

The total event site will be cleaned by the assigned NSTP-students, (CWTS

& LTS) as per NSTP Coordinators permission including the garbage

disposal.

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