CEBU PROVINCIAL ANTI-DRUG ABUSE OFFICE

Sugbo Kontra Droga 5

Performance Management System for the different levels of
Anti-Drug Abuse Councils (ADACs) in the Province of Cebu.

The City of Bogo and the

Municipalities of San Remigio and
Tabogon were among of the Anti-
Rationale
Drug Abuse Councils (ADAC) that The SUKOD PROGRAM is a collaborative effort of the
topped as High level of Provincial Government and National Government Agencies,
functionality in the Province of
Cebu in the anti-illegal drug and Local Government Units to ensure the implementation
campaign for the year 2018. of the five Pillars of Action of the National Anti Drug Plan of
Action (NADPA) and integrity of the evaluation process and
its result. The program aims to achieve its goal by assessing
the performance of the City/Municipal and Barangay ADACs
on their functionality and effectiveness based on the laws and
policies; to determine good practices conducted and initiated
by ADACs at all level; and to create a Strategic Roadmap for
evaluation, assessment and sharing of best practices between
ADACs at their respective level.

The Strategic Roadmap describes the strategies and

programs to be undertaken by the Government in addressing
the functionality and effectiveness of the ADAC.

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It Embodies the commitment of CPADAO to provide an

integrated, comprehensive, unified and balanced Provincial
drug abuse prevention and control strategies engaging the
community towards a drug resistant and eventually a drug
free CEBU.

Legal Mandates
Republic Act 9165, or the Comprehensive Dangerous Drugs
Act of 2002, provides the guidelines to safeguard the
citizenry from the harmful effects of dangerous drugs and to
defend the same against acts or omissions detrimental to
their development and preservation, through the pursuit of
an intensive and unrelenting campaign against the trafficking
and use of dangerous drugs and other similar substances.

DILG and DDB Joint Memorandum In support of the said law, and to accelerate the campaign
Circular No. 2018-01 “Implementing
Guidelines on the Functionality and against illegal drugs in the communities, the DILG has
Effectiveness of Local Anti-Drug issued Memorandum Circular No. 98-227, as amended,
Abuse Councils
providing for the creation of local Anti-Drug Abuse Councils,
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and a series of related policies reiterating such creation and

stating their roles and responsibilities.

To ensure the continued performance of the ADACs in the

fight against the drug menace, there is a need to conduct a
Performance Evaluation.

The SUGBO KONTRA DROGA Program is a preparatory

phase of the different levels of ADACs in line with DILG
and DDB Joint Memorandum Circular No. 2018-01, a
regulation to set the minimum standard of functionality and
effectiveness of local anti-drug abuse councils that covers all
provinces, cities, municipalities, and barangays and
harmonise the inter-operability of all ADACs at all levels.

The Philippine Anti-Illegal Drug Strategy (PADS)

is an anti-illegal drug plan that provides a roadmap for
national collaboration and was designed to harmonise drug
initiatives with the overarching Social Development Agenda
and the National Security Policy. It institutionalizes a
convergence system for the implementation of anti-drug
programs and revitalizes the roles of government agencies. It
spells out diverse but complementary approaches that must
be integrated to deliver an effective anti-drug package of
programs and reforms for the country.

The SUGBO KONTRA DROGA focuses on the areas of

Law enforcement, Education, health care and wellness, Local
governance, and social economics. All indicators in each area
is in compliance to the issuances, regulations and
amendments to the IRR of R.A. 9165 issued by the
Dangerous Drug Board.

The program is also in line with other relevant anti-drug

abuse policies from other national government agencies, such
as Department of Health Admin Order 2017-0018 Guidelines
in the Implementation of Community Based Treatment
Program.

Coverage
The Anti-Drug Abuse Council Performance Evaluation shall
cover all the ADACs in all Seven (7) Cities, Forty-Four (44)
Municipalities and One Thousand Sixty-six (1,066)
barangays. The C/MADAC Focal Person is the over-all lead

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in the implementation of the SUKOD performance

evaluation. The CPADAO Community Development
Officers shall provide the necessary technical, and/or
logistical support to the ADACs.

Process Flow
The SUKOD process flow is divided into four major phases:
(1) Planning and Commitment; (2) Mentoring and Coaching;
(3) Review and Evaluation, (4) Development Planning and
Rewards.

Phase I: Planning and Commitment (January to March)

The Planning and Commitment is the mobilization stage
wherein it builds on information captured during the
grounding and orientation of the program. 

PLANNING PHASE ACTIVITIES

The evaluation team is chosen

by the partner agencies based
upon the expertise of the
individuals representing each
Identify SUKOD Evaluation criteria.  The team is
Team Members responsible for evaluating the
functionality and effectiveness
of the ADACs and to complete
the scorecard based on the
performance.

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PLANNING PHASE ACTIVITIES

Conduct Grounding and ADAC members by district will

Orientation be gathered along with the
SUKOD Team, to review the
draft scorecard, set guidelines
and expectations, define team
roles and responsibilities, and
to discuss timelines, overall
approach, risks, constraints,
and assumptions.

Map Scorecard Criteria Documenting the current

indicators, Current & Future policies and future states as
States basis to map indicators per
criteria, in detail. 

Approve Final Performance Obtain final approval of refined

Scorecard and SUKOD performance scorecard; obtain
Program Plan approval of consensus of
the Program Plan from the
SUKOD team.

Conduct Final Phase The program is ready for the

Presentation of the execution Phase and to make
Performance Scorecard sure it meets the basic criteria
at the grounding/orientation
period. Documents created
during the Plan Phase will be
reviewed, finalized and
approved before the project
moves to the Execution Phase.

Phase II: Mentoring and Coaching (April to July)

Phase II is the stage that provides opportunities to develop a
relationship with the different levels of ADAC. It is a
structured event that gives CPADAO mentors opportunities
to develop a positive, supportive, and open relationship with
the Local Government Units through ADACs.

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MENTORING AND COACHING PHASE ACTIVITIES

Planning Meeting SUKOD mentors help ADAC

members plan a task or
session by presenting the
following:


• the goals of the Sugbo

Kontra Droga Program
• Summarize the task of each
members of the ADAC.
• Clarify the roles of those
involved in the program
• List the actions implemented
by those involved in the task
or session
• Itemize the challenges and
opportunities associated in
performing the task
• Identify the possible output

Observation The SUKOD mentor makes

observation of ADAC members
and gathers information on
how well the council’s plan
worked. The mentor shares
this information with the ADAC
Members during the reflective
conversation. 

Reflective Conversation In this part of the process, the

SUKOD mentor summarizes
and gives feedback on the
information gathered in Step 2,
and the ADAC members
respond to the mentor’s
summary and feedback.
Discussing the information
shall encourage the members
to reflect on what they learned
from the task and on how to
transfer these learnings to their
next coaching tasks or
sessions. 

Phase III: Review and Evaluation (August to October)

The primary purpose of the SUKOD Evaluation is to
evaluate functionality and effectiveness of ADACs with a
view towards improving future performance.
Review and Evaluation during the program’s implementation
using the performance scorecard will examine whether the
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program is successful in meeting standards in maintaining its

projected timelines, in coordinating efficiently with other
ongoing programs and activities, and in meeting applicable
legal mandates.

EVALUATION PHASE ACTIVITIES

Evaluation Notification In most cases the LGUs will be

notified prior to the
scheduled date of evaluation.

One-on-One Interview At the beginning of each

evaluation, the evaluator(s)
meets with the members of
the ADAC to discuss the
scope, objectives, and
indicators.

Performing the Evaluation During the evaluation process,

the evaluator(s) will obtain
background information such
as the mandated programs
through interviews with ADAC
members and will reviews the
criteria and indicators. Based
on this information, the
evaluator(s) develops detailed
examination and verification
procedures and performs
evaluation to accomplish the
agreed objectives.

Keep the Council Informed During the evaluation, the

evaluator(s) will keep
members informed of findings
and/or concerns as these
develop through discussions.

• Provide members with

notice of areas where
improvements may be
needed so they can take
corrective action as soon as
possible

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EVALUATION PHASE ACTIVITIES

Exit conference The purpose of the exit

conference is to communicate
evaluation results to the
council and to obtain
comments from members on
proposed findings and
recommendations before the
draft evaluation report is
issued. This is the council’s last
opportunity to comment on
the findings and
recommendations prior to
issuance of the evaluation
report and their input is
important to ensure that the
evaluation results are fairly
presented and that
recommendations are
reasonable and free of any
errors or misrepresentations.
After the exit conference,
members are asked to
respond to the findings and
recommendations.

Phase IV: Development Planning and Rewards (November -

December)
The evaluation report, which is a joint effort of both the
LGU and the evaluators, is the end result of the evaluation
process. Recommendations from the report will be used as a
basis for development planning for the ADAC to adjust
policies, set priorities or procedures in order to make
programs sustainable, and effective as possible.

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DEVELOPMENT PLANNING ACTIVITIES

Deliberation of Draft Report The report is submitted to the

evaluators. It is designed to
assure that facts and findings
have been clearly stated, and
to provide an opportunity for
evaluator(s) to correct any
errors prior to issuance of the
final report.

Final Report The proposed final report,

including evaluator response
to the draft report, is
submitted to the SUKOD
Team for approval. Evaluators
are invited to the meeting
when the proposed report is
discussed. The report
becomes final after the
SUKOD Team approves it.

Evaluation Follow-Up Three months after the final

evaluation report is issued a
letter is sent to the LGU
requesting that they prepare a
status report of actions taken
on the recommendations that
have been implemented. This
process is repeated every 3
months.

Adjectival Rating Weight Award Cash Prize

Percentage

High Functionality 100% Diamond 500,000.00

Moderate - High 90 - 99% Platinum 300,000.00

Moderate -Basic 80 - 89 % Gold 200,000.00

Basic Functionality 70 - 79% Silver 100,000.00

Low Functionality 69% below none

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Structures and Compositions

SUKOD MANAGEMENT TEAM (SMT)
The role of the SMT is to draft and approve performance
scorecard. At the same time, the SMT approves the final
evaluation report.

1. The Provincial Director, Cebu Provincial Police Office/

Representative
2. Provincial Director, DILG Cebu Province
3. Regional Director, PDEA Region VII
4. Regional Director, DEPED Region VII
5. Regional Director, DOH Region VII
6. Department Head, PSWDO
7. Department Head, Cebu Provincial Anti-Drug Abuse
Office (CPADAO)

PROVINCIAL EVALUATION TEAM (PET)

The PET evaluates the Municipal/Cities Anti-Drug Abuse
Council.

1. CPPO Reps from PCR, PIDMB, Operations, PIB

2. DILG Cebu Province Representative
3. DEPED Representative
4. CPADAO Program Manager
5. DOH representative
6. PSWDO Representative
7. PDEA Representative

LOCAL EVALUATION TEAM (LET)

The LET is the evaluation team composed of LGU
representatives responsible in evaluating the Barangay Anti-
D r u g Ab u s e C o u n c i l u s i n g t h e B A DAC - S U KO D
performance scorecard.

1. Chief of Police
2. C/MLGOO
3. DEPED District Supervisor
4. C/M Health Officer
5. ADAC Focal Person
6. C/MSWDO

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SUKOD CALIBRATION TEAM (SCT)

The SCT’s role is to ensure the accuracy of the final score in
the scorecard.

1. CPADAO
2. DILG Cebu Province
3. CSO Representative

Transformation Pathway
The Monitoring, evaluation, Assessment and Learning
(MEAL) Results Framework identifies a wide range of
desired results and associated indicators of progress across
various domains in which the SUKOD Program seeks to
improve functionality of ADACs and delivery of anti drug
programs. These results correspond to the steps in the
SUKOD Mechanism.

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The Province Direction for

SUKOD Year 5

Barangays become empowered communities in eradicating supply

of and demand for illegal and dangerous drugs and ultimately in
achieving drug-resistant and drug-resilient CEBU.

SUKOD PROGRAM IMPACT

• % of Drug-affected barangays reduced

• % of drug-unaffected/drug-cleared barangays sustained
• % of ADACs with high/ideal functionality level increased
• % of community involvement strengthened

TIMELINE OF EVALUATION

The SUKOD Year 5 evaluation covers from the period of

October 2018 to September 2019.

SUKOD YEAR 5 COMPONENTS

Social
Economics ADAC
Innovation Organization

Drug Clearing
Legislative
Measures

PNP
Budget
DEPED Allocation
Health

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SUKOD YEAR 5 SCORECARD SUMMARY

PERFORMANCE AND FUNCTIONALITY COMPONENTS WEIGHT

POINTS
PERCENTAGE

ADAC ORGANIZATION 220 20%

RESOURCE MANAGEMENT 60 20%

LEGISLATIVE MEASURES 180 10%

PROGRAM/PROJECTS/ACTIVITIES: 630 25%

•  On Education (Department of Education) 90

•  On Health Care (Department of Health) 110

•  On Social Economics ( Social Welfare) 260

•  On the Role of PNP in Implementing RA 9165 170

BARANGAY DRUG CLEARING PROGRAM 90 20%

INNOVATION 20 5%

TOTAL 1,170 100%

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SUKOD Tools
1. SUKOD Performance Improvement Plan Form –
The form is used during the mentoring phase to develop
SUKOD program review in the Municipal and City Level.
The form is to be filled up by CPADAO Community
Development Officers together with the ADAC members.
Then shall be submitted to the SUKOD Program
Manager.

2. ADAC Status Report Form – This form is used to

monitor and manage the ADAC, as well as getting the
data out to the LGUs that need it. It is communication
tool, and it can provide a documented history of the
program, which makes planning for your next project
easier.

3. SUKOD Performance Score Sheet - This form will

be used for allocating points for each functionality
indicator. A brief justification for each point allocated will
be written here as well by the evaluators.

4. SUKOD Pre-Evaluation Form – This form will help

plan and prepare the ADACs for a more systematic and
complete evaluation.

5. SUKOD Consolidated Report Form - is an excel file

which contains a list of all the Cities and/or
Municipalities and barangays. It will contain the
consolidated total scores and its corresponding adjectival
rating.

6. Mentoring Log Form – The mentoring log is part of the

documentation that is needed for mentors to record their
contact hours with the ADAC Focal Person and other
members of the council.

7. Mentorship Evaluation Form - This questionnaire is

designed to collect feedback from mentees (ADAC
members) who have participated in the SUKOD
mentorship program. The result of the evaluation is for
the continuous improvement of the SUKOD mentorship
program.
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