10 Vol II Sec 4 Fire Protection Alarm and Gas Suppression Works Technical Specifications

(A Government of India Undertaking)
Offer document for
Engineering Consultancy Works for

Structural Evaluation of
Canara Bank Owned Buildings at AN Street,Chennai and
Oppanakkara Street, Coimbatore
Issued by: The Divisional Manager

Premises & Estate Section,
Circle Office, Chennai
Ph: 044 24326011, 24349350
Email: [email protected]
Engineering Consultancy Works for Structural Evaluation of Canara Bank Owned Buildings at AN Street, Chennai and
INDEX OF TENDER DOCUMENT
Sl No. Details Page No.
1 Notice Inviting Offer ( NIO) 03
2 A – Eligibility criteria 04
3 B - Brief details of the work 05
4 C- General Rule & Instructions to Applicants 06-10
5 D – Method of selection of Consultant 11
6 E- Conditions of contract 12-21
7 F – Bio-data format & Declaration 22-25
8 Proforma – A- Details of relatives working in Bank 26
9 Proforma – B- Authorisation letter 27
10 Proforma – C- Acceptance of terms & conditions 28
11 Proforma – D- Agreement format 29
12 Proforma – E- Undertaking letter 30
13 Proforma – F- Financial Bid 31
14 List of Documents attached 32
Premises & Estate Section, Circle Office, Chennai Page no. 2 Seal & Signature of Consultant
NOTICE INVITING OFFERS (NIO)
The Canara Bank proposes to carryout Structural Evaluation of own buildings at AN
Street, Chennai & Oppanakkara Street, Coimbatore. The properties are about 60 years
old. Offers from eligible Structural Engineering Consultants are invited in the
prescribed format under Two-envelope concept.
1. Nature of the document: TWO BID CONCEPT
2. The offer document comprises of the following:
A. TECHNICAL BID: (is to be submitted in a separate envelope)
a) Eligibility criteria.
b) Brief details of the work
c) General Rules & Instructions to the Applicants.
d) Method of selection of Consultant.
e) Conditions of contract
f) Application Format.
g) Proforma - A,B,C,D & E
B. FINANCIAL BID in Proforma - F (is to be submitted in a separate envelope)
3. Application Fee: Nil.

4. Earnest Money Deposit: Rs.5,000/-( Rupees Five thousand only) – refer Clause-5 of
general rules & instructions to applicants.
5. Period of issue of the documents: 18.02.2019 to 25.02.2019 during office hours
(BOTH DAYS INCLUSIVE). Documents can also be downloaded from Bank‟s website
www.canarabank.com
6. Last date and time for submission offer is - 25.02.2019 - 3:00 PM.
7. Date of opening of Technical bid: 25.02.2019 - 3:30 PM.
The offer should reach to the office of
The Divisional Manager
Premises & Estate Section
Canara Bank Circle Office
6th Floor, #524, Anna Salai
Teynampet, Chennai – 600 018
DIVISIONAL MANAGER
P&E SECTION
CIRCLE OFFICE, CHENNAI
A. ELIGIBILITY CRETERIA
S.No Criteria Documents Required

Order copy and Completion
The Consultant should have minimum of 5 years‟ certificates from the customer
01 experience in Engineering Consultancy services as issued for each completed
on 31.03.2018. project (not ongoing) between
01/04/2013 to 31/03/2018.
Please note that only those Consultants who have Satisfactory completion
provided Engineering Consultant Services in Chennai certificates from the clients
and Coimbatore as under should apply: clearly indicating the nature of
The Consultant should have provided Engineering service, cost & nature of work
consultancy services in the last 5 years for at least and month & year of
commencement & completion.
Three(3) similar works each for building having built
up area of 10000sft
OR
Two (2) similar works each for building having built
up area of 15000sft
OR
02 One(1) similar works each for building having built up
area of 30000sft
during the last 5 (Five) years ending with 31.03.2018.
Building considered for structural evaluation is

multi stories having built up area of less than
15000sft spread in single block.
“Similar work” means structural evaluation of

multistoried residential/commercial building
(framed/load bearing structure) as detailed in
Chapter B – Brief details of the Work.
Copies of the GST registration
The Consultant must have GST registration number
04 certificate, PAN card copy and
and PAN number.
Trade License shall be enclosed.
Details of local address.
The Consultant must have their office in Chennai Acceptance of the address
05
and/or Coimbatore for operational convenience subjected to verification by the
Bank to its satisfaction.
B. BRIEF DETAILS OF THE WORK
Name of work: Engineering Consultancy Works for Structural Evaluation of Canara

Bank Owned Buildings at AN Street, Chennai and Oppanakkara Street,
Coimbatore
The Bank proposes to carry out the following works in the above building:
 Complete Structural evaluation including non-destructive tests such as rebound

hammer test, Ultrasonic Pulse Velocity test, etc. or any other test required for the
evaluation of the structural stability as per relevant BIS/IS code.
 Report on the above investigation including inferences, future life of the building,
preventive measures and block estimation for the repairs if any as per bye laws.
**************************
C. GENERAL RULES & INSTRUCTIONS TO APPLICANTS

Bank Owned Buildings at AN Street, Chennai and Oppanakkara
Street, Coimbatore
1. The documents consisting of Notice inviting the Offer, Eligibility criteria, General
rules and instructions to the Consultants, Method of selection, conditions of
contract, Application Format, Proforma -A,B,C,D,E & Financial bid in Proforma-F
can be collected between the dates mentioned in the Notice Inviting Offer (NIO)
during the working hours on everyday except Sundays and Public Holidays, at
Premises & Estate Section, Circle Office, Chennai
OR
Alternatively tender documents can be downloaded from the banks website
www.canarabank.com.
2. The tender is "TWO ENVELOPE CONCEPT" and it has to be submitted as such. It

should be always be placed in sealed cover super scribed as “Technical Bid for
Selection of Engineering Consultant for Structural Evaluation of the Bank’s Own
Buildings at AN Street, Chennai & Oppanakkara Street, Coimbatore" on the First
envelope
And
"Financial Bid for Selection of Engineering Consultant for Structural Evaluation
of the Bank’s Own Buildings at AN Street, Chennai & Oppanakkara Street,
Coimbatore" on the Second envelope as the case may be
And
both the sealed covers shall be placed in bigger outer cover and sealed and
super scribed as “Offer for Selection of Engineering Consultant for Structural
Evaluation of the Bank’s Own Buildings at AN Street, Chennai & Oppanakkara
Street, Coimbatore”.
3. The first envelope should contain Earnest Money deposit (EMD) and all the
components of Technical Bid as detailed in the NIO with all supportive documents
duly signed on all the pages.
Offerer should note that financial aspects of the offer should not be disclosed
in any way, in the technical bid/ first envelope and such technical bids
consisting financial aspects are liable for rejection.
4. The second envelope should contain the financial Bid as per Proforma-F and
should be sealed and submitted on the same given date and time simultaneously
along with Technical bid. Non submission of the same (i.e., Proforma-F) in
separate sealed cover along with Technical bid shall automatically render the
entire offer being rejected. The second envelope should contain duly filled in
Fees details (enclosed in the offer document) with values written in words and
figures.
5. Earnest Money Deposit (EMD): Rs.5,000/- (Rupees Five thousand only) by

Demand Draft favoring "Premises & Estate Section Canara Bank Circle Office
Chennai" payable at Chennai from any Nationalized / Scheduled Bank.
6. EMD is to be submitted along with Technical bid. Submission of the EMD in the
Financial bid envelope shall render the tender being rejected on the grounds
of non-submission of the EMD.
7. The duly completed sealed offer should be submitted to the address as

detailed in NOTICE INVITING OFFERS. If last day of submission of bids is
declared a holiday under NI Act by the Government subsequent to issuance of
NIO the next working day will be deemed to be the last day for submission of
the offer. Delays in receipt of the offer due to delays by post or courier shall
not be accepted by the Bank.
8. The First envelope (Technical bid) will be opened in the said office as detailed in
NOTICE INVITING OFFERS.
9. The date for opening the Second envelope (Financial bid) will be intimated
subsequently only to such applicants who comply with the Eligibility criteria as a
part of evaluation of Technical Bid.
10. Offer shall be submitted on prescribed Form only (i.e. as per documents
issued/downloaded from website) and no other format shall be used. Wherever
required, particulars can be submitted in annexure but such details shall be
clearly mentioned in respective columns in the original document. All the
documents, enclosures, and correspondence will form the part of contract. Offer
in any other format other than the prescribed form shall be liable for rejection.
The consultant shall submit an undertaking in Proforma E stating that no
changes, alterations are made in the offer documents issued by the Bank or
downloaded from the website and same is submitted to the Bank.
12. The fees quoted shall be inclusive of all fees / charges payable to the associate
consultants but exclusive of Goods and Services tax. Applicable TDS shall be made
as per the statutory rules.
13. The Bank‟s decision in the selection process is final and Bank will neither
entertain any correspondence in this regard nor will be bound to furnish any
explanation. The acceptance of an offer will rest with the Bank which does not
bind itself to accept the lowest offer and reserves to itself the authority to
reject any or all of the offers received without assigning any reason.
14. Offers which are incomplete in any respect are liable to be rejected.
15. Canvassing in connection with tenders is strictly prohibited and the offers
submitted by the Consultants who resort to canvassing will be liable for
rejection.
16. The consultant shall furnish the list of his relatives working in the Canara Bank
with their present place of posting in the Proforma A.
17. The offer shall remain open for acceptance for a period of 90 days from the
date of opening. No offer can be modified or withdrawn by the Consultant
after submission of the Bid. If any Consultant withdraws his offer before the
said validity period or makes any modifications in the terms and conditions of
the offer which are not acceptable to the Bank, then the Bank shall, without
prejudice to any other right or remedy, be at liberty to forfeit full value of
the Earnest Money Deposit as aforesaid.
18. The Consultant or their authorized representatives with an authorization letter

as per Proforma B, are requested to be present during the opening of the bids.
This is optional. Bank will proceed with opening of the technical bids / financial
bids on the stipulated date & time unless otherwise modified with prior
intimation to the Applicants.
19. It will be obligatory on the part of the Consultant to tender and sign the offer
documents for all the component parts and pages.
20. The successful Consultant shall execute the agreement as per the conditions of
Contract provided in this NIO on a stamp paper of appropriate value within 14
days from the date of acceptance of the offer. Until a formal agreement on
stamp paper is prepared and signed, this offer document along with the
correspondence shall constitute a binding contract between the Consultant and
the Bank/ Employer. If the successful Consultant fails to sign the agreement
within the aforesaid period Bank will be at liberty to forfeit full value of the
Earnest Money Deposit.
21 On acceptance of the offer , the name of the accredited representative(s)

of the Consultant who would be responsible for taking instructions from
the Bank / Employer and would be able to make independent decisions on
behalf of the offerer shall be communicated to the Bank/Employer.
22. Conditional offers shall summarily be rejected.
23. The Consultant shall inspect the site to ascertain the site conditions,
constraints and any other information required for making the offer. For any
assistance for visiting the site / building intending Consultants may contact the
above office as mentioned in NIO.
24. During the course of technical evaluation if found necessary the Bank may seek
supplementary price bids to bring the evaluation at par and any such price bids
shall be prepared and submitted in sealed envelopes super scribing
"Supplementary Price Bid for the Selection of Engineering Consultant for
Structural Evaluation of the Bank’s Own Buildings at AN Street, Chennai &
Oppanakkara Street, Coimbatore". Such supplementary price bid shall be
opened simultaneously with the original price bid on the prescribed date and
taken into consideration in its evaluation.
25.Voluntary submission of the supplementary price bid by the contractor/

vendor/ tenderer shall not be accepted and supplementary bids shall be
limited to the details sought for by the Employer only. Any other un-
related price variations furnished in supplementary price bids shall not be
recognized and might be liable for rejections if undue information is furnished.
26. In case of other un-qualified Consultant (i.e. Consultants who fail to comply
with the eligibility criteria of technical bid), EMD shall be returned as DD
submitted by them.
27. In case of unsuccessful Consultants ( i.e. those Consultants who qualify in the
technical bid and emerge as unsuccessful in the Financial bid) the EMD shall
be returned within 30 days of opening of Financial bids. The bidders shall come
and collect the DDs submitted at the above office as mentioned in NIO.
28. Bank reserves the right to call for opinion directly from the clients of the
Consultants on the work orders and performance certificates or any other
matters.
29. Bank reserves the right to disqualify the Consultant if the detail furnished by
the Consultant is found to be false and forfeit their Earnest Money deposit.
30. Earnest Money Deposit is exempted for the Applicants registered with National
Small Industries Corporation Ltd (NSIC) with specific exemptions permitted by
NSIC OR Similar Government authorities as per provision of MSME Act will be
exempted from submission of EMD subject to the submission of valid
document/certificate to that effect. Necessary proof shall be submitted along
with the tender in the Technical bid.
*****************************************************
D. METHOD OF SELECTION OF CONSULTANT

Street, Coimbatore.
1. The offers of consultants will be evaluated based on the compliance of the

eligibility criteria prescribed in this document.
2. Compliance of all the stipulated eligibility criteria is mandatory for further

processing. Preference shall be given to those consultants who have experience in
structural evaluation of multistoried buildings.
3. Consultants satisfying all the eligibility criteria will be termed as qualifying

consultants. Financial bids corresponding to those qualifying consultants will be
opened on a specified date and time which will be intimated to those qualifying
consultants well in advance. The financial bids of qualified consultants only shall be
opened in presence of their authorized representatives as specified.
4. The lowest offer will be determined based on the fee quoted for Structural
Evaluation services.
5. For the purpose of evaluation of bids, the cost of project shall be considered as
mentioned in the eligibility criteria chapter.
6. The qualifying consultant whose fee is competitive & reasonable will be considered
for entrusting the subject work.
7. The decision of the Bank in selection of the Consultant shall be final and binding on
the participating Consultants.
**************
E. CONDITIONS OF CONTRACT

Street, Coimbatore.
1. DEFINITIONS:
FOR the purpose of the agreement, the following words and expression shall have
the meaning hereby assigned to them except where the context otherwise requires:-
(i) `Approved' means approved by Bank's representative in writing including subsequent

confirmation of previous approval and 'Approval' means approval by Bank's
representative in writing as above said.
(ii) `Bank' means the CANARA BANK which expression shall unless excluded by or
repugnant to the context include its representative.
(iii)`Bank's representative' means The Divisional Manager, Canara Bank, Circle Office,
Chennai or any person authorized by him as in charge of the work and would sign
the agreement on behalf of the CANARA BANK.
(iv) “Consultant” means M/s.__________________________ or their assigns or

successors in office and authorised representative.
(v) Deleted.
(vi) “Work” shall mean Proposed Structural Evaluation of Canara Bank Owned
Buildings at AN Street, Chennai and Oppanakkara Street, Coimbatore..
(vii) “Site” means Canara Bank Owned Buildings at #131, Audiappa Naicken Street,
George Town, Ch-600079 &/or 17/87, Oppankara Street, Coimbatore-641001
(viii) “Jurisdiction” shall be at Chennai City.
2. The CONSULTANT shall undertake the services by themselves except for the
specialist / service associate consultant and shall not sublet or assign or transfer or
sub contract any part of the services.
3. No personnel employed by the CONSULTANT or associate consultant for the work
will be liable for any sort of compensation or employment in the Bank.
4. NATURE OF WORKS -
Structural evaluation of the building including necessary testing, etc. complete and
to submit a detailed report on the structural stability of the building with future life
of the buildings.
5. SCOPE OF SERVICES
The scope of works shall include structural evaluation of the multistoried building.
Necessary non-destructive tests are also to be carried out like rebound hammer test,
Ultrasonic Pulse Velocity test, etc. or any other test required for the evaluation of
the structural stability as per BIS/IS code.
The scope of service and assignment described above is not exhaustive i.e. does not
mention all the incidental services required to be carried out for complete execution
of the work. The services shall be provided, all in accordance with true intent and
meaning, regardless of whether the same may or may not be particularly described,
provided that the same can be reasonably inferred there from. There may be
several incidental services & assignments, which are not mentioned herein but will
be necessary to complete the work in all respects. All such incidental
services/assignments thereof which are not mentioned herein but are necessary to
complete the work shall be deemed to have been included in the rate quoted by the
consultant. Nothing extra shall be payable beyond the fees quoted by the
Consultant.
6. ROLES & RESPONSIBILITIES:

The roles and responsibilities and services to be rendered by the Consultant are as
under:
a) Inspection of the building in detail.

b) Collect all site details, document the evaluation method, identify the problems &
defects if any.
c) Carryout all required non-destructive tests for the structural evaluation as per BIS
/ IS codes.
d) Arrange for supporting works required to carry out the test.
e) Submit a detailed report on the structural evaluation.
f) If any structural defect is found, report on remedial measures with estimates is to
be submitted to the Bank.
g) Attend meeting (maximum 3 meetings) at site or Bank‟s Administrative office at
Chennai as and when required.
h) Advising Bank sufficiently in advance to get permits, licenses, etc. if required.
7. ASSOCIATE CONSULTANTS
The Consultant shall engage the services of well qualified Specialists in the relevant
field as his associate consultants pertaining to the above services and coordinate with
them.
The Consultant shall indicate the names of his associate consultants for various services
and structural designs their organization, qualifications and experience and get the prior
approval of the Bank before availing their services by the Consultant. The Bank reserves
the right to reject the name of any of the associate consultant proposed to be engaged
by the Consultant.
The Consultant shall also be responsible for all the work, action, and omissions of such
associate consultants. The Consultant shall be fully responsible for the correctness and
accuracy of structural designs and services designs and the safety of the structure shall
be entirely that of the Consultant notwithstanding the approval by the Bank of these
designs.
During the course of consultancy, the associate consultant would be required to interact
with the Bank for which nothing extra shall be payable.
The fees to the Associate consultants appointed for the above services shall be payable
by the Consultant, within the overall approved fee payable to the Consultant by the
Bank including expenses incurred by the associate consultants towards site / office /
market visits and any other works required in connection with the project.
8. CONSULTANCY FEE
The consultant shall quote their fees for the professional services in the Proforma-F
(Financial Bid) of this Notice Inviting the Offers (NIO).
The fees quoted by the consultant shall be inclusive of fees payable by the Consultant
to their associate consultants and other incidental expenses to complete the scope of
work, nothing extra shall be payable by the Bank.
The fees payable to the consultant shall be in full discharge of functions to be

performed by the Consultant and their associates and no claim whatsoever against the
Bank in respect of any proprietary right or copy right by the consultant or any other
party will be entertained. The Consultant shall indemnify and keep indemnified the
Bank against all cost and expenses paid by the Bank in defending such claims.
The fee quoted should include all the services detailed in Clause-6 above and all
miscellaneous, incidental expenses and compliance of the conditions detailed in this
NIO.
The quoted fee is inclusive of all statutory taxes except GST. Income tax as payable as
per statutory orders / laws shall be deducted at source. TDS certificate shall be issued
for such deductions.
For claiming the payment, Consultant shall submit necessary bills in duplicate.
Payments due to Consultant will be made within one month of submission of bills
subject to satisfactory performance.
9. PAYMENT OF FEE:
The fee will be paid in stages as specified below, subject to recovery of security deposit
as per clause (11) below:
1) On completion of the evaluation, submission of necessary test reports, structural

evaluation report and bill invoice.
2) Release of security deposit after completion of the Guarantee / Defects Liability
Period shall be as per clause-11.
10. COST OF WORKS:

The cost of work for the purpose of working out based on the built up area of the
building.
11. SECURITY DEPOSIT:

An amount equivalent to 5% of the total amount incl. GST payable to the Consultant
shall be deducted from the bill towards security deposit for fulfilling the terms of
contract faithfully and honestly. The security deposit will be refunded after the
completion of the guarantee period detailed under Clause 17.
12. ADDITIONS AND ALTERATIONS:
(i) The Bank shall have the right to request in writing changes, additions,
modifications or deletions in the design and details of any part of the work and to
request in writing additional work in connection there with and the Consultant
shall comply with such request provide necessary services for completion of such
works.
(ii) That if the Bank deviates substantially from the original scheme which involves for
its proper execution extra services, expenses and extra labour on the part of the
Consultant for making changes and additions to the documents due to rendering
major part of whole of his work in fructuous, the Consultant may then be
compensated for such extra services and expenses on quantum merit basis at
percentages applicable under this contract and to be determined mutually
unless such changes, alteration are due to Consultant own omission and / or
discrepancies. The decision of the Bank shall be final on whether the deviations and
additions are substantial as requiring any compensation to be paid to the Consultant.
However for the minor modification or alteration which does not affect the entire
design, planning etc., no such amount will be payable.
13. TIME SCHEDULE:

Commencement of work: The commencement of services will be considered from
2nd day after the date of issue of acceptance letter to the Consultant:
a. Structural Evaluation & testing - within 7 days from the date of receipt of
acceptance letter.
b. Final Report submission – within 7 days from the dated of structural evaluation.
14. NUMBER OF DRAWINGS SETS ETC. AND COPY RIGHT:

The reports and any other details envisaged under this contract including drawings of
civil, structural, electrical, water supply, sanitary or other services should be
supplied by the Consultant without any extra cost. Apart from submitting the hard
copies, soft copies of all the drawings, details, designs shall also be submitted to
the Bank for bank’s record & future reference at no extra cost.
All the above details & drawings will become the property of the Bank and the Bank
will have the right to use the same for the project. The drawings cannot be issued to
any other persons, firm or authority or used by the Consultant for any other project.
No copies of any drawings or documents shall be issued to anyone except the Bank
and its authorised representative.
15. LIQUADATED DAMAGES:
The time allowed for carrying out the work as specified in Clause-13, shall be
deemed to be the essence of the contract on the part of the Consultant. The work
shall throughout the stipulated period of the contract be processed with all diligence
and in the event of failure of the Consultant to complete their services/ work within
time schedule as specified above or subsequently notified to him, the Consultant
shall pay as compensation amount equal to 1% or such smaller amount as the Bank
may decide on the total fee payable for every week that the services/work
remains unfinished after the specified date subject to a maximum of 10%. The
delays at each stage shall be totaled to arrive at the cumulative delay. The
cumulative delays solely attributable to the Consultant (including his associates)
shall be considered while arriving at the delay.
16. EXTENSION OF TIME:

If the Consultant„s work is unavoidably hindered in carrying out the designs /
drawings on account of delayed decision or the approval by the Bank which are
necessary to carry out further work beyond the time specified under Clause-13
above, the consultant shall be allowed suitable extension of time by Bank, whose
decision shall be final and binding on the Consultant. No claim of any kind shall be
entertained from the Consultant for such delayed approvals/decisions by the Bank,
except request for suitable extension of time.
17. GUARANTEE
The Consultant shall agree to redesign at his cost any portion of his engineering and
design work, which due to his failure to use a reasonable degree of design skill shall
be found to be defective within one year from the date of completion of the work.
The Bank shall grant right of access to the Consultant to these portions of the work
claimed to be defective, for inspection.
The Bank may make good the loss by recovery from the dues/security deposits of the
Consultant in case of failure to comply with the above clause.
18. RESTRICTION / SUSPENSION:

The Bank reserves the right of restricting the Consultant‟s services at any stage and
makes other arrangements for continuing the balance services after withdrawing
such services from him or suspend the work.
The Bank shall have the liberty to omit, postpone or not to execute any work and /
or any item of work and the Consultant shall not be entitled to any compensation or
damages for such omission, postponement, or non- execution including whole of
project of the work and / or any item of work, except the fees which have become
payable to them for the services actually rendered by them.
19. TERMINATION OR RECESSION OF AGREEMENT:

The Bank without any prejudices to its right against the Consultant in respect of
any delay or deficient service by notice in writing absolutely determine the contract
in any of the following cases;
1. If the Consultant being a company shall pass a resolution or the court shall make
an order that the company shall be wound up or if a receiver or a (Manager on
behalf of the creditor shall be appointed or if circumstances shall arises
which entitle the court or the creditor to appoint a receiver or Manager or
which entitles the court to make up a winding order.
2. If the Consultant is not pursuing the project with due diligence within the time
lines committed or commits breach of any of the terms of the contract and
when the Consultant has made himself liable for action under any of the cases
aforesaid the Bank shall have powers:
a. To determine or rescind the contract
b. To engage another Consultant to carry out the balance work debiting the
Consultant the excess amount if any so spent.
In the event of the termination of the contract by the Bank the Consultant shall not
be entitled to any compensation or damages by reason of such termination, but only
to the fees for the service actually rendered, which have been duly approved by the
Bank. The decision of the Bank as regards the actual work/ service done and the
amount of the fees due to the Consultant on the basis of actual service /work done
shall be final and binding on the Consultant .The Bank shall be entitled to make use
of all or any drawing(s), designs or other documents prepared by the Consultant .
The Consultant shall promptly notify the Bank of any change in the constitution of
his firm. It shall be open to the Bank to terminate the Contract on the death,
retirement, insanity or insolvency of any person being Director in the said firm, or on
the addition or introduction of a new Director. But until its termination by the Bank
as foresaid, this contract contract shall continue to be in full force and effect,
notwithstanding any changes in the constitution of the firm by death, retirement,
insanity or insolvency of any of its Director or addition or introduction of any new
Director. In case of death or retirement, the surviving or remaining Directors of the
firm shall be jointly and severally liable for the due and satisfactory performance
and for compliance of all the terms and condition of this contract.
20. ABANDONMENT OF WORK:

That if the Consultant abandons the work for any reasons whatsoever or becomes
incapacitated from acting as aforesaid, the Bank may make full use of all or any of
the drawings & details prepared by the Consultant and that the Consultant shall
be liable to refund all the Excess fees paid to him up to that date plus such
damages as may be assessed by the Bank subject to a maximum of 10% of the total
fees payable to the Consultant under this contract. Further the Bank shall be
entitled to make use of all or any drawing(s), designs or other documents prepared
by the Consultant.
Provided, however that in the event of the termination of the contract being
under proper notice as provided in the clause hereinafter, the Consultant shall
be liable only to refund any excess payment made to him over and above which
is due to him in accordance with the terms of this contract for the services
performed by him till the date of termination of contract.
If the Consultant closes their business or abandons the work or if this contract is
terminated as provided for in Clause 20, 21 hereinbefore, the Bank shall be entitled
to make use of all or any drawing(s), designs or other documents prepared by the
Consultant.
21. ARBITRATION
That if any dispute, difference or question shall at any time arise between the
parties in respect of the meaning or construction of this contract, or covering
anything therein contained or arising out of this contract, or the validity of the
enforcement thereof which cannot be settled mutually, shall within 30 days ( or
such longer period as may be mutually, agreed upon) from the date one party
informs the other in writing that such dispute or disputes or dis-contract exists, be
referred to sole arbitration by a person selected by the Consultant out of the panel
of three names supplied by the Bank and appointed by THE GENERAL MANAGER,
CIRCLE OFFICE, CHENNAI within 30 days from such selection by the Consultant.
The arbitration proceedings will be conducted in accordance with and be subject
to The Arbitration and Conciliation Act 1996 as amended from time to time and
the decision of the arbitrator shall be final and binding on the parties.
The Arbitrator will have his seat at Chennai or at such places in India as decided by
the appointing authority. The Arbitrator may, with the written consent of the
parties, extend time for making and publishing the award.
The Consultant shall continue to perform his duties with diligence notwithstanding
the fact that the dispute has been referred to Arbitration or any dispute or
difference has arisen.
It is also the term of the contract that if the Consultant does not make any demand
for arbitration in respect of any item in writing within 90 days of receiving intimation
from the Bank that the final bill is ready for payment, the claim of the Consultant
will be deemed to have been waived and absolutely barred and the Bank shall be
discharged and released of all liabilities under the contract in respect of these
claims.
22. OTHER CONDITIONS

a) The Bank may have the details & designs submitted by the Consultant inspected at
any time by any officer nominated by the Bank / any external agency who shall
be at liberty to examine the records check estimates, structural designs, drawings,
works etc. The above inspections by bank, does not absolve the Consultant of his
responsibility. The Consultant shall remain solely responsible for all the services
rendered by him.
b) Rendering every assistance, guidance and advice in general to the BANK on any
matter concerning the technical aspects of the work.
c) The Consultant shall be fully responsible for all the services including the technical
soundness of the evaluation.
d) The Consultant hereby agrees that the fees to be paid as provided herein (clause 10)
will be in full discharge of function to be performed by him and no claim whatsoever
shall be against the Bank in respect of any proprietary rights or copy rights on the
part of any other party relating to the plans and drawings. The Consultant shall
indemnify and keep indemnified the Bank against any such claims and against all cost
and expenses paid by the Bank in defending itself against such claims.
e) Notwithstanding the completion of the work as per Contract entered hereto, the
Consultant agrees and undertakes the responsibility to suitably reply to the Bank‟s
queries that may be raised by any authorized inspection agency of the Bank or
the Government of India like CVC or any other departments .
f) In case it is established that due to fault of Project Consultant or external agencies /
consultant appointed by the Consultant, if the Bank has to pay any extra amount
due to over-run of the Project, or any other lapse on the part of project
Consultant necessary recovery may be effected from the Project
Consultant/Consultant‟s fees as per provision of Section 73 of Indian Contract Act
1872 under section 30 of Consultants Act 1972 (Central Act No.20 of 1972) and/or
project Consultant/Consultant may be debarred from employment for specified
period and/or black listed depending on gravity of the lapses on the Project
Consultant.
g) If work carried out by the Consultant or consultants appointed by Consultant is
found to be sub-standard or un-duly delayed on his account, the bank shall report
to Indian Bank Association (IBA) & Appropriate Authorities, the misbehavior of the
Project Consultant and IBA in turn may inform all the member banks, after
examining veracity of the Bank‟s version, not to deal with such Project
Consultant by way of punishment to him”
For and on behalf of
M/s.______________________
IN THE PRESENCE OF::

1.
2.
NAME & SIGNATURE OF CONSULTANT
F. BIO-DATA FORMAT

Street, Coimbatore.
1. Name of the Consultant :
Local Address at Chennai :
Local Address at Coimbatore :
Registered Office Address :
Telephone No.
Office :
Mobile :
Fax :
E-Mail :
2. a) Status of the Firm(Whether company/

Partnership / proprietary) :
b) Name of the Proprietor/ Partners/ Directors

(with professional qualifications, if any):
I)
II)
c) Year of establishment :
3. Registration with Tax Authorities :
a) Income-tax No. PAN NO :

(Furnish copies of Income-tax returns)
b) GST Registration Number :

(Furnish the latest copies of the returns filed)
4. Details of the works executed during last 5 years to 31.03.2018 ( please mention
only such works relevant to eligibility criteria)
Work executed for

Nature Location of
(name of the Date of
Name of the work Actual
Sl organization with commencement &
of the work with month Value of the
No. address, concerned Completion
work (in & year of works
office and telephone
brief) execution
number)
(these details can also be furnished in separate page as Annexure duly quoting the para reference )
Note: Copies of orders or satisfactory completion certificate from the client's

shall be enclosed (all prior to 31.03.2018) .
5. Key personnel permanently employed in your organization:
Sl Particulars Employed in your
Name Qualifications Experience Any other
No of work done firm since
(these details can also be furnished in separate page as Annexure duly quoting the para reference)
6. Furnish the details of AWARDS, CITATIONS etc. received in recognition of your
services in projects designed/ associated
Name of the organization Name of the project

Name of the Award
YEAR from whom award was for which such award
with details
received was received
DECLARATION
1. All the information furnished by me / us here above is correct to the best of my

knowledge and belief.
2. I / We agree that the decision of CANARA BANK in selection will be final and
binding to me / us.
Place : NAME & SIGNATURE

Date : OF THE CONSULTANT
PROFORMA – A

Street, Coimbatore
Details List of relatives working in Canara bank;
NAME OF THE OFFICIAL DESIGNATION ADDRESS OF THE OFFICE / BRANCH
Name & Signature of Consultant
PROFORMA – B
Authorization letter
To,

#524, Anna Salai

Street, Coimbatore
This has reference to your above subject Mr/Ms ……………………………………………….. is

hereby authorized to attend the bid opening on _____________on behalf of our
organization.
The specimen signature is attested below:
_________________________________
Specimen Signature of Representative
__________________________________ __________________________
Signature of Authorizing Authority Signature of Attesting Authority
of the Consultant
_________________________________
Name of Authorizing Authority
of the Consultant
PROFORMA – C
To,
#524, Anna Salai

Street, Coimbatore
:: CONFIRMATION FOR ACCEPTANCE OF THE TERMS & CONDITIONS::
I/We have read and understood the Notice Inviting offer and all its components the
draft contract to be entered with the Bank and understood all other relevant
particulars.
I/We are fully qualified to provide the professional Consultancy services to the said
work and agree with all the contents of this NIO. We are agreeable to extend our
Consultancy services for the subject project and the professional charges have been
conveyed separately in "Financial-bid in Proforma-F" furnished.
I/We fully understand that you are not bound to accept the lowest or any offer you may
receive.
I/We enclose herewith a Demand draft No……………………. of ……………………..……. Bank

for Rs …………. ….. /- towards the Earnest Money deposit.
I/We agree that until a regular contract is executed, this document with the Bank‟s
written acceptance thereof shall constitute a binding contract between us.
DATE: Signature of the Consultant
PROFORMA D
AGREEMENT FORMAT
Memorandum of agreement, made at__________________ this __________day of the
month of ________ in the year____________ between CANARA BANK having its Head
Office at 112, J C Road, Bangalore - 560 002 and Circle Office at No. 524, Anna Salai,
Teynampet, Chennai – 600 018 represented by its duly constituted attorney (hereinafter
referred to as Bank) which expression shall unless excluded by or repugnant to the
context be deemed to include their successors, and assigns in office) of the one part and
M/s.________________________________________ Consultant, having its office at
_____________________________________________ (hereinafter referred to as the
Consultant) which expression shall unless excluded by or repugnant to the context,
be deemed to include their successors and assigns) of the other part.
WHEREAS the Bank is desirous of undertaking Structural Evaluation of its Owned
Buildings at AN Street, Chennai and Oppanakkara Street, Coimbatore in accordance with
the general requirements, and whereas the Consultant have agreed to perform the
services as set out and subject to the terms and conditions set forth in the said
“Conditions of contract” of document herein under.
NOW, these present witnessed and it is hereby agreed and delivered by between the
parties hereto as follows:
THE Bank appoints the Consultant and the Consultant accepts the work on a clear
understanding that the Consultant shall not be an employee of Bank for any reason
whatsoever including for the reason of his appointment by virtue of this agreement and
on the terms and conditions (ie Conditions of Agreement) set-forth as stated in the
foregoing, which shall form part and parcel of the agreement.
IN witness whereof, the parties hereunto have set their hands and seals the day and
year first above written.
For and on behalf of For and on behalf of the
M/s.________________________________ CANARA BANK
In the presence of :
1.
2.
PROFORMA E
Undertaking letter
To,
#524, Anna Salai

Street, Coimbatore
Dear Sir,
This has reference to your above Notice inviting the offer (NIO) published in your banks
web site and NIC web site.
We hereby state that we M/s ________________________________________ have

submitted the above offer documents duly filling at the appropriate places without
making any alterations, corrections, omissions in the NIO issued by the bank or
downloaded from the web site.
Signature & Name of the Consultant
PROFORMA – F
(submit this financial bid strictly as per this prescribed format as downloaded /as
issued in a SEPARATE sealed envelope - second envelope)
“FINANCIAL BID – FEE STRUCTURE”
To,
#524, Anna Salai

Street, Coimbatore
This is with reference to your Notice Inviting offers for selection of Consultant for the
above mentioned works project.
I/We have read and understood the Notice inviting offer (NIO) and its contents. I/We
also understand that Bank reserves its right to accept or reject any or all the offers
partially or wholly.
I/We are fully qualified to provide consultancy and construction management services
for the said work and agree with all the contents of this NIO ie Eligibility Criteria, brief
details of work, General rules& instructions to the applicants , Method of selection of
Consultant, Conditions of the contract . Accordingly, we are agreeable to extend our
services for the subject work as per the terms & conditions of this NIO on the following
fees:
1. Consultancy fees as per Clause 5 of the “Conditions of Contract” :
Fee in figures: Rs. _______________________________________/-
& in words: Rupees ______________________________________________ Only
The above fee is exclusive of Goods & Services tax which is payable extra by the Bank.
I/We agree that the TDS as payable to statutory authorities will be deducted from the
above quoted fees.
I/We fully understand that you are not bound to accept the lowest or any offer you may
receive.
Date:
Place: Signature & seal of the Consultant
LIST OF DOCUMENTS ATTACHED
LIST OF DOCUMENTS/ CERTIFICATES/ ANNEXURES ATTACHED:

(To be filled by Applicants)
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(A Government of India Undertaking)

Offer document for

Engineering Consultancy Works for

Issued by: The Divisional Manager

INDEX OF TENDER DOCUMENT

Sl No. Details Page No.

1 Notice Inviting Offer ( NIO) 03

3 B - Brief details of the work 05

4 C- General Rule & Instructions to Applicants 06-10

5 D – Method of selection of Consultant 11

6 E- Conditions of contract 12-21

7 F – Bio-data format & Declaration 22-25

8 Proforma – A- Details of relatives working in Bank 26

9 Proforma – B- Authorisation letter 27

10 Proforma – C- Acceptance of terms & conditions 28

11 Proforma – D- Agreement format 29

12 Proforma – E- Undertaking letter 30

13 Proforma – F- Financial Bid 31

14 List of Documents attached 32

3. Application Fee: Nil.

S.No Criteria Documents Required

during the last 5 (Five) years ending with 31.03.2018.

Building considered for structural evaluation is

“Similar work” means structural evaluation of

B. BRIEF DETAILS OF THE WORK

Name of work: Engineering Consultancy Works for Structural Evaluation of Canara

 Complete Structural evaluation including non-destructive tests such as rebound

Name of work: Engineering Consultancy Works for Structural Evaluation of Canara

2. The tender is "TWO ENVELOPE CONCEPT" and it has to be submitted as such. It

5. Earnest Money Deposit (EMD): Rs.5,000/- (Rupees Five thousand only) by

7. The duly completed sealed offer should be submitted to the address as

18. The Consultant or their authorized representatives with an authorization letter

21 On acceptance of the offer , the name of the accredited representative(s)

22. Conditional offers shall summarily be rejected.

25.Voluntary submission of the supplementary price bid by the contractor/

Name of work: Engineering Consultancy Works for Structural Evaluation of Canara

1. The offers of consultants will be evaluated based on the compliance of the

2. Compliance of all the stipulated eligibility criteria is mandatory for further

3. Consultants satisfying all the eligibility criteria will be termed as qualifying

Name of work: Engineering Consultancy Works for Structural Evaluation of Canara

(i) `Approved' means approved by Bank's representative in writing including subsequent

(iv) “Consultant” means M/s.__________________________ or their assigns or

6. ROLES & RESPONSIBILITIES:

a) Inspection of the building in detail.

The fees payable to the consultant shall be in full discharge of functions to be

1) On completion of the evaluation, submission of necessary test reports, structural

10. COST OF WORKS:

11. SECURITY DEPOSIT:

13. TIME SCHEDULE:

14. NUMBER OF DRAWINGS SETS ETC. AND COPY RIGHT:

16. EXTENSION OF TIME:

18. RESTRICTION / SUSPENSION:

19. TERMINATION OR RECESSION OF AGREEMENT:

20. ABANDONMENT OF WORK:

22. OTHER CONDITIONS

For and on behalf of

IN THE PRESENCE OF::

NAME & SIGNATURE OF CONSULTANT

Name of work: Engineering Consultancy Works for Structural Evaluation of Canara