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Saudi Aramco 7180 (5/89)
G.I. NUMBER
Approved
2.104
SAUDI ARABIAN OIL COMPANY (Saudi Aramco)
GENERAL INSTRUCTION MANUAL IS S U E D A T E R EPLAC ES
ISSUING ORG. TERMINAL DEPARTMENT 05/30/1995 11/15/1991
SUBJECT: LEAK AND SPILL REPORTING - ARABIAN GULF APP ROV AL PA GE N UM B ER
SAAASA
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CONTENT:
SAUDI ARAMCO ENVIRONMENTAL POLICY:
Saudi Aramco is committed to the prevention of harmful effects of oil pollution in the offshore and onshore
environment in all areas of its operations.
However, Saudi Aramco's policy in safeguarding the offshore and onshore environment is to ensure that all
operating procedures, employees training and technical applications are aimed at preventing and/or minimizing
the accidental leak and/or spillage of liquid hydrocarbon substance.
Notwithstanding the above policy, should any leak or spillage occur, this General Instruction is to be fully
complied with at all times.
This General Instruction overrides any other General or Facility instruction and or directive as applied to the
reporting, investigating and/or documenting of Leak and Oil Spills in the offshore environment.
CONTENTS:
This General Instruction describes the reporting, investigation and documentation requirements for any oil spill
into the waters of the Arabian Gulf from a Saudi Aramco facility or a Saudi Aramco contractor, or from any
vessel moored or moving in the Saudi Aramco Terminal operating and channel areas, or from any unknown
source. It contains information on the following:
1. Purpose
2. Reasons for Reporting
3. Definitions
4. Reporting Responsibilities
5. Investigation Responsibilities
6. Documentation Requirements
7. Distribution
8. Financial Letter of Guarantee
9. Treasurer’s Banking, Credit & Collection Div.
10. Reporting of Incidents
APPENDICES:
Oil Spill Report Form (OSRF)

Financial Letters of Guarantee (Attachments I & II)
Leak and Spill Report Offshore SA 5046
*C H A N G E * *A D D I T I O N N E W IN S TR U C T IO N C O M P L E T ER E V I S I O N X 10
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NOTE:
(1) It is important to immediately inform the Executive Management of any oil spill that may have an
impact on the vital Saudi Arabian Government or Saudi Aramco Facilities or an environmentally
sensitive area.
(2) In the case of simultaneous offshore oil spills with offshore disaster and only limited resources
available, the offshore disaster will take priority over the oil spill for accessing those resources.
(3) As soon as safely possible following the sighting of an oil spill from any source, the source of the spill
should be secured.
1 .0 P URPO S E:
The purpose oil

documenting of leaks
this and
instruction is toresult
spills which outline
fromthe procedures
a discharge for into
of oil reporting, investigating
the waters and
of the Arabian
Gulf. In addition, this instruction defines leaks/spills and the person responsible for preparing written
documentation of the incident. The notification of a spill shall generate the spill response activity
described in G. I. 2.400, “Offshore Oil Spill Contingency Plan," Arabian Gulf.
2.0 RE ASON S F OR RE POR TING
- Fulfill the Company's obligation with respect to it's Environmental Conservation Policy.
- Bring potentially dangerous situations to the attention of Management.
- Protect environmentally sensitive areas, and vit al Saudi Aramco/Government facilities.
- Initiate action to contain, correct and cleanup leaks and spills.
- Fulfill the Company’s obligations to report spills to the Government of Saudi Arabia.
- Investigate the cause of a spill and take the corrective action to prevent the re-occurrence of
similar or repeated incidents.
- Provide support for claim actions and the recovery of cleanup costs from third parties causing
the spill.
- Provide information that can serve as the b asis for m easuring progress in i mproving methods
and equipment for the prevention and the clean up of leaks and spills.
- Obtain required financial guarantees/letters of undertaking from vessel’s insurer/owner and
request detentions of a vessel in Port until satisfactory financial guarantees are provided.
3 .0 D EFIN ITION S
Oil: "Liquid Hydrocarbon Substance”
Offshore: The waters of the Arabian Gulf up to and including beaches at the spring high tide mark.
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Leak or Spill: Any known release of oil into the water s of the Arabian Gulf and/or any oil of unknown
source in the waters of the Arabian Gulf.
4.0 RE PO RT ING RE SPON SIBILITIES :
4.1 Persons observing leak/ spill shall:
Report the spill by the most rapid means available to the Ras Tanura Port Control Center
(RTPCC), Tankship Communications Operator:
Fax: 678-1089, Tel: 678-1279, 678-1495, 673-1735
or
VHF Radio Marine Channels 16, 10, 13, 14 & 67
Spill Reports also may be passed through Tanajib Port Control, Tel: 378-9613, Fax: 378-9355;
Abu Ali Pier, Tel: 678-2329, Fax: 678-2155; West Pier Shift Coordinator, Tel: 678-1475, Fax:
678-1779.
4.1.1 Persons reporting the spill should provide the following information:
- Name of Person Reporting and/or Observing the Spill

- Date and Time of Observation
- Badge Number
- Contact Telephone Number
- Location of Spill
- Size (approximate length and width) and Color
- Origin of Spill, if known
- Weather Conditions, Wind Speed and Direction, Visibility and Sea Conditions
- Action Being Taken

4.2 Ras Tanura Tankship Communication Operator shall:
4.2.1 Record the spill information, as given by th e spill observer, on the " Oil Spill Report
Form" (OSRF).
4.2.2 Immediately inform the Regional Oil Spill Coordinator (ROSC).
4.2.3 Complete the OSRF w ith other relevant information required on the fo rm including the
OSRF Number assigned by the ROSC.
4.2.4 Immediately notify the Ras T anura Senior Harbor Pilot by transferring the OSRF to h im.
4.2.5 After the Oil Spill Report Form (OSRF) has been reviewed by the S enior Harbor Pilot
distribute it as follows:
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I) Regional Oil Spill Coordinator

II) Marine Shift Coordinator
III) Terminal Shift Superintendent
IV) Northern Area Loss Prevention
4.3 The Ras Tanura Senior Harbor Pilot shall:
4.3.1 Immediately review the OSRF for contents and clarity of information.
4.3.2 Consult with the ROSC for an imme diate response in respect to cleanup or containment
operations.
4.3.3 In the event of a known le ak/spill, originating from a know n, third party tanker, where a
Special Project Number has been assigned for clean-up action/containment, immediately
notify the Master and Local Agent of the vessel of the requirement for acceptable finan-
cial guarantees/letters of undertaking from both the vessel’s insurers P&I Club and the
vessel’s owner/principal in respect of costs associated with such cleanup and or contain-
ment. The Master and Local Agent shall be notified that failure to provide this documen-
tation will result in the vessel being held in Saudi Arabian waters until such time as the
documents are received by Saudi Aramco.(See example wording, Attachment # I, and #
II to this G. I.).
4.4 The Marine Shift Coordinator shall:
4.4.1 Enter the oil spill information in the Oil Spill Report Log. This log contain the informa-
tion recorded on the Oil Spill Report, including the OSRF Number.
4.4.2 Notify the As sistant Superintendent, Southern Area Su pport Boats Operations, or his a l-
ternate.
4.5 The Regional Oil Spill Coordinator shall:
4.5.1 After notification of an oil spill, assign an OSRF number to that spill incident.
4.5.2 Inform the conc erned Facility Sup erintendent, Shift Sup erintendent, Weekend Superin-
tendent, or Affected Area Control Room of any oil discharge from his facility. It is the
responsibility of the informed Superintendent to notify his immediate upper Manage-
ment as he deems necessary, dependent upon the severity of the leak/spill.
NOTE: The Superintendent (as noted in this section) will accompany the ROSC or his
delegate on the first evaluation of the spill volume.
4.5.3 Inform the Te rminal Operations Mana ger of any spill and agr ee on an es timated spill vol-
ume prior to release of information to third parties.
4.5.4 Notify the local Government Affairs Representative.
4.5.5 Notify the Operation’s Managers whose facilities may be t hreatened by th e spill.
4.5.6 Notify the Global Oil Spill Coordinator when the ROSC deems it necessary.
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4.5.7 Notify the necessary members of the Oil Spill Response Team (OSRT). Generally, all
members
G. I. 2.400of"Offshore
the Oil Spill
Oil Response Team will
Spill Contingency be notified of a major oil spill. (Refer to
Plan")
4.5.8 Assume overall responsibility for activities related to the safe and efficient cleanup, res-
toration and documentation of any leak and/or spill as specified in the G. I. 2.400, and
the Oil Spill Contingency Plan, Arabian Gulf.
4.6 The Terminal Operations Manager shall:
4.6.1 Confirm, in the case of major spills or spills that have a se rious impact on Saudi Aramco
operations, that the Executive Management has been briefed on the situation prior to no-
tifying the Government Affairs Organization.
4.7 The Operating Department Superintendent or Shift Superintendent shall:
4.7.1 As safe as practical following an oi l spill from one o f his facilities, ensure that the source
of the spill is secured.
4.7.2 Immediately notify the Loss Prevention Duty Officer of all spills.
4.7.3 Immediately notify the Oil a nd Gas Di spatcher at 874-6821, 874-6822 or 87 5-2137 for
any spill that may curtail production of Terminal Operations.
4.8 The local Government Affairs shall:
4.8.1 Inform Saud i Aram co's Gove rnment Liaison En gineer.
4.8.2 Inform Non Sau di Aramco Facility, if the re is a pote ntial risk of po llution to the ir facil-
ities.
4.8.3 Inform Sea Ports Authority (SEAPA) when the leak/spill is from a third p arty ship.
4.9 Government Liaison Engineer shall:

4.9.1 Insure that the appr opriate Saudi Arab Government Mini stries are notified as re quired by
applicable departmental directives.
4.9.2 The Oil Spill Committee shall be briefed by the Global Oil Spill Coordinator or in his
absence by the ROSC as to the magnitude and extent of the spill. The magnitude of the
spill shall be released by the Chairman of Oil Spill Committee or by the Manager of Ter-
minal Operations to the Government Liaison Engineer.
5.0 INVES TIGA TION P RO CE DU RE S:
5.1 All leaks/spills shall be investigated. The investigation shall be carried out in a professional
manner to the point that a report shall be developed. Included in the report is the reason for the
leak/spill, the actions taken to mitigate damages as a consequence of the leak/spill. It is of
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paramount importance that the investigative reports document all failures of procedures,
materials and/or omissions of actions of individuals in order to prevent re-occurrence.
5.2 Leak/spills in excess of 10 barrels should be in vestigated by a commi ttee consisting of at le ast:
Superintendent/Shift Superintendent of Facility, ROSC/Regional Oil Spill Specialist (ROSS).
One member with specialized knowledge of the facility concerned will be assigned by the
Chairman of the Oil Spill Committee as deemed necessary.
5.3 Leaks/spills in excess of 10 barrels resulting from a t anker will be investigated by

representatives of the Tankship Pilotage Operations Unit, the Regional Oil Spill Coordination
Unit, and the Tankship Technical Support Unit.
5.4 The resultant investigative report will form pa rt of the e ssential docume ntation procedures as
outlined in Section 6 of this G. I.
5.5 Unknown offshore spills will be investigated by ROSC/ROSS. Assistance may be required
from other departments as deemed necessary.
6.0 DO CU ME NT ATION REQ UIREME NT S:
6.1 ROSC will prepare Saudi Aramco Form 5046, L eak and Spill Report, for each Offshore Oil
Spill Incident.
6.2 Form A-5046 s hall, in all cases, be initiated within one (1) working day of the d ate of the
incident from the office of the ROSC as a by product of the Terminal Pollution Control
Tracking System. It will carry the Oil Spill Reference Number and immediate details of the
leak/spill incident as noted on the Oil Spill Report received from the Ras Tanura Port Control
Center.
6.3 ROSC will route the form SA-5046 through the Mar ine Pollution/Offshore Operations Division
for completion of the section titled "Cleanup Operation" and for comments and signature.
6.4 ROSC shall forward form SA- 5046 to the F acility Superintendent/Investigating Committee for
comments and attachment of the investigative report required under Section 5.4 of this G. I. The
ROSC will review the incidents reports for leaks\spills of unknown source. The Port Captain
will act as a facility superintendent for all unknown spills.
6.5 SA-5046 will be routed through the D epartment Manager for his comments and signature prior
to returning the completed document to the ROSC’s office for computer update, signature, and
final distribution.
G.I. NUMBER
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7 .0 D ISTRIBUTION
Distribute copies of Form SA-5046 Leak and/or Spill Report is as follows:
- Chief Environmental Affairs

- Facility Superintendent
- Government Liaison Engineer
- Finance / Insurance and Claims Division
- Area Safety Representative.
- Superintendent Marine Offshore Operations/ Pollution Control Unit
- Marine Representative if offtaker vessel is involved in a spill
- Deputy Manager, Saudi Aramco Affairs, Northern Area
8.0 FINA NC IAL L ET TER OF G UA RA NTEE
8.1 The original Financial Letter of Guarantee as produced by th e vessel's insurers, P&I C lub, must
be delivered to the Ras Tanura Shipping Accounting Unit, Ras Tanura Accounting Division by
the vessel's agent.
8.2 The Shift Supervisor, Shipping Accounting, will, prior to offi cially receiving the ori ginal signed
"Financial Letter of Guarantee" on behalf of Treasurers Banking, Credit and Collection
Division, transmit a copy by facsimile machine to the duty Senior Harbor Pilot for his
immediate review.
8.3 The on du ty Senior Harbor Pilot will review the fac simile copy of the Le tter of Guarantee from
the Shift Supervisor, "Shipping Accounting", to ensure compliance with the wording as based
upon the Saudi Aramco form. Alternative wording will be transmitted by the Senior Harbor
Pilot to the Law Department for their concurrence prior to allowing the vessel to sail.
8.4 The Tankship Technical Support Unit will inform the Banking, Credit & Collections when the
srcinal Financial Guarantee Letter of Undertaking as outlined in 8.1 above, has not been
delivered to the Ras Tanura Shipping Accounting Unit. Prior to the intended departure from the
berth, request Government Affairs, through the Port Captain, for assistance in holding the vessel
causing the leak/spill.
9.0 TRE ASU RER 'S BAN KING, C RED IT a nd COL LEC TION DI VISION
9.1 Will arrange for th e collection of the o riginal financial guarantee and le tter of undertaking from
Ras Tanura Shipping Accounting Unit.
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9.2 Will hold the original financial guarantee and letter of undertaking until payment of cla im is
received.
10. 0 REP ORT ING OF I NCIDEN TS
10.1 Any incident of ship or tanker collision or stranding, which causes environmental damages,
shall be reported to Metrology and Environmental Protection Administration (MEPA) through
the Ministry of Petroleum and Mineral Resources in accordance with the existing procedures for
reporting incidents.
10.2 Financial Guarantees/Letters of Undertaking required under the circumstances of Section 4.3.3
will require the approval and concurrence of MEPA prior to releasing the vessel to sail.
Important: When the necessary financial guarantees/letters of undertaking as outlined in Section
4.3.3,
Affairs,above are received
telephone the Senior
number 875-2815 Harbor
so the vesselPilot
may should immediately
be released to sail. notify Government
CONCUR
V.P, Supply & Transportation
V.P., Northern Area Producing
V.P., Northern Area Manufacturing
V.P., Petroleum & Engineering Development
V.P., Saudi Aramco Affairs

Exec. Director, Industrial Services
APPROVED
Sr. V.P., Manu. Supply & Transportation
Sr. V.P., Exploration & Producing
G.I. NUMBER
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ATTACHMENT I
(P&I Club)
Saudi Arabian Oil Company
Dhahran 31311
Saudi Arabia Re: M/V__________________(Vessel)
Subject ______________________
on________________________(date)
Dear Sirs:
In consideration of your consenting to the release from arrest and/or refraining from taking action resulting in
the arrest or detention of the M/V ____(vessel)_________ owned by ___________(owner)____ or any other
ship or any other property in the same ownership, associated ownership or management for the purposes of
obtaining security in respect of your above referenced claim, we hereby undertake to pay on demand such
sums as may be awarded by any final unappealable judgment or decision of the Board of Grievances of the
Kingdom of Saudi Arabia or any appellate court or tribunal on appeal therefrom or as may be agreed by the
parties to be recoverable from the owners and/ or Demise Charterers of the above named ship in respect of the
said claim, together with interest and costs, provided that the total of our liability hereunder shall not exceed
the sum of US $ __________________ plus interests and costs.
And for the consideration aforesaid we have received irrevocable authority from the Owners and/or Demise
Charterers of the above named ship to give an undertaking in these terms.
This undertaking shall be governed by, and construed in accordance with, English law and we agree to submit
to the exclusive jurisdiction of the English Court of Justice for the purpose of any process in enforcement
hereof.
Yours faithfully,
___________(P&I Club)_______________
By:___________(Agent or Correspondents)
By Authority and on behalf
of___________(P&I Club)______________
pursuant to telex authority
dated______________________and attached hereto.
By:___________(Title)_________________
G.I. NUMBER
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ATTACHMENT II
(Owners)
Saudi Arabian Oil Company
Dhahran 31311
Saudi Arabia
Re: M/V__________________(Vessel)
Subject: ______________________
on________________________(date)
Dear Sirs:
In consideration of your consenting to the release from arrest and/ or refraining from taking action resulting in
the arrest or detention of the M/V ____(vessel)_________ owned by ___________(Owner)____ or any other
ship or any other property in the same ownership, associated ownership or management for the purposes of
obtaining security in respect of your above referenced claim, we hereby undertake to pay on demand such
sums as may be awarded by any final unappealable judgment or decision of the Board of Grievances of the
Kingdom of Saudi Arabia or any appellate court or tribunal on appeal there from or as may be agreed by the
parties to be recoverable from the owners and /or Demise Charterers of the above named ship in respect of the
said claim, together with interest and costs, provided that the total of our liability hereunder shall not exceed
the sum of US $ __________________ plus interests and costs.
This undertaking shall be governed by, and construed in accordance with, English law and we agree to submit
to the exclusive jurisdiction of the English Court of Justice for the purpose of any process in enforcement
hereof.
Yours faithfully,
___________(Owner)______________
By:
___________(Title)________________

Gi-2 104

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Gi-2 104

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Saudi Aramco 7180 (5/89)

Oil Spill Report Form (OSRF)

The purpose oil

2.0 RE ASON S F OR RE POR TING

Oil: "Liquid Hydrocarbon Substance”

4.0 RE PO RT ING RE SPON SIBILITIES :

4.1 Persons observing leak/ spill shall:

- Name of Person Reporting and/or Observing the Spill

- Action Being Taken

4.2.2 Immediately inform the Regional Oil Spill Coordinator (ROSC).

I) Regional Oil Spill Coordinator

4.3 The Ras Tanura Senior Harbor Pilot shall:

4.4 The Marine Shift Coordinator shall:

4.5 The Regional Oil Spill Coordinator shall:

4.5.4 Notify the local Government Affairs Representative.

4.6 The Terminal Operations Manager shall:

4.7 The Operating Department Superintendent or Shift Superintendent shall:

4.8 The local Government Affairs shall:

4.8.1 Inform Saud i Aram co's Gove rnment Liaison En gineer.

4.9 Government Liaison Engineer shall:

5.0 INVES TIGA TION P RO CE DU RE S:

5.3 Leaks/spills in excess of 10 barrels resulting from a t anker will be investigated by

6.0 DO CU ME NT ATION REQ UIREME NT S:

Distribute copies of Form SA-5046 Leak and/or Spill Report is as follows:

- Chief Environmental Affairs

8.0 FINA NC IAL L ET TER OF G UA RA NTEE

10. 0 REP ORT ING OF I NCIDEN TS

Important: When the necessary financial guarantees/letters of undertaking as outlined in Section

V.P, Supply & Transportation

V.P., Northern Area Producing

V.P., Northern Area Manufacturing

V.P., Petroleum & Engineering Development

V.P., Saudi Aramco Affairs

Sr. V.P., Manu. Supply & Transportation

Sr. V.P., Exploration & Producing

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