Attachment J Contractor Inspection Checklist GI 298 - 010 - Weekl

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) G.I. NO.
Approved
298.010
GENERAL INSTRUCTION MANUAL
ISSUE DATE REPLACES
ISSUING ORG. COMMUNITY SERVICES 05/03/2017 05/25/2011
SUBJECT ADMINISTRATION PROCEDURE OF CONTRACTOR CAMPS / PARKS APPROVAL PAGE NO
AND CONSTRUCTION CAMPS MAS 1 of 10
REPORT VERIFIED FOR CORRECTIVE ACTION BY POSITION: NAME:

COMPANY PROJECT MANAGER:
SIGNATURE: DATE:
Attachment J
Contractor Company
Camp Inspection Form
Each contractor shall conduct weekly inspections of their camps and keep this record on site. On a monthly basis, this checklist shall be completed for each camp
and submitted to the applicable Saudi Aramco contract proponent organization and copied to the CS Camp Admin Team (CAT). Where problems are noted,
corrective action must be taken and recorded. The purpose of this is to effectively manage accommodation safety and hygienically. Those items identified as ‘High
Risk’ need immediate action to prevent loss to life or major injury. Refer to the main G.I and references for more details of how to meet the below requirements.
Note: If possible have Contractor Camp Supervisor, Project Manager, Safety Officer/Engineer & Fire Wardens in attendance.
Saudi Aramco Contract Proponent Organization/Dept:
Representative Name: Address: Business Email:
Business Phone: Business Mobile: Fax:
Contractor Company Name:
Camp Location: GPS (If Known):
* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION

Saudi Aramco: Company General Use

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) G.I. NO. Approved
298.010
ISSUE DATE REPLACES
Project Manager Name: Address: Business Email:
Business Phone: Business Mobile: Fax:

Number of Occupants Accommodated In Camp:
Date of Inspection: Inspected By:
RISK RATINGS
High Risk (H)

Requires immediate rectification. (Take action within 24 hours). Has a significant and immediate potential to cause serious injury/chronic medical
condition and/or fatality.
Medium Risk (M)

Requires prompt attention. Plan to rectify as soon as possible as has a potential to cause serious injury/chronic medical condition and/or possible
fatality.
Low Risk (L)

Requires attention and/or planning for rectification as soon as practicable. Has a potential to cause injury/medical condition in the longer term.
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR PLANNED
H: High
M: Medium
L: Low
A. Camp Management & Records


298.010
ISSUE DATE REPLACES
Company Project Manager, Safety Officer/Engineer and Camp Supervisor

Timeline:
have attended the Saudi Aramco approved Camp Inspector Course.
H Action Planned or Taken: (To be completed by
1.
List Name & Position of those trained: contractor)
OPEN/CLOSED
a. Updated register of names of all camp occupants kept on site.
M Timeline:
b. Fire Wardens can access it during an emergency 24/7. a.
2. Action Planned or Taken:
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low
a. All camp occupants trained in fire prevention, incident response and

M Timeline:
3. evacuation arrangements. Action Planned or Taken:
b. Records kept of training. OPEN/CLOSED State percentage of occupants trained:
a. Fire evacuation drills conducted every 3 months.
H Timeline:
4. b. Written fire drill evaluations, with lessons learnt. Action Planned or Taken:
OPEN/CLOSED
a. Conduct safety orientation for new arrivals at the camp. (Show fire-
M Timeline:
5. fighting equipment, escape routes, assembly areas, etc. on site). Action Planned or Taken:
b. Records kept. OPEN/CLOSED
a. Inspections of all fire detection, alarms and fire-fighting/protection Timeline:
equipment as per NFPA 13, NFPA 72, NFPA 25, NFPA 17A, and NFPA Action Planned or Taken:
6. 10 and SAES-U-101 as applicable. H OPEN/CLOSED
b. Records kept of all actionable items corrected.
a. Entire electrical installation at the camp accommodation meets NEC Timeline:
7. Action Planned or Taken:

298.010
ISSUE DATE REPLACES
[National Electrical Code - USA] and is tested annually (by a qualified

M OPEN/CLOSED
and experienced electrical engineer).
b. Records kept of all actionable items corrected.
a. Schedule kept of preventative maintenance (PM) checks and servicing of Timeline:
electrical appliances/equipment (heating, cooking, food preparation, Action Planned or Taken:
8. washing, drying and cleaning appliances, etc.) by a qualified and M OPEN/CLOSED
experienced maintenance technician.
b. Records kept and all actionable items corrected.
9.
a. Scheduled PM of every HVAC unit by a qualified and experienced Timeline:
technician, every 6 months or as instructed by the manufacturer, Action Planned or Taken:
whichever is the sooner. M OPEN/CLOSED
b. HVAC filters changed/cleaned as per manufacturer’s guidance.
c. Records kept of schedule and all actionable items corrected.
H: High
M: Medium PLANNED
L: Low
B. Medical
10.
a. Where applicable, a medical facility is provided on-site in compliance
H Timeline:
with CSM (Vol 1 - CSAR), MMSR and contract. Action Planned or Taken:
b. The medical facility is fully operated by an approved Health Care OPEN/CLOSED
Provider (HCP).
c. An ambulance is available on site at all times. The ambulance
specifications and contents complies with MMSR manual.
d. An ambulance driver checklist shall be completed daily
e. Preventive maintenance (PM) of ambulance shall be performed and
documented. PM sticker available.
f. Ambulance, inside & outside, shall be in a clean and sanitary condition.

298.010
ISSUE DATE REPLACES
g. Cleaning & disinfection schedules available & completed

h. A stock list of supplies must be established as per MMSR.
i. Ambulance back compartment should be checked and logged daily with
no expired items.
j. The ambulance is equipped with the following:
Stretcher; communications (radio or mobile phone); spare wheel & jack
11.
a. Where there is no medical facility provided with an approved Health
H Timeline:
Care Provider (HCP), at least one employee per shift on site has a Action Planned or Taken:
current Heart Saver First Aid with CPR & AED certificate by a OPEN/CLOSED
recognized BLS training program such as Saudi Heart Association or
American Heart Association/ or Heart saver (CPR/FA/AED) trained by
JHAH / HS&E. Fully stocked first-aid kits are provided in prominent
positions in the camp. They are accessible 24hrs a day.

H: High
M: Medium PLANNED
L: Low
12.
a. An Emergency Response Disaster Plan (ERP) has been developed,
H Timeline:
based on credible scenarios (fire, flooding, etc.) Action Planned or Taken:
b. The ERP has been communicated to all occupants, key personnel and OPEN/CLOSED
medical staff.
c. Copies of the ERP are kept on site.
d. Periodic ERP evacuation and response drills are conducted (annually at
a minimum).
e. Adequate ERP drill evaluation records are kept.
C. Fire Safety
13.
Fires, Injuries & Illness Reporting. Add details of any fires, incidents, injuries or fatalities:

298.010
ISSUE DATE REPLACES
a. Has there been a fire inside the camp, including small fires?
H a.
b. Has there been any incident in the camp resulting in injury or any deaths b.
(even if death is suspected as due to natural causes)? c.
c. Has there been a noticeable increase in the number of occupants with
illness (e.g. diarrhea, vomiting or respiratory illness)?
a. An appropriate number of trained Fire Wardens is appointed for the Timeline:
camp, with back-ups. (Note: The number of Fire Wardens will be based Number of Fire Wardens Appointed:
on each Fire Warden being given an allocated area of buildings to check H Number of Fire Wardens Trained:
within 5 minutes of the alarm being sounded, each with a back-up Fire Action Planned or Taken:
14. Warden). OPEN/CLOSED
b. All Fire Wardens are adequately trained.
c. On site records are kept to show that Fire Wardens conduct daily checks
(fire prevention) of their respective designated areas.
15.
A4-size Fire Warning Notices posted prominently with names of Fire Timeline:
Wardens, emergency phone numbers and written instructions in case of fire. Action Planned or Taken:
Include directions to evacuate the building, assembly areas, how to raise the M OPEN/CLOSED
alarm and contact details for Civil Defense/Fire Protection Dept.
H: High
M: Medium PLANNED
L: Low
a. Exterior exit doors from public buildings meet the IBC (International Timeline:
Building Code). Where required by IBC, ensure full width panic bars, UL Action Planned or Taken:
16. listed, are fitted. H OPEN/CLOSED
b. Where buildings are 2 storeys or above, there is secondary means of
escape that meets the requirements of the IBC.
17.
a. An effective and operable fire alarm/warning system installed throughout Timeline:
Action Planned or Taken:

298.010
ISSUE DATE REPLACES
the camp.
H OPEN/CLOSED
b. Verified alarm is heard in areas of the camp furthest from the siren.
a. Fire alarm system check and tested on a monthly basis and maintained
H Timeline:
adequately. Action Planned or Taken:
18.
b. Records kept of testing and maintenance schedule and all actionable OPEN/CLOSED
items corrected.
a. UL 217 listed smoke alarms or UL 268 listed smoke detectors provided Timeline:
in sleeping areas to comply with NFPA 72 and IBC, Section 907. Alarms Action Planned or Taken:
have building power and backup power batteries, which are replaced H OPEN/CLOSED
every 12-months or sooner if beeping.
b. Camp Supervisor keeps a supply of spare batteries.
c. Smoke detectors are capable of proving audible fire warning to all camp
residents, with initiation points easily accessible 24/7.
19. d. Records kept of false alarms and corrective action is taken to avoid false
activations.
e. Heat sensors are fitted in all kitchens/cooking areas.
f. Smoke alarms, detectors and heat sensors are kept clean and free of dust.
g. Smoke alarms, detectors and heat sensors are tested on a monthly basis
and are being maintained adequately.
h. Records kept of inspections and PM and all actionable items corrected.
H: High
M: Medium PLANNED
L: Low
i. A code compliant (NFPA 17A compliant, UL 300 listed), wet chemical

fire suppression system is installed at all applicable commercial cooking
equipment in dining halls and snack bars. Ensure thereafter that
maintained and inspected periodically and records are kept.
20.
a. Emergency and exit lighting provided in all corridors, public areas, at fire
H Timeline:


298.010
ISSUE DATE REPLACES
exit doors and the main path way. Action Planned or Taken:
b. Emergency and exit lighting is fully operational and tested monthly. OPEN/CLOSED
c. Records kept of inspections and tests and all actionable items are
corrected.
a. An adequate number of fire extinguishers provided, wall mounted at the Timeline:
appropriate height [mixture of ABC dry chemical + water]. Mounted so Action Planned or Taken:
21. that extinguisher handle is minimum 1.1 m to 1.5 m high. H OPEN/CLOSED
b. Fire extinguishers are inspected monthly, with date recorded on label.
c. Records kept of schedule and all actionable items are corrected.
D. Facilities
22.
a. Where LPG is used, suitable natural ventilation is provided in walls to Timeline:
provide a cross-flow of air to dilute any build-up of escaped gas. Action Planned or Taken:
b. A continuously (24-hr) operating ceiling mounted extractor unit is H OPEN/CLOSED
provided, correctly located.
c. There is an openable window.
a. LPG cylinders are stored outside buildings under sunshades and they are Note: Any cylinder found inside a building must be
never stored inside any building. (Where possible, cylinders should be removed within 24 hours.
stored 15 m (50 feet) away from the nearest building or storage area for H Timeline:
23.
combustibles). Action Planned or Taken:
OPEN/CLOSED
H: High
M: Medium PLANNED
L: Low
b. A person is appointed each day to switch the valve of at the LPG cylinder
to prevent the possibility of gas escape, when all cooking has completed for
the day.


298.010
ISSUE DATE REPLACES
Only listed/approved electrical appliances, extension cords/multi outlet

H Timeline:
strips, and adapters are used and are in good condition. (Refer Attachment Action Planned or Taken:
24. A, Table 3 for the listed/approved appliances that are acceptable to Saudi
OPEN/CLOSED
Aramco).
25.
Sleeping quarters (dormitories) provided with allocated floor space at a rate Timeline:
of not less than 4.6 m2 (50 ft2) but preferably 6.5m2 (70 ft 2) for each resident. Action Planned or Taken:
[Note: To calculate the floor space and to prevent overcrowding, refer to M OPEN/CLOSED
Attachment B, Table 4 below].
26.
Bedrooms are kept clean, tidy and pest free. The Cleaning Schedule covers
L Timeline:
arrangements for dormitory cleaning. Action Planned or Taken:
OPEN/CLOSED
27.
Appropriate sanitary facilities/appliances are provided as per SA EH Code.
L Timeline:
(Refer to Attachment B, Tables 1 & 2) Action Planned or Taken:
OPEN/CLOSED
28.
The kitchen and general ventilation extraction units are kept clean and
M Timeline:
grease free. Cleaning Schedules are fully implemented. Action Planned or Taken:
OPEN/CLOSED
29.
a. The camp is provided with a safe pressurized supply of fresh water that is Timeline:
filtered and chlorinated for use in kitchens, toilets, and laundry facilities, Action Planned or Taken:
& for other cleaning tasks; in accordance with SA EH Code. H OPEN/CLOSED
b. The water supply is tested and sampled in accordance with SA EH Code.
Chlorine levels monitored routinely in accordance with SA EH Code
(minimum of 0.5ppm residual chlorine, maximum of 3.0ppm) (This
includes vehicle delivery tankers).
c. Relevant records are kept.
H: High
M: Medium PLANNED
L: Low


298.010
ISSUE DATE REPLACES
30.
a. Refuse is collected and removed on a daily basis to a temporary Timeline:
designated refuse storage area. Action Planned or Taken:
b. An adequate number of dumpsters are provide with covers (fabric or L OPEN/CLOSED
metal lids).
INSPECTED BY: POSITION: NAME:

SIGNATURE: DATE:
REPORT VERIFIED FOR CORRECTIVE ACTION BY POSITION: NAME:
COMPANY PROJECT MANAGER:
SIGNATURE: DATE:


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SAUDI ARABIAN OIL COMPANY (Saudi Aramco) G.I. NO.

REPORT VERIFIED FOR CORRECTIVE ACTION BY POSITION: NAME:

Saudi Aramco Contract Proponent Organization/Dept:

Representative Name: Address: Business Email:

Business Phone: Business Mobile: Fax:

Contractor Company Name:

Camp Location: GPS (If Known):

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION

Saudi Aramco: Company General Use

Project Manager Name: Address: Business Email:

Business Phone: Business Mobile: Fax:

High Risk (H)

Medium Risk (M)

Low Risk (L)

A. Camp Management & Records

Saudi Aramco: Company General Use

Company Project Manager, Safety Officer/Engineer and Camp Supervisor

a. All camp occupants trained in fire prevention, incident response and

Saudi Aramco: Company General Use

[National Electrical Code - USA] and is tested annually (by a qualified

Saudi Aramco: Company General Use

g. Cleaning & disinfection schedules available & completed

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR

Saudi Aramco: Company General Use

Saudi Aramco: Company General Use

i. A code compliant (NFPA 17A compliant, UL 300 listed), wet chemical

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION

Saudi Aramco: Company General Use

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION

Saudi Aramco: Company General Use

Only listed/approved electrical appliances, extension cords/multi outlet

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION

Saudi Aramco: Company General Use

INSPECTED BY: POSITION: NAME:

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION

Saudi Aramco: Company General Use

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