Tender Document: Chennai Trade Centre Complex, Nandambakkam, Chennai - 89
Tender Document: Chennai Trade Centre Complex, Nandambakkam, Chennai - 89
Tender Document: Chennai Trade Centre Complex, Nandambakkam, Chennai - 89
TENDER DOCUMENT
This document does not purport to contain all the information each
bidder may require. Certain bidders may have a better knowledge of the
proposed assignment than others. Each bidder should conduct his / her
own due diligence, investigations and analysis and should check the
accuracy, reliability and completeness of the information in this
document and obtain independent advice from appropriate sources.
TNTPO Representatives make no representation of warranty and shall
incur no liability under any law, statue, rules or regulations as to the
accuracy, reliability of completeness of the document, the award of the
assignment, the information and any other information supplied by or on
behalf of TNTPO or otherwise arising in anyway from the selection
process.
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The prospective bidder will be responsible for all obligations to its
staff, their payments, complying with the labour laws, minimum wages
Act and any other Act relevant for the working of the bidder’s staff. Under
no circumstances, TNTPO will be responsible for any non-compliance with
statutory requirements of the bidder’s staff.
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INDEX
SECTION – A
3 Instructions to Tenderer 6
SECTION – B
5 Form of Agreement 33
6 No Deviation Certificate 36
7 Declaration 37
8 Abbreviation 39
9 Technical Bid 40
10 Financial Bid 44
11 Check List 45
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TAMILNADU TRADE PROMOTION ORGANISATION
TNTPO
Time,
Cost of Estimated Earnest Last date Date &
Sl. Tender cost of the Money Sale of of Place for
Description of
No Document work Deposit Tender submission opening
work
. Document of tender of
Rs. Rs. Rs. document Technical
bid
From Upto
01 Strengthening of 2,000/- 24,67,000/- 50,000/- 08.01.2019 17.00 Hrs 11.01.2019
Existing (GST 18% to on at 17.30
Bituminous Road Extra) 11.01.2019 11.01.2019 hrs
in Chennai Trade between in the
Centre Complex, 10.00 hrs office of
Nandambakkam, and TNTPO.
Chennai – 89 17.00 hrs
on all
working
days
Note: The terms Financial Bid/ Price Bid/ Commercial Bid refer to the term ‘Financial
Bid’ only in this contract.
All relevant details, Terms & Conditions etc. are available on website
www.chennaitradecentre.org. Tender document can either be downloaded from
www.chennaitradecentre.org or collected in person on payment by Demand Draft in
favour of “TAMILNADU TRADE PROMOTION ORGANISATION” payable at Chennai
towards the cost of tender document. The cost of tender documents will not be
refunded under any circumstances.
MANAGING DIRECTOR
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SECTION – A
INSTRUCTIONS TO TENDERERS
BIDDING SCHEDULE
Pre-qualification Criteria:
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a) Average annual turnover during the last 3 years ending 31st
March 2018 should be at least Rs.10 Lakhs.
Each Tenderer / Bidder must also furnish latest income tax return
from the appropriate income tax authority in the form prescribed
thereof. In case of proprietor(s) or partnership firm it will be
necessary to produce the Income tax return for the proprietor(s) and
for each of the partners as the case may be. The Income Tax return
must be attached with their tender.
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A.1.5 ESI/EPF REGISTRATION:
The tenderers should have ESI and EPF Registration and the
copy of the same should be enclosed.
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rejected. If the date happens to be a holiday, the tender will be
received on next working day will be due date.
The tenders received within the time specified for submission will be
opened in the presence of such of those tenderers or their
authorized representatives as may be present, by the tender opening
committee at 03:30 Hrs on the same day (i.e.) on 11.01.2019 at the
office of Tamilnadu Trade Promotion Organisation.
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this contract. The successful bidder who is selected to be awarded
with the contract must understand the essentiality of the timely
completion within 7 days and must execute an assurance agreement
categorically stating comply with all the procedural formalities well
within 7 days without prejudice to the exhibitions that are
scheduled to be happening in the same duration.
A.4 Intending Bidders are advised to inspect and examine the site
and its surroundings and satisfy themselves before submitting their
bids as to the nature of the ground and subsoil (so far as is
practicable), the form and nature of the site, the means of access to
the site, accommodation they may require and in general shall
themselves obtain all necessary information as to risks,
contingencies and other circumstances which may influence or
affect their bid. A bidder shall be deemed to have full knowledge of
the site whether he inspects it or not and no extra charge
consequent on any misunderstanding or otherwise shall be allowed.
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be issued to him by the Government and local conditions and other
factors having a bearing on the execution of the work.
A.6 The competent authority does not bind them to accept the
lowest or any other bid and reserves to itself the authority to reject
any or all the bids received without the assignment of any reason.
All bids in which any of the prescribed condition is not fulfilled or
any condition including that of conditional rebate is put forth by the
bidder shall be summarily rejected.
A.8 The contract has to be executed and handed over within the
time duration mentioned in the tender document, with full
satisfaction of the Managing Director, TNTPO. Delay in completion
and non-satisfactory execution of the work, will be liable for penalty
and Liquidated Damages.
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SECTION – B
B. 1 SUBMISSION OF TENDER
Cover A
Cost of tender document if downloaded from the website of
TNTPO
Solvency Certificate.
EMD
Covering letter for bid submission
Power of Attorney
Seal and signed Tender document
Technical bid
Data sheets
In the eventuality of missing of submission of Rs.2,000/- as
document fee, which is given in the tender document, TNTPO
reserves the right to accept the same, upon opening. TNTPO
reserves the right to accept the bid.
Pre-Qualification documents
Registration certificates
No Deviation certificate
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Cover B
Commercial Bid
B.1.1 If the demand draft towards EMD is not attached to the
covering letter forwarding the tender, the tender is liable
for rejection.
B.1.3 The tenderer / bidder should work out his own workable
rates and the quoted rates should be firm till the
completion of contract. The tenderer / bidder should
inspect the site and offer his rates after thoroughly
verifying the nature and items of various works involved.
No extra claim will be allowed later on.
B.1.4 The tenderer / bidder should submit his rates only in the
Financial Bid, as per the format enclosed.
B.2 EARNEST MONEY DEPOSIT
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B.2.3 REFUND OF EARNEST MONEY DEPOSITS:
For unsuccessful tenderer, EMD of tenderers other than
L-1 tenderer / bidder will be refunded within one month
from the date of issue of work order.
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B.4 SECURITY DEPOSIT
The contractor will have to furnish the Security Deposit within two
days from the date of receipt of work order. The Security Deposit will
not carry any interest. TNTPO shall reserve all rights to cancel the
work order and forfeiture of EMD contract on failure of submission
of Security Deposit within the stipulated period.
Failure to comply with the terms regarding Security Deposit set out
in the LOA (Letter of Awards) within the stipulated time will entail
cancellation of the contact without any further reference to the
contractor.
B.6 GUARANT EE
The works completed shall be guaranteed for 12 months from
the date of completion of work and handing over to the
organisation.
B.6.1 MAINTENANCE
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B.10.1INSURANCE
The All Risk Policy / policies shall be effected with any Nationalised
Insurance Company of India and perils of coverage shall include all
kinds of expected risk.
Poor performance
Delay in execution.
Installing inferior quality of materials.
Misbehavior of Contractor’s Staff
Misuse of premises
If the contractor sublets the work or the space to another
agency.
Any bribe, commission, gift advance given to any officer or
representative of the TNTPO.
B.13 ARBITRATION
On any dispute or difference whatsoever arising between the
parties out of or relating to the scope, operation or effect of this
Contract, or the validity or the breach thereof, the parties shall
first Endeavour to settle the same amicably in a spirit of co-
operation. If the dispute cannot be amicably settled either party
shall, as soon as practicable, but not later than three months,
give to the other party notice in writing of the existence of such
dispute or difference, specifying the nature and the point at
issue and the same shall be settled by Arbitration in
accordance with the Arbitration and Conciliation Act, 1996 as
amended from time to time.
B. 14 DETAILS OF CONFIDENTIALITY
The tenderer / bidder whether his tender is accepted or not,
shall treat the specification, and other conditions, as confidential.
B.15 SPECIAL INSTRUCTIONS
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Not properly signed by the tenderer.
Received from any black listed firm or contactor.
Received through telex or telegram or fax.
Received after expiry of the due date and time.
EMD is in form of cheque or Bank Guarantee.
Does not confirm to Organisations specifications.
Tenderer / bidder is directly or indirectly connected with
Government service or Organisation Service or Service of a
local authority. ,
The past performances (or) vendor rating is not satisfactory.
From a tenderer / bidder who has not been issued with a
specification copy.
B.16RIGHT TO DECIDE THE TENDER RESERVED
It shall be expressively understood by the tenderer that
TNTPO or competent authority to decide the tender shall have
right to relax or waive any of the conditions stipulated in the
specification wherever deemed necessary in the best interest of
the TNTPO for good and sufficient reasons. TNTPO does not bind
itself to accept the lowest or any other tenders. The TNTPO also
reserves its right to reject any or all the tenders without assigning
reasons thereof.
B. 17 LIABILTY FOR ACCIDENT TO PERSONS
The contractor shall indemnify and save harm to the
TNTPO against all actions, suits, claims, demands, cost of
expenses arising in connection with injuries suffered, prior to
the date when works or plant shall have been taken over, by
person employed by the contractor on the works whether under
the general law or under the Workmen Compensation Act,
1923, or any other statue in force at the date of the contract
dealing with question of liability of the employer for injuries
suffered by employees and to have taken steps properly to
insure against any claims there under.
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B.17.5 Liability for damage or loss to third party including
inspection officers due to act of the contractor or his plant
or sub-contractor connected with the execution of this
contract shall be fully borne by the contractor. The
contractor shall maintain such detailed records to furnish
information regarding entertainment and discharge of all
such incidents for the timely and full settlement of claims
under the Workmen Compensation Act. All cases of
accidents or injuries shall be reported to the Managing
Director with all the full details required for the settlement
under the Workmen Compensation Act.
B. 24 CL EAN IN G UP TH E SIT E
2. Damages / Breakages
B.25 JURISDICTION
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B.26.2 Special conditions to be adopted in this Tender.
1. All the materials should have correct specification as
mentioned in the Tender.
2. All the materials used should have Brand Name or make.
3. Successful Tenderer should attend night works and on
holidays if they are asked to do so.
B.27 IDLE TIME
Idle time Charges for any reason whatsoever shall not be
entertained by the TNTPO.
B.30.QUANTITIES
B.30.2. Tenderer / Bidder along with his tender shall furnish the
percentage increase or decrease in his price if its total
value of contract exceeds +10%.
Managing Director
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Form of Agreement between the Contractor and TNTPO
AND
VI. AND WHEREAS the terms and conditions of this Contract have
been fully negotiated between the Client and the Contractor as
parties of competent capacity and equal standing.
VII AND WHEREAS the Contractor has fully read, understood and
shall abide by all the terms and conditions as stipulated in the
Tender Documents for “Strengthening of Existing Bituminous
roads in Chennai Trade Centre Complex, Nandambakkam,
Chennai – 89” failing which the Contract is liable to be
terminated at any time, without assigning any reasons by the
Client.
IX. AND WHEREAS the Client and the Contractor agree as follows:
Managing Director
(Authorised Signatory) (Authorised Signatory)
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FORMAT FOR NO DEVIATION CERTIFICATE
(To be submitted in the bidder's letter head)
To,
The Managing Director,
TAMILNADU TRADE PROMOTION ORGANISATION
Chennai Trade Centre Complex,
Nandambakkam,
Chennai - 600 089.
We hereby have understood that the project is time bound and has to be
completed within 5 days from the date of LOA, failing which the LD clause as
mentioned in tender conditions will be attracted on us. We hereby confirm that
we have not taken any deviation from tender clauses together with other
references as enumerated in the above referred NIT. We hereby confirm our
unqualified acceptance to all terms & conditions, unqualified compliance to
technical specification.
In the event of observance of any deviation in any part of our offer at a later
date whether implicit or explicit, the deviations shall stand null & void.
Thanking you,
Yours faithfully,
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DECLARATION
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Affirmation
I, ……………………………….Son / Daughter of Shri
………………….. Partner / Director / Authorized Signatory of
…………………. affirm that I am competent to sign this
declaration and execute this tender document.
I have carefully read and understood all the terms and conditions
of the tender and hereby convey my acceptance of the same.
Date:
Place: Name:
Seal:
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ABBREVIATIONS:
37
Format of the Application Form to be submitted by the tenderer
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7. Audited Balance Sheets
Audited Balance Sheets for
2015-16
(I). 2016-17
2017-18
Audited Income &
Expenditure Statement for
(II). 2015-16
2016-17
2017-18
Audited Profit and Loss
Account Statement for
(III). 2015-16
2016-17
2017-18
Audited Report Statement for
2015-16
(IV). 2016-17
2017-18
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Details of the Existing /Past contracts
Details
regarding
the Duration of Contract
Name and Address of contract
the organization / including
client, Name of manpower
Designation, and deployed
Telephone /Fax
No.of the officer Value of
concerned contract
Contract From To
DD/MM/YY DD/MM/YY
A
B
C
Additional
information,
if any
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Format of Affidavit of Undertaking with regard to Blacklisting/Non-
debarment by any organization
To
The Managing Director,
Tamilnadu Trade Promotion Organisation,
Chennai Trade Centre,
Nandambakkam,
Chennai – 600 089.
Madam,
I/We have read and examined the complete documents of the tender
related to the work of “Strengthening of Existing Bituminous Road in
Chennai Trade Centre Complex, Nandambakkam, Chennai – 89”.
1. I/We do hereby declare that our firm have never been Black-listed or
debarred or declared ineligible by any Agency/any State/Central
Government/PSUs till date nor we are facing/filed any Litigation
proceedings regarding black-listing or debarring with either of the above
said Agencies/State/Central Government/PSUs for corrupt and any
kind of fraudulent practices either indefinitely or a particular period of
time.
2. In the event of detection of false declaration/statement at stage of the
entire process of scrutiny of tender/execution of work, our
tender/contract shall be liable for truncation/cancellation/termination
without any notice including forfeiture of E.M.D., Security Deposit.
Date:
Signature of owner / Managing Partner / Director
Place: Name:
Seal:
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COVER B - FINANCIAL BID
SL.
QTY DESCRIPTION RATE UNIT AMOUNT
NO
1 10,270 M2 Providing and laying of Sq.m
Bituminous Concrete of
thick 2.5cm premix
carpet surfacing with
3cu.m of stone chippings
10mm nominal size per
100 sqm and bitumen
emulsion (medium
setting min 65% bitumen
content) complying with
IS 8887, using 96kg per
cu.m of chippings of road
surface, including
consolidation with road
roller etc., complete.
2 Providing and laying Tack
coat over the Existing
Bituminous bituminous
surface using 3.00 Kgs of
bitument emulsion
(Rapid setting 1) per
10.00 Sq.m including
cost of bitumen at the
site , including labour
charges for preparing the
surface and applying the
required quantity of
bitumen emulsion as
tack coat using bitument
sprayer etc., complete.
10,270 M2 On bituminous surface Sq.m
@ 0.50 Kg/Sq.m
Sub Total
GST- 18 %
GRAND TOTAL
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