FRX Report Designer 6.7 Administrator'S Guide: All Rights Reserved

FRx® Report Designer 6.
7
Administrator’s Guide
© Copyright 2004 FRx Software Corporation.

All rights reserved.
Revision History
Document Number Document Date Software Release
RD-DAG March 1, 2004 6.7
Legal Notices
FRx Software Corporation makes no representations or warranties with respect to the
contents of this manual and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
We welcome user comments and reserve the right to revise this publication and to make
improvements or changes to the products and programs described in this publication at
any time without notice.
Printed in the United States of America.
No part of this publication may be reproduced in any form without the prior written
consent of FRx Software Corporation.
Copyright and Trademark Notice

© Copyright 2004 FRx Software Corporation. All rights reserved.
Microsoft, FRx, instant!OLAP, and FRx Drilldown Viewer are either registered
trademarks or trademarks of Microsoft Corporation or FRx Software Corporation or their
affiliates in the United States and/or other countries. All other registered trademarks and
trademarks are property of their respective owners. FRx Software Corporation is a
subsidiary of Microsoft Corporation.
Contents
Preface ............................................................................................................................ iv
Who Should Read this Guide ............................................................................................ iv
How this Guide is Organized ............................................................................................. iv
What’s New in Report Designer Version 6.7 ..................................................................... iv
Improved in FRx 6.7..................................................................................................... v
Available Product Documentation ..................................................................................... vi
Other Documentation ....................................................................................................... vii
Conventions Used in this Guide ....................................................................................... vii
How to Contact Us............................................................................................................viii
Software Licensing ...........................................................................................................viii
Chapter 1: Performing Administrative Duties ............................................................. 1

Understanding the Admin Menu ........................................................................................ 2
Defining the Organization Information ............................................................................... 6
Understanding the Organization Information Dialog Box ............................................ 7
Registering an Accounting System ............................................................................. 7
Deleting an Accounting System .................................................................................. 8
Assigning the Administrator Password ........................................................................ 8
Enabling FRx Security.................................................................................................. 9
Changing Where You Store System Data Files .......................................................... 9
Using FRx Security ...........................................................................................................11
Logging in As the Administrator ................................................................................ 11
Using the Sign Out Admin Command ....................................................................... 12
Setting Up FRx Security .................................................................................................. 12
Adding Users to FRx Security ................................................................................... 14
Using Express User Creation..................................................................................... 16
Resetting User Passwords ........................................................................................ 16
Assigning Users to Groups ....................................................................................... 17
Using the FRx Security Options ...................................................................................... 19
Securing Companies ................................................................................................. 19
Securing Catalogs, Rows, Columns, and Trees ....................................................... 21
Locking the Report Designer Components ............................................................... 22
Setting Up System Preferences ...................................................................................... 24
Viewing the OFSI Settings ............................................................................................... 25
Building the Local General Ledger Index ........................................................................ 26
FRx Report Designer 6.7 Administrator’s Guide i

Contents
Changing Passwords ....................................................................................................... 26

Using the Edit Options Dialog Box .................................................................................. 27
Changing the Processing Options ................................................................................... 28
Understanding the Processing Options...................................................................... 28
Building the GL Index on the FRx Report Server ...................................................... 29
Setting Up an Optional Work Drive ........................................................................... 29
Using the Debug Settings ......................................................................................... 30
Chapter 2: Adding Company Information .................................................................. 31

Entering and Editing Company Information ..................................................................... 32
FRx Company Information .................................................................................. 32
FRx System Information ..................................................................................... 32
System Specific Information ............................................................................... 33
Selecting a Default Company .................................................................................... 34
Entering International Amount and Date Formats ........................................................... 36
Amount Formatting .................................................................................................... 38
Formatting Decimals............................................................................................ 39
Negative Amounts ............................................................................................... 39
Zero Amounts ...................................................................................................... 39
Suppress Printing of Amounts ............................................................................. 39
Adding Text to Amount Formats .......................................................................... 39
Date Formatting ........................................................................................................ 41
Creating Specification Sets ............................................................................................. 42
Sharing Report Building Blocks (Specification Sets) ................................................. 43
Cloning a Specification Set ....................................................................................... 43
Exporting a Specification Set .................................................................................... 43
Importing a Specification Set .................................................................................... 45
Chapter 3: Administering FRx Currency Translation ............................................... 46

FRx Currency Translation: Overview ............................................................................... 47
Setting Up the FRx System for Currency Translation ...................................................... 48
Setting the Functional Currency ................................................................................ 48
Setting the Currency Exchange Rate Table Location ............................................... 49
Setting up Currency Rate Sets by Company ............................................................ 50
Understanding the FRx Currency Translation Maintenance Functions ........................... 51
Defining the Currency Translation Maintenance Window ................................................ 52
Defining the Currency Translation Maintenance Toolbar ................................................ 53
Defining the FRx Currency Translation Maintenance Menus .......................................... 54
File Menu .................................................................................................................. 54
Edit Menu .................................................................................................................. 55
Worksheet Menu ....................................................................................................... 56
View Menu ................................................................................................................ 56
Maintaining Currency Exchange Rates ........................................................................... 57
Maintaining Rates in the Daily Rates Folder ............................................................. 57
FRx Report Designer 6.7 Administrator’s Guide ii

Contents
Selecting the Method for Average Rate Calculation ................................................. 61

Entering Monthly Exchange Rates ............................................................................ 63
Maintaining Rates in the Historic Rates Folder ......................................................... 66
Historic Conversion Folders ................................................................................ 67
Valuation Dates .................................................................................................. 68
Maintaining Rates in the Triangulation Rates Folder ................................................ 71
Using the ISO Currency Code List .................................................................................. 73
Adding ISO Codes to the List .................................................................................... 73
Editing ISO Code Entries .......................................................................................... 74
Deleting ISO Codes from the List .............................................................................. 74
Index............................................................................................................................... 75
FRx Report Designer 6.7 Administrator’s Guide iii

Preface
Who Should Read this Guide

This guide is written for FRx system administrators who set up and administer the FRx®
Report Designer and/or maintain the currency translation rates database.
The purpose of this guide is to explain the security and administrative functions available
for the Report Designer, and to provide instructions for setting up and administering the
Report Designer application environment. The standard administrative information
includes all the options available from the Report Designer Admin menu.
The company information chapter discusses settings for company and accounting system
information, FRx system information, date and amount format settings, and report
building block specification sets.
The currency rate maintenance chapter gives details for setting up and maintaining
currency exchange rate tables, for users who are licensed to use the currency translation
function.
How this Guide is Organized

This guide is organized into the following chapters:
! Chapter 1, “Performing Administrative Duties”
! Chapter 2, “Adding Company Information”
! Chapter 3, “Administering FRx Currency Translation”
What’s New in Report Designer Version 6.7

This version of the software includes the following new features.
! Product name and logo–We have introduced a new product name, logo and
demonstration data that aligns the FRx product and FRx Software's ownership with
one of the most recognizable brands in the industry- Microsoft Corporation. Through
this association, existing customers and prospective buyers will know how we're
evolving. While staying true to the trustworthy roots of our heritage, we are backed by
FRx Report Designer 6.7 Administrator’s Guide iv

Preface
the seasoned and insightful strength and vision shared by our parent company. And
we will continue to reflect these ideals and live up to the standards set by our brand.
! FRx® Report Manager–Report Manager is a powerful optional module that makes it
easy to pull together FRx reports with the other information end-users need to do their
work, all delivered in one, comprehensive report book. It automates the time
consuming and manual process of producing report books containing many different
types of documents and files. Report Manager helps users present information in a
manner that is logical, organized and relevant. Finally, Report Manager allows users
to create report books with information specialized to the needs of each individual
user, then streamlines the printing and distribution of the complete presentation.
Report Manager allows:
! Multiple output types including FRx® DrillDown ViewerTM files, Microsoft Office
documents and other reports produced from diverse reporting packages to be
packaged together for posting to a network or Web site, or for delivery via email or
print
! Recipients to view all documents contained in a report book using an enhanced
version of the DrillDown Viewer software
! Headers, footers and consecutive page numbering throughout the entire book
! Report generation locally or via the FRx® Report Server
! On-demand reference guides–Comprehensive User Guides in a bound format are now
available on-demand as a helpful reference for common tasks and troubleshooting.
The information has been reorganized into soft cover books, which include: FRx®
Report Designer 6.7 User’s Guide, FRx® Report Designer 6.7 Administrator’s Guide,
FRx® Report Server 6.7 User’s Guide, FRx® DrillDown Viewer™ and FRx® Report
Launcher 6.7 User’s Guide, FRx® Report Manager 6.7 User’s Guide, FRx® WebPort
6.7 User and Administrator’s Guide, and FRx 6.7 Sample Reports
A useful document designed to help customers determine which User Guides to obtain
is included with each product shipment. Additionally, all User Guides are included on
the FRx 6.7 product CD.
Improved in FRx 6.7
Microsoft Excel graphing via FRx® instant!OLAP®software

instant!OLAP is now included in every edition, from FRx® Desktop through FRx®
Enterprise. Additional functionality includes the ability for users to utilize the
instant!OLAP software output format and export a report directly into a pivot table for
automatic graphing in Excel.
XBRL
Remaining at the forefront of advances in Extensible Business Reporting Language
(XBRL) technology, the support of the 1.0 taxonomy has been upgraded to the 2.0
standard. FRx Software understands the need for users to transfer complex, highly
confidential corporate financial information to regulators, banks, investors and boards of
directors using a trusted standard of financial communication. Because of this, we will
continue to make advances in the XBRL compatibility of FRx, ensuring functional
compliance as XBRL is further adopted by corporations and consumers of sensitive
financial data.
FRx Report Designer 6.7 Administrator’s Guide v

Preface
FRx® Currency Translation

The Currency Translation module has been enhanced to allow for greater flexibility in the
calculation of translation rates. There are now two ways to calculate monthly average
rates. Additionally, annual average rates can be calculated, thereby streamlining the
maintenance necessary for Column Layouts when creating FRx reports. Users can now
translate individual layers that represent transactions while comparing the total amount in
the historical rates table to the appropriate general ledger total. This ensures that all
transactions have been accounted for when converting data at the appropriate historic
rates. Finally, we have addressed several software modification requests to improve the
Currency Translation product module as a whole.
FRx® WebPort
FRx® WebView has been consolidated into FRx WebPort to form a single product module
that is available to all FRx users regardless of product edition or general ledger. Users can
quickly publish Microsoft Word or Microsoft Excel documents with their FRx reports for
easy access by others on a secure Intranet site.
Stability and Performance

Improvements to FRx 6.7 allow for faster report generation and quicker export of reports
to the FRx DrillDown Viewer and printing options. Additionally, FRx has been upgraded
to support Microsoft Access 2002 and changes have been made to the database access
technology. These enhancements ensure a more stable environment. In addition,
improvements to the way the general ledger index (G32 file) is built will reduce the
likelihood of database corruption.
Available Product Documentation

The following documentation is available for this product.
! FRx® 6.7 Installation and Configuration Guide–This guide helps system installation
personnel install FRx products through hands-on instructions.
! FRx® Report Designer Getting Started Guide–This guide helps new users understand
how to set up and configure the Report Designer to work with their company's specific
general ledger data.
! FRx® Report Designer 6.7 User’s Guide–This guide helps users apply the Report
Designer components to design and generate reports.
! FRx® Report Designer 6.7 Administrator’s Guide–This guide helps FRx system
administrators who set up and administer Report Designer and/or maintain the
currency translation rates database.
! FRx® DrillDown Viewer™ and FRx® Report Launcher 6.7 User’s Guide–This guide
helps users display, print, and export FRx financial reports to the FRx DrillDown
Viewer, and launch reports from the FRx Report Launcher.
! FRx® Report Server 6.7 User’s Guide–This guide helps users manage reports running
on FRx Report Server and use the schedule to create, revise, and manage report
schedules and exceptions.
FRx Report Designer 6.7 Administrator’s Guide vi

Preface
! FRx® Report Manager 6.7 User’s Guide–This guide helps users generate, display,
print, subscribe to, export, save, and send reports that were created and saved using
the Report Designer.
! FRx® WebPort 6.7 User and Administrator’s Guide–This guide helps authorized users
send FRx report output to the FRx WebPort repository and view reports via a Web
browser. It also helps WebPort administrators manage report files and folders and
control user access to WebPort.
! FRx 6.7 Sample Reports–This guide provides users with examples of key reports
using a demonstration database and Report Designer.
Other Documentation
Some components of the FRx product include online help that is installed with that
component. The following online help volumes are available:
! FRx® Report Designer Online Help
! FRx® DrillDown ViewerTM Online Help
! FRx® Report Launcher Online Help
! FRx® Report Server Online Help
! FRx® Report Manager Online Help
! FRx® WebPort Online Help
Conventions Used in this Guide

The following conventions are used through this guide.
Convention Description
Bold Used in procedures to indicate an on-screen

item, such as a button name.
Italics Used to indicate emphasis.
Command Used to indicate a command, file name, or

path.
Used to indicate information that supplements

Note
the main text.
Used to indicate information about how to use

Ti p
the application in a different way.
Used to indicate that a specific action or lack

Caution
of a specific action could result in the loss of
data.
FRx Report Designer 6.7 Administrator’s Guide vii

Preface
Convention Description
Used to indicate that a specific action or lack

Wa rn i n g
of a specific action could result in physical
harm to your computer or the server.
How to Contact Us
Mailing Address: Software Support Telephone:
FRx Software Corporation 1-800-FRx-SOLV
4700 South Syracuse Parkway, Suite 150 (+1) 303-741-8000 Main
Denver, Colorado 80237 (1-800-379-7658) Toll free
Web site:
http://www.frxsoftware.com
E-mail:
Documentation: [email protected]
Training: [email protected]
General information: [email protected]
Product suggestions: [email protected]
Software Licensing
FRx software is licensed to our customers with specific configurations and capabilities for
each installation. The software license controls the number of licensed concurrent users,
expiration dates, and version-specific features available under the terms of your license
agreement. Contact your reseller for more information about adding features under your
FRx Software license agreement.
FRx Report Designer 6.7 Administrator’s Guide viii

Performing Administrative Duties
Chapter 1
Understanding the Admin Menu. . . . . . . . 2 Use the Admin menu in FRx® Report Designer
to set up FRx Security for your company and
Defining the Organization Information . . . 6 officially register your software.
Using FRx Security . . . . . . . . . . . . . . . . 11 Most of this chapter applies to the FRx
Administrator. If you are not the FRx
Logging in As the Administrator . . . . . . . 11 Administrator, see “Changing Passwords” on
page 26, “Using the Edit Options Dialog Box”
Setting Up FRx Security. . . . . . . . . . . . . 12 on page 27, and “Changing the Processing
Options” on page 28.
Using the FRx Security Options . . . . . . . 19
Setting Up System Preferences . . . . . . . 24
Viewing the OFSI Settings . . . . . . . . . . . 25
Building the Local General Ledger Index26
Changing Passwords . . . . . . . . . . . . . . . 26
Using the Edit Options Dialog Box . . . . . 27
Changing the Processing Options . . . . . 28
FRx Report Designer 6.7 Administrator’s Guide 1

Chapter 1: Performing Administrative Duties–Understanding the Admin Menu
Understanding the Admin Menu

The Report Designer Admin menu includes the functions described in the table below.
When the Administrator password has been assigned from the Organization Information
dialog box, some Admin menu options become restricted to Administrator access, as
indicated by the notation “Requires Administrator login.”
Menu Function Description
Organization From the Organization Information dialog box, you

can define your organization in FRx, enable/disable
FRx security, enter the FRx Software registration and
authorization numbers, change the Administrator
password, and change where you store your FRx
system data files. Use this menu option when you
register FRx. (Requires Administrator login.)
See “Defining the Organization Information” on
page 6.
Users From the User Information dialog box,

administrators can add, change, and delete users, reset
user passwords, and set the Report Designer user
editing options for users. This option is unavailable
unless FRx security is enabled. (Requires
Administrator login.)
See “Adding Users to FRx Security” on page 14.
Groups From the Group Information dialog box,

administrators can add, change, and delete FRx
security groups and group members. This option is
unavailable unless FRx security is enabled. (Requires
See “Assigning Users to Groups” on page 17.
Table 1-1: Summary of Admin Menu Functions

Security This option is unavailable unless FRx security is

enabled. (Requires Administrator login.) \
Use the Secure Companies option to control user
and/or group access to specific companies.
See “Securing Companies” on page 19.
For the following topics, see “Securing Catalogs,
Rows, Columns, and Trees” on page 21.
Use the Secure Catalogs option to control user and/
or group access to catalog IDs.
Use the Secure Rows option to control user and/or
group access to row formats.
Use the Secure Columns option to control user and/
or group access to column layouts.
Use the Secure Trees option to control user and/or
group access to reporting trees.
System Preferences From the System Preferences dialog box, users can
set the GL index build options, and identify the FRx
replacement character for spaces in the account
number. If currency translation is enabled, you can set
the Default DAX Currency Table location. System
preferences are shared by all users. (Requires
See “Setting Up System Preferences” on page 24.
View OFSI Settings Use this command to view the current OFSI settings
showing features applicable to your registered GL
system(s). (Requires Administrator login.)
Note: The FRx Open Financial Systems Interface
(OFSI) provides a common interface to financial
system data regardless of the underlying financial
system.
See “Viewing the OFSI Settings” on page 25.
Table 1-1: Summary of Admin Menu Functions (Continued)

Build Local GL Index Use this command to rebuild the local general ledger
index, which contains basic GL information, such as
chart of accounts and reporting period calendars.
(Requires Administrator login.)
Warning: Do not rebuild the index when other users
are running reports.
See “Building the Local General Ledger Index” on
page 26.
Change Password From the Change Password dialog box, users can
change their passwords. Users must change
passwords that have been reset by the administrator.
See “Changing Passwords” on page 26.
Edit Options From the Edit Options dialog box, users can control
the editing options available in Report Designer at the
workstation/user level.
See “Using the Edit Options Dialog Box” on page 27.
Processing Options From the Processing Options dialog box, all users
can select from the following options to control
processing at their local workstation:
! Suppress Network Name to turn off the user’s
network ID from appearing by default in the Login
ID box of the User Login window at startup.
! Exit FRx Without Warning to turn off the
confirmation message when you close Report
Designer.
! Build GL Index via FRx Report Server to
continue working while the GL index builds on
the FRx® Report Server
! Show Elapsed Time at End of Report to
generate a message at the end of report generation
that shows how long it took for the report to
generate.
See “Changing the Processing Options” on page 28.
Locked This option has a check mark when the displayed

building block is locked against changes.
See “Locking the Report Designer Components” on
page 22.

Admin Login Use the Admin Login dialog box to log in to Report
Designer as the FRx Administrator with full access to
the Admin menu.
See “Assigning the Administrator Password” on
page 8
and “Logging in As the Administrator” on page 11.
Sign Out Admin Use this command to sign out as the FRx
Administrator when administrative tasks have been
completed.
See “Using the Sign Out Admin Command” on
page 12.
Open FRx Rate If your GL and FRx license allow currency

Maintenance translation, use the FRx Rate Maintenance dialog
box to enter exchange rates for conversion currencies.
(Requires Administrator login.)
See Chapter 3, “Administering FRx Currency
Translation”.
The functions and features of the Admin menu are described fully in the remaining
chapter sections.

Chapter 1: Performing Administrative Duties–Defining the Organization Information
Defining the Organization Information

Use the Organization Information dialog box to define your company’s accounting
systems and register those systems with FRx or your accounting system vendor. You can
also assign the FRx Administrator’s password, enable the optional FRx Security
functionality, and change the storage location of your FRx system data files from the
Organization Information dialog box.
This section contains information and instructions on:
! Understanding the Organization Information Dialog Box
! Registering an Accounting System
! Deleting an Accounting System
! Assigning the Administrator Password
! Setting Up FRx Security
! Changing Where You Store System Data Files
To open the Organization Information dialog box
1 On the Report Designer Admin menu, click Organization
2 Choose from the following options:

! If FRx Security is active, the Admin Login dialog box appears. Enter the password
or click View Only and click OK.
Note: Use View Only if you do not have access to FRx as the system administrator.
With this command, you can only view the dialog box.
! If FRx Security is off, the Organization Information dialog box appears.

Understanding the Organization Information Dialog Box

Use the Organization Information dialog box to register your accounting system. If you
use multiple accounting systems, a valid registration number must be entered for each of
them in the grid portion of the dialog box. After the initial FRx trial period expires, you
cannot run reports without the proper registration and authorization numbers. For more
information on registering FRx, see the FRx® Report Designer Getting Started Guide for
your accounting package.
From the Organization Information dialog box you can also perform the following
functions:
! Assign or change the Administrator Password
! Activate or deactivate optional FRx Security functionality
! Change the location of your FRx SysData directory where you store your data files for
the FRx system
Registering an Accounting System

Your accounting package vendor or FRx technical support will provide you with the
information you need to enter when you register your FRx product. The text is case
sensitive, so be sure to complete each item exactly as instructed by the technical support
representative.
To register an accounting system
1 In the Organization Information dialog box, type the requested information in the
boxes described below.
2 When you have finished filling in the registration information, click OK to accept your
changes and close the Organization Information dialog box.
Organization name
When you officially register your accounting system, the technical support representative
will instruct you to enter your official organization name.
Serial number
Obtain this number by calling your accounting package vendor or FRx technical support.
Mfg code
The Manufacturing code comes with the software. You cannot change it.
Maximum users
The default maximum number of users is 4. The actual maximum number of users is
determined by your license agreement. You can purchase the right to add more concurrent
users by calling your accounting package vendor or FRx technical support.
Authorization
Obtain this number by calling your accounting package vendor or FRx technical support.

Accounting Systems
You can use the accounting systems box to see the available systems and select the system
that you use. FRx uses the default accounting system (general ledger) that comes
packaged on your installation CD-ROM.
Registration Number
Obtain the registration number by calling your accounting package vendor or FRx
technical support.
Deleting an Accounting System

You can delete an accounting system from the Organization Information dialog box. To
reactivate a deleted accounting system, you must reenter the accounting system and the
registration number in the grid area of the Organization Information dialog box.
To delete an accounting system
1 Click the accounting system row number.
This highlights the entire row.
2 Press the Delete key.
3 From the Delete selected row(s) message box, click OK.
Assigning the Administrator Password

You can assign and change the Administrator’s password using the Admin Password...
button on the Organization Information dialog box. If you activate the optional FRx
Security functionality, you must assign an Administrator password.
Although it is not required, assigning the Administrator password is strongly

Note
recommended, because it protects Organization Information, System Preferences, and
other vulnerable areas in FRx from unintentional changes or user errors. It is easy to
implement, and does not require setting up FRx user and group records in FRx security.
Assigning an Administrator password without activating FRx Security restricts access to

the following Administrator functions on the Admin menu.
! Organization
! System Preferences
! View OFSI Settings
! Build Local GL Index
! Open FRx Rate Maintenance
Logging in as the Administrator is required to access these restricted menu functions, once
the Administrator password has been assigned. Other restricted Admin functions, such as
Users, Groups, Security, and Change Password, remain unavailable unless FRx
Security is active.

To assign and change the Administrator’s password

1 From the Organization Information dialog box, click Admin Password... to display
the Change Administrator Password dialog box.
2 In the Old Password box, type the existing Administrator password.
Note: The default password is blank (none assigned). Leave this box blank if you are
setting the password for the first time.
3 In the New Password box, type the new Administrator password.

The password is not case-sensitive.
4 In the Verify box, retype the new Administrator password and click OK.
If you type a different value in the New Password box, a warning message appears
and prompts you to retype the value.
Enabling FRx Security

Click the FRx Security... button to display the FRx Security Information dialog box.
Before using this function, review “Using FRx Security” on page 11. For complete
information about setting up FRx Security, see “Setting Up FRx Security” on page 12.
Changing Where You Store System Data Files

You can specify where you store the FRx system data files on your computer or the
network from the Change SYSDATA Directory dialog box. Selecting this option moves
all necessary files from the current SysData directory to the new SysData directory
location, overwriting existing *.mdb files in the new directory. If FRx security is active or
the Administrator password has been assigned, you must be logged in as the Administrator
to change the SysData directory.
After you move the SysData directory to another location, the shared FRx databases must
reside in that location, and additional path and configuration information may be required
in Company Information, Specification Sets, and report components.
Before you make this change, all other users must exit FRx.
Caution

To change the location where you store FRx system files

1 From the Organization Information dialog box, click SYSDATA.
The Change SYSDATA Directory dialog box appears. The Current Directory box
lists the current path where you store your FRx system data files.
2 In the New directory box, type or select the full path name.
The UNC path (\\Servername\Sharename\SysData) is preferred.
! To apply the SysData directory change to all users, click Automatically update all
users.
! To apply the SysData directory change to yourself only, click Update current user
only.
The preferred option is to update the current user only.
Caution: Automatically update all users should only be used is select situations and
could adversely affect your FRx installation. This option re-routes users
from the original SysData path and requires that both the old SysData
location and the new SysData location remain in existence.
4 Click OK.
5 In the After changing the SysData directory path, FRx will exit message box, click
OK.
This closes FRx. When you restart FRx, the SysData directory change takes effect.

Chapter 1: Performing Administrative Duties–Using FRx Security
Using FRx Security

For most general ledger interfaces, FRx takes advantage of the inherent database security,
and will prompt the user for a login and password when connecting to the general ledger.
There are two additional security options that can be implemented to provide additional
security features within FRx:
! Assign an Administrator password to secure access to FRx Administrator functions on
the Admin menu. See “Assigning the Administrator Password” on page 8 for more
information.
! Enable FRx security to let you set up FRx users and groups and secure access to FRx
companies, report components, reporting trees, and generated reports.
Although it is not required, assigning the Administrator password is strongly

Note
recommended, because it protects Organization Information, System Preferences, and
other vulnerable areas in FRx from unintentional changes or user errors. It is easy to
implement, and does not require setting up FRx user and group records in FRx security.
Beyond the general ledger database security that is a fundamental feature of FRx, you can
set up groups and users within FRx. FRx security is specific to FRx reporting, and allows
you to secure access to FRx companies and report design components, and also allows you
to secure units of reporting trees in DrillDown Viewer report files. FRx groups and users
are maintained within FRx.
Once FRx security is enabled, users will be prompted for a user login and password when
they open FRx. If this login is synchronized with the general ledger database login, then
the user will only need to enter a single login. If the FRx user credentials are different than
the database credentials, then the user will be presented with two separate login prompts.
When FRx security is activated and users and groups have been set up, the lists of users
and groups become available from the Security dialog boxes for each of the report
building blocks. Administrators can grant or deny access to any building block in FRx.
Within the reporting trees, the administrator can secure access to the reporting unit level
within any tree.
FRx security adds a layer of administrative complexity that is often not necessary or
desirable. If your FRx installation is simple with only a few FRx users, you may prefer to
use FRx without enabling FRx security. In a more complex installation with many FRx
users, you might find it beneficial to enable FRx security and set up FRx users and groups
to systematically control access to FRx design components and generated reports.
Logging in As the Administrator

If you are the Administrator or a member of the Administrator group, you can use the
Administrator Login dialog box to log in to the Report Designer as an administrator.

Chapter 1: Performing Administrative Duties–Setting Up FRx Security
When you are logged in as the administrator, you have access to all Administrator
functions until you either exit FRx or choose Sign Out Admin from the Admin menu.
Figure 1-1: Administrator Login Dialog Box
To log in as the Administrator

1 On the Report Designer Admin menu, click Admin Login to display the
Administrator Login dialog box.
2 Type the password in the Password box and click OK.
A message appears identifying you as the Administrator.
3 Click OK.
You are now logged into Report Designer as the Administrator and have access to all
administrative functions.
Using the Sign Out Admin Command

You can sign out as the Administrator by using the Sign Out Admin command. For
security reasons, you should sign out each time you leave your computer.
To sign out as the Administrator
On the Report Designer Admin menu, click Sign Out Admin.
Setting Up FRx Security

FRx security lets you activate an additional level of protection within Report Designer.
FRx security works in addition to any other security within your general ledger
configuration, such as network login security and database login security.
Using FRx security requires that you have an Administrator password. If you have not
established one when you select FRx Security..., FRx prompts you with the Change
Administrator Password dialog box.
When FRx security is enabled, you define users and groups and assign security based on
these to protect companies, catalogs, and report building blocks from unauthorized access.
Users will only see those companies, building blocks, and the resulting reports to which
they are granted access.
There are several steps required to set up FRx security:
! Enable FRx security
! Assign the Administrator’s password
! Add the FRx users to the FRx database
! Assign users to groups (optional)

! Secure units within reporting trees (optional)

! Secure specific companies, catalog IDs, and report building blocks (optional)
The following sections explain these steps in more detail.
! Assigning the Administrator Password
! Adding Users to FRx Security
! Assigning Users to Groups
! Securing Companies
! Securing Catalogs, Rows, Columns, and Trees
! Locking the Report Designer Components
To set up FRx security
1 On the Report Designer Admin menu, click Organization.
2 From the Organization Information dialog box, click FRx Security....
3 Select the Use FRx Security box to enable FRx security.

If you leave this box blank, FRx security is not used. With security enabled, all
commands on the Admin menu are unavailable to users who are not Administrator or
part of the Administrators group.
4 Choose from the following security options:
Security Option Steps
To require FRx users to 1 Click Require User Login.

log in using their ID and 2 In the Minimum Password Length box, enter the
a personal password: minimum number of characters required for a
password.
3 Click OK.
After you select this option, add each user to the FRx
user database. For more information on adding users,
see “Adding Users to FRx Security” on page 14.

Security Option Steps
To use existing network 1 Click Use Network ID.

IDs and passwords 2 Click OK.
After you select this option, add each user to the FRx
database using their network ID. If a network user
accesses FRx but has not been set up as a user in FRx,
they will receive the following message: Invalid FRx
User ID. Then, it displays the login screen so the user
can enter a valid Login ID and Password.
5 Click OK.
Adding Users to FRx Security

When you use FRx security, you must add the users to the FRx user database. You do this
from the User Information dialog box. The Administrator can set up individual user IDs
and reset passwords when using active FRx security. The User Information dialog box is
available only if you select FRx Security from the Security Information dialog box. For
more information, see “Setting Up FRx Security” on page 12.
To add users to FRx security
1 On the Report Designer Admin menu, click Users....
Note: FRx security must be active to select Users.

! If you are not logged in as the Administrator, the Administrator Login dialog box
appears; type the password and click OK.
! If you are logged in as the Administrator or are part of the Administrators group,
the User Information dialog box appears.
Note: You can only open the User Information dialog box if you are logged in as the
FRx Administrator or are a member of the Administrators group.

3 In the User Information dialog box, click New.

This clears the User ID and User name boxes.
Note: By default, the user’s password is blank. If the password is left blank, the first
time new users log in to FRx, they will be prompted to change their passwords.
4 Choose from the following security options:

! If you chose the Require User Login security option, in the User ID box, type a
user’s ID.
! If you chose the Use Network ID security option, in the User ID box, type the
user’s network ID.
5 In the User name box, type the user’s name. Do not use any special characters. Only
letters and numerals are valid.
6 In the E-mail address box, type the user’s e-mail address, if applicable.
This e-mail address can be used with tree security and/or for e-mailing reports from
the E-Mail Options tab in the Catalog of Reports. Refer to Chapter 7 in your FRx®
Report Designer 6.7 User’s Guide for more information on Catalog of Reports
options.
7 All of the following options are selected by default. Clear the options that you do not
want available to this user.
! Zoom buttons on worksheets to add an arrow to the far right of each box with a
zoom key. This helps users know that they have a selection box associated with the
box. If you clear this box, the users must double-click or press F3 to see the
selection box. Users can change this setting by selecting Edit options... from the
Admin menu after they login.
! Move selection after Enter to move the cursor to the right each time the user
presses Enter. If you clear this box, the cursor remains in the same spot after the
user presses Enter. Users can change this setting by selecting Edit Options... from
the Admin menu after they login.
! Confirm move of parent tree unit to prompt users for confirmation before
moving parent reporting units within a reporting tree. If you clear this command,
FRx does not confirm before moving. Users can change this setting by selecting
Edit options... from the Admin menu after they login.
! Add row codes automatically to add row codes to inserted rows automatically. If
the rows on both sides of the newly inserted row are numeric, the Report Designer
inserts a row code that is halfway between the two values of the corresponding
rows. If you clear this box, the row code remains blank until the user assigns a
code. Users can change this setting by selecting Edit options... from the Admin
menu after they login.
! Report viewer only to restrict users to view-only status. If this box is checked,
users cannot create reports or generate reports. If you clear this box, the user can
create and generate reports for their designated reporting units as defined for their
assigned user group.
! Allow web publishing to enable users to send XML or Enhanced XML format
reports to the FRx WebPort from the Catalog of Reports or the Report Launcher. If

you clear this box, the user cannot send report output to the FRx WebPort. This
option is disabled (dimmed) for FRx Desktop edition.
8 Click Save.
9 Click Close to finish, or repeat steps 3 through 8 to add other users.
Using Express User Creation

You can use the Express User Creation function to quickly add new users to the FRx
database, with the standard default options and privileges selected. The Express User
Creation dialog box does not display the list of existing FRx users. Express User Creation
allows FRx Administrators to set user options that restrict new users to view-only status or
allow Web publishing.
To add users with Express User Creation
1 In the User Information dialog box, click Express User Creation to display the
Express User Creation dialog box.
2 In the User ID box, type the user’s FRx User ID.

3 In the User name box, type the user’s name.
4 In the E-mail address box, type the user’s e-mail address, if applicable.
5 Select either of the following options, as appropriate:
! Report viewer only to restrict users to view-only status. If this box is checked,
users cannot create reports, generate reports or publish reports to the FRx WebPort.
If you clear this box, the user can create reports and generate reports for their
designated reporting units as defined for their assigned user group.
! Allow web publishing to enable users to send XML or Enhanced XML format
reports to the FRx WebPort from the Catalog of Reports or the Report Launcher. If
you clear this box, the user cannot send report output to the FRx WebPort. This
option is disabled (dimmed) for FRx Desktop edition.
6 Click Create User.
7 Click Cancel to finish, or repeat steps 2 through 6 to add another user.
Resetting User Passwords

If a user forgets the password, the Administrator can reset it. When users log in after the
password has been reset, they must leave the Password box blank (the default), and

Report Designer prompts them to change it. To change an existing (non-blank) password,
the user selects Change password from the Admin menu.
This feature is only available if the administrator selects the Require User Login option
on the FRx Security Information dialog box. If the administrator selects the Use
Network ID option, the user password cannot be reset from the FRx User Information
dialog box.
To reset a user’s password
1 From the User Information dialog box, select the User ID - User Name from the list
of FRx users to display the User ID record.
2 Click Reset password.

3 Click Save.
4 Click Close to close the User Information dialog box.
The user you selected can now log in to FRx by leaving the Password box blank. FRx
prompts the user to change the password.
To delete a user
1 From the User Information dialog box, select the User ID - User Name from the list
of FRx users to display the User ID record.
2 Click Delete.
3 The Delete Current User Record message box appears; click Yes.
Note: You cannot delete the Administrator user ID.
Assigning Users to Groups

From the Group Information dialog box, the Administrator creates user groups and then
can assign each group permission to access specific companies, catalogs, and report
building blocks. Groups are not required, but assigning users to groups makes it easier for
Administrators to manage access for multiple users who have the same permissions. The
Group Information dialog box is available only if you select FRx security from the

Security Information dialog box. For more information, see “Setting Up FRx Security”
on page 12.
To open the Group Information dialog box
1 On the Report Designer Admin menu, click Groups....
Note: FRx security must be active to select Groups.

! If are logged in as the Administrator or are part of the Administrators group, the
Group Information dialog box appears.
Note: You can only open the Group Information dialog box if you are logged in as
the FRx Administrator or are a member of the Administrators group.
To create or change a group

1 From the Group Information dialog box, click New.
This clears the Group code and Group name boxes.
2 In the Group code box, type a code for the group.
3 In the Group name box, type a group name. Do not use special characters in group
names.
4 Choose one of the following options:
! To automatically include new users in this group, click the Automatically include
new users option.
! To automatically exclude new users from this group, click the Automatically
exclude new users option.
! To add a user to the group, select the user and click Add.
! To remove a user from the group, select the user and click Remove.
! To move all users to the group, click Add All.
! To remove all users from the group, click Remove All.

Chapter 1: Performing Administrative Duties–Using the FRx Security Options
6 Click Save.
7 Click Close to finish, or repeat steps 1 through 6 to add another group.
To delete a group
1 From the Group Information dialog box, select the Group Code - Group Name entry
from the list of user groups to display the Group Information record.
2 Click Delete.
3 The Delete Current Group Record message box appears; click Yes.
4 Click Save.
5 Click Close.
Note: You cannot delete the Administrators group.
Using the FRx Security Options

The Administrator can set FRx security by company, catalog ID, row format, column
layout, or by unit of the reporting tree. These security options are available only if you
select FRx Security from the Security Information dialog box. For more information, see
“Setting Up FRx Security” on page 12.
! Securing Companies
! Securing Catalogs, Rows, Columns, and Trees
! Locking the Report Designer Components
Securing Companies
You can specify a different security setup for each company.
To set company security for users and groups
1 On the Report Designer Admin menu, point to Security and then click Secure
Companies.
Note: FRx security must be active to select Security.


the Company Security dialog box appears.
The companies that you created in the Company Information dialog box appear in
the top portion of the screen.
Note: You can only open the Company Security dialog box if you are logged in as
the FRx Administrator or are a member of the Administrators group.
3 Select the company that you want to secure.

! To automatically grant new users and groups access to this company, click the
Automatically grant access to new users/groups option.
! To automatically deny new users and groups access to this company, click the
Automatically deny access to new users/groups option.
! To add a user or group to Access Granted, select the user or group and click Add.
! To remove a user or group from Access Granted, select the user or group and
click Remove.
! To move all users and groups to Access Granted, click Add All.
! To remove all users and groups from Access Granted, click Remove All.
6 To change the user or group settings, select the user or group name that you wish to
change and click Properties.
This opens the User Information or Group Information dialog box.
7 Make your changes to the User Information or Group Information dialog box.
8 Click OK to accept your changes and close the Company Security dialog box.

Securing Catalogs, Rows, Columns, and Trees

You can set security for catalog IDs, rows, columns, and trees for both users and groups.
Using security lets you grant or deny access to these objects. The procedure for securing
building blocks works the same way for all of the building blocks. Reporting trees have an
additional level of security available from the Reporting Tree window to secure trees at
the reporting unit level. For more information, see “Securing Reporting Tree Units” in
Chapter 6 of your FRx® Report Designer 6.7 User’s Guide.
To set catalog, row, column, and tree security
1 On the Report Designer Admin menu, click Security and select one of the following:
! Secure Catalogs to grant or deny catalog ID access to users or groups of users
! Secure Rows to grant or deny row access to users or groups of users
! Secure Columns to grant or deny column access to users or groups of users
! Secure Trees to grant or deny tree access to users or groups of users
Note: FRx security must be active to select Security.

the (Component) Security dialog box appears. (For this example, Catalog
Security was selected.)
The catalog IDs, rows, columns, or trees created for the default company appear in the
top portion of the screen.
Note: You must be logged in as the FRx Administrator or are a member of the
Administrators group to open any of the (Component) Security dialog boxes.
3 Select the building block that you want to secure.


! To automatically grant new users and groups access to this catalog ID, click the
Automatically grant access to new users/groups option.
! To automatically deny new users and groups access to this catalog ID, click the
Automatically deny access to new users/groups option.
! To add a user or group to Access Granted, select the user or group and click Add.
! To remove a user or group from Access Granted, select the user or group and
click Remove.
! To move all users and groups to Access Granted, click Add All.
! To remove all users and groups from Access Granted, click Remove All.
6 To change the user or group settings, select the user or group name that you wish to
change and click Properties.
This opens the User Information or Group Information dialog box.
7 Make your changes to the User Information or Group Information dialog box.
8 Click OK to accept your changes and close the dialog box.
Locking the Report Designer Components

Locking a building block against changes adds a level of security to the report component
without securing the entire system. This can protect building block information that is
critical to your month end reporting process.
Any FRx user can lock any building block. A locked component is always accessible to
users in a read-only capacity. Users can open, change, and save the locked component
with a new name.
The locking function can be used from any report building block by clicking the Lock/
Unlock icon in the toolbar, or select Locked from the Admin menu.
This is the Lock/Unlock icon.
Figure 1-2: Lock/Unlock Icon
To lock a component
1 Open the building block that you want to lock.
2 Click the Lock/Unlock icon or select Locked from the Admin menu.
The Password dialog box appears.

3 Enter the password that you want to apply to the protected building block, verify it,
and click OK.
4 Save the component.
The building block is now locked and cannot be changed until the correct password is
entered.
A report component can still be opened and saved with a new name without altering the
original locked information. When you encounter a locked component, a dialog box
identifies the component as locked and prompts for its password. If you do not know the
password, you can click the Read Only button to gain access. You can then make changes
and save the building block with a different name.

Chapter 1: Performing Administrative Duties–Setting Up System Preferences
Setting Up System Preferences

The functions in the System Preferences dialog box are reserved for FRx Administrator
use only. If you are logged in as the Administrator or belong to the Administrators group,
you can open this dialog box.
To open the System Preferences dialog box
On the Report Designer Admin menu, click System Preferences... to display the
System Preferences dialog box.
Figure 1-3: System Preferences dialog box
Automatic GL Index Rebuild

FRx creates local index files to some of your general ledger data to make accessing the
data faster in FRx. With the Automatic GL Index Rebuild option checked, FRx rebuilds
these indexes once daily before any of the following activities:
! Generating a report
! Building a row format from the chart of accounts
! Building a reporting tree from the chart of accounts
Turn Off Component Passwords

This option turns off locked protection and makes the Lock/Unlock icon unavailable.
When you select this option, all building blocks will be unlocked, and users cannot lock
building blocks. For more information, see “Locking the Report Designer Components”
on page 22.
Rebuild Local GL Index Option

You can select from the following GL index rebuild options:
! FRx Administrator Only to allow only the FRx Administrator or Administrators
group to rebuild the local GL index
! All Users to allow any FRx user to rebuild the local GL index
The general ledger index is a file with a .g32 file extension. GL index files are created and
maintained by FRx. There is one .g32 file maintained per FRx company and it is located in

Chapter 1: Performing Administrative Duties–Viewing the OFSI Settings
the SysData directory. This file contains basic information about a company, such as the
account mask, account segmentation, and calendar setup. It also may contain selected
account information and unposted transactions depending on the accounting system and
company setup.
If you suspect a problem with the .g32 (due to an error message, for instance), use this
command to force FRx to rebuild the index. Another way to force the rebuild is to delete
the .g32 file and restart Report Designer. FRx will detect the missing .g32 and rebuild it
with the current company configuration.
Rebuilding the local GL index takes time and you may want to limit this function based on
the size of your chart of accounts and the number of FRx users.
For more information on rebuilding the local GL index, see “Building the Local General
Ledger Index” on page 26.
Login Time Out

You can change the amount of time allowed for login by changing the number of seconds
in this box. The default setting is 20 seconds. Altering this setting may cause time-out
errors to occur. Contact your technical support representative before changing this setting.
Query Time Out

You can change the amount of time allowed for queries by changing the number of
seconds in this box. The default setting is 0 seconds, which means no limit is set. Altering
this setting may cause time-out errors to occur. Contact your technical support
representative before changing this setting.
Use Space Character

If your accounting system includes spaces in the account number, you can select the
character that you want FRx to use to indicate that space. The FRx default character is an
underscore (_).
Default DAX Currency Table Location

If FRx® Currency Translation is available and licensed for your general ledger, type or
select the path to the DAX currency rates table where you will store all of your conversion
rate information (FRxRates.DAX).
Viewing the OFSI Settings

FRx uses an OLE server to provide standard interfaces from FRx to financial system data.
The FRx Open Financial Systems Interface (OFSI) provides a common interface to
financial system data regardless of the underlying financial system.

Chapter 1: Performing Administrative Duties–Building the Local General Ledger Index
If you are logged in as the Administrator or belong to the Administrators group, you can
select View OFSI Settings from the Admin menu to view the current OFSI settings for
your FRx product.
Figure 1-4: OFSI Settings Dialog Box
Building the Local General Ledger Index

The Build Local GL Index command rebuilds the local FRx general ledger index. The use
of this option depends on the selections made in the System Preferences dialog box. For
more information, see “Setting Up System Preferences” on page 24.
To build the local GL index
1 On the Report Designer Admin menu, click Build Local GL Index.
! If the GL index rebuild option is set to FRx Administrator Only, only the FRx
Administrator or Administrators group can select this option.
! If the GL index rebuild option is set to All Users, anyone can rebuild the local GL
index.
3 A message box appears: Building the GL index will take time. Do you want to build
the GL index now?; click Yes.
The GL index builds. This takes some time depending on the size and structure of
your database.
Changing Passwords
If you use FRx security, you can use the Change Password command to change user
passwords. This command is available only if the FRx Administrator selects Require
User Login in the Security Information dialog box. For more information, see “Setting
Up FRx Security” on page 12.
The FRx Administrator determines the minimum password length in the Security
Note
Information dialog box.

Chapter 1: Performing Administrative Duties–Using the Edit Options Dialog Box
To change your FRx password

1 On the Report Designer Admin menu, click Change Password.
2 In the Old Password box, type your existing password.

3 In the New Password box, type a new password.
Passwords are not case-sensitive.
4 In the Verify box, retype the new password and click OK.
If you do not type the same value as you typed in the New Password box, FRx
displays a warning message and prompts you to type it again.
Using the Edit Options Dialog Box

From the Edit Options dialog box, all users can individually change their editing options
within FRx.
To change the FRx editing options
1 On the Report Designer Admin menu, click Edit Options.
2 Click the option boxes that you want to change and click OK to accept your changes.
Zoom Buttons on Worksheets

If you select this box, you see an arrow in the far right of each box with a zoom key. This
helps by identifying that a selection list is associated with the box. If you do not select this
box, you must double-click the box or press F3 to see the selections.
Move Selection after Enter

If you select this box, the cursor moves to the right each time you press the Enter key. If
you do not select this box, the cursor remains in the same spot after you press Enter.
Add Row Codes Automatically

If you select this box, FRx automatically assigns row codes to inserted rows (this occurs if
the rows on either side of the newly inserted row are numeric). FRx inserts a value that is
halfway between the two values of the corresponding rows.

Chapter 1: Performing Administrative Duties–Changing the Processing Options
If you do not select this box, when you insert rows, the row code remains blank until you
manually assign the code.
Move of Parent Tree Unit

If you select this box, FRx asks for confirmation before moving the parent level units
within the tree.
If you do not select this box, FRx does not ask for confirmation.
Changing the Processing Options

From the Processing Options dialog box you can select to build your general ledger
index on the Report Server and set up an optional work drive. The remaining options in
this dialog box are reserved for technical support use only. All processing options affect
processing on the client workstation only. Making changes in this screen will not affect
other client workstation setups.
! Building the GL Index on the FRx Report Server
! Setting Up an Optional Work Drive
! Using the Debug Settings
Understanding the Processing Options
Suppress Network Name

When this option is deselected, the user Network ID shows automatically as the FRx
Login ID. If this is not the correct login ID, then select this option.
Exit FRx Without Warning

Select this option if you do not want to see the warning message “Do you really want to
exit FRx?” when you close Report Designer.
Build GL Index via FRx Report Server

Select this option to build the GL index on the Report Server instead of the your
workstation. This option is only available if the Report Server component is licensed and
installed.See “Building the GL Index on the FRx Report Server” on page 29 for
information about using this option.
Show Elapsed Time at End of Report

Select this option to display a message stating the elapsed time after each report completes
processing.
Number of accts to process at a time for SQL

Do not change this number unless customer support advises you to do so.

Default Accounting System

Select the accounting system to use as the default in Report Designer. The default is not
normally changed except when you set up a new FRx company in the Company
Optional Work Drive

The optional work drive is a file area where reports are temporarily stored during report
generation. Completed reports are then saved in the location specified in the Output File
Name box in the Catalog of Reports window. See “Setting Up an Optional Work Drive”
on page 29 for more information about using this option.
Building the GL Index on the FRx Report Server

This feature is only available to users who have purchased and installed the optional
Report Server component. You can build the GL index using the FRx Report Server by
selecting the Build GL Index via FRx Report Server processing option. When you select
this option, you can continue working on your workstation while the GL index builds on
the FRx Report Server. This can also speed up the GL index build process.
To build your GL index using the FRx Report Server
1 On the Report Designer Admin menu, click Processing Options.
2 Click the Build GL Index via FRx Report Server option.

3 Click OK.
The next time that the GL index builds, it does so on the Report Server.
Setting Up an Optional Work Drive

Setting up an optional work drive lets you specify a location for building the .frd report
files. The files will be stored here temporarily during report generation, and then
automatically exported to the default output location or the file location specified in the
Output File Name box of the Catalog of Reports window.

To set up an optional work drive

1 On the Report Designer Admin menu, click Processing Options.
2 In the Optional Work Drive box, type or select the drive that you want to use to
temporarily store reports you generate.
3 Click OK.
Using the Debug Settings

If you contact customer support to help resolve a problem with FRx, they may ask you to
open the Processing Options dialog box and change the debug settings. Do not change
these settings unless you are instructed to do so by a support representative. Enabling any
of the debug options will lower performance on the client workstation.

Adding Company Information
Chapter 2
Entering and Editing Company Information 32 This chapter explains how to use the FRx®
Report Designer Company menu commands.
Selecting a Default Company . . . . . . . . . . . 34 This menu can be accessed from any Report
Designer window. Use the Company menu to
Entering International Amount and Date
set up or modify a company’s information,
Formats . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
select the default company used in the Report
Creating Specification Sets . . . . . . . . . . . . 42 Designer, define company international date and
amount formats, and work with specification
sets.

Chapter 2: Adding Company Information–Entering and Editing Company Information
Entering and Editing Company Information

To use FRx, you must provide information that is specific to your individual GL company
or companies.
FRx Company Information
FRx company code

When you create a new (or cloned) company, enter a unique code in this box to describe
this company. This code is an abbreviation of the company name and is frequently the
same code (or company key) in the general ledger. You can enter a maximum of 16
characters.
Do not use any of the following special characters in the company code:
/[];=\:,“!’()*&^#@$%?+{}|<>.~
Company name
Enter the company name as you want it to appear on reports. You can enter a maximum of
50 characters.
Accounting system
Select the accounting system from the list that is associated with this company.
FRx System Information
Specification set
A specification set is a database that stores row formats, column layouts, reporting trees,
and catalog IDs. Each FRx company can have its own specification set or several FRx
companies can share the same specification set. Accept the default specification set or
select one from the listed sets. For more information on creating specification sets, see
“Creating Specification Sets” on page 42.
Import and export path

Accept the default IO_Data subdirectory or enter a new path for imported or exported
files. This path identifies where FRx stores and searches for the FRx® DrillDown
ViewerTM (.frd), Microsoft® Excel (.xls), and Lotus 1-2-3 (.wk1) files. You can override the
default path by selecting a specific path in the Row Format, Reporting Tree, or Catalog of
Reports window.
Amount and date format

Select the international format that you want to apply to this company’s amounts and
dates. When you select a format, it becomes the default format for this company and every
report generated for this company uses this format. If a different format is entered in the
reporting tree, that format overrides the company default format. For more information

about amount and date formats, see “Entering International Amount and Date Formats” on
page 36.
If you do not select a format as the default setting for the company, FRx defaults to US
Note
- United States of America.
Functional currency
The default setting is blank. Select the functional currency from the list. Conventionally,
you should set the functional currency to the base currency for your general ledger. This is
the currency that will be the starting point for all currency conversions. If your company
does not use currency translation, then leave this field blank.
Rates database path

Enter or browse to the unique Rates.DAX file and path for this company. You can select
the same currency translation rate table and location for more than one company, if those
companies share currency rate information. If your company does not use currency
translation, then leave this field blank. For more information on FRx® Currency
Translation, see “Administering FRx Currency Translation” on page 46.
Period description
Enter the period description that you want to appear in this company’s report headers for
describing a single report period. For example, if you enter “Month Ending” in the Period
description box, the report header for January 2004 would be “For the Month Ending
January 31, 2004.”
If you enter the description in capital letters, this capitalizes the entire date line.
(Plural Description)
The Plural Description box to the right of the Period description is not labeled. Enter
the plural period description that you want to appear in this company’s report headers for
describing multiple report periods. For example, if you enter “Months Ending” in the
Plural Description box, the report header for March 2004 would be “For the Three
Months Ending March 31, 2004.”
System Specific Information

A customized Getting Started Guide guide is shipped with every copy of FRx. This guide
contains information specific to your accounting system. See the FRx® Report Designer
Getting Started Guide for more information about completing the System Specific
Information tab.

To enter and edit company information

1 On the Report Designer Company menu, click Information to display the Company
The Company Information displays the current default company.
Option Steps
To view a different Select a company from the list of companies

company displayed in the left pane of the window.
To create a new Click New.

company
To clone (copy) an 1 Select a company from the list of companies

existing company: displayed in the left pane of the window.
2 Click Clone.
3 Complete the Company Information dialog box, as described on the following pages.
4 Click Save.
Note: FRx automatically saves the Company Information when you close the
Company Information dialog box.
5 If you want to make this company the default company, click Set as Default.
6 Click Close.
Selecting a Default Company

If you have multiple companies, you must select one of these companies as the default
company. FRx uses the selected default company to locate the FRx data files and the
appropriate general ledger data for building row formats, column layouts, and reporting
trees, and for generating financial reports.

To select a default company

1 On the Report Designer Company menu, click Select Default to display the Select
Default Company dialog box.
2 Select the company that you want to designate as the default company and click OK.
Note: If you have many companies, you can enter a letter in the Search box and
automatically go to that alphabetical section of the list.
The default company code appears in the Report Designer status bar.
Note: If FRx Security is active and a valid company does not appear in this list, it
could be due to security settings. To see if the company is secured, on the
Admin menu, point to Security and click Secure Companies to display the
Secure Companies dialog box.

Chapter 2: Adding Company Information–Entering International Amount and Date Formats
Entering International Amount and Date Formats

You define international amount and date formats in the International Formats dialog
box. Once established, these formats are available for use by any company in the FRx
system.
Use the Amount and date format box in the Company Information dialog box to select
the company’s format. See “Entering and Editing Company Information” on page 32 for
more information. You can also specify a different format in the reporting tree; that format
overrides the company default format. For more information about specifying
international formats in the reporting tree, see “Building a Tree Manually” in Chapter 6,
“Creating a Reporting Tree” of your FRx® Report Designer 6.7 User’s Guide.
! Amount Formatting
! Date Formatting
To enter an international format
1 On the Report Designer Company menu, click International Formats to display the
International Formats dialog box.
Option Steps
To select an Select a format from the list of international formats

international format displayed in the left pane of the window.
To create an Click New.

international format

3 Complete the International Formats dialog box, as described on the following

sections.
4 Click Save.
5 Close the International Formats dialog box.
International Format
Field Description
International format Enter a unique identifier for this format. The name can
name be a maximum of 16 characters.
International format Enter a description of the international format name.

description The name can be a maximum of 50 characters.
Amount format Enter an amount format for regular amounts (without

currency symbols). This is the default format used
whenever a special format is not specified in a row
format or column layout.
For more information about the presentation of
amounts, see “Amount Formatting” on page 38.
Amount with Enter a format for amounts that include the currency
currency symbol symbol.
To include special or multiple characters in the currency
symbol, precede each literal character with a backslash
(\).
! Example 1:
Enter \C$#,###,###.00 to report Canadian dollars as
C$1,234,567.00.
! Example 2:
Enter \D\M#,###,###.00 to report Deutsche Marks
as
DM1,234,567.00.
You can also direct FRx to use this format from the:
! Row Format, assigning by individual rows
! Catalog of Reports, assigning to the first row of each
report page.
For more information about using the currency format
in the Catalog of Reports, see the “Formatting Tab”
heading in Chapter 7, “Understanding the Catalog of
Reports,” of your FRx® Report Designer 6.7 User’s
Guide.
Table 2-1: International Format Options

International Format
Field Description
Percent format Enter a percent format for percentage values. Use the
same formatting that you used for regular amounts, with
the percentage sign (%) added to the format. For
example:
#,##0.00%
Adding % to a format multiplies the amount by 100 and
adds the % sign. For more information on percent
formatting, see the “Special Format Mask” topic in
Chapter 5, “Creating Column Layouts,” of your FRx®
Report Designer 6.7 User’s Guide.
1000 separator Enter a symbol to separate the thousands place in report

amounts.
Decimal separator Enter a symbol to separate the decimal place in report

amounts.
Report date format Enter a report date format that you want as the default.
For more information, see “Date Formatting” on
page 41.
Short date format Enter a format to use whenever a shortened date is

needed; for example, mm/dd/yy. Use the formatting
techniques described in “Date Formatting” on page 41.
Table 2-1: International Format Options (Continued)
Amount Formatting
You can apply special formats to amounts in many places throughout FRx (for example, in
a column layout you can apply a Special Format Mask; in a row calculation you can
include an amount format, and so on). The following technique for entering a format mask
is always the same.
When you assign amounts a format, such as #,###,##0.00, the pound character (#) places
the digits and commas while the zero (0) guarantees numeric placement. For example, to
format amounts with a comma separator for the thousands and millions, use the
#,###,##0.00 format. This formats an amount such as 1700 as 1,700.00 (with a comma,
and two decimal places but without leading zeros).
When you create an amount format, always include cents (.00), regardless of how you
want the amounts presented in reports. Do not consider rounding when entering the format
in the International Formats dialog box. FRx automatically adjusts the default amount
format to the level of rounding that you specify in the Catalog of Reports.
When you create special formats (in the column layout or row format), enter the format
exactly as you want it to appear in the report. You can use a rounding amount format in the
column layout or row format. For example, a format mask of #,###, will round to
thousands.

Formatting Decimals
When formatting a currency that separates the decimal place with a comma, enter the
decimal and comma placement in the international format. For example, Deutsche Marks
separate decimals with a comma and the thousands place with a decimal. The following
example displays placement of the decimal and thousands separator in German Deutsche
Marks and American dollars.
Deutsche Marks American Dollars
1.234.567,89DM $1,234,567.89
Amount Format including Currency Symbol
#.###.##0,00DM $#,###,##0.00
Table 2-2: Formatting Currencies
A decimal separator at the end of a number (###,###.) will round to whole dollars Enter
the currency format in the Amount with currency symbol box.
Negative Amounts
To define a different format for negative numbers, type a semicolon after the first (positive
amount) format, and then type the negative format. For example, to show negative
numbers with parentheses ( ), see the following example.
#,##0.00; (#,##0.00); 0.00
Negative-amount
Positive-amount format Zero-amount
format format
The first format applies to positive numbers. The second format applies to negative
numbers. The third format applies to zero-amounts.
Zero Amounts
If you do not enter a format for zero amounts, FRx uses the positive amount format for
zero balances. To display text for zero amounts, type the text in quotation marks. For
example, type “zero” to show the text zero instead of 0 for zero amounts.
Suppress Printing of Amounts

If you enter semicolons with nothing between them, the missing format prevents that type
of amount from appearing. For example, this format prints positive numbers and the text
zero for zero amounts, but it does not print negative numbers:
$#,##0;;”Zero”
Adding Text to Amount Formats

If you want to print the letters DR next to positive amounts and CR next to negative
amounts, place these letters in quotes at the beginning or end of the format:
#,##0.00”DR”;#,##0.00”CR”

In this example, the parentheses are missing from the negative amount. The format for
zero balances is also missing, so FRx uses the positive amount format for zero balances.
The following table illustrates an overview of all amount formats.
To get this result...

Apply this amount
positive negative decimal format...
5000 -5000 1 0
5000.00 -5000.00 0.50 0.00
005 -005 001 000
5,000 -5,000 1 #,##0
5,000.00 -5,000.00 0.50 #,##0.00
$5,000 ($5,000) $1 $#,##0;($#,##0)
$5,000.00 ($5,000.00) $0.50 $#,##0.00;($#,##0.00)
500% -500% 50% 0%
500.00% -500.00% 50.00% 0.00%
5,000.00“DR” 5,000.00“CR” #,##0.00“DR”;#,##0.00“CR”
Table 2-3: Amount Formats Overview

Date Formatting
You can format report dates by applying the formats described in the following tables.
To get this result... Use this

format...
1-4
The day as a number without leading zeros d
1-04
The day as a number with leading zeros dd
Sun
The day as an abbreviation ddd
Sunday
The day as a full name dddd
1-12
The month as a number without leading zeros m
01-12
The month as a number with leading zeros mm
Jan
The month as an abbreviation mmm
January
The month as a full month name mmmm
04
The year as a two-digit number yy
2004
The year as a four-digit number yyyy
2/7/04 m/d/yy
02/07/04 mm/dd/yy
7-December-04 d-mmmm-yy
7-December d-mmmm
Dec-04 mmm-yy
Table 2-4: Customizing Date Formatting

Chapter 2: Adding Company Information–Creating Specification Sets
To get this result... Use this

format...
December 7, 2004 mmmm d, yyyy
Thursday December 7, 2004 dddd mmmm d,

yyyy
Table 2-4: Customizing Date Formatting (Continued)
Creating Specification Sets

An FRx Specification Set is a database that contains a group of row formats, column
layouts, reporting trees, and catalog IDs. Each FRx company can have its own
specification set or several FRx companies can share the same specification set.
! Sharing Report Building Blocks (Specification Sets)
! Cloning a Specification Set
! Exporting a Specification Set
! Importing a Specification Set
To create a new specification set
1 On the Report Designer Company menu, click Specification Set to display the
Specification Sets dialog box.
2 Click New.
3 In the Name box, type a unique specification set name.
The name can be a maximum of 16 characters in length.
4 In the Description box, type a specification set description.
The description can be a maximum of 50 characters in length, including spaces.
5 In the Location box, select the drive, path, and file name for the specification set.
.f32 must be the file extension. You can save multiple specification sets to the same
.f32 file.
6 Click Save.

7 Close the Specification Sets dialog box.
Sharing Report Building Blocks (Specification Sets)

After creating row formats, column layouts, reporting trees, and catalog IDs, you can
share them with other clients or users in your organization. You can:
! Clone complete specification sets
! Import specific row formats, column layouts, reporting trees, and catalog IDs into
another specification set
! Export specific row formats, column layouts, reporting trees, and catalog IDs from
one specification set and import into another
Cloning a Specification Set

You can clone a specification set and then copy it to a different location on the shared
network drive. This way other FRx users can access it without accessing all the
specification sets in your local SysData directory.
FRx must be registered before you can use cloned specification sets.
Note
To clone a specification set

1 On the Report Designer Company menu, click Specification Set.
2 Select the specification that you want to clone from the list displayed in the left pane
of the window.
3 Click Clone.
4 In the Name box, type a new name for the cloned specification set.
5 In the Location box type or select the location for the cloned specification set.
The file must use an .f32 extension. If you use the same .f32 file name, remember to
change the path.
6 Click Save.
7 In the Verification message box, click Yes.
FRx copies all the row formats, column layouts, reporting trees, and catalog IDs from
this specification set in to a new specification set.
8 Repeat steps 1 through 7 to clone additional specification sets.
You can save them in individual .f32 files or in a single .f32 file.
Exporting a Specification Set

You can export entire specification sets or specific report building blocks within a
specification set so that other users can import and use them. FRx includes the referenced
font styles and account sets with the specification set.

To export a specification set

2 Select the specification set that you want to export from the list displayed in the left
pane of the window.
3 Click Export to display the Export Selection dialog box.
4 In the Export Selection dialog box, choose from the following options:
Option Steps
To export catalog IDs 1 Select the Mark Related Rows, Columns, and
and the associated rows, Trees option.
columns, and trees 2 Hold down the Ctrl key and select the individual
catalogs that you want to export or click Select All.
To export row formats 1 Click the Rows or Columns tab.

or column layouts 2 Hold down the Ctrl key and select the individual
rows and columns that you want to export or click
Select All.
To export reporting 1 Click the Trees tab.

trees 2 Hold down the Ctrl key and select the individual
trees that you want to export or click Select All.
3 Click the Rows tab.
4 Hold down the Ctrl key and select any row formats
that you linked to the selected reporting trees.
5 Click Export.
6 In the Create Export File dialog box, select the drive, folder, and file name for the
exported specification set.
7 Click Save.
The file saves with a .tdb (temporary database) extension.


The selected catalogs, rows, columns, and trees export along with the font styles and
account sets that they use.
Importing a Specification Set

You can import a specification set into an existing specification set or create a new
specification set for the data. All imported specification sets retain their original font
styles and company references, and include the relevant account sets.
FRx must be registered before you can import specification sets. You cannot import
Note
reports or specification sets from an earlier release version of FRx using the Import/
Export feature. Refer to your FRx installation documentation for information about
converting specification sets when you install an upgrade the product.
To import a specification set into an existing one

Option Steps
To import into an Select the specification set that you want to import
existing specification from the list displayed in the left pane of the window.
set
To create a new 1 Click New.

specification set for the 2 In the Name box, type a unique specification set
imports name.
3 In the Description box, type a specification set
description.
4 In the Location box, leave the default location or
select the drive, path, and file name for the
specification set. (.f32 must be the file extension.
You can save multiple specification sets to the
same .f32 file.)
5 Click Save.
3 Click Import.
4 In the Select Import File dialog box, select the drive, folder, and file name of the
specification set that you want to import.
The specification set file has a .tdb extension.
5 Click Save.
The file saves with an .f32 extension.

Administering FRx Currency
Translation
Chapter 3
FRx Currency Translation: Overview . . . 47 The FRx System Administrator needs to set up
system parameters for the FRx® Currency
Setting Up the FRx System for Currency Translation module. This chapter includes
Translation . . . . . . . . . . . . . . . . . . . . . . . 48 instructions for performing the following
functions:
Understanding the FRx Currency
! Set the Functional Currency in FRx
Translation Maintenance Functions . . . . 51
Maintaining Currency Exchange Rates . 57 ! Set optional custom GL Currency Rate
Sets for companies in the Company
! Set the path to the DAX Currency
Translation file in FRx System
Preferences.
! Enter currency exchange rates in the FRx
Currency Translation Maintenance
window.

Chapter 3: Administering FRx Currency Translation–FRx Currency Translation: Overview
FRx Currency Translation: Overview

While many host general ledgers provide for some type of currency conversion, very few
provide the sophisticated currency rate translation and reporting capabilities needed by
enterprises. FRx provides a completely new method of performing currency rate
translations automatically and dynamically across one or more entities, currencies, and
general ledger systems. This new method is named DAX (Dynamic, Automatic Currency
Translation System).
DAX works with a variety of host systems, all with varying degrees of sophistication.
While some accounting systems may store currency exchange rates that should be used by
FRx, other systems make no conversion rates available, thus requiring rates to be stored
within FRx tables. DAX can pull information from the general ledger (via OFSI) if the GL
supports currency rates, or from tables maintained within FRx.
FRx uses an OLE server to provide standard interfaces from FRx to financial system
Note
data. The FRx Open Financial Systems Interface (OFSI) provides a common interface
to financial system data regardless of the underlying financial system.
The primary purposes for currency conversion in FRx are:

! Consolidation of Foreign Subsidiary – If a company has a subsidiary that maintains its
financial records in a currency other than the primary currency of the parent, then the
subsidiary’s financial data must be converted to the parent’s currency before the
amounts can be consolidated. Therefore, if a parent unit in an FRx tree uses a different
currency than one of its children, every amount in the child’s report must be converted
to the parent's currency before the amounts are rolled up to the parent.
! Restatement to a Different Currency – If a financial statement is required in a different
currency than the primary currency of a reporting unit, the amounts must be converted
to the alternate currency.
FRx ships a currency definition table that is fully populated with every currency defined
by the ISO standard (4217:1995). This table contains the numeric precision and formatting
for each currency. These values are used by default for calculations. The default ISO code
list is dated 9/10/2003. Check your FRx product release notes for information about
current updates to this table.
Users can maintain currency exchange rates in the FRx Rate Maintenance tables if the
appropriate information is not contained in the accounting system for a company. The
Rate Maintenance tables contain the exchange rates between an unlimited number of
currencies and a single base/foundation currency. This base/foundation currency is the
currency in which all other currencies are stated. For U.S. based companies, this will be
the US Dollar, but European companies will probably use the EURO. Many companies
may want to maintain two rate tables if they use the EURO as the basis for all European
conversions and the US Dollar for non-European conversions.
You need to set up the FRx system before you can use Currency Translation to build
reports.
Once you have prepared the system settings, you can activate DAX Currency Translation
and then use the Currency Translation codes in your row formats and column layouts to
build FRx reports. In the Catalog of Reports, you select these row formats and column

Chapter 3: Administering FRx Currency Translation–Setting Up the FRx System for Currency Translation
layouts as building blocks for currency translation reports, select which DAX tables to
use, and set the method for calculating currency rate averages.
Setting Up the FRx System for Currency Translation

The FRx System Administrator needs to set up some system parameters for Currency
Translation. Ensure that the following preparations are in place before you use Currency
Translation to build FRx reports:
! Set the Functional Currency in the Company Information dialog box.
! Set the path to the DAX Currency Translation file in the Company Information
dialog box.
! Set the path to the DAX Currency Translation file in the System Preferences dialog
box.
! Enter currency exchange rates in the FRx Currency Translation Maintenance
window.
If your FRx license includes Currency Translation, both the Company Information
Note
dialog box and the System Preferences dialog box have special fields for Currency
Translation settings.

! Setting the Functional Currency
! Setting the Currency Exchange Rate Table Location
! Setting up Currency Rate Sets by Company
Setting the Functional Currency

Set your company’s functional currency to the base currency used in your general ledger.
This currency will be used as the starting point for all currency conversions. In the
following Fabrikam Works example, the base currency is US Dollars (USD).

To set the base currency

1 From the FRx Control Panel Company menu, select Information to display the
2 In the Functional Currency box, select the three-letter code for your functional
currency.
3 Click Save.
4 Click Set as Default.
5 Click Close.
Setting the Currency Exchange Rate Table Location

Currency exchange rate information is stored in the DAX rate table. To set this table as the
default, specify and save its location as a system preference.
To set the location of the currency exchange rate table
1 From the FRx Control Panel Admin menu, select System Preferences to display the
System Preferences dialog box.

2 In the DAX Currency Table Location box, type or select the path to the DAX
currency rates table, FRxRates.DAX file.
3 Click OK.
Setting up Currency Rate Sets by Company

In addition to the default DAX Currency Table Location (FRxRates.DAX) that you
specify in the FRx System Preferences dialog box, you can specify a unique currency
rate table for each FRx company in the Company Information dialog box. You can select
the same currency translation rate table and location for more than one company, if those
companies share currency rate information. Not all accounting systems support this
feature.
To specify the currency rate table and location by company
1 From the Report Designer Company menu, select Information to display the
Browse to select the path

to the company rates
database.
2 Select the company from the list in the left pane of the window.
3 In the Rates Database Path box, click the browse arrow and select the correct
Rates.DAX file and path.
4 Click Save.
5 Close the Company Information dialog box.

Chapter 3: Administering FRx Currency Translation–Understanding the FRx Currency Translation
Understanding the FRx Currency Translation Maintenance Functions

This section describes the FRx Currency Translation Maintenance window, menus and
toolbar functions.
! Defining the Currency Translation Maintenance Window
! Defining the Currency Translation Maintenance Toolbar
! Defining the FRx Currency Translation Maintenance Menus
To open the FRx Currency Translation Maintenance window
From the FRx Designer Admin menu, select Open FRx Rate Maintenance to display the
FRx Currency Translation Maintenance window.
Figure 3-1: FRx Currency Translation Maintenance Window

Chapter 3: Administering FRx Currency Translation–Defining the Currency Translation Maintenance
Defining the Currency Translation Maintenance Window

The FRx Currency Translation Maintenance window displays the rate tables in a two-
panel view, similar to Microsoft Windows Explorer. The navigation panel on the left side
of the window shows a tree view with folder and file icons. Use the tree structure on the
left panel to navigate to specific rate tables and folders. The right side of the window
shows the contents of items you select on the left side. For example, when you select a
folder in the navigation panel, FRx displays the contents of the folder (including
subfolders and currency rate tables) on the right side of the window. When you select a
currency rate table icon on the navigation panel, FRx displays the rate table detail in the
right panel.
From the navigation panel on the left, click the plus sign (+) to expand a folder and display
the subfolders and rate tables it contains. Click the minus sign (-) to collapse a folder.
Figure 3-2: Currency Translation Maintenance Window: Daily Rates

Chapter 3: Administering FRx Currency Translation–Defining the Currency Translation Maintenance
Defining the Currency Translation Maintenance Toolbar

The FRx Currency Translation Maintenance window displays a toolbar below the menu
bar. The following toolbar buttons are used in the FRx Currency Translation Maintenance
window.
Toolbar Description
Button
Open Database lets you open any of the available FRx Rates
Databases in the FRx SYSDATA folder. The default location
of the FRx Rates Database is in the FRx SYSDATA folder.
The filename is FRxRates.DAX. This has the same effect as
selecting Open Database from the File menu.
Print sends the selected FRx rate table to the default printer.
This option is only active when an exchange rate table is
selected. This has the same effect as selecting Print from the
File menu.
Refresh updates the FRxRates.DAX file with exchange rate

data you enter into the rate tables. This option is only active
when exchange rate data is added or changed.
Large Icon View displays items on the right pane of the

Currency Translation Maintenance window as large icons.
This has the same effect as selecting Large from the View
menu.
Small Icon View displays items on the right pane of the

Currency Translation Maintenance window as small icons.
This has the same effect as selecting Small from the View
menu.
List View displays items on the right pane of the Currency

Translation Maintenance window as a list. This has the same
effect as selecting List from the View menu.
Detail View displays items on the right pane of the Currency

Translation Maintenance window as a list with details. This
has the same effect as selecting Details from the View menu.
Up One Level displays and selects the next higher folder level
in the tree
Save saves the file.
Table 3-1: FRx Currency Translation Maintenance Toolbar Functions

Chapter 3: Administering FRx Currency Translation–Defining the FRx Currency Translation Maintenance
Defining the FRx Currency Translation Maintenance Menus

Some menus in the FRx Currency Translation Maintenance window change dynamically,
according to the item that is selected in the window.
This section includes information on the following menus:
! File Menu
! Edit Menu
! Worksheet Menu
! View Menu
File Menu
The File menu changes dynamically, according to the item that is selected when you click
File in the menu bar.
Figure 3-3: Currency Translation Maintenance File Menu
New (selection)
Select this option to create a new item of the appropriate type. This File menu option
changes dynamically, depending on the item you have selected when you click File in the
menu bar. Table 3-2 shows the New selection that appears when you select items in the
navigation panel.
If you select File, New displays
Monthly Rates folder New Monthly Conversion

or
Monthly Conversion table
Daily Rates folder New Daily Conversion

or
Daily Conversion table
Historic Rates folder New Historic Folder

or
Historic (ID) folder
Historic Conversion folder New Historic Conversion folder for a specific

currency conversion rates, dates, and
transaction amounts
Table 3-2: Dynamic File Menu Selections

If you select File, New displays
Triangulation Rates folder New Triangulation
Table 3-2: Dynamic File Menu Selections (Continued)
New Database
Select this option (or press Ctrl+N) to create a new FRx Rates database. FRx recommends
saving all FRx Rates databases in the FRx SysData folder.
Open Database
Select this option (or press Ctrl+O) to open the FRx Rates database.
Save
Select this option (or press Ctrl+S) to save the file.
Print All
Select this option to print the displayed conversion rate table. This selection is active only
when a currency conversion rate table is displayed in the right side of the FRx Currency
Translation Maintenance window.
Print Selection
Select this option to print a selected (highlighted) range from the displayed conversion rate
table. This selection is active only when a currency conversion rate table is displayed in
the right side of the FRx Currency Translation Maintenance window.
Exit
Select this option to close the FRx Currency Translation Maintenance window.
Edit Menu
Figure 3-4: Currency Translation Maintenance Edit Menu
Delete (selection name)

Select this option to delete a selected (highlighted) conversion folder or rate table. FRx
displays a confirmation dialog before deleting the selection.
Users cannot delete the Daily Rates, Historic Rates, or Triangulation Rates folders.
This selection is disabled when these folders are selected.
Edit (selection)
Select this option to edit a selected item.
Rename (selection name)

Select this option to rename a selected (highlighted) Historic folder.

Users cannot rename the Daily Rates, Historic Rates, or Triangulation Rates folders, or
any conversion folder or conversion table. This selection is disabled when any of these
items are selected.
Edit ISO Code

Select this option (or press Ctrl+I) to edit the ISO Code list or to add a new three-letter
code to the list of international currency codes.
Worksheet Menu
Figure 3-5: Currency Translation Maintenance Worksheet Menu
The Worksheet menu replaces the Edit menu when a currency conversion rate table is
displayed in the right side of the FRx Currency Translation Maintenance window.
Delete Date
Select this item to delete the entry for a selected (highlighted) date. FRx removes blank
rows from the conversion rate table when you close the FRx Currency Translation
Maintenance window.
Edit Date
Select this option to change the date in the selected row. FRx displays the Insert Date
dialog box. Select a new date from the calendar.
Insert Blank Row

Select this option to insert a blank row above the selected row.
Insert Date
Select this option to insert a new row with a date above the selected row. FRx displays the
Insert Date dialog box. Select a date from the calendar.
Insert Date Range

Select this option to insert a range of dated rows above the selected row. FRx displays the
Insert Date Range dialog box. Select range dates from the calendars.
View Menu
Figure 3-6: Currency Translation Maintenance View Menu
Details
Select this option to display items in the right side of the window in a list with details.

Chapter 3: Administering FRx Currency Translation–Maintaining Currency Exchange Rates
Large
Select this option to display items on the right side of the window as large icons.
List
Select this option to display items in the right side of the window in a list.
Small
Select this option to display items on the right side of the window as small icons.
Maintaining Currency Exchange Rates

Use the FRx Rate Maintenance function to record currency exchange rates in the Dynamic
Automatic Currency Translation (DAX) system. You can enter multiple daily “spot” rates
and historic exchange rates. You can also designate triangulation currencies.
FRx Currency Translation is a separately licensed module that may be included in

Note
your installation. Contact your vendor for more information about obtaining
appropriate FRx license for this module.

! Maintaining Rates in the Daily Rates Folder
! Selecting the Method for Average Rate Calculation
! Entering Monthly Exchange Rates
! Maintaining Rates in the Historic Rates Folder
! Maintaining Rates in the Triangulation Rates Folder
Maintaining Rates in the Daily Rates Folder

Daily rates, also called spot rates, are daily exchange rates from a single conversion
currency to a base currency. You can store multiple currency conversion tables in the Daily
Rates folder. Each conversion rate table is identified by the base currency and conversion
currency, such as USD To EUR. Once you add a daily conversion table to the Daily Rates
folder, you can enter dates and exchange rates into the table. FRx can then retrieve the
exchange rates from the table to perform conversion calculations.
To add a new daily conversion table
1 Select the Daily Rates folder from the navigation panel on the left side of the FRx
Currency Translation Maintenance window.

2 Do one of the following to open the New Daily Conversion dialog box to display the
New Daily Conversion dialog box:
! From the File menu, select New Daily Conversion.
! Double-click Add Daily Conversion on the right panel of the FRx Currency
3 In the New Daily Conversion dialog box, click the Base Currency arrow and select
the three-letter code for your base currency from the list.
4 Click the Operator arrow and select one of the following operator symbols:
! To multiply the base currency amount by the exchange rate, select asterisk (*).
! To divide the base currency amount by the exchange rate, select slash (/).
5 Click the Conversion Currency arrow and select the three-letter code for the
conversion currency from the list.
Note: FRx displays a warning message if you try to create a daily conversion when
the opposite conversion already exists. For example, if you have a daily
conversion USD To EUR, you cannot create a conversion EUR To USD. If you
rely on this conversion, the conversion operator will automatically be reversed
during processing. You can run a report to get EUR to USD; if the USD to EUR
conversion exists, the default operator will reverse to produce the correctly
computed results.
6 Click OK.

To display a Daily Conversion rate table

1 Select the Daily Conversion icon in the navigation panel, such as USD To EUR in the
Daily Rates folder.
FRx displays the selected exchange rate table in the right panel of the window.
USD * Rate = EUR

is the conversion formula
for USD To EUR.
Note: You will normally add new date rows to the end of the rate table. The table
displays dates in chronological order when you open it.
To add new rates at the end of the table

1 Scroll to the blank row at the end of the table. (The last row is always blank.)
2 Click the Date cell of the last row and do one of the following to display the Insert
Date dialog box:
Note: Instead of selecting a date from the popup calendar, you can type the date
directly into the cell in the format MMDDYYYY. FRx inserts slash (/) separators
to format the date as
MM/DD/YYYY.
The date format is based on your international format settings. Your date format
may be DD/MM/YYYY.
! From the Worksheet menu, select Insert Date.

(To insert a date range, follow the steps under “To insert a range of consecutive
dates” on page 60.)

! Right-click to display the shortcut menu and select Insert Date.

Previous month arrow Next month arrow
Note: If you selected Insert Date Range, follow the steps under “To insert a range of
consecutive dates” on page 60.
3 Use the Next or Previous month arrows to select the correct month and year, if it is
other than the current month that is displayed.
4 Click the date numeral on the displayed calendar.
5 Click OK.
FRx inserts the date into the Date cell of the rate table.
6 In the Rate cell, type the exchange rate for the currency conversion.
Note: If you add a date range, enter the exchange rate for each date in the range.
7 On the File menu, click Save.

To insert a range of consecutive dates
1 Click in the Date cell where you want to insert a range of dates. (FRx inserts the range
of dates above the selected row.)

2 Do one of the following to display the Insert Date Range dialog box:
! From the Worksheet menu, select Insert Date Range.
! Right-click to display the shortcut menu and select Insert Date Range.
3 On the Date Range From This Date calendar, click the Next or Previous month
arrows to select the correct month and year for the starting date in the range, if it is
5 On the Date Range From This Date calendar, click the starting date of the date range.
6 On the Date Range To This Date calendar, click the Next or Previous month arrows
to select the correct month and year for the ending date in the range, if it is other than
the current month that is displayed.
7 On the Date Range To This Date calendar, click the ending date.
8 Click OK.
FRx inserts a new dated row for each date in the date range above the selected row.
Selecting the Method for Average Rate Calculation

FRx calculates Average exchange rates based on currency exchange rate and date
information entered in the Daily Rates Folder.
In the report row format, when you select Average rate, using the CCAVG row format
code, you must also specify AVGDAILY, AVGWEEKLY, or AVGMONTHLY for the related
rate type. For detailed information about using average rates in the row format, see
Chapter 9, “Using Currency Translation” in your FRx® Report Designer 6.7 User’s Guide.
FRx provides two methods for calculating monthly rate averages.
! The default method uses an exchange rate entered into the Daily rates table for all
subsequent days until another rate is entered, thereby creating a rate for each day. The
daily exchange rates are added together and divided by the number of days in the

month.
Date Rate
May 01 1.25
May 15 1.75
May 31 2.50
This data calculates the average as:
(1.25 x 14) + (1.75 x 16) +(2.50 x 1) / 31 = 1.54387
To use this method of calculating monthly average rates, clear the Use (Sum of Rates
/ Number of Rates Entered * Balance) for monthly average calculations check
box on the Currency Translation sub-tab of the Report Options tab in the Catalog of
Reports window.
! The alternate method uses an exchange rate only for the date entered, and therefore
calculates a more accurate average for a smaller set of rates. All exchange rates are
then added together and divided by the number of actual rates entered for the month.
Date Rate
May 01 1.25
May 15 1.75
May 31 2.50
This data calculates the average as:
(1.25 + 1.75 + 2.50)/3 = 1.8333
To select this method of calculating monthly average rates, select the Use (Sum of
Rates / Number of Rates Entered * Balance) for monthly average calculations
check box on the Currency Translation sub-tab of the Report Options tab in the
Catalog of Reports window.
If there are no rates available for a month, FRx looks for the last prior rate entered and
uses that for the monthly average. If there is no rate entered prior to the report date, FRx
displays an error stating “No rate was found to convert amounts. Please update the
translation rate tables to include a rate on or before the report date.”
To select the method for calculating average rates
1 From the Report Designer Control Panel, click the Catalog of Reports icon.
A list of available Catalog IDs and descriptions appears in the Select Catalog for
Display dialog box.
2 Double-click a Catalog ID to display the selected Catalog ID in the Catalog of Reports
window.

3 Click the Report Options tab, and then click the Currency Translation sub-tab.
4 Select one of the following methods for calculating average rates:
! To use the number of rates as the denominator for calculating averages, select the
Use (Sum of Rates / Number of Rates Entered * Balance) for monthly average
calculations check box.
! To use the number of days as the denominator for calculating averages, clear the
Use (Sum of Rates / Number of Rates Entered * Balance) for monthly average
calculations check box.
5 On the File menu, click Save to save changes to the current catalog specification, or
click Save As to save the modified catalog specification with a new name.
Entering Monthly Exchange Rates

In addition to daily (spot) exchange rates, FRx allows you to enter monthly exchange rates
in the FRxRates.DAX tables. The monthly rate you use in your reports can be a single
month-end rate or an average monthly rate. You can calculate the average monthly rate
using a spreadsheet program such as Microsoft Excel, then enter the calculated average
into the FRx Monthly table in the DAX file. You can create multiple DAX rate tables to
use for different purposes. A single DAX rate table can contain either daily rates or
monthly rates, but not both.
To create a monthly exchange rates database
1 On the Report Designer Admin menu, click Open FRx Rate Maintenance and select
the .DAX file to to display the Currency Translation Maintenance window.

2 On the Currency Translation Maintenance File menu, click New Database to display
the Create New FRx Rates Database dialog box.
3 Click Browse and select the path to the database from the displayed directory
structure.
Note: Locate the rates database in the SysData directory.
4 In the Create New FRx Rates Database dialog box, type the filename for the
database at the end of the selected path.
Note: For example,

\\Computer\Program Files\FRx Software\FRx 6.7\
SysData\NewFRxRatesDatabase.DAX.
The file extension must be .DAX.
5 Select one of the following options:

! Enter one end of month rate and one monthly average rate for each month.
! Enter daily rates data, and have FRx generate average rates on the fly.
Note: A single DAX file can support monthly or daily rates, but not both at the same
time.
6 Click Finish to create the database or click Cancel to exit without creating a new
database.
To add a monthly conversion table to the rates database
1 With the Monthly Rates Table selected, on the FRx Currency Translation Maintenance
File menu, click New Monthly Conversion to display the New Monthly Conversion
dialog box.
2 Click the Base Currency arrow and select the base currency code from the list.

! To multiply the base currency amount by the exchange rate, select asterisk (*).
! To divide the base currency amount by the exchange rate, select slash (/).
5 Click OK.
To add monthly average rates to the monthly rate table
1 From the FRx Currency Translation Maintenance tree panel, click the Expansion icon
(+) to expand the Monthly Rates folder.
2 Click to select the conversion currency item (such as USD To EUR).
The Monthly Rates table appears on the right side of the Currency Translation
Maintenance window.
3 On the first blank line in the table, type the date in the Month End Date cell or select
the date from the popup calendar tool.
4 Type the currency exchange rate for the last business day of the month in the Month
End Rate cell.
Note: The DAX table will support only one month end date, month end rate, and
monthly average rate per month. You can enter multiple monthly averages in
each table.
5 Type the monthly average exchange rate in the Monthly Avg Rate cell.
Note: You can use a spreadsheet application to calculate the average exchange rate,
then enter the calculated value in the monthly exchange rate table.

Maintaining Rates in the Historic Rates Folder

The Historic Rates folder contains Historic folders that identify sets of historic rates.
Historic folders contain Historic Conversion folders for specific conversion currencies.
The historic rate is the exchange rate that was in effect when the activity in an account
(such as the purchase of an asset) actually took place. Historic rates typically apply to non-
monetary assets, such as inventory, fixed assets, long-term liabilities, or equity.
Historic Rates folder

contains Historic
folders.
Historic folders
contain Historic
Conversion folders for
different currencies.
Historic Conversion folders

contain dates and exchange
rates, and can contain
monetary amounts for
transaction dates.
Figure 3-7: Currency Translation Maintenance Window: Historic Rates
The Historic folder name is the unique identifier that distinguishes one historic rate from
any others. Historic rate identifiers can indicate the purpose of the historic rate, for
example, Fixed Assets, Inventory, or Capital Stock.
When you use historic rates in the row format by selecting the CCHIST format code, you
indicate which historic rate to use in the Related Rates/Rows/Unit column.
Adding A New Historic Folder

To add a new Historic folder
1 From the navigation panel of the Currency Translation Maintenance window, select
the Historic Rates folder.

2 Do one of the following to display the New Historic Folder dialog box:
! From the File menu, select New Historic Folder.
! Double-click Add Historic Folder on the right panel of the FRx Currency
3 In the Historic Folder Name box, type a unique name for the folder.
The name of the folder serves as the Historic Identifier when you use the historic rate
in your row formats.
4 Click the Base Currency arrow and select the three-letter code for your base currency
from the list.
! To multiply the base currency amount by the exchange rate, select * (asterisk).
! To divide the base currency amount by the exchange rate, select / (slash).
7 Click OK.
FRx adds the new Historic folder and its initial Historic Conversion table to the
Historic Rates folder.
Historic Conversion Folders

Within the Historic folder are one or more Historic Conversion folders that indicate the
base and conversion currencies (e.g. USD to EUR). FRx creates the initial Historic
Conversion folder when you add the Historic folder.

You can create multiple Historic Conversion folders to support multiple conversion
currencies within the same Historic folder. For example, if you purchase inventory in the
local currency from suppliers in Malaysia and Japan, you can create Historic Conversion
folders such as MYR To USD and JPY To USD within the Inventory Historic folder. Each
Historic Conversion folder can contain multiple valuation dates to record transactions
and currency rates during a period of time.
To add an Historic Conversion folder to the Historic folder
1 Select the Historic Conversion folder in the navigation panel of the Currency
2 Do one of the following to display the New Historic Conversion dialog box:
! From the File menu, select New Historic Conversion.
! Double-click Add Historic Conversion on the right panel of the FRx Currency
3 Click the Base Currency arrow and select the three-letter code for your base currency
from the list.
! To multiply the base currency amount by the exchange rate, select * (asterisk).
! To divide the base currency amount by the exchange rate, select / (slash).
6 Click OK.
FRx adds the new Historic Conversion folder to the Historic folder.
Valuation Dates
Historic Conversion folders contain Valuation Dates, with the exchange rate for
transactions that occurred on each date.
For example, you could purchase inventory several times during the month from a foreign
supplier, using the supplier’s local currency. The table can show the valuation date,
exchange rate, and amount of each purchase. The total purchases for the month would be
the total for the valuation date for this historic conversion.
The Amount cell in each row must contain the specific monetary amount (in the base
currency) to which the conversion rate is to be applied. The total for a set of valuation
amounts must tie to the general ledger links entered in the row format. FRx compares the
GL balances for each period and generates out of balance errors unless they match the
valuation totals in the conversion tables.
FRx adds the valuation amount to the total for the valuation dates. The total amount for the
valuation dates must balance with the general ledger. Both the valuation amounts and the
GL amounts must be entered in the base currency. The reporting period for your FRx

reports determines which valuation dates FRx uses to calculate historic rate conversions in
your reports.
When you use Historic exchange rates in the Row Format, FRx matches valuation amount
sums in the Historic Conversion tables to the corresponding general ledger data, and
displays an “Out of Balance” error if the amounts do not match when generating a report.
Correct the transaction amounts in the Historic Conversion table to resolve the imbalance.
Limitations and Solutions

Amounts stored in the Historic Conversion folders are not matched to specific accounts
in the general ledger. Because individual rows in the row format can support only one
related historical rate source, but could link to multiple GL accounts, FRx cannot
determine which historical rate and amount belong to which account in the row format.
Therefore, historical rates are applied only at the financial level, and amounts will not be
displayed in the account or transaction detail levels.
Likewise, because historic amounts stored in the DAX rate tables are not tied to specific
GL accounts, there is a limitation with the use of reporting trees in conjunction with
historical rates. Consolidated trees must be specifically designed to compensate for this
limitation.
! Only one unit in the tree is allowed for each company in the consolidated tree.
! Each company must specify a separate DAX database in that company’s FRx
Company Information window.
To add rates and transaction amounts to the Historic Conversion folder
1 Select the Historic Conversion folder in the navigation panel on the left side of the
Currency Translation Maintenance window, then double-click the Historic
Conversion icon on the right panel of the Currency Translation Maintenance window
to display the Historic Conversion folder on the right side of the window.
2 Scroll to a blank row in table. (The last row of the table is always blank.)

3 Click the Valuation Date cell of the blank row and do one of the following to display
the Insert Date dialog box:
Note: Instead of selecting a date from the popup calendar, you can type the date
directly into the cell in the format MMDDYYYY. FRx inserts slash (/) separators
to format the date as
MM/DD/YYYY.
The date format is based on your international format settings. Your date format
may be DD/MM/YYYY.
! From the Worksheet menu, select Insert Date.

! Right-click to display the shortcut menu and select Insert Date.
Previous month arrow Next month arrow
Note: If you selected Insert Date Range, follow the steps under “To insert a range of
consecutive dates” on page 60.
4 Use the Next or Previous month arrows to select the correct month and year, if it is
6 Click OK.
FRx inserts the date into the Valuation Date cell of the rate table.
7 In the Rate cell, type the exchange rate for the currency conversion.
Note: If you add a date range, enter the exchange rate for each date in the range.

8 In the Amount cell of the row, enter the valuation amount in the base currency to
match the transaction amount in the general ledger.
Note: FRx adds the valuation amount to the total for the valuation dates. The total
amount for the valuation dates must balance with the general ledger. Both the
valuation amounts and the GL amounts must be entered in the base currency.
When you use Historic exchange rates in the Row Format, FRx matches
transaction amount entries or sums in the Historic Conversion tables to the
corresponding general ledger data for the account, and displays an Out of
Balance error if the amounts do not match when generating a report. Adjust the
transaction amounts in the Historic Conversion table to resolve the imbalance.
9 On the File menu, click Save.

FRx saves the new entries when you close the FRx Currency Translation Maintenance
window.
Maintaining Rates in the Triangulation Rates Folder

The Triangulation Rates folder contains triangulation sets that identify a base currency, a
conversion currency, and a triangulation currency. FRx can use the triangulation currency
when the exchange rates are not maintained between the base currency and a particular
conversion currency. FRx converts the conversion currency to the triangulation currency,
and then converts amounts from the triangulation currency to the base currency.
To use triangulation rates, you must maintain Monthly or Daily Rate tables for the base
currency and triangulation currency and for the triangulation currency and the conversion
currency. When converting between European Monetary Union (EMU) countries, the
EURO must always be used as the triangulation currency.
Figure 3-8: Currency Translation Maintenance Window: Triangulation Folder

When you select the Triangulation Rates folder in the navigation panel, FRx displays the
list of triangulation sets. When you select a specific triangulation set, such as USD->ETB-
>GMD, FRx displays selection boxes for Base Currency, Triangulation Currency, and
Conversion Currency on the right side of the window, as shown in Figure 3-9.
Figure 3-9: Currency Translation Maintenance Window: Triangulation Set
To add a set of triangulation currencies

1 Select the Triangulation Rates folder from navigation panel on the left side of the
FRx Currency Translation Maintenance window.
2 Do one of the following to display the New Triangulation dialog box:
! From the File menu, select New Triangulation.
! Double-click Add Triangulation on the right panel of the FRx Currency
3 From the New Triangulation dialog box, click the Base Currency arrow and select
the code for your base currency from the list.
4 Click the Triangulation Currency arrow and select the code for the triangulation
currency from the list.
5 Click the Conversion Currency arrow and select the code for the conversion
currency from the list.
6 Click OK.

Chapter 3: Administering FRx Currency Translation–Using the ISO Currency Code List
Using the ISO Currency Code List

The FRx Currency Translation module includes a list of international currency codes.
Authorized FRx users and administrators can add, edit, or delete ISO codes in the list, if
necessary. When an ISO code is added, it becomes available in all lists within Currency
Translation as well as in the column layout under the Currency Display detail row, when
Currency Translation is active.
Editing codes is limited to changing the description for an existing ISO code, if needed,
since established code designations cannot be altered. You can, however, delete ISO code
entries from the list.
This section includes the following information and instructions:
! Adding ISO Codes to the List
! Editing ISO Code Entries
! Deleting ISO Codes from the List
Adding ISO Codes to the List

To add ISO codes to the list of international currency codes
1 From the Edit menu, select Edit ISO Codes to display the ISO Currency Codes
dialog box.
2 Click New to clear the Currency Code boxes for a new entry.
3 In the Code box, type the new three-letter code.
4 In the Description box, type a description of the new currency code (up to 30
characters).
Note: If you enter an ISO code that is already being used, FRx displays a message that
“ISO Code (xxx) is already in use. Please select another.” Click OK to close the
error message, and type a different three-letter code in the ISO Code box.
5 Click Save to add the code to the database.

6 Click Close.

Chapter 3: Administering FRx Currency Translation–Using the ISO Currency Code List
Editing ISO Code Entries

To edit an ISO in the list of international currency codes
dialog box.
2 Scroll in the list of codes and select the code you want to edit.
3 Change the Description, as needed.
4 Click Save.
5 Click Close.
Deleting ISO Codes from the List

To delete an ISO from the list of international currency codes
dialog box.
2 Scroll in the list of codes and select the code you want to delete.
3 Click Delete.
4 FRx displays a confirmation message box: “Are you sure want to delete the currency
code: XYZ?”
5 Click Yes to delete the code or click No to cancel without deleting.
6 Click Save.
7 Click Close.

Index
Symbols B
.f32 file extension 43, 45 Base Currency box 58, 67–68
.g32 file extension 24 Build GL Index via FRx Report Server box 29
.tdb file extension 44 Build GL Index via FRx Report Server option 4, 29
Build Local GL Index command 4, 26
Numerics
1000 Separator box 38 C
calculate average exchange rates 61
Change Administrator Password dialog box 9, 12
A Change Password dialog box 4, 26
Accounting System box 32 Change SYSDATA Directory dialog box 10
accounting systems Clone button, record control box 43
defining in FRx 7 company
deleting 8 cloning 34
registering 6 entering 34
Accounting Systems cell 8 selecting a default 35
Add Row Codes Automatically option 15, 27 Company Code box 32
Admin Login command 5 Company Information dialog box 32, 34
Admin menu 2 Company Information fields 32
Administrator Login dialog box 11 Company Name box 32
Administrator password, changing 8 Company Security dialog box 20
Allow Web Publishing option 15–16 Confirm Move of Parent Tree Unit option 15
Amount & Date Format box 32, 36 Conversion Currency box 58, 65, 67–68
Amount Format box 37 Create Export File dialog box 44
Amount with Currency Symbol box 37, 39 currency codes 73–74
Authorization box 7 currency exchange rate table location 49
Automatic GL Index Rebuild option 24 currency translation
Automatically Deny Access to New Users/Groups exchange rates 57, 63, 65–66, 71
option 20, 22 menus 54–56
Automatically Exclude New Users option 18 overview 47
Automatically Grant Access to New Users/Groups purpose 47
option 20, 22 setting up in FRx 48
Automatically Include New Users option 18 Currency Translation Maintenance window 51–52
Automatically Update All Users option 10 Current Directory box 10
average exchange rate calculations 61

Index
D FRx Company Code box 32

FRx Security button 13
daily conversion rates table 57, 59 FRx Security, setting up 12
Daily Rates folder 57 FRx system file location 10
date Functional Currency box 33, 49
currency rates 59
formatting in FRx 41
DAX (Dynamic Automatic Currency Translation) G
47 Group Code box 18
DAX currency table location 25 Group Information dialog box 18
DAX rate table 49 group information, entering 17
debug settings, using 30 Group Name box 18
Decimal Separator box 38 groups, deleting 19
default company, selecting 34
deleting
groups 19 H
users 17
Historic Conversion tables 67
Description box 42
Historic folder 66
Historic Folder Name box 67
E historic rate identifier 66
Historic Rates folder 66
Edit menu How to
currency translation maintenance 55 Add a monthly conversion table to the rates da-
Edit Options dialog box 4, 27 tabase 64
edit options, changing 27 Add a new daily conversion table 57
exchange rates Add a new historic rates folder 66
average rates 65 Add a set of triangulation currencies 72
daily 57 Add an Historic Conversion table to the Histor-
historic 66 ic folder 68
monthly 63 Add ISO codes to the list of international cur-
triangulation 71 rency codes 73
Export button 44 Add monthly average rates to the monthly rate
Export Selection dialog box 44 table 65
exporting specification sets 44 Add new rates at the end of a rate table 59
Add users to groups 17
F Add users to the FRx database 14
Assign and change Administrator’s password 9
File menu Build the local GL index 26
currency translation maintenance 54 Build your GL index using the FRx Report
format mask, applying 38 Server 29
formatting amounts Change the FRx editing options 27
adding text 39 Change the location where you store FRx sys-
applying format mask 38 tem files 10
decimals 39 Change your FRx password 27
negative values 39 Clone (copy) an existing company 34
overview 40 Create a monthly exchange rates database 63
suppressing amount display 39 Create or change groups 18
throughout FRx 38 Delete a group 19
zero 39 Delete an accounting system 8
formatting dates 41

Index
Delete ISO codes to the list of international cur- Mark Related Rows, Columns, and Trees option 44
rency codes 74 Maximum Users box 7
Edit ISO codes to the list of international cur- menus
rency codes 74 Admin 1–2
Enter and edit company information 34 Edit (currency maintenance) 55
Enter international amount/date formats 36 File (currency maintenance) 54
Insert date for exchange rates 59 View (currency maintenance) 56
Lock a report component 22 Worksheet (currency maintenance) 56
Log in as the Administrator 12 Mfg Code box 7
Open FRx Rate Maintenance 51 Minimum Password Length box 13
Open the Organization Information dialog box Monthly exchange rates 63
6 Move of Parent Tree Unit option 28
Select a default company 35 Move Selection after Enter option 15, 27
Set company security for users and groups 19
Set System Preferences 24
Set the base currency 49 N
Set up your FRx security 13 Name box 42
Sign out as the Administrator 12 negative amounts, formatting 39
Specify the currency rate table and location by New Daily Conversion dialog box 58
company 50 New Directory box 10
New Password box 9, 27
I
Import button 45 O
Import/Export Path box 32 OFSI settings, viewing 25
importing specification sets 45 Old Password box 9, 27
Insert Date 59 Operator box 58, 67–68
Insert Date dialog box 59 Operator box (Currency rate maintenance) 65
Insert Date Range dialog box 61 optional work drive, setting up 29
International Format Description box 37 Organization Information dialog box, entering 6
International Format Name box 37 Organization Name box 7
International Formats command 36
International Formats dialog box 36
ISO codes for currencies 73–74 P
password
changing administrator 9
L minimum length 26
Location box, specification sets 42 resetting user 17
Lock/Unlock icon 22 Password box 16
Locked command 4 Percent format 38
locking row formats, column layouts, and reporting Period Description box 33
trees 22 Plural Description box 33
Login Time Out box 25 Processing Options dialog box 4, 28
M Q
Maintaining_Rates_in_the_Historic_Rates_Folder Query Time Out box 25
66

Index
R T
Rebuild Local GL Index option 24 Toolbar, currency translation maintenance 53
Registration Number cell 8 triangulation currency 71
Report Date Format box 38 Triangulation Currency box 72
Report Viewer Only option 15–16 Triangulation Rates folder 71–72
Require User Login option 13 Turn Off Component Passwords option 24
Reset Password button 17
U
S Update Current User Only option 10
Search box 35 Use FRx Security box 13
Secure Catalogs command 21 Use Network ID option 14
Secure Columns command 21 Use Space Character option 25
Secure Rows command 21 User ID box 15
Secure Trees command 21 User Information dialog box 2, 14
security User Name box 15–16
creating groups 18 users
securing catalog IDs, rows, columns, and trees adding 14
21 creating groups 18
securing companies 19 deleting 17
setting up 12 updating information 14
Security Information dialog box 14
Select Default Company dialog box 35
Select Import File dialog box 45 V
Serial Number box 7 Valuation Date 68
Setting_Up_an_Optional_Work_Drive 29 Verify box 9, 27
Short Date Format box 38 View menu
Sign Out Admin command 5, 12 currency translation maintenance 56
Specification Set box 32 View OFSI Settings command 3
specification sets
creating 42
exporting 44 W
importing 45 Web publishing,allowing 15–16
Specification Sets dialog box 42 Worksheet menu
suppressing amount display 39 currency translation maintenance 56
system files, storing 9
System Information fields 32
System Preferences dialog box 3, 24 Z
System Specific Information fields 33 Zoom Buttons on Worksheets option 15, 27
System Specific Information tab 33

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FRx® Report Designer 6.

© Copyright 2004 FRx Software Corporation.

RD-DAG March 1, 2004 6.7

Copyright and Trademark Notice

Chapter 1: Performing Administrative Duties ............................................................. 1

FRx Report Designer 6.7 Administrator’s Guide i

Changing Passwords ....................................................................................................... 26

Chapter 2: Adding Company Information .................................................................. 31

Chapter 3: Administering FRx Currency Translation ............................................... 46

FRx Report Designer 6.7 Administrator’s Guide ii

Selecting the Method for Average Rate Calculation ................................................. 61

FRx Report Designer 6.7 Administrator’s Guide iii

Who Should Read this Guide

How this Guide is Organized

What’s New in Report Designer Version 6.7

FRx Report Designer 6.7 Administrator’s Guide iv

Improved in FRx 6.7

Microsoft Excel graphing via FRx® instant!OLAP®software

FRx Report Designer 6.7 Administrator’s Guide v

FRx® Currency Translation

Stability and Performance

Available Product Documentation

FRx Report Designer 6.7 Administrator’s Guide vi

Conventions Used in this Guide

Bold Used in procedures to indicate an on-screen

Italics Used to indicate emphasis.

Command Used to indicate a command, file name, or

Used to indicate information that supplements

Used to indicate information about how to use

Used to indicate that a specific action or lack

FRx Report Designer 6.7 Administrator’s Guide vii

Used to indicate that a specific action or lack

FRx Report Designer 6.7 Administrator’s Guide viii

Setting Up System Preferences . . . . . . . 24

Viewing the OFSI Settings . . . . . . . . . . . 25

Building the Local General Ledger Index26

Using the Edit Options Dialog Box . . . . . 27

Changing the Processing Options . . . . . 28

FRx Report Designer 6.7 Administrator’s Guide 1

Understanding the Admin Menu

Menu Function Description

Organization From the Organization Information dialog box, you

Users From the User Information dialog box,

Groups From the Group Information dialog box,

Table 1-1: Summary of Admin Menu Functions

FRx Report Designer 6.7 Administrator’s Guide 2

Menu Function Description

Security This option is unavailable unless FRx security is

Table 1-1: Summary of Admin Menu Functions (Continued)

FRx Report Designer 6.7 Administrator’s Guide 3

Menu Function Description

Locked This option has a check mark when the displayed

Table 1-1: Summary of Admin Menu Functions (Continued)

FRx Report Designer 6.7 Administrator’s Guide 4

Menu Function Description

Open FRx Rate If your GL and FRx license allow currency

Table 1-1: Summary of Admin Menu Functions (Continued)

FRx Report Designer 6.7 Administrator’s Guide 5

Defining the Organization Information