SHS-iLS Expo General Guidelines

I. Introduction
This brief guide is designed to provide information and suggestions for STI Senior
High School (SHS) teachers and students toward the smooth and successful
implementation of their I Learn and Share (iLS) culminating or final academic activity
via an Exposition (Expo) of their outputs. It is a simulation exercise of the real world
of work/business that will allow Grade 12 students to use their initiative and creative
talents to design, produce, and even market their own products/services while
gaining valuable insights. This one-day event is multifaceted, requiring a number of
skills, different learning styles, mutiple intelligences, and assesses more than one
aspect of students’ achievement. It is also authentic in nature and represents a real-
life experience and application of their two years in SHS, using important courseware
content and meeting many of the specific expectations of the Department of
Education’s (DepEd) Curriculum Guides (CG).

II. Organizers
The SHS teachers/advisers—in coordination with the SHS principal/assistant
principal, academic/program head/s, and school administration—shall:
1. Identify and prepare the fairgrounds/specific place in the campus where the Expo
will be held.
2. Determine the date/duration of the event that is suitable to all parties concerned.
3. Arrange the schedule, prepare the program of activities, guest list, and obtain the
necessary permits/clearances for the Expo.
4. Handle registration of student exhibitors on a first come, first served basis, as
event space may be limited.
5. Provide appropriate spaces/booths for rent by the student exhibitors, which may
be managed by students from Accountancy, Business & Management strand
with faculty guidance.
6. Establish an information counter for the purpose of providing general information,
directions, and other related data to the Expo visitors.
7. Appoint persons with good oral communication skills to act as ushers/fair guides
and manage the information counter, preferably students from Tourism/Hotel
Operations strand with faculty guidance.
8. Compile promotional tools such as printed/digital-online advertisements, event
posters/logos, brochures, and multimedia to promote the fair, which may be
designed by students from Digital Arts strand with faculty guidance.
9. Furnish audio-video/computer systems and power sockets as appropriate for
product/service demonstrations/presentations, which may be installed/operated

SHS-iLS Expo General Guidelines *Property of STI

Page 1 of 5
 by students from Computer & Communications Technology/Consumer
Electronics strand with faculty guidance.
10. Provide basic amenities (eatery, security services, medical unit, cleaners,
parking, furniture, appliances, waste disposal) as appropriate for exhibitors’ and
visitors’ use, which may be handled by students from Hotel/Restaurant & Bar
Operations strand with faculty guidance.
11. Determine products/services which are prohibited/unacceptable for display
(dangerous components, pirated materials, controlled substances, etc.)
12. Ensure public order and safety, as well as keep waste and rubbish to a minimum
throughout the event.
13. Conduct a feedback survey on fellow organizers, student exhibitors, industry
mentors, and visitors to evaluate the success of the Expo for future improvement.
They may be requested to answer the included SHS-iLS Expo Post-mortem
Questionnaire.
14. Prepare a brief report on the event and documentation for better coordination
and as annual record. Video coverage may be done by students from Digital Arts
strand with faculty guidance.

III. Exhibitors
The Grade 12 SHS students—in coordination with their SHS teachers/advisers—
shall:
1. Abide by the rules and regulations of the event/school, as well as conduct and
manage their exhibit professionally.
2. Negotiate with each other and the organizers to agree on the products/services
to be exhibited, giving them greater ownership and motivation for the task on
hand. This allows students to see projects from other disciplines/specializations
and to see how their work might fit those.
3. Register their organization/company name and reserve or rent booths/spaces
and other amenities as exhibitors/co-exhibitors to be paid for out of their groups’
funds. This encourages students to become entrepreneurs and concentrate their
efforts on earning enough money/tokens to cover all event expenses.
4. Provide Expo organizers and booth visitors with enough visual information
materials, brochures, display boards, product/service details, contact points, and
multimedia as appropriate.
5. Create an SHS-iLS Expo Project Logbook even before students begin
developing their product/service. They should keep the logbook to record all the
group’s initial ideas, plans, experiments, purchases/acquisitions, time tables, and
activities. Students may handwrite or attach anything into the logbook that
pertains to their Expo project, no matter how insignificant it might seem since
they will never know when a piece of information will come in handy.

SHS-iLS Expo General Guidelines *Property of STI

Page 2 of 5
IV. Mentors
Student exhibitors may be matched with a mentor from the tertiary/college level,
local business, or industry prior to the Expo. Exhibitors may ask the organizers to
place their group with a mentor—with whom they may communicate online or in
person, find their own mentor, or not to have any mentor at all.
A mentor program may give students increased access to resources/information
related to their specific SHS track/strand. The mentor can also help guide students
as they develop their final culminating project/exhibit for the Expo. Although some
students may find it initially difficult to work with a senior student/industry
professional in their field of specialization, this is an important relationship for them
to build and nurture in the future.

V. Visitors
Aside from the student exhibitors’ parents, local public officials and
members/owners of industry/local businesses—as well as faculty/instructors/
officers from other STI schools—may be invited to evaluate Expo products/services
and serve as project judges.
Throughout the judging process, the judges/visitors may think of themselves as
potential investors in a product/service or a student organization/company of their
choice that participated in the Expo, finding research/exhibits that match their
interests or of the local companies/businesses they represent. The interaction
between exhibitors and judges will create opportunities for students to gain new
insights and to learn about career/ business paths and the real world/workforce in
general.

VI. Awards
Judges may ask student representatives to briefly explain their concept and
exhibit/display, asking questions to clarify their understanding of the product/service.
Students may also deliver a short prepared speech or project/sales pitch to develop
their communication skills in public speaking. At the end of the day, winners may be
recognized at the Expo Awards Ceremony in the following areas:
1. Best Communication of iLS Activities – How well does the exhibit/display
communicate the off-classroom activities that the students were involved in
during their two years at SHS? It may include how they implemented programs;
involved other students, teachers, school personnel, or even the community; and
how it enhanced their holistic development.
2. Best Educational Value – How well does the exhibit/display educate booth
visitors about their product/service as a commodity, topic, discipline, or even
career? Does it communicate the importance and impact of the product/service?
Is information presented in a clear and concise manner, has a logical, interesting
sequence that makes sense or is easy to read/watch and understand?

SHS-iLS Expo General Guidelines *Property of STI

Page 3 of 5
 3. Best Use of Expo Theme – How well was the Expo theme (if any) utilized in the
exhibit/display? How does it show school spirit/the culture of STI and its
vision/mission using a logo/mascot, pictures/drawings, points of pride, and other
information.
4. Best Overall Exhibit – Judges will decide if the exhibit/display has “wow” factor,
is unique, or contains a product/service that attracts and engages booth visitors.
Is the exhibit/display clean, neat, and orderly which the audience can easily
follow? The group/company who has received the best scores from the highest
number of judges will win this award.
5. People’s Choice – Students, teachers, school personnel, and booth visitors may
vote for their favorite exhibit/display.
6. Other awards which the organizers may deem necessary based on their local
context; there is no limit as to the number of special awards that may be
presented to the student exhibitors.

SHS-iLS Expo Post-mortem Questionnaire

I. General
1. What things did you think went well on your project/the Expo?
2. What was the single most frustrating part of your project/the Expo?
3. How would you do things differently next time to avoid this frustration?
4. Were there any other issues or changes that should be considered? Please offer
suggestions for methods of improvement.

II. Management
1. Were the goals of the Expo/project clear to you?
2. How complete did you think the planning was before the actual commencement
of the Expo/project? What could have been improved?
3. Was the Expo/project schedule realistic?
4. Was the schedule detailed enough?
5. What were the biggest obstacles to meeting the scheduled dates/milestones/time
table?

SHS-iLS Expo General Guidelines *Property of STI

Page 4 of 5
 III. Resources
1. Were there enough resources assigned to the Expo/project, given the schedule
constraints? If no, where/what part could there have been more resources
assigned?
2. Was there sufficient time for working on the Expo/project in addition to your day-
to-day job/studies? How could this be improved?

IV. Testing
1. Was the testing period sufficient in identifying potential Expo/project problems?
2. Was the process for reporting problems clear, easy to follow, and efficient? If not,
what improvements would you recommend?
3. Were issues dealt with and resolved in a timely and satisfactory way? Were you
satisfied with the level of technical and moral support received?

V. Communication
1. Was the Expo/project communication handled efficiently and effectively in
disseminating information and guidelines? If not, how could it be improved?
2. Were there enough group meetings, and were they useful?
3. Were there other forms of communication that would have been helpful?

VI. Organization
1. Did you have all of the information needed to do your job/project? Were the roles
and responsibilities well-defined and communicated?
2. Did you think the group worked well together?
3. Were there other groups/individuals that should have been a part of the
Expo/project team? If so, please specify.
4. What would you do to make the Expo/project team more effective? What
Expo/project team organization changes would you recommend?

SHS-iLS Expo General Guidelines *Property of STI

Page 5 of 5