STATEMENT OF WORK

Prefabricated Gardeners’ storage shed

Townhouse Compound
OBO # 136
Khartoum, Sudan
1. Description of Services:
The US Embassy, Khartoum has a requirement to install a new prefabricated gardener’s storage
shed, next to the electrical room in west side of the townhouses compound in Garden city,
Khartoum. The project shall be executed as per drawings, scope of work, specifications and
General contract conditions. This project requires an experienced contractor to design and
execute the job.
The Contractor shall provide all labor, material, tools, equipment, supervision and other related
items required to the complete the project as per scope of work, specifications and attached
drawings.
Contractors are advised to visit the site, verify the existing site conditions to develop their
proposal.

2. Submittals
The contractor shall submit the following
1. Manufacturers’ data: Submit complete data on materials including accessories and fittings.
2. Layout Drawings: Submit full set of layouts/ designs of the shed and all its utilities including
all required openings, including plans and sections drawn to scale for review.
3. A full set of AS-Built drawings is part of the final submittals of the project.

3. Scope of Work
Site preparation
- The contractor shall be responsible of leveling the site to allow flat leveled surface as
the base for the prefabricated storage shed.

Structure

1- The contractor shall be responsible to provide a prefabricated gardener’s shed. The size of
the shed shall be 4.25 X 3.25 m.
The building shall have the following specs
 The internal clearance in the sheds shall not be less than 2.60 meters.
 The chassis and the columns shall be 2-2.3 mm steel profiles at least
 The walls shall be covered with fiber cement boards 8 mm at least
 Insulation of ceilings, internal and external walls: 80 mm glasswool / Styrofoam.
 Roof:mono pitch roof. The roof shall be made of galvanized sheet / corrugated tiles
(marsilya) tiles. The steel frame shall be made of trusses made of high standard steel
members.
 Interior Ceiling: Gypsum board 12 mm with insulation
  Floor shall be covered with ceramic tiles. The Tiles shall be "Cleopatra" or “El Gawhara”
or equal approved, minimum size of 400 x 400 mm. Mortar used is Portland cement
and sand mortar; ratios are 1:3 by volume. White cement is to be used as grout. The
tiles shall be submitted to the COR per approval.
 The walls and the ceiling shall be painted. The exterior walls shall be painted by texture
grey paint to match the existing buildings texture. The interior walls and ceilings shall be
painted with off-white color latex paints. All Paint materials shall be contractor
furnished, subject to compliance with requirements to products of “Nile Paints” or equal
approved. Apply paint coats (three at least) until paint film is of uniform finish, color,
and appearance. The COR shall advise the finish color.

Doors and windows

- The shed shall have one front main PVC door, on the west side; the door shall be 2 X 0.9
meters.

- The Building shall have 0ne window on the west side. Glass windows shall be PVC
sliding type windows. Each window shall be 0.9 X 1.5 m.

 All the door and window accessories and parts shall be of high quality and approved
by COR prior installation.

Electrical
 The contractor shall install the following
- The buildings shall have two internal double bulbs- two feet lighting fixtures and three
electrical outlets (13 Amp.).
- One exterior double bulb- two external feet lighting fixtures .The external ones shall be
of weather-tight type.
 All the electrical/ lighting fixtures, switches and wiring and accessories shall be
approved by the COR prior installation.
 Grounding wires shall be provided and installed by contractor.

Conditions of Contract

1. General

This is a firm fixed price turnkey job for the entire work and amount quoted shall include all
work described in attached drawing, scope of work and general condition of contract. The lump
sum price quoted shall be fixed and nothing extra will be entertained on any account.
Contractor’s staff is subject to such restriction for entry and exit as are required by the
Embassy’s security requirement. Contractor’s staff will be subject to security cleared as
required by the Embassy.

Contractor shall restore all surfaces disturbed by construction to match with existing finish.

Any deviation from the original contract/scope of work shall be informed to COR before work
begins. No additional work or changes will be carried out without a contract modification.

2. Responsibilities of Contractor

Contractor shall be responsible for procuring, supplying, transporting, and providing all labor,
materials, tools and plant and equipment etc., required for completion of the work in all
respects and as per the scope of the work.

All expenses towards mobilization at site and demobilization including bringing in equipment,
workforce and materials, dismantling the equipment, clearing the site etc. shall be deemed to
be included in the rates quoted by the contractor against various items of schedule of rates and
no separate payment on such expenses shall be entertained.

Contractor shall employ and provide one full time engineer to supervise the project and has
experienced of carrying out such type of work.

Contractor shall not proceed with next activity until previous activity will be checked and
approved by COR. Contractor shall mentioned all inspection dates in the schedule chart

Contractor should keep the site clean and accessible to Embassy employee all time

3. Specifications
Work under this contract shall be carried out strictly in accordance with specifications attached
and will meet US and Local codes.

4. Execution of Work

The Contractors are advised to review the material specifications and scope of work. The
Contractor should visit and walk through the site to familiarize themselves with the site
conditions to understand the exact quantum of work.

On award of the work, Contractor shall submit all items below via email:

a. Bar chart within 3 days for approval by the Contracting Officer Representative
(COR). All dates and time schedule agreed upon should be strictly adhered to.
 Contractor shall notify the COR in advance regarding anticipated problems through the
project.
b. Proposed start date
c. Weekly schedule/activity plan for the duration of the project prior to the start
date.

For dismantling/blocking or making connection to any existing services or any shut-down,

contractor shall inform the COR at least three working days in advance and proceed with the
work only after the permission from the COR.

The duration of the project shall be 15 working days.

5. Materials
All materials used on this work shall be new and conforming to the contract specifications as
per US and local codes.

Materials shall conform to the latest US Standards specifications as amended to date and carry
certification mark. Contractor shall submit material samples and catalog for pre-approval.

All materials used on the project shall be approved by the Contracting Officer Representative
(COR) before use. Any changes/substitutes on material shall be approved by COR before
proceeding.

6. Storage of Materials
All materials shall be stored in a proper manner protected from natural elements so as to avoid
contamination and deterioration.
7. Site Clearance and Cleanup
The Contractor shall clear away all debris and excess materials accumulated at the site and
dispose of it away from Embassy premises, maintaining a neat site condition.
On completion of project, Contractor shall remove all surplus materials and leave the site in a
broom clean condition.
8. Workmanship
Workers working on the site shall be skilled in their job and have related job experience.
9. Working Hours
Working hours shall be 8:30 A.M. to 4:30P.M Sunday to Thursday. No work shall be done on
Fridays, Saturdays and holidays without the prior approval of the Contracting Officer.
10. Security Clearance
The Contractor shall inform and provide in writing transportation details (vehicle registration
number, drivers name, and date of delivery) to the COR at least 24 hours in advance for
material deliveries.
Contractor shall give workers names at least 3 days in advance to get the security clearance. All
the workers shall have an official photo ID or photo ID with the company name on it.
11. Safety
Contractor is responsible and shall continue management and implementation of a safety and
health program throughout construction.
The Contracting Officer and the Post Occupational Safety and Health Officer [POSHO] reserve
the right to suspend work when and where Contractor's safety and health program is
considered to be operating in an inadequate or non-complying manner.
Contractor shall provide all Personal Protective Equipment for the workers as per the
requirement of the site. Work will be stopped in case the proper protection equipment is not
found with the workers and the lapse of time shall be at the Contractor’s expense.
Contractor will not leave the work site in an unsafe condition or any other condition that might
cause injury to personnel, damage to existing work, plants or equipment.
Contractor will use all safety gadgets e.g. hard hats, cotton gloves and goggles as required on
site to avoid the accident.
Any equipment or work considered dangerous shall be immediately discontinued.

11. Warranty
The contractor shall guarantee that all work performed will be free from all defects in
workmanship and materials and that all installation will provide the capacities and
characteristics specified. The contract further guarantees that if, during a period of three years
from the date of the certificate of completion and acceptance of the work, any such defects will
be repaired by the contractor at his expenses.
 TH- Prefabricated gardener's room
unit total
NO. Item count unit cost cost
1 prefabricated shed as stated and mentioned 1 job
in the SOW and specs

2 electrical works 1 job

3 PVC door 1 job

4 PVC window 1 job

Total