Practicum Policies and

Guidelines

Engr. Larry C. Zafico

OJT Coordinator, Civil Engineering Department
University of Cebu Main Campus
Specific Objectives
OJT or Practicum is an off-classroom learning
environment. This gives the students exposure to
actual technical and managerial aspects of the
engineering practice. It enables them to gain
experience; provide insight of various operations,
processes, and techniques used in industry; instill a
positive attitude, self-confidence and self-motivation
required of a responsible professional in handling
tasks; and impress on them the importance of human
relations in the working environment.
Pre-requisites and Requisites
a) The College of Engineering defines there requisite(s) of
the BS in Civil Engineering program for the course. The
Practicum program shall be exclusive to students
enrolled in a 5-year engineering program.
b) Students enrolled in the BSCE program will undergo the
OJT/Practicum Program.
c) A student must meet the required minimum exposure
of 240 hours.
d) For every class of 40 students or less there will be an
OJT adviser assigned.
Pre-requisites and Requisites
d) A student is required to attach in this workbook the
following compiled documents:
Prelim and Midterm Periods:
• A photocopy of the approved Recommendation Letter or the
OJT/Acceptance/Confirmation slip.
• A photocopy of the Practicum Waiver signed by the Manager of the
host company
• A photocopy of the Practicum Schedule signed by the Manager of
the host company
• Company profile
• Practicum Diary that accounts everyday/schedule of Duty
• Midterm Practicum Performance Evaluation to be conducted by the
OJT adviser during the site visit in coordination with the company
representative.
Pre-requisites and Requisites
Semifinal and Final Periods:
• A photocopy of the Daily Time Record (DTR) or Task-in Task-out
Form.
• Practicum Diary that accounts everyday/schedule of Duty
• Final Practicum Performance Evaluation to be accomplished and
signed by the Manager of the host company.
• Pictures during Duty
f) Additionally, students' attendance during meetings set
by the OJT adviser shall be required.
Procedures and Guidelines
a) Orientation. The OJT advisers will gather the students
who belong in the short list of possible student-
trainees.
b) List of Companies. Every term, the College of
Engineering and/or the University of Cebu Linkages
Office will provide a list of host companies where
students can choose from and have their
OJT/Practicum. These lists will be posted in the bulletin
boards and/or the college website.
Procedures and Guidelines
c) A term before a student plans to enroll for
OJT/Practicum, he or she must consult the list and/or
looks for a possible company for his or her
OJT/Practicum.
d) If the student wishes to take an OJT/Practicum in a
company not listed, the student shall be responsible in
looking for an industry-related host company and must
submit a proposal to the OJT adviser for host company
review.
e) Recommendation Letter. The student must secure a
recommendation letter from the college duly signed by
the adviser and Dean.
Procedures and Guidelines
f) Application Letter. The student hand-delivers or mails
this letter together with his/her resume and
recommendation letter to the company and waits for
acceptance. The student is responsible for follow-up his
or her application with the host company.
g) Acceptance/Confirmation Slip. The slip is found at the
bottom portion of the recommendation letter for the
company's necessary response. Should the company
prepare its own acceptance letter, the student should
submit both the slip (filled out or not) and said letter to
the adviser.
Procedures and Guidelines
h) The adviser must in turn coordinate and confirm with
said company regarding the student's acceptance to
undergo practicum with them. The adviser and the
company's representative should agree on the period
and schedule of the student's OJT/Practicum.
i) The student then submits the WAIVER FORM, signed
by his or her parent or guardian to his or her adviser
duly notarized.
j) The student can then enroll for the OJT/Practicum
subject and starts his or her OJT/Practicum on the
recommended date/schedule.
Procedures and Guidelines
k) From the start of OJT/Practicum, the student must
accomplish the PRACTICUM DIARY that reports the
attendance and activities one on a daily basis.
l) The student is required to attend regular meetings, as
scheduled or disseminated, for the adviser to monitor
concerns and check PRACTICUM DIARIES.
m) The student should at all times keep all documents
pertaining to his or her OJT/Practicum aside from this
workbook. He or she complies all these documents for
his or her final report.
Procedures and Guidelines
n) The student must comply with the general guidelines of
the company regarding their own OJT/Practicum
program policy.
o) The student must complete at least 240 hours in one
company. If for any valid reason, he or she cannot
comply with the 240 hours in one company, he or she
has to look for another company and complete the
remaining hours or weeks there. This has to be done
upon the approval of the adviser and the Dean of the
College.
Procedures and Guidelines
p) Upon completion, the student is required to obtain from
the company the following documents: (a) a Certificate
of Completion and (b) the OJT/Practicum Performance
Evaluation Form.
q) The student is then required to prepare a Summary of
Immersion as outlined in Appendix: General Written
Report Format, and submits this to the Program Adviser
one (1) week before the final grades are submitted.
r) Flowchart.
Skill Sets and Body of Knowledge

Below are some of the skills that we expect our students to

gain in the OJT/Practicum program aside from the
knowledge that they get from regular classroom/laboratory.
They are, but not limited to:
• Construction Supervision
• Project Scheduling
• Cost Estimating
• Structural Design/CAD
• Procurement Procedure
• Concreting Methods and Technology
Skill Sets and Body of Knowledge

• Excavation and Backfilling Techniques

• Formworks and Scaffolding Methods
• Documentations and Correspondence
• Social and Interpersonal skills
• Leadership
• Communication Skills
Grading System
The adviser will give the student a grade
based from the following criteria:
Weight
Criteria
(%)
Attendance (Designated Meetings) 10%
Written Report/Workbook Requirements 30%
Performance Evaluation (by 30% adviser and 30% company) 60%
TOTAL 100%
 Grading Scale
100 1.0 84 2.1
99 1.1 83 2.1
98 1.1 82 2.2
97 1.2 81 2.3
96 1.3 80 2.3
95 1.3 79 2.4
94 1.4 78 2.5
93 1.5 77 2.5
92 1.5 76 2.6
91 1.6 75 2.7
90 1.7 74 2.7
89 1.7 73 2.8
88 1.8 72 2.9
87 1.9 71 2.9
86 1.9 70 3.0
85 2.0 < 70 5.0
Duties and Responsibilities of
Host Company
• Ensures that the OJT/Practicum a student undergo
ethnically in nature and related to the student's present
course through the immediate supervisor or through the
Human Resource Department or equivalent office
• Ensures a safe working environment for undergoing
OJT/Practicum
• Assigns an immediate supervisor who will monitor the
attendance and performance of the student for the
duration of the practicum, in coordination with the OJT
adviser
Duties and Responsibilities of
Host Company
• Submits to the Adviser through the student a Certificate of
Completion stating the student's general performance and
that the student has satisfactorily completed all
requirements upon completion of the required number of
hours
• Fills out the Practiculum Performance Evaluation Form,
signs and seals, and submits this to the Program Adviser
through the student through the assigned supervisor
• Informs the school through the adviser of other matters
related to the student's practicum program in the company.
Duties and Responsibilities of
the College
• Ensures that the student is assigned a practicum
program that fits his ability and meets the objectives of
the College
• Inks partnership with related industries for the students'
practicum program
• Assists the students in the entire process of the
practicum program
• Monitors the student performance and progress during
the practicum program
• Evaluates regularly the college practicum program
Duties and Responsibilities of the
On-Site Practicum Company Trainer
• Ensures that the student-trainee are immersed in tasks
related to the objectives and guidelines of the practicum
program
• Encourages good work habits by clearly stating
expectations at the beginning of the internship and
modelling that behavior
• Provides specific directions, clear expectations, and daily
communication
• Provides a safe and conducive working environment fit
for a student-trainee
Duties and Responsibilities of the
On-Site Practicum Company Trainer
• Coordinates regularly with the OJT adviser
• Guides and assists the student-trainees in the actual
performance of the assigned task
• Complies with the deliverable/requirements as agreed by
the University and the Company
• Evaluates the performance of the student-trainee at the
end of the practicum program.
Duties and Responsibilities of
the OJT adviser
• Ensures that the student-trainees are immersed in
companies which meet the objectives and guidelines of
the practicum program
• Coordinates and updates regularly with the company
representtive any activity related to the student's training
• Meets student-trainees regularly for follow-ups and
updates
• Conducts company visits and follow-up calls for each
student-trainee
Duties and Responsibilities of
the OJT adviser
• Initiates partnerships and linkages with prospective
companies
• Evaluates the performance of the student-trainees
during his/her on-site visits in coordination with the
company trainer
Duties and Responsibilities of
the Student-Trainee
•Reads and understands thoroughly the practicum handbook
•Complies with the requirements set by the college for the
entire practicum program
•Abides with the rules and regulations of the company where
the practicum program is conducted
•Attends in meetings regularly as set by the OJT adviser
•Perform the task(s) assigned to him promptly and
satisfactorily
•Takes an active role in his learning, using good judgment
and maturity in all matters.
Summary of Immersion
The reflection paper that contains the summary of tasks and knowledge
learned and unlearned by the student during his/her entire OJT program.
Summary of Immersion
• What have I learned from the experience? (Technical)
• My experiences with the people around me.
• The most memorable event during my practicum.
• What I can recommend for the improvement of the
OJT/Practicum Program?
• My advice to those who will take their practicum in the
near future.