What Is School Records Management?
What Is School Records Management?
What Is School Records Management?
LADY S. VELASCO
MED-EDUCATIONAL LEADERSHIP
DR. ELLEN L. FERNANDEZ
SUBJECT: POLICIES, REGULATIONS, AND CURRENT ISSUES IN PHILIPPINE HIGHER
EDUCATION
School records are documented evidence of what a school does? School records contain data
and information about various aspects of a schooll’s operations,including data about its
students,teachers,classes, facilities and finances.The main purpose of a SRMS is to systematically
record,store and update the school’s records.
It is used to support evidence-based management of he school.School managers
regularly make decisions about their school’s operations.To make good decisions,school
managers need infomationthat is up -to-date and accurate.A SRMS helps school managers to
systematically collect,store and analyse information about their school so they have relevant and
reliable information readily available to support decisions they make in running the school.
The School Management
A School Records Management System typically involves the following eight activities:
1.Creation- beginning a new record and starting to record and starting to data and
information,for example creating a student record card for a new student.
2. Storage- keeping the records in an oraganized manner so they can be accessed by authorized
people but kept secure from unauthorized access,loss or damaged.
3. Update- adding new information to a record or modifying existing information in a record.
4. Retrieval- searching for, locating and extracting records from storage.
5. Use- applying information from the records to help make management and policy decisions.
6. Appraisal and retention- determining whether and how long a record should be:
- retained for active use
- archived:or
- dispose of
7. Archiving- storing inactive records so they can be later retrieved for use.
8. Disposal- discarding,deleting or destroying a record.
Based on good practices in school management and the need to monitor progress
toward EFA goals, the following records are essential for SRMS in schools: