Departmental Purchasing Icq PDF
Departmental Purchasing Icq PDF
Departmental Purchasing Icq PDF
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Question Yes No
not
sure
General
Are departmental employees familiar with all current purchasing (PUR) and
financial (FIN) policies, including bidding requirements, contract authority,
conflict of interest and acceptance of gifts from current/potential vendors?
Do procedures exist to ensure that all goods received are adequate in quantity
and quality to fulfill the department’s requirements for the specific purchase?
Are the persons responsible for receiving and inspecting goods received
separate from those responsible for requisitioning goods or initiating
accounting transactions?
Are there procedures in place to ensure that the best possible price is obtained
for purchases that are not subject to competitive bidding requirements?
Do procedures exist to ensure that the leasing of capital equipment does not
exceed the cost of purchasing and maintaining similar equipment per ASU
policy PUR 602-01? Note: All capital leases $100,000 or greater must go
through the Plant Fund/Debt Service Accounting area of Financial Services.
Are fuel charges for departmental vehicles that have been centrally billed (i.e.
Voyager card) compared to transaction logs and gas station receipts to ensure
amounts are accurate, reasonable, and/or legitimate?
Are p-cards kept in a locked drawer or safe with limited access, or carried by
the authorized user at all times?
Note: If answer to any question is “not sure”, further research by the department may be
warranted to determine answer and applicability.