Project Management Project Knowledge Area

CONTENTS
 Project and stages of project
 Management and Overview of Project Management
 Project Management Plan (PMP)
 Project Management Process Groups
 Project Management Knowledge Areas
Integration, Scope, Time, Cost, Quality, Human Resource,
Communications, Risk, Procurement, Document, Change
 S-Curve
Project :
Converting a vision, a dream or a need to reality.
 A job that has a beginning and an end (Time)

 A specified outcome(Scope)
 At a stated level of Performance (Quality)
 At a budget(Costs).
Project Characteristics :
 Temporary : Has definite Start and Finish

 Unique : Product/Service is different in some
distinguishing way
VARIOUS STAGES
OF
PROJECT
PAVE A PATH
FOR
SUCCESSFUL COMPLETION
STATUS UPDATING THROUGH

NETWORK AND
GIVING EARLY WARNINGS
DATA COLLECTION
PLANNING & SCHEDULING
THINKING
Management :
Management is the technique of
understanding the problems, needs and controlling the use
of Resources, Cost, Time, Scope and Quality.
Project Management :
Application of knowledge, skills , tools &
techniques to project activities in order to meet stakeholder
needs & expectations from a project.
Needs : stated part of the project

Expectations : unstated part of the project
“Completion of Project on time within Budget without

compromising Quality”
Why do companies use PM?
To handle projects effectively in an organization.
To define the project and agree with the customer
To plan and assess resource needs for the project
To estimate project cost and make proposals
To plan & schedule activities in a project.
To allocate the right resource at the right time.
To assess risk and failure points and make
backup plans.
To lead a project team effectively and communicate
well.
among team members.
Why do people learn PM?
To explore the latest concepts and techniques of
project management.
To increase value/contribution to the organization. To
prove yourself skillful in managing projects.
To learn a new thought process that helps organized
thinking and structured approach.
To acquire a professional degree/ recognition
and increase job prospects.
Endless possibilities and benefits……..
Project Management Overview
Project Management Plan :
“Tells How work will be done”
The key to a successful project is on the

planning. All the detailed planning work for different
aspects of the project is integrated into one single plan
known as the Project Management Plan.
Input:
Goal
Output :
Team
Money
Project Deliverables
Time
Equipment
The PM Plan establishes the projects:
• ‘Why’ is from the business case

Why
• ‘Why’ & ‘What’ are management statement of the success criteria and
Why & should be agreed with the project sponsor
What
• ‘Who’ will do the work and stakeholder awareness of the project

Who
• ‘When’ deals with schedules and phasing for the project

When
• ‘How’ which is the project manager vision to implement project from

How beginning to end
How • ‘How Much’ covers the costs and budgets of the project.
much
Project Management Process
Project Management Process Groups
PM Knowledge Areas
1
Change Integration
2
Document
Scope
Procure
PM Knowledge Time 3
9 ment
Areas
Risk Cost
4
8
Communi
Cation Quality
Human
7 Resource 5
6
Project Integration Management
 Project Integration Management supports various

elements of project management which are
identified, defined, combined and coordinated.
 Develop Project Charter

Develop Project Management Plan
Direct and Manage Project execution
Monitor and Control Project Work
Perform Integrate Change Control
Close Project or Close
Project Integration Management
Project Charter :
 DOCUMENT that formally authorizes a project.
 Provide information about internal and external parties involved
in and affected by the project.
 Documenting initial requirements that satisfy the stake holders’
needs and expectations.
 ISSUED by a project initiator or sponsor, external to project
organization, at a level appropriate to project funding.
 EMPOWERS the project manager to apply resources to project.
 Summary level Milestone schedule and Summary level Budget.
Project Scope Management
 Project scope management includes the processes
required to ensure that the project includes all the
work required, and only the work required to
complete the project successfully
 Collect requirements
Define Scope
Create WBS
Verify Scope
Project Scope Management
WBS – Work Breakdown Structure :
A deliverable-oriented hierarchical decomposition of work to be
executed by the project team to:
• create required deliverables
• accomplish project objectives
 WBS organizes and defines the total scope and represents
specified in the current approved Scope Statement!
 Process of subdividing project deliverables and project work into
more manageable components.
 Lowest level of WBS is work package can be scheduled, cost
estimated, monitored, and controlled.
TYPICAL WBS OF A PROJECT
OVERALL PROJECT
ENGINEERING PROCUREMENT CONSTRUCTION
SITE MOBILISATION
PLACEMENT OF
BASIC ENGINEERING
ORDER ON VENDORS
CIVIL WORK
DETAILED
ENGINEERING MANUFACTURING &
Civil work for Civil work for
DELIVERY Piling work
Main equipment Aux. Facilities
PROJECT
ENGINERING STRUCTURAL STEEL WORK
EQUIPMENT INSTALLATION
PIPING INSTALLATION
ELEC. INSTALLATION
EQUIPMENT
RECEIVED AT SITE INSTRUMEN. INSTALLATION
( …%)
INSULATION & PAINTING
 KPL - WBS COLD COMMISSIONING
HOT COMMISSIONING
Project Time Management
 Project Time Management ensures the timely
completion of the project.
 Plan Schedule Management

 Define Activities (Milestone List)
 Sequence Activities
 Estimate Activity Resources
 Estimate Activity Durations
 Develop Schedule
 Control Schedule
 Schedule once finalized is set as a baseline
 Progress of work are tracked against the baseline
 Current progress is arrived from various (Engineering,
Proc, Manufacturing and Construction) Trackers
developed for the purpose. These schedules are called
current schedules
 Analysis and forecasting is done in progress reports.
Schedule using MS Project

Schedule using Primavera (P6)
Engineering Tracker
Manufacturing & Supply Tracker
construction tracker
Project Cost Management
 Project Cost Management includes the processes
involved in planning, estimating, budgeting and
controlling costs so that the project can be
completed Within APPROVED BUDGET.
 Estimate cost
Convert it into budget
Load the cost into schedule
Perform earned value (EV) analysis
Perform estimate at complete (EAC)
Administer changes
Control cost
Project Quality Management
 Project Quality Management ensures the project will
satisfy NEEDS for which it was undertaken.
 Plan Quality
Perform Quality Assurance
Perform Quality control
Quality is delivering to satisfy Customer.

A quality oriented project has two aims :
1. To produce the correct end item
2. To produce it in the correct way
Perform Quality Perform Quality
Plan Quality Assurance
Techniques Control Techniques
Techniques
• Cost benefit • Quality • Statistical sampling

analysis management and • Inspection
• Benchmarking control tools • Seven quality tools
• Design of • Quality audits and techniques
experiments • Process analysis √ Cause and effect
• Cost of Quality diagram
√ Flowcharts
• Seven quality tools
√ Check sheets
• Statistical sampling
√ Pareto diagrams
• Additional planning
tools √ Histogram
• Quality √ Control charts
Management √ Scatter diagram
Methodologies (Six
Sigma, CMMI)
Project Human Resource Management
 Project Human Resource management includes the
processes that organize, manage, and lead the
project team and to make most effective use of
people involved in the project.
 Develop Human Resource Plan

(Role & Responsibility, Organization chart,
Staffing Management Plan)
 Acquire project team
 Develop project team
 Manage project team
Organization Chart
Project Human Resource Management
Project Communications Management
 Project Communication management include
processes required to ensure timely and appropriate
generation, collection, distribution, storage, retrieval,
and ultimate disposition of project information.
 Identify Stakeholders
 Plan Communication
 Distribute Information
 Manage Stakeholders expectations
 Report Performance
RACI
Project Risk Management
 Project Risk Management is concerned with identifying,
analyzing and responding to project risks.
 Plan Risk Management
Identify Risks
Perform Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk responses
Monitor and Control Risks
Risk Register
Risk Risk Risk Risk

Assessment Control Ranking Mitigation
 Risk identification tools and techniques :
1. Documentation Reviews
2. Information gathering reviews
3. Checklist analysis
4. Assumption analysis
5. Diagramming techniques
Project Procurement Management
 Project Procurement Management is needed to
acquire material, goods and services outside
performing organization to meet project scope.
 Plan Procurements- make or buy decision,

prepare procurement documents
 Conduct Procurement – obtain proposals,
select sellers, award contract
 Administer Contracts – check performance
and manage changes
 Close Procurement – completing each
procurement
Project Change Management
 Projects generally don’t go 100% as planned

resulting into variations from plans in scope, time,
cost, quality
 For change Management, Change control boards

(CCBs) can use expertise from various sources like
consultants, Industry groups, Professional and
technical associations, Subject matter experts,
stakeholders etc.
Project Document Management
Document management is very important aspect of
project management.
 This can be a sophisticated software or simple excel

sheets depending on the organization strategy
 Once adopted its use should be fully exploited viz.

100% documents should pass through it and
document reviews should be done as per the matrix
defined
 MIS of document status be generated at the end of
period
Project Document Management
 Proper DMS ensures right information to all
stakeholders at all times
 Avoid using obsolete drawings and designs for
execution
 Serves a very good engine for future use of project
data
 Example of a simple document management system
Document control log

S-Curve in Monthly Progress Report
Progress reporting is done through different formats and curves.
31
What is “S Curve”
S- Curve is the graphic display of cumulative progress

plotted against time.
Ideal S - Curve is a sinusoidal curve based on the

following formulae:
Y = [1 - sin(x/xn*180 + 90 ) *50]
Y – Percent progress
x – Period at which s-curve value required
xn – Total period
The name is derived from the 'S' like nature of the curve.
S-Curve
Progress distribution curve
Peak Period
Cumulative progress Curve

Plotted in a different scale
Progress
Starting Period Finishing Period
Time
It is an ideal distribution curve. Depending upon the various
guiding factors it may vary.
“S Curve” or Project Life Cycle

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CONTENTS

 Project and stages of project

 Management and Overview of Project Management

 Project Management Plan (PMP)

 Project Management Process Groups

 Project Management Knowledge Areas

Integration, Scope, Time, Cost, Quality, Human Resource,

Communications, Risk, Procurement, Document, Change

 A job that has a beginning and an end (Time)

 Temporary : Has definite Start and Finish

STATUS UPDATING THROUGH

PLANNING & SCHEDULING

Needs : stated part of the project

“Completion of Project on time within Budget without

“Tells How work will be done”

The key to a successful project is on the

• ‘Why’ is from the business case

• ‘Who’ will do the work and stakeholder awareness of the project

• ‘When’ deals with schedules and phasing for the project

• ‘How’ which is the project manager vision to implement project from

 Project Integration Management supports various

 Develop Project Charter

ENGINEERING PROCUREMENT CONSTRUCTION

 KPL - WBS COLD COMMISSIONING

 Plan Schedule Management

Schedule using MS Project

Quality is delivering to satisfy Customer.

• Cost benefit • Quality • Statistical sampling

 Develop Human Resource Plan

Risk Risk Risk Risk

 Plan Procurements- make or buy decision,

 Projects generally don’t go 100% as planned

 For change Management, Change control boards

 This can be a sophisticated software or simple excel

 Once adopted its use should be fully exploited viz.

Document control log

S- Curve is the graphic display of cumulative progress

Ideal S - Curve is a sinusoidal curve based on the

Cumulative progress Curve

Starting Period Finishing Period

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