Departmental Store Management System

DEPARTMENTAL STORE MANAGEMENT SYSTEM
Synopsis
A departmental store or department store is a large store that stocks many varieties of
goods in different departments. This is a retail establishment offering a large number of
consumer goods belonging to different product categories. The store may have many stores to
accommodate all these different types of products. Departmental stores may sell clothing,
jewelry and accessories, home appliances, cosmetics, toiletries, toys, paints, hardware, sporting
goods, electronics, stationery, etc. All these goods are categorized into different sections and can
be found in different departments of the same shop.
The basic concept of departmental stores is allowing the customer to buy all his
requirements under one roof. This project “Depart Store Management System”, which is
designed to handles all the transaction done in the shop. This Application is developed to
computerize the store works. When a bundle of products are purchased from the dealers, all the
details are noted down along with the dealer’s name. The quantity purchased is entered in the
stock. Initially the name of the product is saved in the database. The system is developed using
Vb.net language as a front end and MS Access as the back end database which stores all the
records of the store.

SYSTEM STUDY
Existing System
Existing system of the departmental store is using all the records and the details of the
process manually. With manual work and the effort it also takes lot of time to do the
maintenance of the department store. And we need lot of manpower comparing to the digitalized
system. Every shop details sales details as well as the overall maintenance expense and the
departmental stores profit details must be done manually.
Proposed System
Shop-owners can access this software using their own unique login-id and password.
Various software modules have been provided in this software which caters to the needs of the
shop. For example, the shop-owner can view the product list of his shop and order from the
warehouse whichever products are required (provision for viewing sales of each product has
been made too). Another module generates a bill whenever a transaction occurs. Some other
modules provide for updating of price of any product, viewing the sales of the shop and adding
new items. Thus each shop owner can manage his shop electronically through this software.
Module Description
This project includes following modules in it
 Item Details
 Sales
 Purchase
 Employee Details
 Customer Details
 Supplier Details
These modules include all the operations of the shops in the departmental store
Item Details
In this module we include all the item information and the details of the shops in the
system. Each and every products description with their information is stored here. Also the
number of sections in the shops and total shop details with their owner details are all stored in
here.
Sales
Every day sales details are all included in this system here we have all the information
about every day sales and the product demand. As well as it include the details of ordering
products.
Purchase
Every day purchase details are all included in this system here we have all the
information about every day product demand. As well as it include the details of ordering
products.
Employee Details:
Every shop has multiple employees working for their shop. All those employee details
are stored and maintained in this module. Every employee’s personal information like phone
number, address, blood group etc. details are stored here. It also includes official information like
designation, date of joining etc.
Customer Details
This module contains all the information about the customer. Customers are the
registered person and they are the Major Asset to any Firm and they buy the products from the
store, so it is necessary to maintain customer details in every organization. Customer details such
as customer name, address, city, customer Id are maintained in the Module.
Supplier Details
This module contains all the information about the Suppliers. Suppliers are the backbone
of every Organization. Every store has its own suppliers who supplies raw materials to the store
as whole or a retail product. In supplier module, we maintain all the suppliers detail such as
Supplier ID which is a unique Identification number, assigned to each suppliers to identify
suppliers uniquely.
SYSTEM SPECIFICATION
SOFTWARE CONFIGURATION
Front-End Design : VB .NET
Back-End Database : MS ACCESS
Operating System : Windows XP, Vista, Windows 7
HARDWARE CONFIGURATION
PROCESSOR : Dual core
HARD DISK : 40GB
RAM : 512MB
MONITOR : 15”SVGA Digital Color Monitor
PEN DRIVE : 512 MB
CD-ROM DRIVE : 52X
MODEM : D Link 56Kbps
KEY BOARD : 104 keys
MOUSE : Optical Mouse

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DEPARTMENTAL STORE MANAGEMENT SYSTEM

goods in different departments. This is a retail establishment offering a large number of

be found in different departments of the same shop.

records of the store.

departmental stores profit details must be done manually.

This project includes following modules in it

designation, date of joining etc.

as customer name, address, city, customer Id are maintained in the Module.

Supplier ID which is a unique Identification number, assigned to each suppliers to identify

Front-End Design : VB .NET

Back-End Database : MS ACCESS

Operating System : Windows XP, Vista, Windows 7

PROCESSOR : Dual core

HARD DISK : 40GB

MONITOR : 15”SVGA Digital Color Monitor

PEN DRIVE : 512 MB

CD-ROM DRIVE : 52X

MODEM : D Link 56Kbps

KEY BOARD : 104 keys

MOUSE : Optical Mouse

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