Excel - Module 3 (Working With Large Worksheets, Charting, and What If Analysis)

Module 3: Working with Large Worksheets, Charting, and What-if
Analysis
EX 3-1 Creating a Series
Options Available on the Auto Fill Options Menu

Auto Fill Option Description
Copy Cells Fill destination area with contents using format of source area. Do not create a
series.
Fill Series Fill destination area with series using format of source area. This option is the
default.
Fill Formatting Fill destination area using format of source area. No content is copied unless fill is
Only series.
Fill Without Fill destination area with contents, without applying the formatting of source area.
Formatting
Fill Months Fill destination area with series of months using format of source area. Same as Fill
Series and shows as an option only if source area contains the name of a month.
EX 3-2 Copying Range of Cells to a Nonadjacent Destination Area
The Copy button copies the contents and format of the source area to the Office Clipboard, a
temporary storage area in the computer’s memory that allows you to collect text and graphics from
any Office document and then paste them into almost any other type of document; the Office
Clipboard can hold a maximum of 24 items. The Paste button pastes a copy of the contents of the
Office Clipboard in the destination area.
Using the mouse to move or copy cells is called drag and drop.
EX 3-3 Absolute versus Relative Addressing
An absolute cell reference in a formula is a cell address that refers to a specific cell and does not
change when you copy the formula. To specify an absolute cell reference in a formula, enter a dollar
sign ($) before any column letters or row numbers you want to keep constant in formulas you plan
to copy.
A relative cell reference is a cell address in a formula that automatically changes to reflect the new
location when the formula is copied or moved. This is the default type of referencing used in Excel
worksheets and is also called a relative reference.
When a cell reference combines both absolute and relative cell addressing, it is called a mixed cell
reference. A mixed cell reference includes a dollar sign before the column or the row, not before
both.
EX 3-4 If Conditions
In Excel, you use the IF function when you want to assign a value to a cell based on a logical test.
The general form of the IF function is:
=IF(logical_test, value_if_true, value_if_false)

The argument, logical_test, is made up of two expressions and a comparison operator. Each
expression can be a cell reference, a number, text, a function, or a formula.
Comparison Operators
Comparison Operator Meaning Example
= Equal to =IF(A1=A2, “True”, “False”)
< Less than =IF(A1<A2, “True”, “False”)
> Greater than =IF(A1>A2, “True”, “False”)
>= Greater than or equal to =IF(A1>=A2, “True”, “False”)
<= Less than or equal to =IF(A1<=A2, “True”, “False”)
<> Not equal to
A nested IF function is one in which the action to be taken for the true or false case includes
another IF function. The second IF function is considered to be nested, or layered, within the first.
You can use a nested IF function to add another condition to the decision-making process.
EX 3-5 Sparklines and Charts
Sometimes you may want to condense a range of data into a small chart in order to show a trend or
variation in the range, and Excel’s standard charts may be too large or extensive for your needs. A
sparkline chart provides a simple way to show trends and variations in a range of data within a
single cell.
Excel includes three types of sparkline charts:

 line,
 column,
 win/loss
Because sparkline charts appear in a single cell, you can use them to convey succinct, eye-catching
summaries of the data they represent.
EX 3-6 What if Analysis
What-if analysis is a decision-making tool in which changing input values recalculate formulas, in
order to predict various possible outcomes. When new data is entered, Excel not only recalculates
all formulas in a worksheet but also redraws any associated charts.
Goal seek is a problem-solving method in which you specify a solution and then find the
input value that produces the answer you want. In this example, to change the six-month
operating income in cell H16 to $3,500,000.00, the Site Rental percentage in cell B23 must
decrease by 5.86% from 10.00% to 4.14%.

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What are the different types of cell references in Excel and how do they behave when copied or moved?

What are some ways to visualize data trends in Excel?

Module 3: Working with Large Worksheets, Charting, and What-if

EX 3-1 Creating a Series

Options Available on the Auto Fill Options Menu

EX 3-2 Copying Range of Cells to a Nonadjacent Destination Area

EX 3-3 Absolute versus Relative Addressing

=IF(logical_test, value_if_true, value_if_false)

= Equal to =IF(A1=A2, “True”, “False”)

< Less than =IF(A1<A2, “True”, “False”)

> Greater than =IF(A1>A2, “True”, “False”)

>= Greater than or equal to =IF(A1>=A2, “True”, “False”)

<= Less than or equal to =IF(A1<=A2, “True”, “False”)

<> Not equal to

Excel includes three types of sparkline charts:

EX 3-6 What if Analysis

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