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    Domestic Relocation Policy - V 1 0 PDF

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    Nneka
    This document outlines a relocation policy and procedure for a company. It defines four scenarios for relocation: new joiner, company initiated, and employee initiated moves. The policy provides guidelines for relocation expenses and eligibility based on employee band/level. For new hires or company moves, it allows for goods transportation allowance, travel allowance, accommodation allowance, and relocation leave. Employee initiated moves do not qualify for relocation claims, though transit stay may be approved on a need basis. All relocation expenses require prior approval and original receipts, and are recoverable if the employee leaves within 12 months of relocating.

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    Domestic Relocation Policy - V 1 0 PDF

    Uploaded by

    Nneka
    209 views2 pages
    This document outlines a relocation policy and procedure for a company. It defines four scenarios for relocation: new joiner, company initiated, and employee initiated moves. The policy provides guidelines for relocation expenses and eligibility based on employee band/level. For new hires or company moves, it allows for goods transportation allowance, travel allowance, accommodation allowance, and relocation leave. Employee initiated moves do not qualify for relocation claims, though transit stay may be approved on a need basis. All relocation expenses require prior approval and original receipts, and are recoverable if the employee leaves within 12 months of relocating.

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    Domestic Relocation Policy- V 1 0.pdf

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    This document outlines a relocation policy and procedure for a company. It defines four scenarios for relocation: new joiner, company initiated, and employee initiated moves. The policy provides guidelines for relocation expenses and eligibility based on employee band/level. For new hires or company moves, it allows for goods transportation allowance, travel allowance, accommodation allowance, and relocation leave. Employee initiated moves do not qualify for relocation claims, though transit stay may be approved on a need basis. All relocation expenses require prior approval and original receipts, and are recoverable if the employee leaves within 12 months of relocating.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    209 views2 pages

    Domestic Relocation Policy - V 1 0 PDF

    Uploaded by

    Nneka
    This document outlines a relocation policy and procedure for a company. It defines four scenarios for relocation: new joiner, company initiated, and employee initiated moves. The policy provides guidelines for relocation expenses and eligibility based on employee band/level. For new hires or company moves, it allows for goods transportation allowance, travel allowance, accommodation allowance, and relocation leave. Employee initiated moves do not qualify for relocation claims, though transit stay may be approved on a need basis. All relocation expenses require prior approval and original receipts, and are recoverable if the employee leaves within 12 months of relocating.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Domestic Relocation Policy & Procedure Version: 1.

    0
    Ref. Dt. 01 April 2012

    This intent of this policy is to provide consistent provisions for individuals relocating, being mindful of the circumstances under which
    Relocations occur. These circumstances are considered the drivers for relocation support & assistance provided by the Company.

    Definition
    There are four primary scenarios related to relocation, which are:
    1. New Joiner Relocation
    2. Company initiated relocation
    3. Employee initiated relocation

    Relocation Claim & Approval:


    All approval decisions are to be taken in line with policy guidelines.
    1. Relocation starts with a written authorization from the Human Resources Team at the Head Office confirming the assigned
    relocation.
    2. Company sponsored relocation expenses each require prior written approval from the Human Resources Team based in the Head
    Office in Mumbai.
    3. Within 30 days of the expenses being incurred, the employee submits all claims using the attached Relocation Claim Form along with
    original supporting documents:
     Every expense requires a valid voucher/bill etc. Wherever proof cannot be produced for valid reasons, reimbursement
    requires prior written approval from the Director.
    4. If the employee is eligible for company sponsored goods relocation, the employee first submits three quotations from Packers &
    Movers to the Human Resources Team at the Head Office for authorization.
     The quotation found to be the most cost effective and reasonable will be approved by the Human Resources Team at the
    Head Office and communicated in writing.
     Eligible travel & lodging expense reimbursements require original hotel bills, train or airline tickets & boarding passes etc.
    5. The employee submits all claims for Company sponsored relocation expenses at once. Once submitted; further expenses will not be
    entertained.

    General Guidelines
    1. Employees should claim all relocation reimbursements, payments within 30 days from the date of relocation only ONCE. No payment
    will be made for any claims post that.
    2. All allowances will be based and approved upon the shortest road distance between the home location and the assignment location.
    3. All Company sponsored relocation expenses stand recoverable in full if the employee leaves the employment of the Company on
    his/her own within 12 months from the date of relocation.
    4. Transfers from home to the point of boarding the medium of transport and to the place of transit stay will be covered as per the
    guidelines.

    Company Sponsored Relocation Expense Eligibility


     New Hire or Company Initiated Relocation: Expense Eligibility is Explained in the Table Below:

    Band Goods Transportation Travel Allowance Accommodation Accommodation


    Allowance Allowance Per Day- Allowance Per Day- Zone
    HO (Transit Stay) (Transit Stay)
    A Not Applicable Not Applicable Not Applicable Not Applicable
    B Max. 5,000 Not Applicable Rs. 1,500/- Rs.300/-
    C Max. 25,000 One 1 Way Trip for Self Rs. 3,500/- Rs. 1,500/-
    & Family
    D Max. 50,000 One 1 Way Trip for Self Rs. 5,000/- Rs. 2,500/-
    & Family
    E Actual One 1 Way Trip for Self Rs. 7,500/- Not Applicable
    & Family

    Greenlight Planet India Pvt. Ltd. • Mathuradas Mill Compound, N.M. Joshi Marg, Lower Parel, Mumbai 400 013
    Tel: +91 22 4911 1555 • Fax: +91 22 2287 4280 • Email: [email protected]
     Movement of Goods includes
    1. Packing and insured transportation of goods & the employee’s vehicle.

     Employee & Dependent Family Travel


    1. One way trip for employee & dependent family members including spouse & children who are relocating with the
    employee. Eligible expenses include mileage, accommodation & meals en route or airfare and ground transportation.

     Transit Stay
    1. Reasonable cost of lodging as per the Company guidelines for an initial period of up to 7 days in the period where
    employee’s new accommodation is not yet available.

     Relocation Leave
    1. Employees may avail upto two working days leave within the first 15 days of relocation to set up accommodation in
    the assigned location.

    Employee Initiated Relocation


     In the event of an employee seeking permanent transfer to a new assignment location, employee will not be eligible for
    any claim towards relocation.
     Where available & feasible, the Company on a need basis may decide to approve the transit stay facility to the employee &
    dependent family members to assist in the relocation process.

    Greenlight Planet India Pvt. Ltd. • Mathuradas Mill Compound, N.M. Joshi Marg, Lower Parel, Mumbai 400 013
    Tel: +91 22 4911 1555 • Fax: +91 22 2287 4280 • Email: [email protected]

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