QEHS Manual

Quality, Environmental, Health
and Safety Manual
Doc. No. 2M-421-001

Rev. 22 (05/31/19)
QEHS Manual
Social Infrastructure Systems Group
Doc. No. 2M-421-001
Title: Written or Revised by: Revision No.:
Maribel Abella, Shane Daniels
Table of Contents and Cross Reference and Anna Herrera
22
Approved By: Effective Date:
Mr. Kyle Kem 5/29/19
Ford CSR for UL CTDP

ISO IATF ISO ISO 45001:
Section IATF ISO/IEC
Title 9001:2015 16949:2016 14001:2015 2018
No 16949:2016 17025:2005
Reference Reference Reference Reference Reference Reference
Sr. VP and Group
1
President Statement
1.0, 4.0, 1.0, 4.3.1, 1, 4.1, 4.2,
1.0, 4.3, 4.4,
QEHS Management 7.5, 5.2, 4.4, 7.5, 5.2, 4.3, 5.2, 5.3, 1, 4.1, 4.2,
2 7.5.2, 5.2, 6.2 4.2
Systems 6.2 6.2 6.2, 7.1, 7.2, 4.3, 4.4, 5.2
7.3,
QEHS Management 4.1, 4.2, 6.1, 4.1, 4.2, 4.4,
3 6.1 6.0 6.0, 6.1.2.3 N/A
Systems Planning 6.2 6.1, 6.2
Management 5.1, 7.1, 5.1, 7.1, 5.1, 7.1, 5.1, 5.2,5.3, 5.1, 5.2, 5.3,
4 4.1
Responsibility 7.4 7.1.3.1, 7.4 7.1.3.1, 7.4 7.1, 7.4 7.1, 7.4
QEHS Organizational
5 5.3 5.3 5.3, 5.3.1 5.3, 7.4 5.3, 7.4 4.15 a), f), h), i)
Responsibilities
9.3, 9.3.1.1,
6 Management Review 9.3 9.3 9.3 9.3 4.15
9.3.2
4.3, 5.2,
5.2, 6.1,
6.1,6.2, 7.2,
Documentation 6.2.1,7.2, 4.3.1, 5.4.1,
7 7.5 7.5 7.5, 7.5.2 7.5, 8.2, 9.1,
Requirements 7.4, 7.5, 8.1, 5.4.2, 5.4.7
9.2, 9.3,
8.2, 9, 10.2
10.2, 10.3
5.3, 7.1, 7.2,
8 Resource Management 7.1 7.1 7.1, 7.1.3.1 7.1 5.2.1, 5.2.4
7.3
8.2, 8.2.1,
8.2.3.1.2,
8.2.3.1.3,
9 Product Realization 8.1 8.2, 8.3 8.3, 6.1.3, 8.1 8.1.4 N/A
8.3.1.1,
8.3.2.1,
8.3.2.2, 8.3.4
Customer-Related
10 8.2 8.2 8.2 7.4 8.1.3, 8.1.4 N/A
Processes
8.2, 8.2.1,
8.2.3.1.2,
8.2.3.1.3,
11 Design and Development 8.3 8.2, 8.3 8.3, 8.1 8.1.3, 8.1.4 N/A
8.3.1.1,
8.3.2.1,
8.3.2.2, 8.3.4
8.4, 8.4.1.2,
8.4.1.3,
12 Purchasing 8.4 8.4 8.4.2.1, 8.1 8.1.4 N/A
8.4.2.2,
8.4.2.3, 8.4.2.4
Production and Service 6.1, 7.5.3,
13 8.5 8.5 8.5 8.1, 8.2 N/A
Provision 8.1
14 Control of Monitoring and 7.1.5 7.1.5, 7.1.5, 9.1 9.1 5.6.2.2
This document shall be considered “For Reference Only” when printed as a hardcopy. Revision status must be verified prior to use.
Title: Prepared By: Revision No.:
22
Title 9001:2015 16949:2016 14001:2015 2018
No 16949:2016 17025:2005
Measuring Devices 7.1.5.1.1, 7.1.5.1.1,

7.1.5.2, 7.1.5.2,
7.1.5.3 7.1.5.3.2
9.1, 9.1.1.1, 9.1, 9.1.1.1,
9.1.1.2, 9.1.1.2,
Monitoring, Measurement, 9.1, 9.1.1, 8.1, 8.2, 9.1,
15 9.1.1.3, 9.1.1.3, 9.1.2, 9.1, 10.3 N/A
Analysis and Improvement 9.1.3 9.2, 9.3, 10
9.1.2.1, 9.1.2.1,
9.1.3.1 9.1.3.1, 9.2.2.3
8.7.1.1,
8.7.1.1,
8.7.1.3,
8.7.1.3,
8.7.1.4,
8.7.1.4,
8.7.1.5,
Control of Non- 8.7.1.5,
8.7.1.6,
16 conforming Product and 8.7, 10.2 8.7.1.6, 10.2 10.2 N/A
8.7.1.7,
Material 8.7.1.7,
10.2, 10.2.3,
10.2,1, 10.2.2
10.2.4,
10.2.3, 10.2.4,
10.2.5,
10.2.5, 10.2.6
10.2.6
9.1, 9.1.1.1,
17 Analysis of Data 9.0 9.1 9.1.1 9.1.1 N/A
9.1.2, 9.1.2.1
5.4, 6.1, 8.2, 4.11.1, 4.11.2,
18 Improvement 10.0 10.3, 10.3.1 10.3,10.3.1 6.2, 9.1, 10
9.1, 9.3, 10.3 4.11.3, 4.11.4
6.1.2, 6.1.3,
Additional Environmental 7.4.2, 7.4.3,
19.1 Management System N/A N/A N/A 7.5.3, 8.1, N/A N/A
Requirements 8.2, 9.1.1,
9.2.2, 10.2
4.3.1, 4.3.2,
4.4.3.1,
Additional Occupational
4.4.6, 4.4.7,
Health and Safety
19.2 N/A N/A N/A N/A 4.5.1, N/A
Management System
4.5.3.1,
Requirements
4.4.5, 4.4.1,
4.5.4
UL Client Test Data
20.1 Acceptance Program - N/A N/A N/A N/A N/A 4.13
Technical Records
UL Client Test Data
Acceptance Program -
20.2 N/A N/A N/A N/A N/A 4.6
Purchasing Services and
Supplies
UL Client Test Data
20.3 Control of Non- N/A N/A N/A N/A N/A 4.9
conforming Testing and/or
Calibration
UL Client Test Data
20.4 N/A N/A N/A N/A N/A 5.3
Accommodations and
Environmental Conditions
Title: Prepared By: Revision No.:
22
Title 9001:2015 16949:2016 14001:2015 2018
No 16949:2016 17025:2005
UL Client Test Data

20.5 N/A N/A N/A N/A N/A 5.5
Equipment
UL Client Test Data

20.6 N/A N/A N/A N/A N/A 5.8
Handling of Test and
Calibration Items
UL Client Test Data
20.7 Acceptance Program - N/A N/A N/A N/A N/A 5.10
Reporting the results
Glossary (Terms and
21 3 3 3 3 3 3
Definitions)
22 Record of Revisions 7.5.2 7.5.2 7.5.2 7.5.3 4.4.5 4.3.1
Social Infrastructure Systems Group QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Title: Section No.: Page:
Sr. VP and Group President Statement 01 1 of 1
Toshiba International Corporation (TIC) Designs, Manufactures, and provides Sales and Service of Industrial Motors,
Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and Distribution Equipment. In addition, we
manufacture and sell HEV Motors, sell and support Programmable Logic Controllers (PLC’s), Industrial Plant Systems,
Magnetic Flow Meters, and Transportation Equipment.
As Sr. VP and Group President I have responsibility for the Quality, Environmental, Health and Safety Management
Systems (QEHS), which is comprised of methods, documents, and people producing products for our Customers. To
support the QEHS Management Systems, we have compiled this QEHS Management Systems Manual as a tool to provide
guidance to our employees and assure our Customers the System we have in place will provide the highest Quality, which
meets requirements of ISO 9001:2015, IATF 16949:2016, ISO 14001:2015, ISO 45001:2018 and ISO/IEC 17025:2005
UL Client Test Data Program (CTDP).
To ensure our processes and methods meet the needs of our Customers, we have put our concept of what Quality is into
our Quality, Environmental, Health and Safety Policy. It is important everyone here at Toshiba International Corporation
work together to meet this Policy, so we have identified measurable Objectives specific to various Departments and Work
Centers throughout the Organization to support this Policy.
Additional Procedures, Work Instructions, and Records supplement this QEHS Management Systems Manual to ensure
effective planning, operation, and control of the QEHS Management Systems. The QEHS Management Systems is
planned to meet requirements of the referenced standards. Changes to the QEHS Management Systems are planned to
maintain its integrity.
As part of the QEHS Management Systems, we have identified processes needed, how they are sequenced, and how they
interact with each other. We have determined criteria and methods needed to ensure both operation and control of these
processes are effective.
To ensure they continue to function at the highest level of Quality, Environmental Compliance, and Occupational Health
and Safety, we monitor, measure, and analyze these processes, and when necessary, implement actions necessary to
achieve planned results. Customer Satisfaction is very important to me, therefore we will ensure Customer Requirements
are identified and met. We will collect and analyze Customer Satisfaction data to detect trends, so appropriate
improvements can be made to our QEHS Management Systems.
I will show my commitment to our QEHS Management Systems by communicating to our employees the importance of
meeting Customer, Statutory, Regulatory and Laboratory Requirements, and by approval and support of the Quality,
Environmental, Health and Safety Policy and Key Objectives. We will regularly examine the QEHS Management
Systems to evaluate its effectiveness and identify areas for improvement.
It is essential we provide resources and information for these processes so they function at a level necessary to provide our
Customers with products of the highest Quality. Responsibilities and authorities are defined and communicated to the
Organization. I have appointed members of Management who have responsibility and authority to promote the QEHS
Management Systems. To ensure we have a good process for communication, I have established appropriate methods,
including those needed regarding effectiveness of the QEHS Management Systems.
Doc. No. 2M-421-001 Rev. 22
QEHS Management System 02 1 of 7
1.0 PURPOSE:
This section establishes the Scope of and requirements for the integrated Quality Management Systems,
Environmental Management Systems, and Occupational Health and Safety Management Systems (QEHS
Management Systems) in order to demonstrate Toshiba International Corporation’s (TICs) ability to consistently
provide product and services meeting requirements of interested parties, Customer and applicable Legislative and
Regulatory Requirements, and aims to enhance Customer Satisfaction through Continual Improvement. Policies
and Objectives are formulated which take into account Legislative Requirements, information regarding Significant
Environmental Impacts, internal and external environmental issues relevant to business purposes, and Occupational
Health and Safety.
REFERENCE DOCUMENTS:
QEHS Manual, Section 5, QEHS Organizational Responsibilities
QEHS Manual, Section 6, Management Review
QEHS Manual, Section 8, Resource Management
QEHS Manual, Section 15, Monitoring, Measurement, Analysis, Improvement and Evaluation of Compliance
QEHS Manual, Section 16, Control of Non-conforming Product and Material
QEHS Manual, Section 17, Analysis of Data
QEHS Manual, Section 18, Improvement
QEHS Manual, Section 19.1, Additional Environmental Management System Requirements
QEHS Manual, Section 19.2, Additional Occupational Health and Safety Management System Requirements
2.10 ISO 9001:2015, Clauses 4
2.11 ISO 14001:2015, Clause 4
2.12 ISO 45001: 2018, Clauses 4
2.13 Strategy Deployment Procedure – Doc. No. 2P-551-002
2.14 IATF 16949:2016, Clause 4
2.15 ISO/IEC 17025: 2005, Clause 4.2
Ford Customer Specific Requirement for IATF 16949:2016 Clause 4 Quality Management System
Environmental Health & Safety Context of the Organization Procedure
HEV Strategy Map 4PD-007 (HEV)
HEV Process Map and Interactions 4PD-001 (HEV)
Quality Planning 4PD-004 (HEV)
Context of the organization 4P-004 (HEV)
DEFINITIONS:
See QEHS Manual, Section 21, Glossary (Terms and Definitions) for definitions of italicized terms.
ISO – International Organization for Standardization
QEHS – Quality, Environmental, Health and Safety
QEHS Management Systems 02 2 of 7
PLC – Programmable Logic Controller

CSR – Customer Specific Requirements
QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

Scope:
Toshiba International Corporation Designs, Manufactures, and provides Sales and Service of Motors,
Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and Distribution Equipment.
Toshiba also manufactures and provides sales on HEV Motors. In addition, Toshiba International
Corporation sells and supports Programmable Logic Controllers (PLC’s), Industrial Plant Systems, Magnetic
Flow Meters, and Transportation Equipment.
Toshiba International Corporation’s Senior Management has specified requirements for the QEHS
Management Systems in order to demonstrate its:
ability to consistently provide product and services meeting interested parties, Customer,
and applicable Regulatory Requirements and other compliance obligations;
aim to enhance Customer Satisfaction through effective application of the QEHS Management Systems,
including processes for Continual Improvement of the System and assurance of conformity of all products
and processes, including service parts and those that are outsourced to Customer and applicable Regulatory
Requirements;
commitment to understanding the internal and external environmental issues relevant to activities, products
and services, and reducing the impact on the Environment through pollution prevention activities on-site as
well as cooperative initiatives with Local Organizations in order to ensure the enhancement of environmental
performance, fulfilment of compliance obligations and achievement of the related objectives
QEHS Policy and Objectives are compatible with the context and strategic direction of the organization are
formulated to comply with Legislative Requirements, and to consider information regarding Significant
Environmental Impacts, and Occupational Health and Safety which are in control of Toshiba International
Corporation or which Toshiba International Corporation can be expected to have an influence.
The Scope of the QEHS Management Systems applies to sites owned or controlled by Toshiba International
Corporation. These sites include:
13131 West Little York Road, Houston, Texas 77041
48679 Alpha Drive, Wixom MI 48393
Okanella Warehouse:
10510 Okanella St. Houston, Texas 77041
10435 Okanella St. Houston, Texas 77041
10333 Papalote St. Houston, Texas 77041
2121 Nao Asahi-cho, Mie-gun Mie-ken 510-8521 Japan
Management System – General:
Toshiba International Corporation, has established, documented and implemented a QEHS Management
System and continually improves its effectiveness, as well as manages processes in accordance with
requirements of ISO 9001:2015, IATF 16949:2016, ISO 14001:2015, ISO 45001:2018, Standards and
ISO/IEC 17025:2005 UL CTDP, Ford CSR and other requirements Toshiba International Corporation
subscribes.
This established QEHS Management Systems are maintained by:

The departments related to the Quality of the products to be supplied by TIC follow the requirements
of applicable standards to establish, document, implement, and maintain the Quality Management
Systems and improve its effectiveness continuously.
Each department and/or Process Owner shall implement the following and manage these processes
(businesses):
identifying processes needed for application throughout the Organization;
Identify QMS processes and clarify the application to each department.
The identified processes and the application to each department are shown Figure 1 QMS
Processes and Applicable Departments
determining the sequence and interaction of these processes; Reference the
QMS Processes and Interactions
determining criteria and methods needed to ensure both operation and control of these processes are
effective;
Clarify the criteria and method necessary for effective operation and management of
identified QMS processes. These shall be clarified in sections of each process and related
regulations, etc.
ensuring availability of resources and information necessary to support the operation and monitoring of these
processes;
Clarify and make available the human resources, equipment and information necessary to
support effective operation and monitoring of identified QMS processes.
monitoring, measuring and analyzing these processes;
implementing actions necessary to achieve planned results and Continual Improvement of these processes.
identify risks and opportunities that can affect conformity of products and services and the ability to enhance
customer satisfaction
Toshiba International Corporation Mission Statement:
To be the Leader in Production, Design, and Application of High Quality Competitive Electrical Products
and Services. The foundation of Toshiba International Corporation success will be based on teamwork and a
commitment to Quality, Environmental Preservation, and Safety.
Policy:
A policy governing operations at Toshiba International Corporation is communicated and posted.
Key QEHS Policy Features:
A summary of QEHS Management Systems is communicated to employees.
QEHS Policy Implementation:
Ways in which the QEHS Policy is implemented and maintained include:
ensuring the Policy has been implemented and maintained company-wide and all personnel (employees and
persons working on our behalf) understand the Policy through training and/or orientation, and by posting
the QEHS Policy;
providing a framework for establishing and reviewing the QEHS Management Systems and Environmental
Objectives and Targets;
QEHS Management Systems Management Review and QEHS Policy to ensure continued relevance and
suitability;
Audits of the QEHS Management Systems;
organization, responsibilities, and interfaces of various functions being defined and documented;
equipment and facilities being suited for their intended purpose;
employees possessing sound skills in their areas of responsibilities and being offered the opportunity for
necessary training to ensure they are capable of achieving Quality in the work they perform;
all activities being characterized by Quality, Environmental, and Occupational Health and Safety sensitivity
as set forth in our QEHS Management Systems;
steps to remedy any existing defects and deficiencies, either internally or externally;
appointment of QEHS Management Representatives;
commitment to comply with relevant Legislation and Regulations;
ensure availability of the QEHS Policy to interested parties.
QEHS Management Systems Objectives and Associated Targets:
It is the responsibility of Toshiba International Corporation, Senior Management to ensure QEHS Objectives,
including those needed to meet work related requirements, and in support of the Organizational Objectives
are established and documented at relevant levels and functions within operations of Toshiba International
Corporation.
These Objectives are measurable, strategically aligned, and consistent with the QEHS Policy. In
establishing these Objectives, the Legal Requirements, Significant Environmental Aspects,
Occupational Health and Safety Risks and Hazards, Technological Options, Laboratory
Requirements and Financial, Operational, and Business Requirements as well as views of interested
parties are considered.
Programs have been established and are maintained for achieving Objectives and Targets, which include the
designation of responsibility at each relevant function, and the means and timeframe by which they shall be
achieved.
The overall general QEHS Objectives are:
4.6.3.1 obtain and maintain, ISO 9001:2015, IATF 16949: 2016, ISO 14001:2015 ISO
45001:2018ISO/IEC 17025:2005 UL Client Test Data Program (CTDP);
serve and respond to needs of our Customers through Continual Improvement of processes;
establish and nurture a culture which is focused on Quality, the natural Environment, and the impact of work
processes on Occupational Health and Safety;
to create and maintain an Environment encouraging teamwork, cooperation, innovative thinking, initiative,
leadership, problem solving, decision making, and a commitment to Continual Improvement;
to continually review and improve Systems and Procedures;
to operate consistent with Environmental, and Occupational Health and Safety Legislation and Regulations;
to fulfill stated Objectives relative to selected Significant Environmental Aspects and associated Impacts;
to prevent pollution by waste avoidance, or minimization and Reduce/Reuse/Recycle Programs where
applicable, and eliminate releases or disposal to the Environment.
In addition, QEHS Objectives, including those needed to meet requirements for product, have been
established within relevant levels and functions within Toshiba International Corporation.
Key Toshiba International Corporation Operation Objectives are:
Quality – Offering the best products and services resulting in superior Customer Satisfaction.
Environment – Promoting and advancing Environmental efforts including the reduction, reuse, recycling, and
conservation of natural resources within all possible fiscal and technical capabilities, in activities such as but
not limited to: construction, facility and process management, product design, and external operations.
Health and Safety – Providing a safe working Environment, free of recognized hazards, reducing the risk of
harm to employees, visitors, properties, and ensuring appropriate controls and contingencies exist to address
unforeseen events.
Competency – Providing all employees with necessary training and tools to successfully implement the
QEHS Policy and perform their work competently.
Corporate Social Responsibility – Ensuring our actions positively affect, protect, and sustain the
communities where we work and live.
RESPONSIBILITY:
It is the responsibility of Toshiba International Corporation, Senior Management, to ensure the QEHS Policy
is strategically aligned, implemented, and understood by all employees and to commit resources necessary to
establish, implement, maintain, and improve the Quality, Environmental, Health and Safety Management
Systems and Organizational Infrastructure.
It is the responsibility of Management at all levels of the Organization to establish and communicate the
Quality, Environmental, and Occupational Health and Safety Objectives to employees.
All employees are responsible for Product Quality, Environmental Aspects under their control, and
Occupational Health and Safety.
Organizational responsibilities for the QEHS Management Systems are stated in 2.2 above, including the
interrelation of all personnel who manage, perform and verify work which affects Quality.
RECORDS:
None
Social Infrastructure Group – QMS Processes and Interactions

for the Control, Motor and Power Electronics Plant and Supporting Departments
Customer Requirements Customer Customer Satisfaction/Dissatisfaction
PLAN DO CHECK
Management Processes Operational Processes Monitoring & Measuring
Customer Related Processes
Strategy & Balance Scorecard
Development Process Owners: Monitor, Measure, Analyze &
Sales, Customer Service, Marketing, Evaluate
Process Owner: Product/Project Management
Top Management Process Owners:
Management, Quality Assurance
Design & Development & Quality Control
Quality Commitment & QEHS Process Owner: Engineering Management Review

Policy (Quality Operating System)
Process Owner: Process Owners:

Top Management Top Management, Management
Purchasing
& Quality Assurance
Process Owner: Supply Chain
Quality Objectives (KPIs)

Internal & External Audits
Process Owner: Management Supplier Development
Process Owner:
Process Owners: Supply Chain, Quality Assurance
Quality Control & Quality Assurance
QMS Planning
Process Owners: Operational Planning & Control

Top Management,
Management Process Owners: Production &
& Quality Assurance Production Planning
ACT
Improvement Processes
Inspect, Test, Control of
Risk & Opportunities Nonconforming Product Process and Corrective & Preventive Actions
Calibration
Process Owners: Process Owners:
Top Management, Process Owner: Quality Control Management & Quality
Management Assurance
& Quality Assurance
Receiving, Inventory Control &
Shipping Process FMEA
Process Owners: Supply Chain, Process Owners:

Training & Development Warehouse and/or Plant Managers Plant Management
& Quality Assurance
Process Owners: Preventive Maintenance & Electrical
Management, Human Maintenance
Continual Improvement
Resources & Quality Assurance
Process Owner: Maintenance & (Quality TIPS, Six Sigma, VOC)
Quality Control
Process Owners:
Management
& Quality Assurance
After-Sales Support and Service
Process Owner: Field Service
Support Processes: IS and Facilities
HEV Plant QMS Processes and Interactions

Toshiba International Corporation - HEV Plant
PROCESS: HEV Plant Process Map and Interactions Doc No. 4PD-001
Rev No. 2
PROCESS OWNER: Plant Manager Page(s): 1 of 2
Customer Requirements ( Needs / Expectations) / Regulatory Bodies
10 IMPROVEMENT A 4 QMS P 6. PLANNING

QEHS Manual
Sales
Corrective / Preventive Actions
(WIXOM)
Process owner: Quality Assurance
Quality Goals & Objectives

PFMEA Process owner: Top Management
Process owner: Manufacturing
5 LEADERSHIP
Quality Policy HEV Organization
Deployment Chart QMS Planning
Continual Improvement Process owner: Top Management/
Process owner: Industrial Engineering Quality Assurance
8 OPERATION
9 PERFORMANCE
EVALUATION
C Product Design Development
(TISS JAPAN)
Process Design Development
(TIPS /TIC) Engineering
D 7 SUPPORT
Human Resource/ Qualified

Operational Planning & Control Employees
Receive & Inspect & Ship
Process owner: Production Process owner: TIC /Top Management
Monitor Measurement Analysis & Process owner: Supply Chain/Quality
Evaluation Control
Process owner: Quality Assurance Supplier Monitoring and
Development IS Support
Process owner: Quality Assurance Control of Non Conforming Material (TIC)
Process owner: Quality Control
Purchasing Process
Internal & External Audits Process owner: Supply Chain Health & Safety
Preventive & Predictive (TIC)
Process owner: Quality Assurance Maintenance
Inventory Control Process owner: Maintenance
Process owner: Supply Chain Calibration
Plant Maintenance-Equipment ( HEV QC, TIC MP / Ext. Lab)
Management Review Breakdown
Business Plan Process owner: Maintenance Facilities
Process owner: Top Management (TIC)
Customer Satisfaction / Customer Dissatisfaction
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
QEHS Management Systems Planning 03 1 of 3
1.0 PURPOSE:
This Section establishes QEHS Management Systems Planning, identifying how activities are coordinated to direct
and control the QEHS Management Systems of Toshiba International Corporation (TIC).
QEHS Manual, Section 2, QEHS Management Systems
QEHS Manual, Section 9, Product Realization
2.3 ISO 9001:2015, Clause 6
2.4 ISO 14001:2015, Clauses 4 and 6
2.5 ISO 45001: 2018, Clause 6
Environmental Aspects Identification, Management and Performance Procedure
Hazard Assessment Procedure
Job Safety Analysis Procedure (JSA)
Strategy Deployment Procedure –Doc. No. 2P-551-002
2.10 IATF 16949:2016, Clause 6
Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 4 and Clause 6
HEV Strategy Plan 4PD-007 (HEV)
Quality Goals & Objectives 4PD-003 (HEV)
Product Design Development 4PD-024 (HEV)
Process Design Development 4PD-008 (HEV)
Purchasing Process 4PD-014 (HEV)
DEFINITIONS:
EMS – Environmental Management Systems
OHSAS – Occupational Health and Safety Assessment Series

QEHS Management Systems Overall Planning:
Toshiba International Corporation’s Management plans and defines processes needed to effectively and
efficiently meet Quality, Environmental, and Occupational Health and Safety Policies, Objectives, and
Requirements, ensuring:
QEHS Management Systems Planning is performed to meet specified requirements, as well as QEHS
Objectives and Targets;
QEHS Management Systems integrity is maintained when changes are planned and implemented;
procedures are established and maintained to identify Environmental Aspects activities which Toshiba
International Corporation can control and can be expected to influence to determine those which have or can
have Significant Environmental Impacts;
procedures are established and maintained for ongoing identification of Occupational Health and Safety
Hazards, assessment of associated Risks, and implementation of necessary control measures. These include
routine and non-routine activities and activities of all personnel having access to the workplace in addition to
facilities at the workplace;
Aspects related to Significant Environmental Impacts are considered when establishing Environmental
Objectives; results of Occupational Health and Safety Risks assessments and effects of related controls are
considered when establishing Occupational Health and Safety Objectives;
resource availability and information necessary to support operation and monitoring of processes is provided;
knowledge gained from previous experience and other sources of information which identify improvement
opportunities are considered.
Management systematically reviews effectiveness and efficiency of Organizational processes.
Planning for Meeting Quality Requirements:
Where appropriate, Toshiba International Corporation gives consideration to the following activities, in
addition to preparation and maintenance of the QEHS Plan meeting specified Customer requirements:
identification and acquisition of any controls including Monitoring, Measurement, Analysis, Processes,
Production Equipment, Inspection and Test Equipment, Fixtures, Resources, and Skills necessary to achieve
Quality requirements;
ensuring compatibility of the Customer Design, Production Process, Installation Requirements, Inspection
and Test Procedures, and applicable documentation;
updating, as necessary, Quality Control and Inspection/Testing Techniques, including the development of
new Measuring and Test Equipment;
identification of any measurement requirement exceeding known state of the art capability in sufficient time
to be made available;
identification and implementation of suitable Inspection and Checks at appropriate stages in the manufacture
of product;
clarification of all Inspection criteria for all features and requirements of the product, including any
containing a subjective element.
Planning for Occupational Health and Safety Hazard Requirements:

Toshiba International Corporation recognizes development, implementation, maintenance, and continual
improvementof an effective Occupational Health and Safety Management System are not possible without
appropriate planning. Occupational Health and Safety minimal planning elements are listed below along
with Hazard identification and Risk assessment methodology is proactive and includes:
Determination of internal and external issues relevant to the organizations purpose and ability to achieve
objectives
Determination of the needs and expectations interested parties and which elements are or could be
requirements
classification and identification of risks to be eliminated or controlled;
ensuring consistency with operating experience and capabilities of risk control measures employed;
provision of input into determination of facility requirements, identification of training needs and/or
development of operational controls;
provision for monitoring required actions to ensure both the effectiveness and timeliness of their
implementation;
establishing and documenting Occupational Health and Safety Objectives.
Planning for Meeting Environmental Requirements:
Toshiba International Corporation recognizes development, implementation, and maintenance of an effective
Environmental Management Systems (EMS) are not possible without appropriate planning. At a minimum,
such planning includes:
identifying Environmental Aspects and evaluating associated Impacts for each production process which can
be controlled;
determining all Legal Regulatory Requirements, internal and external issues relevant to its purpose and needs
and expectations of interested parties;
establishing and documenting Facility Environmental Objectives and Targets;
creating Environmental Procedures, Plans and Programs;
establishing Internal Environmental Performance Criteria and Measurement Systems.
RESPONSIBILITY:
Toshiba International Corporation Management, Design Engineering, Quality Assurance, Quality Control,
Manufacturing Engineering, and Marketing are responsible for QEHS Management Systems Planning within
their respective functions.
RECORDS:
Records associated with Planning are identified throughout the QEHS Management Systems and associated
documentation.
Doc. No. 2M-421-001 Rev. 22
Management Responsibility 04 1 of 3
1.0 PURPOSE:
This Section establishes Management’s Responsibilities with regard to Continual Improvement of the QEHS
Management Systems and enhancement of Customer Satisfaction.
QEHS Manual, Section 2, QEHS Management Systems
QEHS Manual, Section 3, QEHS Management Systems Planning
QEHS Manual, Section 5, QEHS Organizational Responsibilities
QEHS Manual, Section 10, Customer-Related Processes
2.7 ISO 9001:2015, Clause 5
2.8 IATF 16949:2016, Clause 5
2.9 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 5
2.10 ISO 14001:2015, Clauses 5.1, 5.25.3, 7.1, 7.4
2.11 ISO 45001:2018, Clauses 5, 7
Internal and External Communication Procedure
Customer and Quality Representative Procedure – 4P-009 (HEV)
Confidentiality Procedure – Doc. No. 4P-017 (HEV) 2.15
ISO/IEC 17025:2005
Management Review Procedure – Doc. No. 2P-560-002
Quality Goals & Objective 4PD-003 (HEV)
Human Resources / Qualified Employees 4PD-005 (HEV)
Management Review 4PD-018 (HEV)
Continual Improvement 4PD-021 (HEV)
DEFINITIONS:
TS – Technical Specification
APQP – Advance Product Quality Planning

Roles, responsibilities and authorities of personnel who manage, perform, and verify activities having an
effect on Toshiba International Corporation (TIC) facilities and processes are defined, documented, and
communicated to facilitate effective Quality, Environmental, and Occupational Health and Safety
Management.
Management Commitment:
Management provides evidence of its commitment to development, implementation, and continual
improvement of the QEHS Management Systems by:
communicating to all employees the importance of meeting Customer & Interested Parties requirements as
well as Statutory and Regulatory Requirements;
establishing a QEHS Policy and ensuring the Policy and objectives are understood by all employees;
ensuring the QEHS Policy and Objectives are established and reviewed for strategic alignment, continuing
suitability and adequacy, and when necessary, the need for change;
conducting Management Reviews;
ensuring availability and support of relevant management roles and resources (human, specialized skills,
technology, laboratory and financial) essential for implementation, control, and effectivenessof the QEHS
Management System;
appointment of specific QEHS Management Representatives.
Define and implement corporate responsibility policies including at a minimum an anti-bribery policy, an
employee code of conduct and an ethics escalation policy;
Taking overall responsibility of the QEHS Management Systems
ensuring the QEHS Management Systems are integrated into the business process and achieves intended
outcomes;
Supporting establishment of health and safety committees, related processes for worker collaboration, and
protecting workers from reprisals when reporting health and safety related items.
Promotes a culture that supports Quality, Health and Safety outcomes
Customer Focus:
Management ensures Customer Requirements are determined. These requirements are met with the aim of
enhancing Customer Satisfaction.
Management shall designate personnel with responsibility and authority to ensure the requirements of
interested parties are addressed efficiently/effectively. This includes selection of special characteristics,
setting quality objectives and related training, corrective and preventive actions, product design and
development, capacity analysis, logistics information, customer score cards and customer portals.
HEV Plant/TS16949: Management has designated process owners with responsibility and authority to
ensure that customer requirements are addressed through the use of the business planning process and the
APQP process.
ISO/IEC 17025 - Validation Lab: The Laboratory management’s commitment to good professional practice
and to the quality of testing and calibration in servicing customer.
Consultation and Communication:
Management has established communication processes within Toshiba International Corporation to ensure
communication takes place regarding the QEHS Management Systems. These processes are documented in
procedures and are maintained for:
OH&S pertinent information and Environmental related communications between various levels and
functions of the Organization and other interested parties;
Receiving, documenting, and responding to QEHS communications related to external interested parties.
Processes for external communication are considered relative to Significant Environmental Aspects and
Occupational Health and Safety; the decision of which is recorded.
Employee involvement and consultation arrangements are documented. Employees are involved in
development and review of Policies and Procedures to manage risks and consulted when there are any
changes affecting Occupational Health and Safety. Employees are also represented on Occupational Health
and Safety matters and informed of their OH&S Representatives.
RESPONSIBILITY:
It is the responsibility of Management to ensure communication to interested parties relative to the QEHS is
communicated.
External communications to interested parties relative to Environmental Aspects and their significance, and
Occupational Health and Safety Risks is the responsibility of the VP of Human Resources of Toshiba
International Corporation.
RECORDS:
Records include Job Descriptions, Organization Charts, and External Environmental Aspects related
communications.
QEHS Manual
Social Infrastructure Systems Group Doc. No. 2M-421-001 Rev. 22
QEHS Organizational Responsibilities 05 1 of 7
1.0 PURPOSE:
This Section establishes responsibilities and authorities of Toshiba International Corporation (TIC) personnel for
implementing and maintaining the QEHS Management System.
2.2 IATF 16949:2016, Clause 5
2.3 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 5
2.4 ISO 14001:2015,
2.5 ISO 45001:2018, Clauses 5.3
Job Descriptions
Organization Charts
Customer and Quality Representative Procedure – Doc. No. 4P-009 (HEV) 2.10
ISO/IEC 17025:2005, Clause 4.1.5 a), f), h) and i)
Monitor , Measurement, Analysis & Evaluation 4PD-016 (HEV)
DEFINITIONS:
TGEA – Toshiba Group Environmental Audit
FMC CSR – Ford Motor Company Customer-Specific Requirements
STA – Supplier Technical Assistance
TS – Technical Standard
VPP – Voluntary Protection Program
APQP – Advanced Product Quality Planning
QEHS MANAGEMENT SYSTEM REQUIREMENTS:

Roles, responsibilities and authorities of all employees within the Organization are defined, and
communicated by Management to facilitate effective Quality, Environmental, and Occupational Health
and Safety Management. Organizational relationships within the company are described in the
Organization Charts. Specific responsibilities and authorities for such activity affecting Quality,
Environmental Impacts, and Occupational Health and Safety are defined in the respective Job
Descriptions, Procedures, and Work Instructions.
Responsibility and authority of Toshiba International Corporation personnel related to the QEHS
Management System are as follows:
VP and Group Presidents, General Manager is Responsible for:
the QEHS Management System at Toshiba International Corporation, including Regulatory Compliance.
Toshiba International Corporation Management Team assists by providing direction and guidance;
Management Review Meetings for Toshiba International Corporation to ensure the QEHS Management
System remains effective;
approval of the QEHS Management System Manual and Policy Statements resides with the Toshiba
International Corporation VP and Group President, General Managers and Management Team;
establishing QEHS Objectives and Targets for Toshiba International Corporation.
Business Unit Managers are Responsible for:
coordination of processes related to a given product (i.e. Motors, Drives, UPS, Solutions, HEV Motors,
etc.);
identifying and monitoring Business Unit Goals and Objectives in support of Toshiba International
Corporation Goals and Objectives.
Plant Managers are Responsible for:
QEHS Management System implementation at the Plant Level;
any Management Review Meetings over their respective areas to assure the QEHS Management System
remains effective for their Plant;
complying with Toshiba International Corporation QEHS Objectives and Targets.
Identifying and advising regulatory authorities of changes in Production and Quality Representatives.
Following regulatory compliance rules.
Customer Representatives are Responsible for:
Ensuring that customer requirements are addressed through the use of the business planning process and the
APQP process.
Management Representatives are Responsible for:
Toshiba International Corporation Management has appointed four Management Representatives {(Quality
Management System (1), and Environmental, and Occupational Health and Safety Management Systems
(1), and Automotive Quality
Management System (1), and Laboratory Quality Management System (1)} who have
responsibility and authority including:
ensuring processes needed for the QEHS Management System are established, implemented, and
maintained in accordance with, ISO 9001:2015, IATF 16949:2016, FMC CSR, ISO 14001:2015, ISO
45001:2018, ISO/IEC 17025:2005 Standards, UL Client Test Data Program (CTDP), TGEA Requirements,
and Voluntary Protection Program (VPP) Requirements;
reporting QEHS Management System Performance to Executive Management for review, including any
recommendations for improvement;
ensuring promotion and awareness of Customer Requirements throughout the Organization;
facilitating, guiding, and providing input to QEHS Objectives and Targets for Toshiba International
Corporation.
Responsible for the Document Control Administration
In addition, the Management Representatives are responsible for acting as a liaison to Third Party Auditors
and Registrars in regard to issues concerning the QEHS Management System.
The Chief Quality Executive is Responsible for Overall Development of the Quality Management
System and Continual Improvement:
Additional responsibilities include:
Integration of division activities to create organizational clarity and focus in regards to Quality Assurance
and Quality Control
enhanced quality management planning providing guidance, expertise and coordination on Quality matters;
The Quality System Manager is Responsible for Overall Maintenance of the Quality Management
System at TIC:
maintaining Corporate Quality Management System Policy and Procedures;
facilitating Quality Management System Management Review Meetings;
Delivery coordination of Quality Training activities for Management and Employee Training and
Development
coordinating Procedures, Work Instructions, and related documentation in a consistent, uniform, and clear
manner;
providing guidance, expertise and coordination on Quality Management System matters;
assuring proper Document Control, including review and coordination of all Quality Management System
document releases;
coordinating Internal and External Audits;

The Quality Assurance Manager is Responsible for:
Process support for vendor projects;
Maintain the Voice of Customer feedback system
Development of Management Innovation
At HEV Plant Quality Assurance Manager has same responsibilities as the Quality System Manager 4.2.7
The Environmental, Health and Safety Manager is Responsible for Overall Maintenance of the
Environmental, and Occupational Health and Safety Management Systems, including Regulatory
Compliance:
maintaining Corporate Environmental Management System Policies and Procedures including compliance
with TGEA Requirements;
conducting Environmental Management Systems and Occupational Health and Safety Management System
Management Review Meetings;
providing Management and Employee Training and Development;
maintaining Corporate Occupational Health and Safety Management System Policies and Procedures;
coordinating Procedures, Work Instructions, and related documentation in a consistent, uniform, and clear
manner;
providing guidance, expertise and coordination on Environmental and Occupational Health and Safety
matters;
assuring proper Document Control, including the review and coordination of all Environmental
Management System and all Occupational Health and Safety Management System document releases;
coordinating Internal and External Audits;
conducting Occupational Health and Safety related Training, and maintaining Training Records.
reporting on the performance of the EH&S Management Systems to Sr. Management.
Material and/or Supply Chain Managers are Responsible for Procurement of Goods and Services,
and:
monthly Supplier Delivery Performance Reporting and Review
following and enforcing rules contained in the Chemical Hazard Communication Program Procedure;
creation of action plans for poor performing suppliers
Document Control Administrators are Responsible for:

Effectively follow TIC’s standard operating procedures in the control of documents by:
assisting in the creation of documents
ensuring documents have no errors in filenames
ensuring reference documents contained within are current before releasing into InfoSource
assigning document numbers
reviewing documents for formatting compliance
communicating changes to plant/departments affected by the changes
ensuring documents are available to locations where operations are essential,
maintaining a master list of documents
performing annual audits of documents in order to ensure that all documents are controlled, approved and
properly submitted to departments.
Quality Control Managers are Responsible for:
assisting and maintenance of Quality Control Plans and Quality Checklists for new products, monitoring
and control of Process Parameters, assistance in maintenance of Work Instructions, Inspection and Test
Plans, Inspection and Testing of Materials and Product, and control and disposition of Non-conforming
Materials;
conducting monthly Plant Quality Operating System Meetings based on the Plant’s Quality Performance;
reporting the Warranty Plan.
Following regulatory compliance rules
ISO/IEC 17025 – PEP Validation Lab: managing technical operations, resources needed and verifying
work of quality of the testing and/or calibration activities.
Material Control is Responsible for:
storage of Toshiba International Corporation product and materials in a way to prevent damage and
deterioration, in compliance with documented procedures,
packaging and shipping of finished product; in compliance with documented procedures,
following and enforcing rules contained in the Chemical Hazard Communication Program Procedure.
Production Managers are Responsible for:
production, scheduling, prioritizing, and controlling processes to meet Customer Requirements;
following Regulatory Compliance rules and Recycling efforts.
Inspectors are Responsible for:
Receiving, In-process, and Final Inspections of products in accordance with pre- determined Inspection
Checklists, Procedures, etc.
Following regulatory compliance rules.
Maintenance Manager is Responsible for:
maintenance of machinery, equipment, and tooling used for product production and facilities use, including
Preventive and Predictive Maintenance;
maintaining equipment used to monitor Environmental Aspects;
Motor Plant - Responsible for storage of chemicals to meet Regulatory Compliance.
Facilities Manager is Responsible for:
maintaining equipment used to monitor Environmental Aspects;
Contracting suppliers related to Environmental Regulatory Compliance.
Field Service Manager is Responsible for:
post-delivery support of products.
Research and Development Managers are Responsible for:
coordinating the Product Design;
following and enforcing rules contained in the Chemical Hazard Communication Program Procedure.
Human Resources is Responsible for:
Delivery coordination of Quality and Environmental Training activities.
Monitor/oversee curriculum development, delivery and tracking of all Human Resources Training
initiatives
Evaluate training offerings and asses the various trainings needed across the organization.
General:
All personnel are responsible for Product Quality under their control and for following applicable
Environmental, and Occupational Health and Safety Rules and Regulations.
Additional Organizational responsibilities are shown in the Toshiba International Corporation Organization
Chart and in individual functional Job Descriptions
All personnel are responsible for following QEHS Policy and Procedures.
RESPONSIBILITY:
Responsibilities are designated in the above paragraphs, Organization Chart, respective Job Descriptions,
and as specified, in each Section of this QEHS Management System Manual; and Procedures and Work
Instructions.
Managers with responsibility and authority for corrective action shall be promptly informed of products
or processes which do not conform to requirements.
Personnel responsible for conformity to product requirements shall have the authority to stop production
to correct quality problems.
Production operations across all shifts shall be staffed with personnel in charge of, or delegated
responsibility for, ensuring product quality.
HEV Plant/ IATF16949: FMC STA shall be notified within 10 working days of any changes to senior
management responsible for Quality or company ownership.
RECORDS:
Records include Organization Charts, Job Descriptions, and Meeting Minutes.
Doc. No. 2M-421-001 Rev. 22
Management Review 06 1 of 3
1.0 PURPOSE:
This Section establishes requirements for Management’s review of the QEHS Management Systems to ensure its
continuing suitability, adequacy and effectiveness.
QEHS Manual, Section 3, QEHS Management Systems Planning
QEHS Manual, Section 7, Documentation Requirements
QEHS Manual, Section 15, Monitoring, Measurement, Analysis, Improvement and Evaluation of Compliance
QEHS Manual, Section 16, Control of Non-conforming Product and Material
QEHS Manual, Section 18,
Improvement 2.6 ISO 9001:2015,
Clause 9.3
2.7 IATF 16949:2016, Clause 9.3
2.8 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clause 4.7, 4.8, 9.3
2.9 ISO 14001:2015, Clause 9.3
2.10 ISO 45001:2018, Clause 9.3
Corrective/Preventive Action Procedure – Doc. No. 2P-850-001
Internal Audit for Environmental, Health and Safety Compliance Procedure
Internal Audit Procedure – Doc. No. 2P-822-001
Internal and External Audit Procedure – Doc. No. 4P-039 (HEV)
Records Management Procedure – Doc. No. 2P-424-001
Records Management Procedure – Doc. No. 4P-008 (HEV)
Corrective and Preventive Action Procedure 4P-003 (HEV)
Internal and External Communications Procedure 2.20
ISO/IEC 17025:2005, Clause 4.15
Internal and External Audits 4PD-017 (HEV)
Corrective and Preventive Actions 4PD-019 (HEV)
Control of Non-conforming Material 4PD-010 (HEV)
Supplier Development 4PD-013 (HEV)
DEFINITIONS:
IEC – International Electrotechnical Commission
Management Review – General:
Management reviews the QEHS Management Systems at least once per fiscal year to ensure its continuing
suitability, adequacy and effectiveness. This review includes assessing opportunities for improvement and
the need for changes to the QEHS Management Systems, including the Policy, Objectives and Targets.
Records from these Reviews are maintained.
HEV Plant: The frequency of management review(s) shall be increased based on the risk to compliance with
customer requirements resulting from internal or external changes impacting the QMS and performance
related issues.
The Management Review process ensures necessary information is collected to allow Management to
perform this evaluation of QEHS Management Systems effectiveness and includes both Review Inputs and
Outputs.
Plant management holds monthly QOS (Quality Operating System) performance meetings. The results of
these QOS reviews shall be integral to the senior management reviews.
Review Inputs:
Management Review Inputs include the strategic direction of the organization and information on the Cost of
Poor Quality and:
Audit Results and any associated trend information;
Customer Complaints and Feedback from relevant interested parties;
Monitoring and measuring process performance and product conformity to requirements;
status of Corrective and Preventive Actions, including trend information;
Follow-up actions from Previous Management Reviews;
Performance of external providers
changes affecting the QEHS Management Systems, including changes to the Policy, Objectives,
requirements of interested parties, significant environmental aspects, risks and opportunities, Procedure or
other elements of the QEHS Management Systems;
recommendations for improvement;
Legal and Regulatory Requirements relevant to the QEHS Management Systems;
Changes in the external and internal issues that are relevant to the Quality and environmental management
system
The extent of which QEH&S objectives have been met, resources, and continual improvement opportunities.
Communication from external parties, including complaints regarding Environmental matters.

ISO/IEC 17025 – PEP Validation Lab: Results of interlaboratory comparisons or proficiency tests.
ISO/IEC 17025 – PEP Validation Lab: Changes in volume and type of work.
HEV Plant/FMC CSR: Management Review Input must also include the Q1 Manufacturing Site Assessment
results, cost of poor quality, product performance, assessments of manufacturing feasibility made for changes
to existing operations and for new product, customer satisfaction, review of performance against
maintenance objectives, warranty performance, customer score cards, identification of potential field failures
identified through risk analysis (FMEA), actual field failures and the impact on safety or the environment
Review Output:
Management Review Outputs include all decisions and actions related to:
improvement of adequacy and effectiveness of the QEHS Management Systems and its processes;
improvement of product related to Customer Requirements;
continued suitability of the QEHS Policies and Objectives;
Resource needs;
possible need for changes to the QEHS Policies, Objectives and other elements of the QEHS Management
Systems;
actions for objectives that have not been achieved, if needed
Management Review Records.
ISO/IEC 17025 – PEP Validation Lab: Quality Control Activities, Resource and Staffing.
Any related QEH&S implications for the strategic direction and opportunities to better integrate the
management systems with other business process if needed.
RESPONSIBILITY:
Individual responsibilities associated with Management Review are stated in the Management Review
Procedure. Overall responsibility for Management Review resides with Management. Ensuring Management
Reviews and Quality Operating System Meetings are scheduled and conducted is the responsibility of the
Management Representatives.
RECORDS:
Management Review Records are documented as determined by the respective Management Representatives
or designee in accordance with Section 7 of this QEHS Management Systems Manual, and includes minutes
and associated data.
Doc. No. 2M-421-001 Rev. 22
Documentation Requirements 07 1 of 5
1.0 PURPOSE:
This Section establishes Documentation Requirements of the QEHS Management System.
QEHS Manual, Section 2, QEHS Management System
QEHS Manual, Section 3, QEHS Management System Planning
2.4 ISO 9001:2015, Clause 7.5
2.5 IATF 16949:2016, Clause 7.5
2.6 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clauses 4.4, 4.31, 4.33, 7.5
2.7 ISO 14001:2015, Clause 7.5
2.8 ISO 45001:2018, Clause 7.5
Document and Data Control Procedure – Doc. No. 2P-423-001
Document Control Procedure – Doc. No. 4P-007 (HEV)
Record Management Procedure – Doc. No. 4P-008 (HEV) 2.13
ISO/IEC 17025:2005, Clause 4.3.1, 5.4.1, 5.4.2, 5.4.7
Validation Test QC Procedure – Doc. No. 9P-736-001
DEFINITIONS:
ISO – International Organization for Standardizations
FEMA – Failure Mode and Effects Analysis
DAP – Data Acceptance Program
CTDP – Client Test Data Program
IEC – International Electrotechnical Commission

Documentation Requirements – General:
Toshiba International Corporation (TIC) has established and maintains documented procedures to control
documents and data relating to requirements of the QEHS Management Systems.
QEHS Management Systems documentation includes:
documented statements of a QEHS Policy and QEHS Objectives;
this QEHS Management System Manual (See Subsection 4.2 below);
documented procedures referenced within each Section of this QEHS Management Systems Manual and as
required by, ISO 9001:2015, IATF 16949:2016, FMC CSR, ISO 14001:2015, ISO 45001:2018, and ISO/IEC
17025:2005 UL CTDP Standards;
documents needed by Toshiba International Corporation to ensure effective planning, operation, and control
of its processes;
information describing the process elements of the QEHS Management Systems and their interaction;
records required by ISO 9001:2015, IATF 16949:2016, FMC CSR, ISO 14001:2004, ISO 45001:2018, and
ISO/IEC 17025:2005 UL CTDP Standards and requirements.
Documentation may be in the form of hardcopy or electronic media.
PEP Validation Lab/CTDP system: The laboratory shall establish and maintain procedures to control all
documents that form part of its management system (internally generated or from external sources), such as
regulations, standards, other normative documents, test and/or calibration methods, as well as drawings,
software, specifications, instructions and manuals.
The laboratory must have the technical documents (standards and datasheets) to conduct tests.
QEHS Management Systems Manual:
This QEHS Management Systems Manual provides an overall description of the QEHS Management
Systems Scope. It also includes the QEHS Policy, QEHS Objectives, documented procedures (Referenced by
this QEHS Management Systems Manual) and a description of interactions between processes of the QEHS
Management Systems. This QEHS Management Systems Manual also is used to instruct and guide all
Toshiba International Corporation personnel and to inform Interested Parties and Customers of controls
implemented to assure Product Quality, Environmental Compliance, and Occupational Health and Safety.
This established and maintained QEHS Management Systems Manual includes:
requirements of the QEHS Management Systems (See Subsection 4.0 within each Section of this QEHS
Management Systems Manual) as it applies to product and services. No exclusions are claimed under ISO
9001:2015. We are not responsible for performing service on HEV parts once delivered.
inclusion or reference to documented procedures established for the QEHS Management Systems (See
Subsection 2.0 within each Section of this QEHS Management Systems Manual);
a description of interactions between processes of the QEHS Management Systems (Reference Section 02 of
this QEHS Management Systems Manual).
the applicable clauses of ISO/IEC 17025:2005 standard to meet UL Client Test Data Program (CTDP) in
PEP Validation Lab.
Control of Documents:
Documents required by the QEHS Management Systems are controlled as defined in the Document and Data
Control Procedure, which defines the controls needed for:
approval of documents for adequacy prior to issue;
review and update as necessary and re-approval of documents;
ensuring changes, and current revision status of documents are identified;
ensuring relevant versions of applicable documents are available at points of use;
ensuring documents remain legible, readily identifiable, and can be located;
ensuring documents of external origin are identified and their distribution is controlled;
preventing unintended use of obsolete documents, and applying suitable identification if retained for any
purpose.
Documented procedures have been established and maintained to cover situations where their absence could
lead to deviations from the QEHS Policies, Objectives and Targets. Current operating criteria are stipulated
in the associated procedures.
Records are a special type of document and are controlled
HEV/ IATF 16949: Customer engineering standards/ specifications and changes based on customer required
schedule will be reviewed, distributed and implemented in a timely manner, not to exceed two working
weeks.
HEV/ IATF 16949: shall maintain a record of the date on which each change is implemented in production.
The implementation includes updated documents.
HEV/ IATF 16949: A change in these standards/specifications requires and updated record of customer
production part approval when these specifications are referenced on the design record or if they affect
documents of production part approval process, such as control plan, FMEAs, etc.
PEP Validation Lab/CTDP system - Test and calibration methods and method validation:
The laboratory shall use appropriate methods and procedures for all tests and/or calibrations within its scope.
These include sampling, handling, transport, storage and preparation of items to be tested and/or calibrated,
and, where appropriate, an estimation of the measurement uncertainty as well as statistical techniques for
analysis of test and/or calibration data. The laboratory shall have instructions on the use and operation of all
relevant equipment, and on the handling and preparation of items for testing and/or calibration, or both,
where the absence of such instructions could jeopardize the results of tests and/or calibrations. Current - UL
specifies the methods to be used. All instructions, standards, manuals and reference data relevant to the work
of the laboratory shall be kept up to date and shall be made readily available to personnel. As Jan. 1, 2009
other supporting documentation required. Deviation from test and calibration methods shall occur only if the
deviation has been documented, technically justified, authorized, and accepted by the customer. Current -
Deviations from published methods are to be authorized by UL.
PEP Validation Lab/CTDP system - Selection of methods:
The laboratory shall use test and/or calibration methods, including methods for sampling, which meet the
needs of the customer and which are appropriate for the tests and/or
calibrations it undertakes. Methods published in international, regional or national

standards shall preferably be used. Current - UL specifies the test methods. The
laboratory shall ensure that it uses the latest valid edition of a standard unless it is not
appropriate or possible to do so.
When necessary, the standard shall be supplemented with additional details to ensure
consistent application. When the customer does not specify the method to be used, the
laboratory shall select appropriate methods that have been published either in
international, regional or national standards, or by reputable technical organizations, or in
relevant scientific texts or journals, or as specified by the manufacturer of the equipment.
Laboratory-developed methods or methods adopted by the laboratory may also be used if
they are appropriate for the intended use and if they are validated. The customer shall be
informed as to the method chosen. Current - UL is to be notified of test plans and must
approve deviations. The laboratory shall confirm that it can properly operate standard
methods before introducing the tests or calibrations. If the standard methods change, the
confirmation shall be repeated.
Control of Records:
Records have been established and maintained to provide evidence of conformity to requirements and
effective operation of the QEHS Management Systems. Records are maintained legible, readily identifiable
and retrievable. Controls are needed for identification, storage, protection, retrieval, retention time and
disposition of records.
Records may be in the form of any type of media, such as hardcopy or electronic media.
Records will be maintained for a specified amount of time to satisfy regulatory and customer requirements.
Customer requirements do not supersede any regulatory requirements. (HEV Reference FMC CSR 7.5.3.2.1)
HEV/ IATF 16949: Production part approvals, tooling records, purchase orders and amendments shall be
maintained for the length of time that the part (or family of parts) is active for production and service
requirements plus one calendar year unless otherwise specified by FMC.
HEV/ IATF 16949: Records of inspection shall be maintained for each customer specification, unless waived
in writing by STA. The actual test results (variable or attribute) shall be recorded. Simple pass/fail records
are not acceptable for variable measurements.
HEV/ IATF 16949: Specific records requirements specified by FMC (CSR 7.5.3.2.1) will be included in the
Records Management Procedure.
PEP Validation Lab/CTDP system: Calculations and data transfers shall be subject to appropriate checks in a
systematic manner. Requirement as of Jan 1, 2009. When computers or automated equipment are used for
the acquisition, processing, recording, reporting, storage or retrieval of test or calibration data, the laboratory
shall ensure that: Requirement as of Jan 1, 2009.
Computer software developed by the user is documented in sufficient detail and is suitably validated as being
adequate for use; Requirement as of Jan 1, 2009.
Procedures are established and implemented for protecting the data; such procedures shall include, but not be
limited to, integrity and confidentiality of data entry or collection, data storage, data transmission and data
processing; Requirement as of Jan 1, 2009.
Computers and automated equipment are maintained to ensure proper functioning and are provided with the
environmental and operating conditions necessary to maintain the integrity of test and calibration data.
RESPONSIBILITY:
Department Managers are responsible for ensuring issues of appropriate documents are available for use in
their area which is pertinent and periodically reviewed for removal of all obsolete issues. It is the
responsibility of Department Managers to ensure required documented records from their functional areas are
also created and maintained as specified
Management Representatives are responsible for establishment, identification and maintenance of QEHS
documentation.
Document Control Administrators are responsible for controlling and maintaining Master Lists of hardcopy
and electronic QEHS documents.
RECORDS:
QEHS Management Systems Records are identified in each Section of this QEHS Management Systems
Manual and within each Procedure or Work Instruction.
Doc. No. 2M-421-001 Rev. 22
Resource Management 08 1 of 3
1.0 PURPOSE:
This Section establishes requirements for Resources Management essential to implementation and continual
improvement of the QEHS Management Systems.
2.2 ISO 9001:2015, Clause 7.1
2.3 IATF 16949:2016, Clause 7.1
2.4 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clauses 4.9, 4.10, 7.1
2.5 ISO 14001:2015, Clause 7.1
2.6 ISO 45001:2018, Clause 7.1
Competency, Awareness and Training Procedure – Doc. No. 2P-622-002
Record Management Procedure – Doc. No. 4P-008 (HEV)
Employee Training Procedure – Doc. No. 4P-010 (HEV)
Operator/Group Leader Training Procedure – Doc. No. 4P-011 (HEV)
Facility Maintenance Procedure – Doc. No. 4P-012 (HEV)
Contingency Response Procedure – Doc. No. 4P-016 (HEV)
Skill Matrix Procedure –Doc. No. 2P-622-001 2.15
ISO/IEC 17025:2005, Clause 5.2.1 and 5.2.4
Organizational Knowledge Procedure – Doc. No. 2P-716-001
DEFINITIONS:
DAP – Data Acceptance Program

Provision of Resources – General:
Toshiba International Corporation (TIC) Management determines and provides resources needed to
implement and maintain the QEHS Management Systems and continually improve its effectiveness, and to
enhance Customer Satisfaction by meeting Customer Requirements and requirements of Interested Parties.
Any employee may identify requirements for additional resources (equipment, services, and personnel).
Management is responsible to evaluate and provide for such resources to ensure continuing capability and all
Customer Requirements are consistently met.
Human Resources – General:
Personnel (employees or persons performing tasks on our behalf) whose work may affect Product Quality, or
cause or create a Significant Environmental Impact have been determined to be competent on the basis of
appropriate education, training, skills and experience. All employees receive instruction in the QEHS
Management Systems applicable to their specific work assignments. They also receive training on the
consequences of departing from all relevant procedures.
Training or other action is provided to address activities associated with Environmental Aspects and the
Environmental Management System.
Personnel performing certain specialized activities identified and addressed in the QEHS Management
Systems are formally qualified to perform those designated activities.
Toshiba International Corporation (TIC) incorporates processes to motivate employees to achieve quality
objectives, to make continual improvements, and to create an environment to promote innovation. The
process shall include the promotion of quality and technological awareness throughout the whole
organization.
Toshiba International Corporation (TIC) incorporates processes to measure the extent to which its personnel
are aware of the relevance and importance of their activities and how they contribute to the achievement of
the quality objectives.
PEP Validation Lab/CTDP system:
The laboratory must have competent personnel conducting testing and/or calibrations.
The laboratory management shall ensure the competence of all who operate specific equipment, perform tests
and/or calibrations, evaluate results, and sign test reports and calibration certificates.
When using staff who are undergoing training, appropriate supervision shall be provided.
Personnel performing specific tasks shall be qualified on the basis of appropriate education, training,
experience and/or demonstrated skills, as required.
The laboratory shall maintain current job descriptions for managerial, technical and key support personnel
involved in tests and/or calibrations.
Infrastructure:
Management determines, provides and maintains the Infrastructure needed to achieve Environmental
conformity, and product conformity to Customer Requirements. Infrastructure includes:
buildings, workspace and associated utilities;
process equipment (hardware and software);
supporting services (such as transport, communication or information systems).
Work Environment:
Management determines and manages the Work Environment needed to achieve conformity to
Environmental, Occupational Health and Safety, and Product requirements. Examples of Environmental
control include special Work Environments with exhaust systems or requiring air conditioning.
RESPONSIBILITY:
Toshiba International Corporation (TIC) Management is responsible for provision of resources necessary to
meet Customer and Interested Parties Requirements, requirements of the QEHS Management Systems, and
associated Work Environment and Infrastructure.
Management and Supervision are responsible for ensuring necessary training is provided to complete specific
production tasks and to ensure competency of the employees to perform work affecting Product Quality and
the Environment.
The Quality Systems Manager is responsible for Quality Management Systems related training.
Management and Supervision are responsible for ensuring training material is kept current.
The Environmental, Health and Safety Manager is responsible for Occupational Health and Safety and
Environmental related Training.
RECORDS:
Data on education, training, skills and experience is recorded and maintained in accordance with Section 7 of
this QEHS Management Systems Manual.
Doc. No. 2M-421-001 Rev. 22
Product Realization 09 1 of 4
1.0 PURPOSE:
This Section establishes requirements for planning and developing processes needed for Product Realization.
Planning of Product Realization is consistent with requirements of all Sections of this QEHS Management System
Manual.
QEHS Manual, Section 2, QEHS Management System
QEHS Manual, Section 3, QEHS Management System Planning
QEHS Manual, Section 11, Design and Development
QEHS Manual, Section 12, Purchasing
QEHS Manual, Section 13, Production and Service Provision
QEHS Manual, Section 14, Control of Monitoring and Measuring Devices
QEHS Manual, Section 15, Monitoring, Measurement, Analysis, Improvement and Evaluation of
Compliance 2.11 ISO 9001:2015, Clause 8.2,8.3
2.12 IATF 16949:2016, Clause 8.2,8.3
2.13 Ford Customer Specific Requirements for IATF 16949:2016 (CSR), Clauses 4.14, 4.15, 8.2, 8.3
2.14 ISO 14001:2015, Clauses 6.1.3, 8.1
2.15 ISO 45001:2018, Clause 8.1.4
Laws and Regulations Procedure - Doc. No. 2P-560-003
Product Design Development Procedure 4P-001 (HEV)
Process Design Development Procedure 4P-002 (HEV)
Sales Process Diagram 4PD-002 (HEV)
Receive & Inspect & Ship 4PD-009 (HEV)

PFMEA 4PD-020 (HEV)
Operation Planning & Control 4PD-012 (HEV)
Monitor, Measurement Analysis & Evaluation 4PD-016 (HEV)
Inventory Control 4PD-015 (HEV)
Calibration 4PD-006 (HEV)
Supplier Monitoring & Development 4PD-013 (HEV)
Preventive and Predictive Maintenance Process 4PD-011 (HEV) 2.37
ISO/TS16949:2009, Clauses 7.1, 7.1.1, 7.1.2, 7.1.3, 7.1.4
DEFINITIONS:
PLC – Programmable Logic Controller
Planning of Product Realization:
Toshiba International Corporation (TIC) Designs, Manufactures, and provides Sales and Service of Industrial
Motors, Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and Distribution
Equipment. In addition, we manufacture and sell HEV Motors, sell and support Programmable Logic
Controllers (PLC’s), Industrial Plant Systems, Magnetic Flow Meters, and Transportation Equipment.
Processes needed for Product Realization are planned and developed. Planning of Product Realization is
consistent with requirements of other processes of the QEHS Management System
Activities associated with identified Quality, Significant Environmental Aspects, and Occupational Health
and Safety Risks in line with the Policy, Objectives and Targets are planned to ensure they are performed
under specified conditions.
Planning is in the form of documented procedures to cover situations where their absence could lead to
deviations from the QEHS Policy, Objectives and Environmental Targets.
The operational Procedures and Work Instructions, and other operation documentation ensure effective
process control and communication between process elements.
In planning Product Realization, Management determines the following as appropriate:
QEHS Objectives and product requirements
the need to establish processes, documents, and provide resources specific to the product;
required Customer-Related Processes, Verification, Validation, Monitoring, Inspection and Test activities
specific to the product and criteria for product acceptance;
establishment of Monitoring, Measurement, Analysis and Improvement processes;
Legal and other related requirements as contained in the documented procedure have been established and
are maintained. The procedure provides identification of and access to Legal and other requirements to which
Toshiba International Corporation subscribes, and are applicable to Environmental, and Occupational Health
and Safety Aspects of its activities and products;
establishment and maintenance of documented procedures related to identifiable Significant Environmental
Aspects and identified Occupational Health and Safety Risks of goods and services to cover situations where
their absence could lead to deviations from the QEHS Policy, Objectives and Targets. Procedures and
requirements are communicated to suppliers and contractors as applicable;
stipulating operating criteria in procedures;
establishment and maintenance of procedures for the Design of workplace, process, installations, machinery,
operating procedures and work organization, including their adaptation to human capabilities, in order to
eliminate or reduce Occupational Health and Safety Risks at their source;
establishment and maintenance of documented Occupational Health and Safety Objectives at each relevant
level and function at Toshiba International Corporation;
Records needed to provide evidence Product Realization processes and resulting product meet requirements.
Products of Toshiba International Corporation are based on contractual requirements and associated
specifications, and are produced in accordance with those requirements. Product Realization planning is in
accordance with these requirements. The Output of this planning is the defined process to successfully meet
contractual requirements.
HEV/ IATF 16949: Customer requirements and references to its technical specifications shall be included in
the planning of product realization design and develop planning shall include all affected stakeholders within
the organization and as appropriate its supply chain, some areas for using such as multidisciplinary approach
include but are not limited to APQP, DFMEA, PFMEA, Control Plan
HEV/ IATF 16949: Acceptance criteria shall be defined and approved by the customer. For attribute data
sampling, acceptance-level shall be zero defects. (Reference FMC CSR Tables A and B)
HEV/ IATF 16949: Toshiba International Corporation ensures the confidentiality of customer- contracted
products and projects under development, and related product information.
HEV/ IATF 16949: For all product and manufacturing related changes that impact product realization,
process control and action plan, including verification and validation activities are defined. The effects of any
change, including those changes caused by any supplier, shall be assessed. Compliance with customer
requirements is ensured, and changes will be validated and agreement made with the customer before
implementation. For proprietary designs, impact on form, fit and function (including performance, and/or
durability) shall be reviewed with the customer so that all effects can be properly evaluated. When required
by the customer, additional verification/identification requirements, such as those required for new product
introduction, shall be met.
RESPONSIBILITY:
Product Realization planning is the responsibility of Management, in conjunction with other involved parties,
including but not limited to Production and Material Control, Supply Manufacturing Engineering, Quality
Control, etc.
RECORDS:
Records for Product Realization are defined in associated procedures, check sheets, production schedules,
control plans (as applicable), and those maintained electronically on the Toshiba International Corporation
Network.
Doc. No. 2M-421-001 Rev. 22
Customer-Related Processes 10 1 of 4
1.0 PURPOSE:
This Section is to determine, review, and communicate product requirements for Customer Related Processes.
2.2 ISO 9001:2015
2.3 IATF 16949:2016
2.4 Ford Customer Specific Requirements for IATF 16949:2016 (CSR) Clause 4.16, 4.17, 4.18, 4.19
2.5 ISO 14001:2015Clause 7.4
2.6 ISO 45001:2018 Clause 8.1.4
Change Request Procedure – Doc. No. 2P-723-001
Engineering Change Order Procedure – Doc. No. 2P-737-001
Internal and External Communication Procedure – Doc. No. 2P-553-001
Pricing Approval for Quotations – Doc. No. 2P-722-001
Procedure for Approving Special Projects and Quotes – Doc. No. CQA03.80
Project Quotation Policy – EDS
Customer Claim Handling Procedure – Doc. No. 4P-032 (HEV)
Customer and Quality Representative Procedure 4P-009 (HEV)
RMA Process and Handling Procedure – Doc. No. 108P-830-001
Customer-Related Processes 10 2 of 4
DEFINITIONS:
FSP – Ford Supplier Portal
PPAP – Production Part Approval Process
APQP – Advanced Product Quality Planning
Procedures detailing methods for reviewing proposals and contracts have been established to ensure the
capability to meet all Customers specified requirements are implemented.
Determination of Requirements Related to the Product:
Product related requirements are determined at the estimating and proposal stages of Product Realization
with Inputs relative to scheduling, material and labor costing, and resource requirements from appropriate
Manufacturing or Engineering functions responsible for Product Realization. The product related
requirements are finalized at the contract stage and communicated throughout the Product Realization,
contract distribution, and contract review processes.
Determination of product related requirements include:
Customer specified requirements, including requirements for delivery and post-delivery activities;
requirements not stated by the Customer but necessary for specified use or intended use, where known;
Statutory, Regulatory, and Environmental requirements related to the product;
any additional requirements determined by Toshiba International
Corporation (TIC).
Review of Requirements Related to the Product:
Requirements related to Toshiba International Corporation’s product are reviewed prior to commitment to
supply product to the Customer and ensure:
requirements are adequately defined and documented, and verbal order requirements are confirmed before
their acceptance;
any differences in the accepted requirements and those quoted are resolved;
Toshiba International Corporation has the capability to meet defined requirements.
Toshiba International Corporation ensures results of Review records and actions arising from the Review are
maintained.
Where the customer provides no documentation statement of requirement, customer requirements are
confirmed before acceptance.
Doc. No. 2M-421-001 Rev. 22
Design and Development 11 1 of 4
1.0 PURPOSE:
This Section establishes requirements for Design and Development of product as performed at Toshiba
International Corporation (TIC).
2.3 ISO 9001:2015, Clause 8.3
2.4 IATF 16949:2016 Clause 8.3
2.5 Ford Customer Specific Requirements for IATF 16949:2016, Clauses 4.22, 4.23, 8.3
2.6 ISO 14001:2015 Clause 8.1
2.7 ISO 45001:2018 Clause 8.1.4
Change Request Procedure – Doc. No. 2P-723-001
Design Control of Modified and or Custom Product Procedure – Doc. No. 2P-830-002
Design Control New Product Development Procedure – Doc. No. 2P-734-001
Engineering Change Order Procedure – Doc. No. 2P-737-001
Product Safety Manual – Doc. No. DOD1000
Record Management Procedure – Doc. No. 4P-424-001 (HEV)
Configuration Management Procedure – Doc. No. 2P-714-001
QC Notice / Change Notice Procedure – Doc. No. 4P-019 (HEV)
FMEA Procedure – Doc. No. 4P-021 (HEV)
Special Characteristics Procedure – Doc. No. 4P-023 (HEV)
Control Plan Procedure– Doc. No. 4P-030 (HEV)
Product Identification and Traceability Procedure 4P-033 (HEV)
DEFINITIONS:
FSP – Ford Supplier Portal

GPDS – Global Product Development System
SDS – System Design Specification
VDS – Vehicle Design Specification
FMEA – Failure Mode and Effects Analysis
Design and Development Planning:
In determining the stages and controls for design and development, the following shall be considered:
a. The nature, duration and complexity of the design and development activities;
b. The required process stages, including applicable design and development reviews;
c. The required design and development verification and validation activities;
d. The responsibilities and authorities involved in the design and development process;
e. The internal and external resources needs for the design and development of products and
services;
f. The need to control interfaces between persons involved in the design and development process;
g. The need for involvement of customers and users in the design and development process;
h. The requirements for subsequent provision of products and services;
i. The level of control expected for the design and development process by customers and other
relevant interested parties;
j. The documented information needed to demonstrate that design and development requirements
have been met
k. HEV/ IATF 16949: Multidisciplinary Approach
Product realization shall be prepared using multidisciplinary approach (involving design,
manufacturing, engineering, quality, production, etc.), including:
 All affected stakeholders within the organization and as appropriated its supply
chain.
 Project management including product and manufacturing process design
activities.
 Development/finalization and monitoring of special characteristics
 Development and review of process flow
 Development and review of FMEAs including actions to reduce potential risks
 Development and review of control plans, plans including incoming inspection
and standard work instructions.
 Design FMEA by design responsible organization required Ford engineering

approval, as well as revisions to these documents after initial acceptance.
Design and Development Inputs:

In determining the requirements essential for the specific types of products and services to be designed and
developed. The following shall be considered:
a. Functional and performance requirements;
b. Information derived from previous similar design and development activities;
c. Statutory and regulatory requirements;
d. Standards or codes of practice that the organization has committed to implement;
e. Potential consequences of failure due to the nature of the products and services.
f. Environmental Aspects and their life cycle stages and Occupational Health and Safety Risks
associated with the resulting product or service.
g. HEV/ IATF 16949: Conformity to customer requirements for designation, documentation and
control of special characteristics, identification, traceability, packing assessment of risk.
Input shall be adequate for design and development purposes, complete and unambiguous.
Conflicting design and development inputs shall be resolved.
Documented information on design and development inputs shall be retained.
Design and Development Controls
To apply controls to the design and development process to ensure that:
a. The results to be achieved are defined;
b. Reviews are conducted to evaluate the ability of the results of design and development to meet
requirements;
c. Verification activities are conducted to ensure that the design and development outputs meet the
input requirements;
d. Validation activities are conducted to ensure that the resulting products and services meet the
requirements for the specified application or intended use;
e. Any necessary actions are taken on problems determined during the reviews, or verification and
validation activities;
f. Documented information of these activities is retained.
Design and development reviews, verification and validation have distinct purposes. They can be conducted
separately or in any combination, as is suitable for the products and services.
Design and Development Outputs:
The Design and Development Outputs shall:
a. Meet the Input requirements;
b. Are adequate for the subsequent processes for provision of products and services;
c. include or reference monitoring and measuring requirements, as appropriate, and acceptance
criteria;
d. specify the characteristics of the products and service that essential for their intended purpose and
their safe and proper provision.
Control of Design and Development Changes:
To identify, review and control changes made during, or subsequent to, the design and development of
products and services, to the extent necessary to ensure that there is no adverse impact on conformity to
requirements.
Documented Information shall be retained on:
a. Design and development changes;
b. The results of reviews;
c. The authorization of the changes;
d. The actions taken to prevent adverse impacts.
RESPONSIBILITY:
Research and Development is responsible for Design and Development activities of new product
development.
Plant Design Engineering Departments are responsible for Design and Development activities of existing
products.
RECORDS:
Records associated with product Design and Development are maintained (Reference 2.11 above).
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Purchasing 12 1 of 3
1.0 PURPOSE:
This Section establishes requirements for verifying purchased material conforms to specified purchasing
requirements.
ISO 9001:2015 Clause 8.2 and
2.3 ISO 14001:2015 Clause
8.1 2.4 ISO 45001:2018
Clause 8.1.4 2.5 IATF
16949:2016 Clause 8.2
Capital Appropriation Procedure – Doc. No. CQA03.40
Purchase Order Approval Authority Procedure – Doc. No. 2P-742-001
Supplier Quality Evaluation Procedure – Doc. No. 2P-741-003
Purchasing Procedure for Outsourced Finished Product – Doc. No. 2P-741-001
Purchasing Procedure – Doc. No. 2P-740-001
Procurement Quality Standard – Doc. No. 4P-025 (HEV)
Receiving Procedure – Doc. No. 4P-034 (HEV)
Supplier Monitoring and Development Procedure – Doc. No. 4P-027 (HEV)
Purchasing Procedure – Doc. No. 108P-740-001 (M&D)
Context of the Organizational Procedure - Doc. No. 2P-400-001
ODM-Purchasing Development – Doc. No. 108S-740-005 (M&D)
DEFINITIONS:
FMEA – Failure Mode and Effects Analysis
Toshiba International Corporation (TIC) has established and maintains documented procedures which define
controls for purchasing of production related product and materials.
Purchasing Process:
The Purchasing process ensures purchased material conforms to specified purchasing requirements. The type
and extent of control applied to the supplier and the purchased material is dependent upon its effect on
subsequent Product Realization or final product.
Suppliers are evaluated and selected based on their ability to supply material in accordance with Toshiba
International Corporation requirements. Criteria for selection, evaluation, and re-evaluation of suppliers are
established.
Environmental Health and Safety requirements for suppliers are listed in the TIC Supplier Standards Manual.
HEV/FMC CSR: When required by the contract with Ford, subcontractor approval shall be obtained from the
FMC buyer, and concurred by the STA.
HEV/ IATF 16949: Purchasing process shall include recycling, environmental impact and characteristics
identified based on product and manufacturing knowledge.
Purchasing Information:
Purchasing documents contain data clearly describing material to be purchased including requirements for
approval of material, procedures, processes, qualification of personnel and equipment, where applicable.
Purchasing documents, in conjunction with Engineering documents, contain technical requirements,
accept/reject criteria, and QEHS Management System requirements, and are provided to Receiving
Inspection. The adequacy of specified purchase requirements is ensured through Verification prior to their
communication with the supplier.
Verification of Purchased Material:
Inspection or other activities necessary for ensuring purchased material meets specified purchasing
requirements are established and implemented. Where Toshiba International Corporation personnel or
Customer intends to perform Verification at the supplier’s facility, the intended Verification arrangements
and method of material release in the purchasing information are stated.
Purchase Orders, in conjunction with relevant procedures and specifications, provide information
determining the nature, extent, and method of Receiving Inspection as well as for Verification records to
ensure no key component is used or processed until it has been Inspected or otherwise verified as conforming
to specified requirements.
RESPONSIBILITY:
Purchasing is responsible for purchasing materials conforming to specified purchasing requirements.
Purchasing is responsible for coordinating the evaluation and approval of potential new suppliers and
arranging for additions to the Approved Supplier List. They are also responsible for maintaining the
Approved Supplier List and performing certain supplier approval processes, such as sending and receiving
supplier self-assessments, participating in on-site Audits, and maintaining supplier records.
Toshiba International Corporation maintains responsibility for ensuring the quality of purchased products
from customer-designated sources, including tool/gauge suppliers.
Purchasing reviews and approves purchasing documents for adequacy of the specified requirements prior to
release.
Receiving Inspection is responsible for Verification of incoming material.
RECORDS:
Results of supplier evaluations and any necessary actions arising from the evaluation are maintained.
Records of acceptable suppliers have been established and are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Production and Service Provision 13 1 of 6
1.0 PURPOSE:
This Section establishes requirements for Production and Service Provision related to the Manufacture, Sales and
Service of Industrial Motors, Adjustable Speed Drives, Uninterruptible Power Supplies, Motor Controls, and
Distribution Equipment. In addition, we manufacture and sell HEV Motors, sell and support Programmable Logic
Controllers (PLC’s), Industrial Plant Systems, Magnetic Flow Meters, and Transportation Equipment.
QEHS Manual, Section 14, Control of Monitoring and Measuring Devices
Compliance 2.6 ISO 9001:2015, Clause 8.5
2.7 IATF 16949:2016, Clause 8.5
2.8 Ford Customer Specific Requirements for IATF 16949:2016, Clause 4.31, 4.34, 8.5
2.9 ISO 14001:2015 Clause 8.1
2.10 ISO 45001:2018 Clause 8.1
Capital Appropriation Procedure – Doc. No. CQA03.40
Customer Supplied Product Procedure – Doc. No. 2P-754-001
Laws and Regulations Procedure
Product Identification and Traceability Procedure – Doc. No. 2P-753-002
Production Cycle – Doc. No. CQA02.80
Shipping – Doc. No. CQA02.30
Incoming receipt of product and Material Procedure - Doc. No. 2P-743-001
Cycle Count procedure – Doc. No. 4P-036 (HEV)
Verification of Job Set ups – Doc. No. 4P-031 (HEV)
Offsite Material Replenishment Procedure – Doc. No. 4P-035 (HEV)
Facility Maintenance Procedure – Doc. No. 4P-012 (HEV)
Product Identification and Traceability Procedure – Doc. No. 4P-033 (HEV)
Control Plan Procedure 4P-030 (HEV)
Monitoring and Measurement of Processes 4P-040 (HEV)
Product Release 4P-041 (HEV)
Handling Storage Preservation Shipment Procedure - Doc. No. 2P-755-001

PFMEA 4PD-020 (HEV)
Operation Planning & Control 4PD-012 (HEV)
Inventory Control 4PD-015 (HEV)
Calibration 4PD-006 (HEV)
Preventive and Predictive Maintenance Process 4PD-011 (HEV)
DEFINITIONS:
FMC CSR – Ford Motor Corporation Customer-Specific Requirements
MMOG – Material Management Operation Guideline
MP&L – Material Planning and Logistics
Control of Production Provision:
Production Provision is planned and performed under controlled conditions which include, as applicable:
availability of information describing characteristics of the product;
availability of documented Procedures and Work Instructions identifying the manner of production where the
absence of such Procedures or Work Instructions could adversely affect Quality, Environmental Impact, or
Occupational Health and Safety;
use of suitable equipment and working Environment;
availability and use of Monitoring and Measuring Devices;
compliance with reference Standards/Codes, Quality Plans and/or documented Procedures;
monitoring and measurement of suitable process parameters and product characteristics;
criteria for workmanship is available in a clear practical manner (e.g. representative samples, written
standards, or illustrations);
release, delivery, and post-delivery activities;

suitable equipment maintenance to ensure continued process capability
approval of processes and equipment, as appropriate;
establishment and maintenance of a procedure to identify and have access to Legal and other subscribed
requirements applicable to Environmental Aspects, and Occupational Health and Safety Risks of production
activities;
identification of operations and activities associated with identified Significant Environmental Aspects, and
Occupational Health and Safety Risk in line with the QEHS Policy, Objectives and associated Targets.
HEV Plant/ IATF 16949: control plans at the system, subsystem, component and/or material level, for the
product supplied, including those for processes producing bulk materials as well as parts.
HEV Plant/ IATF 16949: control plan for pre-launch and production that take into account the design FMEA
and manufacturing process FMEA outputs.
HEV Plant/ IATF 16949: Control plans are reviewed and updated when any change occurs affecting product,
manufacturing process, measurement, logistics, supply sources or FMEA.
The requirement for any qualification of process operations, equipment, and personnel is specified in written
procedures.
Validation of Processes for Production Provision:
Processes for Production Provision are validated where subsequent monitoring or measurement cannot verify
the resulting Output. This includes any processes where deficiencies become apparent only after the product
is in use or the service has been delivered. Validation demonstrates the ability of these processes to achieve
planned results.
Established arrangements for these processes include, as applicable:
defined criteria for review and approval of the processes;
approval of equipment and qualification of personnel;
use of specific methods and procedures;
requirements for records;
re-validation of the process when a process parameter is changed (i.e. material, equipment, initial run of a
job, material changeover, or job change, etc.).
Toshiba International Corporation has identified key process equipment and provide resources for
machine/equipment maintenance and develop an effective planned total preventive maintenance system,
which includes:
- Planned maintenance activities
- Packaging and preservation of equipment, tooling and gauging
- Availability of replacement parts for key manufacturing equipment
- Documenting, evaluating and improving maintenance objectives
Toshiba International Corporation utilizes preventive and predictive maintenance methods to continually
improve the effectiveness and the efficiency of production equipment.
- This includes timely review of planned maintenance activities and a documented action plan,
included in the Management Review process, to address any backlog.
- HEV Plant/ IATF 16949: Predictive maintenance requires studies to predict maintenance
requirements (Statistical Process Control study, etc.) and consideration of cost of quality prior
to implementation.
Toshiba International Corporation has determined resources for tool and gauge design, fabrication and
verification activities, as well as a system for production tooling management, including:
- Maintenance and repair facilities and personnel
- Storage and recovery
- Set-up
- Tool-change programs for perishable tools
- Tool design modification documentation, including engineering change level
- Tool modification and revision to documentation
- Tool identification, defining the status, such as production, repair or disposal
Job set-ups shall be verified whenever performed, such as an initial run of a job, material changeover, job
change. The organization shall use statistical methods of verification where applicable.
Documented work instructions shall be prepared for all employees having responsibilities for the operation
of processes that impact conformity to product requirements. These instructions shall be accessible for use at
the work-station. These instructions shall be derived from sources such as the quality plan, the control plan
and the product realization process.
Operators shall use the most current work instructions, unless otherwise authorized in writing.
HEV Plant /IATF 16949. Documentation for set up personnel must be maintained, perform first-off
last-off part variation and comparison where applicable
HEV Plant / IATF 16949. Verification after planned or unplanned shutdown: necessary actions shall be
implement to ensure product compliance with requirements.
HEV Plant / IATF 16949: Standardized operator instructions shall be legible and presented in the
language(s) understood by the personnel responsible to follow them. They shall be communicated and
understood by the employees performing the task; these instructions shall be accessible for use at the work-
station. These instructions shall be derived from sources such as the quality plan, the control plan and the
product realization process.
Identification and Traceability:
Toshiba International Corporation (TIC) maintains Systems and Procedures for identifying product and
material by suitable means. Suitable identification from receipt, during all stages of production, storage, and
delivery to the Customer is maintained.
Where and to the extent traceability is a specified Customer Requirement, Toshiba International Corporation
has established and maintains procedures for unique identification of product and material. This
identification is recorded.
Customer Property:
Toshiba International Corporation has established and maintains documented procedures to identify, verify,
protect, and safeguard Customer Property; and for storage, and maintenance of Customer
Supplied Property which are provided for incorporation into supplies of the facilities or related
activities.
Customer Supplied Product, which falls under the procedure, which is lost, damaged, or is found to be
unsuitable for use is recorded and reported to the Customer for disposition.
HEV Plant/ IATF16949: Customer-owned tools, manufacturing, test, inspection tooling and equipments are
permanently marked so that the ownership of each item is visible, and can be determined.
Preservation of Product:
Toshiba International Corporation maintains Preservation of Product and materials during internal
processing, and delivery to the intended destination. This preservation includes identification, handling,
packaging, storage and protection of all tangible aspects of our product. Preservation also applies to the
constituent parts of the product.
Toshiba International Corporation assesses the condition of product in stock at planned intervals in order to
detect deterioration, as well as use an inventory management system to optimize inventory turn-over time
and assure stock rotation. Obsolete products are controlled in a similar manner to nonconforming product.
HEV/CSR: Toshiba International Corporation meets all logistics requirements as specified by MP&L,
compliance to MMOG, including:
- Annual assessment
- Adherence to customer delivery rating requirements
- Part identification and tracking
- Lot traceability through shipping
- Prevention of damage or deterioration
- Maintenance of returnable dunnage
- Use of customer packaging requirements from 1121R
Operational Control:
Toshiba International Corporation identifies operations and activities associated with the identified
Significant Environmental or Occupational Health and Safety Aspects along with their risks and
opportunities. Toshiba International Corporation plans these activities, including maintenance or outsourced
processes, to ensure they are performed under specified conditions by:
establishing and maintaining documented procedures to cover potential emergencies or situations where their
absence could lead to deviations from the QEHS Policy, Objectives and Targets;
stipulating operating criteria in the procedures;
establishing and maintaining procedures related to the identifiable Significant Environmental and
Occupational Health and Safety Aspects and Risk of Hazards associated with goods and services used by the
Organization and communicating relevant procedures and requirements to suppliers, contractors or other
interested parties.
RESPONSIBILITY:
Assembly Departments are primarily responsible for control of handling and storage of materials, and
packaging.
Manufacturing and Material Control are responsible for product preservation, as defined in 4.5 above.
The Customer Service Manager is responsible for Shipping.
HEV Plant: Supply Chain Manager is responsible for shipping.
Production Engineering is responsible for Validation of Processes. The responsibility for the control of
Customer Supplier Product is identified in the procedure.
Manufacturing Engineering is responsible for Validation of production processes.
Quality Control is responsible for monitoring and measurement, identification, and traceability.
Each Manufacturing facility is responsible for Operational Control with respect to the Environment and
Occupational Health and Safety.
RECORDS:
Records of Customer Supplied Product which is lost, damaged, or otherwise found unsuitable for use are
maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Control of Monitoring and Measuring Devices 14 1 of 3
1.0 PURPOSE:
This Section establishes requirements for monitoring and measuring, and the Control of Monitoring and Measuring
Devices needed to provide evidence of conformity of product, materials, and Environmental activities to
determined requirements.
2.3 ISO 9001:2015, Clause 7.1.5, 9.1.3
2.4 IATF 16949:2016, Clause7.1.5, 9.1.3
2.5 Ford Customer Specific Requirements for IATF 16949:2016, Clause 4.35, 4.36, 7.1.5,9.1.3
2.6 ISO 14001:2015 Clause 9.1
2.7 ISO 45001:2018 Clause 9.1
Calibration, Control of Inspection, Measuring and Test Equipment Procedure – Doc. No. 2P-760-001
Monitoring and Measurement of QEHS Performance Procedure – Doc. No. 2P-840-001
Record Management Procedure – Doc. No. 4P-008(HEV)
Tools & Jigs Control Procedure – Doc. No. 4P-014 (HEV)
Calibration Control of IM&TE Procedure – Doc. No. 4P-044 (HEV)
Measurement System Analysis Procedure – Doc. No. 4P-038 (HEV) 2.15
ISO/IEC 17025:2005, Clause 5.6.2.2
DEFINITIONS:

Monitoring and measurement to be undertaken and monitoring and measuring devices needed to provide
evidence of product, process and material conformity to determine requirements have been determined
(Reference 2.6).
Processes have been established to ensure monitoring and measurement can be performed, and are
performed, in a manner consistent with monitoring and measurement requirements (Reference 2.7).
Where necessary, to ensure valid results, measuring equipment is:
calibrated or verified at specified intervals, or prior to use, against measurement standards traceable to
International or National Measurement Standards. Where no such standards exist, the basis used for
calibration or verification is recorded;
adjusted or re-adjusted as necessary;
identified to enable calibration status to be determined;
safeguarded from adjustments that would invalidate measurement results;
protected from damage and deterioration during handling, maintenance and storage.
In addition, the validity of previous measuring results are assessed and recorded when the equipment is found
not to conform to requirements, and appropriate action is taken regarding the equipment and any product
and/or materials affected.
When used in monitoring and measurement of specified requirements, the ability of computer software to
satisfy the intended application is confirmed prior to initial use and reconfirmed as necessary.
HEV Plant/ IATF 16949: Measurement System Analysis (MSA) is conducted to analyze the variation
present in the results of each type of measuring and test equipment system. This requirement shall apply to
measurement systems referenced in the control plan. The analytical methods and acceptance criteria used
shall conform to those in customer reference manuals on MSA.
HEV Plant/ IATF 16949: The customer is to be notified if suspect product or material has been shipped due
to inaccurate monitoring and measuring devices. Initial communication shall be followed with detailed
documentation of the event.
HEV Plant/TS16949: the calibration lab at TIC is to have a defined scope that includes its capability to
perform the required calibration services. The lab will specify and implement, as a minimum, technical
requirements for:
 Adequacy of the procedures used in the lab,
 Competency of the lab personnel,
 Testing of the product,
 Capability to perform calibrations correctly, traceable to the relevant process standards,
 Review of the related records.
 Customer requirements if any
HEV Plant/ IATF 16949: For calibrations performed by service providers, the provider is to have a defined
scope that includes its capability to perform the required calibration services and be approved prior to use.
Acceptance criteria is based on the latest ISO/IEC 17025 (or national equivalent), there shall be evidence that
the external laboratory is acceptable to the customer.
HEV Plant/ IATF 16949: When a qualified lab is not available for a given piece of equipment, calibration
services may be performed by the equipment manufacturer. In such cases, TIC will ensure that the
requirements listed in 4.7 above have been met.
PEP Validation Lab/CTDP system: For testing laboratories, equipment with measuring functions used,
unless it has been established that the associated contribution from the calibration contributes little to the
total uncertainty of the test result. When this situation arises, the laboratory shall ensure that the equipment
used can provide the uncertainty of measurement needed.
PEP Validation Lab/CTDP system: Where traceability of measurements to SI units is not possible and/or not
relevant, the same requirements for traceability to, for example, certified reference materials, agreed methods
and/or consensus standards, are required as for calibration.
RESPONSIBILITY:
Quality Control is responsible for overseeing calibration requirements at Toshiba International Corporation
(TIC).
The Environmental Health & Safety Department is responsible for overseeing calibration requirements at
Toshiba International Corporation for equipment used to verify Environmental and Occupational Health and
Safety related requirements as applicable (Reference 2.6).
The Manufacturing Departments are responsible for using calibrated equipment to verify product or process
characteristics.
The Water and Wastewater Contractor is responsible for overseeing calibration requirements at Toshiba
International Corporation for equipment used to verify operational and permit requirements of the water
supply system and the wastewater treatment system.
RECORDS:
Calibration records for and Verification results are maintained (Reference 2.6 and 2.8).
HEV/ IATF 16949: Records of calibration are to include:
 Equipment identification, including the measurement standards against which the equipment is
calibrated,
 Revisions following engineering changes,
 Any out-of-specification readings as received for calibration/verification,
 An assessment of the impact of out-of-specification condition,
 Statements of conformity to specification after calibration/verification,
 Notification to the customer if suspect product or material has been shipped
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Monitoring, Measurement, Analysis, Improvement and
15 1 of 5
Evaluation of Compliance
1.0 PURPOSE:
This Section establishes requirements for Monitoring, Measurement, Analysis and Improvement of the QEHS
Management System and associated processes.
QEHS Manual, Section 18, Improvement
2.5 ISO 9001:2015, Clause 9.1
2.6 ISO 14001:2015 Clauses 9.1, 10
2.7 ISO 45001:2018 Clauses 9.1, 10.3
Corrective and Preventive Action Procedure – Doc. No.2P-850-001
Emergency Preparedness and Response Procedure
Incoming Receipt of Product and Material Procedure – Doc. No. 2P-743-001
Internal Audit for Environmental and Safety Compliance Procedure
Monitoring and Measurement of QEHS Performance Procedure – Doc. No. 2P-840-001 2.15
IATF 16949:2016, Clause 9.1
Ford Customer Specific Requirements for IATF 16949:2016, Clause 4.40, 4.41, 9.1
Identification of Statistical Tools Procedure – Doc. No. 2P-811-001
Process FMEA Program - Doc No 2P-610-001
Identification of Statistical Tools Procedure – Doc. No. 2P-811-001
Monitoring and Measurement of Processes Procedure – Doc. No. 4P-040 (HEV)
Product Release Procedure – Doc. No. 4P-041 (HEV)
FMEA Procedure - Doc No 4P-021 (HEV)
15 2 of 5
DEFINITIONS:
ES – Engineering Specification
PFMEA – Process Failure Mode and Effect Analysis
General:
Toshiba International Corporation (TIC) continually monitors its performance by measuring and evaluating
production processes, determining capability of processes, and whether Objectives have been achieved to the
Customer and other interested parties’ satisfaction. Process data is collected and analyzed based on the
process control needs.
HEV/ IATF 16949: Appropriate statistical tools for each process shall be determined during advance quality
planning and included in the APQP, DFMEA, PFMEA and Control Plan.
HEV/ IATF 16949: Basic statistical concepts, such as variation, control (stability), process capability and
over-adjustment shall be understood and utilized by the employees involve in the collection, analysis,
management of statistical data.
Results are provided as Inputs to Management and Supervision to provide information for improving
Organization performance.
Monitoring, measurement, analysis and improvement processes are needed to demonstrate product
conformity and ensure QEHS Management System conformity. This includes determination of applicable
methods, including statistical techniques, as applicable, and the extent of their use
Audit Results, Non-conformances, Corrective and Preventive Actions, and Customer Feedback are used to
continually improve QEHS Management System effectiveness.
Customer Satisfaction:
As one of the QEHS Management System performance measurements, information relating to Customer
Perception regarding whether the Organization has met Customer Requirements is monitored. Methods for
obtaining and using this information have been determined and include:
Customer Complaints (on-line and manual);
Customer Scorecard;
Customer Feedback (E-mail, letters, phone calls);
continued repetitive purchases;
direct contact with Customers;
15 3 of 5
Customer Audits;
Customer Corrective Action Requests;
Customer Recognition;
Customer Survey;
Internal Audit:
Internal Audits are conducted at planned intervals to determine whether the QEHS Management Systems are
effective.
Conforms to planned arrangements, requirements of ISO 9001:2015/IATF 16949:2016, ISO 14001:2015,
ISO 45001:2018, and ISO/IEC 17025:2005 UL CTDP Standards, requirements established within this QEHS
Management System Manual (Reference 2.12 and 2.13);
is properly and effectively implemented and maintained.
Information regarding results of QEHS Management System Audits is provided to Sr. Management for
review
An Audit Program is planned, taking into consideration the status and importance of processes and areas to
be audited, including Environmental, and Occupational Health and Safety Risk importance, as well as results
of previous Audits. Audit criteria, scope, frequency, and methods as well as responsibilities and requirements
for conducting Audits, and reporting of results are defined. Selection of Auditors and conducting Audits
ensure objectivity and impartiality of the Audit process. For ISO 9001:2015: Auditors do not Audit their own
work, or any other area where there may be a conflict of interest.
Management responsible for the area being audited ensures actions are taken without undue delay to
eliminate detected non-conformities and their causes. Follow-up activities include verification of actions
taken and reporting of verification results. Follow-up Audits are performed, as necessary, to verify and
record possible Corrective and Preventive Actions have been completed and are effective
HEV/ IATF 16949 Internal Audits shall cover the entire quality management system including quality
management system audits, manufacturing process audits and product audits. Audit program shall be
prioritized based on risk.
Monitoring and Measurement of QEHS Processes:
Suitable methods for monitoring and, where applicable, measurement of the QEHS Management System
processes are applied within Toshiba International Corporation operations to demonstrate the ability of
business processes to achieve planned results. When planned results are not achieved, appropriate Corrective
Action is taken.
Documented procedures to monitor and measure, on a regular basis, the key characteristics of operations and
activities having a Significant Environment or Occupational Health and Safety Impact have been established
and are maintained (Reference 2.14). Recorded information is included to track performance, relevant
operational controls, and conformance with the QEHS Policy, Objectives and associated Targets. In addition,
Toshiba International Corporation has established and maintains a documented procedure for periodically
evaluating compliance with relevant Environmental, and Occupational Health and Safety Legislation and
Regulations and requirements from interested parties.
Emergency Preparedness and Response plans and procedures are reviewed and revised, where necessary, and
in particular after the occurrence of accidents or emergency situations including external environmental
conditions with potential impact to Toshiba International Corporation. These procedures are periodically
tested.
15 4 of 5
Statistical techniques and other metrics, as applicable, are used to establish, monitor, control and improve
processes, and to verify process capability for critical variables and product characteristics.
Toshiba International Corporation has also established procedures to monitor and measure Environmental
and Occupational Health and Safety performance on a regular basis. These procedures provide for:
monitoring the extent of which Environmental and Occupational Health and Safety Objectives are met;
proactive measures of performance to monitor compliance with QEHS requirements, operational criteria, and
applicable Legislation and Regulatory requirements;
reactive measures of performance to monitor accidents, ill health, incidents (including near-misses) and other
historical evidence of deficient OH&S performance;
recording monitoring and measurement data and results sufficient to facilitate subsequent Corrective and
Preventive Action analysis.
Where monitoring equipment is required for Environmental and Occupational Health and Safety
performance measurement and monitoring, Toshiba International Corporation has established and maintains
procedures for calibration and maintenance of such equipment. Records of calibration, maintenance
activities, and results are retained.
Monitoring and Measurement of Product and Material:
Product characteristics, to verify product requirements have been met, are monitored and measured. This is
performed at appropriate stages of the Product Realization process in accordance with planned arrangements
(Reference 2.3).
Evidence of conformity with acceptance criteria is maintained {Reference 2.3 (See 6.0 below)}.
These records indicate the person(s) authorizing release of product.
Product release and delivery do not proceed until all planned arrangements have been satisfactorily
completed, unless otherwise approved by a relevant authority, and where applicable by the Customer
(Reference 2.3).
Toshiba International Corporation Inspects and/or Tests all products and materials in accordance with
documented procedures and established Quality Plans prior to use (Receiving Inspection), during
manufacture (In-process Inspection), and prior to shipment (Final Inspection) to achieve conformance
verification to Quality Requirements.
HEV Plant/ IATF16949: For any characteristics that are either not statistically capable or are unstable, a
reaction plan is initiated from the control plan, which includes containment of product and 100% inspection
as appropriate. A corrective action plan shall be developed and implemented by the organization indicating
specific actions, timing and assigned responsibilities are indicated until process becomes stable and capable.
The plans are to be reviewed with and approved by the customer when so required.
HEV Plant/FMC CSR: If product does not meet specification, production shipments are stopped immediately
and containment actions are taken. STA and direct customer facility is notified immediately, and test failure
are analyzed, determined, corrected, and verified, at which point shipments may be resumed. Suspect
products are not shipped without sorting or reworking to eliminate the cause of failure.
HEV Plant/FMC CSR: Product Validation Engineering Specification testing frequency requirements shall be
clearly noted in the Control Plan and PFMEA. Any revisions to these frequencies require Ford Engineering
approval and STA concurrence.
15 5 of 5
Records of Inspections and Tests performed are maintained as stated in these referenced procedures.
HEV Plant/ IATF16949: Records of significant process events such as tool change, machine repair or any
process changes and their effective dates are recorded.
HEV Plant/ IATF16949: A layout inspection and a functional verification to applicable customer engineering
material and performance standards are performed for each product as specified in the control plans. Results
are readily available for customer review.
Ensuring product conformity to requirements is demonstrated by:
Customer Feedback;
Non-conformance analysis based on reject rates;
Customer specific product Audits as applicable;
Warranty Feedback;
Identification of opportunities for improvement through monthly Quality Meetings and associated analysis of
non-conforming data.
RESPONSIBILITY:
Responsibility for monitoring, measurement, analysis and improvement does not reside with any specific
Department or person within Toshiba International Corporation but with affected Department Managers,
Supervisors or associated personnel.
All employees are responsible for ensuring Customer Satisfaction.
Management and Supervision are responsible for monitoring and measurement of processes.
RECORDS:
Required records are listed in the associated procedures. Records associated with Internal QEHS
Management System Audits are defined.
All records are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Control of Non-conforming Product and Material 16 1 of 3
1.0 PURPOSE:
This Section defines the QEHS Management System requirements for Control of Non-conforming Product and
Material.
2.2 ISO 9001:2015, Clause 8.7
2.3 ISO 14001:2015 Clause 10.2
2.4 ISO 45001:2018 Clause 10.2
Control of Non-conforming Product Procedure – Doc. No. 2P-830-001
Corrective/Preventive Action Procedure – Doc. No. 2P-850-001 2.7
IATF 16949:2016, Clause 8.7
Ford Customer Specific Requirements for IATF 16949:2016, Clause 4.44 and 4.45, 8.7
Wavier-Deviation Process – Doc. No. 2P-824-001
Control of Nonconforming Material Procedure – Doc. No. 4P-042 (HEV)
QC Notice/ Change Notice Procedure – Doc. No. 4P-019 (HEV)
Control Plan Procedure– Doc. No. 4P-030 (HEV)
DEFINITIONS:

General:
Incoming raw materials, in-process materials, and finished product not conforming to requirements are
identified in order to avoid their unintended use during production operations or distribution to the Customer.
Controls and related responsibilities and authorities for handling and investigating non- conformances as well
as for dealing with non-conforming product and material are defined in documented procedures
(Included with the above is taking of action to mitigate any impacts caused and for initiating and completing
Corrective and Preventive Action.
This control provides for identification, documentation, evaluation, segregation (where practical), and
disposition of non-conforming product and material, as well as for notification to functions concerned.
Non-conforming product or material is dealt with in one or more of the following ways:
taking action to eliminate the detected non-conformity;
reworked to meet specifications;
authorizing its use, release or acceptance under Concession by a relevant authority and, where applicable, by
the Customer;
regraded for alternate applications;
rejected as scrap to be moved off-site;
taking action to preclude its original intended use or application.
When non-conforming product is corrected, it is re-verified to demonstrate conformity to requirements.
Records of the nature of non-conformities and any subsequent actions taken, including Concessions
obtained, are maintained.
When non-conforming product or material is corrected, it is subject to re-verification to demonstrate
conformity to the requirements.
When non-conforming product or material is detected after delivery or use has started, action is taken which
is appropriate to the effects, or potential effects, of the non- conformity.
HEV Plant/FMC CSR General:
Any non-conforming product or process output is analyzed using the 8D methodology to ensure root cause
correction and problem prevention; unless an alternate methodology is approved in writing by the STA. The
appropriate documentation (e.g. PFMEA, Control Plan) shall be review and updated when necessary.
Ford approval is required before the use or implementation of a non-conforming or changed process. Such
process change authorization is obtained through the Supplier Request for Engineering Approval (SREA)
and PPAP process.
Product with unidentified or suspect status are classified and treated as nonconforming product.
Instructions for rework, including re-inspection requirements, are readily available to and utilized by the
appropriate personnel.
Customers are informed promptly in the event that nonconforming product has been shipped.
Customer concession or deviation permit is obtained prior to further processing whenever the product or
manufacturing process is different from that which is currently approved. Record is maintained to show
expiration date or quantity authorized. Compliance is ensured with the original or superseding specifications
and requirements when the authorization expires. Material shipped on an authorization is properly identified
on each shipping container.
5 RESPONSIBILITY:
Responsibility and authority for disposition of non-conforming product or material as well as the responsibilities and
methods for material review and authorization are defined.
6 RECORDS:
The nature of non-conformities and any subsequent actions taken, including Concessions obtained, are documented
and maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Analysis of Data 17 1 of 2
1.0 PURPOSE:
This Section of the QEHS Management System Manual establishes requirements for Analysis of Data.
Compliance 2.3 ISO 9001:2015, Clause 9
2.4 ISO 14001:2015 Clause 9.1.1
2.5 ISO 45001:2018 Clause 9.1.1
Monitoring and Measurement of QEHS Performance Procedure – Doc. No. 2P-840-001
Internal Audit for Environmental Health and Safety Compliance Procedure
Corrective and Preventive Action Procedure – Doc. No. 2P-850-001
2.12 IATF 16949:2016, Clause 9
Supplier Quality Evaluation Procedure – Doc. No.2P-741-003
Management of Change Procedure – Doc. No. 2P-630-002
Process FMEA Program – Doc. No. 2P-610-001
Ford Customer Specific Requirements for IATF 16949:2016, Clause 9
Monitoring and Measurement of Process Procedure – Doc. No. 4P-040 (HEV)
DEFINITIONS:
Analysis of Data 17 2 of 2
Appropriate data is determined, collected, and analyzed to demonstrate the suitability and effectiveness of the
QEHS Management System and to evaluate where Continual Improvement of QEHS Management System
effectiveness can be made. Data generated as a result of monitoring and measurement or from other relevant
sources are evaluated for opportunities of Continual Improvement of the QEHS Management System, where
needed. The types of data include, but are not limited to:
Customer Satisfaction;
findings from Internal and External Audits;
In-process performance measurements;
Customer Feedback (Complaints);
conformance to product requirements;
characteristics and trends of processes and products including opportunities for Preventive and Corrective
Action;
performance of external providers;
if planning has been implemented effectively;
the effectiveness of actions taken to address risks and opportunities;
Environmental, and Occupational Health and Safety performance measurement and monitoring.
Compilation of the Analysis of Data is found in, but not limited to, the following:
Internal and External Audit Reports;
Reject Material Report (RMR);
Management Review Minutes;
Corrective and Preventive Action;
Plant’s Process Failure, Modes, Effects Analysis.
HEV Plant/ IATF 16949: Trends in quality and operational performance are compared with progress toward
objectives and lead to action to support the following:
Development of priorities for prompt solutions to customer-related problems;
Determination of key customer-related trends and correlation for status review, decision making and longer
term planning;
An information system for the timely reporting of product information arising from usage.
RESPONSIBILITY:
Responsibility for Analysis of Data does not reside with any specific Department or person within Toshiba
International Corporation (TIC) but with affected Department Managers, Supervisors or associated Quality,
Environmental, and/or Occupational Health and Safety personnel.
RECORDS:
A variety of records are generated as a result of analysis activities. Records are identified in the Records
Management Procedure.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Improvement 18 1 of 4
1.0 PURPOSE:
This Section establishes requirements for ensuring Continual Improvement of QEHS Management System
suitability, adequacy and effectiveness.
2.2 ISO 9001:2015 Clause 10
2.3 ISO 14001:2015 Clause 10
2.4 ISO 45001:2018 Clause 10
Corrective and Preventive Action Procedure – Doc. No. 2P-850-001
Internal Audit Procedure – Doc. No. 2P-822-001 2.8
IATF 16949:2016 Clause 10
Innovation and Continual Improvement Procedure– Doc. No. 2P-851-002
ISO/IEC 17025 Standard
Context of the Organization Procedure – Doc. No. 2P-400-001
Management of Change Procedure – Doc. No. 2P-630-002
Strategy Deployment Procedure – Doc. No. 2P-551-002
Ford Customer Specific Requirements for IATF 16949:2016, Clause 10
Multidisciplinary Team Approach Procedure– Doc. No. 4P-022 (HEV)
DEFINITIONS:
Continual Improvement:
Effectiveness, suitability, adequacy and business integration of the QEHS Management System is continually
improved through the use of the QEHS Policy, Objectives, Audit Results, Analysis of Data, Corrective and
Preventive Actions, and Management Review.
Improve products and services to meet requirements as well as the address the future needs and expectations;
HEV Plant/ IATF 16949: Continual improvement is implemented once manufacturing processes are capable
and stable or product characteristics are predictable and meet customer requirements.
HEV Plant/ IATF 16949: Manufacturing process improvement shall continually focus upon control and
reduction of variation in products characteristics and manufacturing process parameters.
HEV Plant/ IATF 16949: The organization shall have a documented process for continual improvement. The
organization shall include in the process the following:
1. Identification of the methodology used, objectives, measurement, effectiveness, and documented
information;
2. A manufacturing process improvement action plan with emphasis on the reduction of process
variation and waste;
3. And Risk analysis (such as FMEA).
Corrective Action:
Corrective and Preventive Action Sections of the QEHS Management System Manual describe the Toshiba
International Corporation (TIC) System for implementing action plans aimed at eliminating instances and
causes of non-conformances and potential non-conformance’s, to correct, prevent or reduce undesired
effects.
Action, which is appropriate to the magnitude of the problem and commensurate with the risks encountered,
is taken to eliminate the cause of non-conformances in order to prevent recurrence. The root cause of the
problem is identified and an action plan is developed to correct the problem and eliminate any recurrence.
Specifics are outlined in the procedure which defines the requirements, responsibilities, and authority for:
reviewing and analyzing non-conformances (including Customer Complaints, accidents and incidents);
handling and investigation of non-conformances, accidents, and incidents, determination of their causes and
if similar nonconformities exist or could potential occur, and implementation of appropriate action(s) needed
to contain and eliminate their causes;
taking action to mitigate any consequences arising from accidents, incidents or non- conformances, and the
application of controls to ensure non-conformances do not recur;
confirming effectiveness of Corrective Action taken;
updating risks and opportunities determined during planning, if necessary;
changing the Quality Management System, if necessary.
Corrective Action may come from one or more of the following:

Internal Audits;
External Audits;
recurring Customer Feedback (Complaints);
Preventive Action opportunities (information identifying potential non-conformities);
Corrective Action opportunities;
Product non-conformities;
supplier Rejected Material Report;
usage of Waivers and Deviations.
HEV Plant/ IATF 16949: All parts rejected by the customer’s manufacturing plants, engineering facilities
and dealerships shall be analyzed. Cycle time of this process will be minimized. Records of these analyses
shall be kept and made available upon request. Once the analysis is performed, corrective action will be
initiated to prevent recurrence.
The nature of non-conformities and any subsequent actions taken, including Concessions obtained, are
documented and maintained, and may be recorded on the Corrective Action Request Form.
Any changes to documented procedures resulting from Corrective Action is implemented and recorded,
following the Corrective Action Procedure.
PEP Validation Lab/CTDP system: The laboratory shall monitor the results to ensure that the
corrective actions taken have been effective.
Preventive Action:
Action, which is appropriate to the effects of the potential problem, is taken to eliminate the causes of
potential non-conformities in order to prevent their occurrence.
The Corrective/Preventive Action Procedure details the specifics and defines the requirements for:
determining potential non-conformities and their causes through the use of appropriate sources of
information, such as processes and work operations which affect the QEHS Management System, product,
Concessions, Audit Results, records, and Customer Complaints to detect, analyze, and eliminate potential
causes of non-conformances;
evaluating the need for action to prevent occurrence of non-conformities;
determining and implementing action needed and the application of controls to ensure it is effective;
records of results of action taken;
reviewing Preventive Action taken and confirmation relevant information on actions taken is effective and is
presented in Management Reviews.
Objectives:
Toshiba International Corporation will implement and document Objectives for Quality, Environmental, and
Occupational Health and Safety at relevant functions within the Organization to improve the performance
and effectiveness of the QEHS Management System.
The Objectives will be measurable and practical within the Scope of the QEHS Policy and will include
compliance with Legal requirements and other requirements to which Toshiba International Corporation
subscribes.
RESPONSIBILITY:
Any Toshiba International Corporation employee may initiate a Corrective or Preventive Action Request.
The Management Representatives for Quality, and Environmental and Occupational Health and Safety or
Designees are responsible for administration of any Corrective Actions issued against their respective
Management Systems.
Persons assigned to respond to Corrective Action Requests are responsible for ensuring causes of problems
and adverse trends are thoroughly investigated and effective Corrective or Preventive Actions are taken
without undue delay.
Management and Supervision are responsible for facilitating and overseeing the Corrective and Preventive
Action in their respective work areas.
The Management Representatives or Designees are responsible for the Corrective and Preventive Action
closeout after verification of the effectiveness of actions taken.
HEV Plant/ IATF 16949: The Customer Representative is responsible for ensuring that customer
requirements are addressed through the use of the business planning process and the APQP process.
RECORDS:
Records associated with Corrective and Preventive Action is contained in the Corrective and Preventive
Action Procedure.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Additional Environmental
19.1 1 of 4
Management System Requirements
1.0 PURPOSE:
This Section addresses all of ISO 14001:2015 requirements not previously addressed in other Sections of this
QEHS Management System Manual.
2.2 ISO 9001:2015
2.3 ISO 14001:2015
2.4 ISO 45001:2018
Calibration, Control of Inspection, Measuring and Test Equipment Procedure – Doc. No. 2P-760-001
Toshiba Group Environmental Audit Requirements
Internal and External Communication Procedure – Doc. No. 2P-553-001
Laws and Regulations Procedure – Doc. No. 2P-560-003
Monitoring and Measuring of QEHS Performance Procedure – Doc. No. 2P-840-001
Procedures for Significant Environmental Aspects
Environmental Health & Safety Targets Goals & Objectives Procedure
EH&S Compliance Listing
DEFINITIONS:
TGEA- Toshiba Group Environmental Audit
19.1 2 of 4
Environmental Aspects:
Environmental Aspects are considered throughout implementation and maintenance of the Environmental
Management System.
A procedure has been established and is periodically updated, to identify Environmental Aspects of
activities, products, and services.
This procedure includes the method for determining those Aspects which have or can have Significant
Environment Impacts. The procedure identifies Aspects related to planned or new developments, or new or
modified activities, products, and services, considering the life cycle stages
Aspects related to any Significant Impacts are considered in establishing Environmental Objectives.
Legal and Other Requirements:
A procedure has been established and maintained to identify and provide direction to access Governmental
Statutes and Other Requirements including those from interested parties which Toshiba International
Corporation (TIC) is regulated with regard to Environmental Aspects of its activities, products, or services.
The procedure also provides how Legal and Other Requirements apply to the Organization’s Environmental
Aspects.
Management Representatives communicate these requirements to all affected personnel. Toshiba
International Corporation operates in accordance with these requirements.
Consultation and Communication (Internal and External):
A procedure has been established and maintained to describe Internal and External Communication between
various levels and functions at Toshiba International Corporation (Reference 2.12).
The procedure also details methods for receiving, documenting and responding to relevant communication
from external interested parties.
Employees are:
involved in development and review of policies and procedures to manage risks;
consulted when there are any changes affecting Occupational Health and Safety;
informed of their Environmental Representative(s) and specified Management Appointee.
Toshiba International Corporation has identified operations and activities associated with its Significant
Environmental Aspects are controlled and aligned with its Policy, Objectives, Targets and Environmental
Management System. Toshiba International Corporation, plans and controls these activities, including
maintenance, to ensure they are performed under specified conditions by:
establishing and maintaining documented procedures to cover both internal and controlled outsourced
situations where their absence could lead to deviations from the Environmental Management System
requirements;
establishing and maintaining procedures related to identifiable Significant Environmental Aspects of
activities, goods and services used by Toshiba International Corporation and communicating relevant
procedures and requirements to suppliers and contractors.
19.1 3 of 4
Establishing appropriate controls to ensure that environmental requirements are met for product or service
development that take into account the life cycle.
Considering needed information related to potential significant environmental impacts of products and
services from transportation through disposal
Determining appropriate environmental requirements for the procurement of products and services
Communicating relevant environmental requirements to external providers
Emergency Preparedness and Response:
A procedure has been established and maintained to identify a potential for and response to accidents,
incidents, and emergency situations, and for preventing and mitigating the likely illness, injury and
Environmental Impacts associated with them.
The Emergency Preparedness Procedure and associated plans are reviewed and revised, where necessary, and
in particular, after the occurrence of accidents, incidents, or emergency situations. The Emergency
Preparedness Procedure and associated plans are periodically tested where practicable.
Performance Measuring and Monitoring:
Toshiba International Corporation has established and maintains documented procedures to monitor and
measure, on a regular basis, key characteristics of its operations and activities having a Significant Impact on
the Environment and Environmental Performance. This includes recording information to track performance,
relevant operational controls, and conformance with Toshiba International Corporation Environmental,
Objectives and Targets and EH&S Management System.
Toshiba International Corporation shall list criteria that need to be monitored and measured in the
Environmental Health & Safety Targets & Objectives Procedure and through the EH&S Compliance Listing
.
a. The EH&S Management System effectiveness, compliance and requirements of
interested parties shall be evaluated during Internal Audits, Management Review, and
communicated internally, and externally as defined in the Internal & External
Communications Procedure and EH&S Compliance Listing.
Monitoring equipment is calibrated and maintained, and records kept according to Toshiba International
Corporation Records Management Procedure and the Calibration, Control of Inspection, Measuring and Test
Equipment Procedure.
The procedures provide for:
both qualitative and quantitative measures, appropriate for the needs of Toshiba International Corporation;
proactive measures of performance monitoring compliance with QEHS Objectives are met;
reactive performance measures monitoring accidents, ill health, incidents (including near- misses) and other
historical evidence of deficient QEHS Management System performance;
Preventive Action analysis.
19.1 4 of 4
evaluating compliance with relevant Environmental Legislation, Regulations, and Other Requirements
Toshiba International Corporation subscribes.
Environmental System Audits:
Toshiba International Corporation has established and maintains a documented procedure for Environmental
Management System Audits to ensure the QEHS Management System (Reference 2.13):
conforms to planned arrangements for Environmental Management including the requirements of the ISO
14001 Standard;
has been properly implemented and maintained;
provides information regarding Audits Results, past and present, to Sr. Management.
Audits are periodically performed by Toshiba Japan as part of the TGEA Program.
Accidents, Incidents, Non-conformances, and Corrective and Preventive Action:
Toshiba International Corporation has established and maintains procedures for defining responsibility and
authority for handling and investigating Environmental accidents, incidents, and non-conformances; taking
action to mitigate any impacts caused and initiating and completing Corrective and Preventive Action, and
confirmation of effectiveness of actions taken.
Toshiba International Corporation implements and records any changes in documented procedures resulting
from Corrective and Preventive Action.
Document and Data Control:
Toshiba International Corporation has established and maintains a procedure for controlling documents and
data required by ISO 9001 and ISO 14001.
RESPONSIBILITY:
Management Representatives are responsible for Emergency Preparedness and Response.
Management Representatives, in conjunction with Management, are responsible for communicating
Environmental requirements to all affected personnel.
Management is responsible for determination of Aspects and their significance.
RECORDS:
Records associated with requirements of this QEHS Management System Manual Section are stated in
associated procedures and are maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Additional Occupational Health and Safety
19.2 1 of 4
1.0 PURPOSE:
This Section addresses all Occupational Health and Safety requirements not previously addressed in other Sections
of this QEHS Management System Manual.
2.2 ISO 45001: 2018 Clauses 5.4, 6.1, 8.2, 9.1
Accident/Incident Reporting Procedure
Environmental, Health and Safety Targets, Goals, and Objectives
Job Safety Analysis Procedure (JSA)
Laws and Regulations Procedure – Doc. No. 2P-560-003
Monitoring and Measuring of QEHS Performance Procedure – Doc. No. 2P-840-001
DEFINITIONS:

Hazard identification, risk assessment and determining controls:
A procedure has been established and maintained to identify hazards, perform risk assessment, and determine
control methods to mitigate the hazards at Toshiba International Corporation.
This procedure is designed to be proactive in identifying hazards of both routine and non-routine activities
prior to the introduction of changes with the collaboration of workers and relevant interested parties.
The risks and determination of controls are taken into account when establishing, implementing and
maintaining our Occupational Health & Safety management system. A hierarchy of controls where
elimination, substitution, engineering, administrative and then protective equipment shall be utilized.
19.2 2 of 4
Legal and Other Requirements:
A procedure has been established and maintained to identify and have access to Governmental Statutes and
other requirements including those from interested parties which Toshiba International Corporation (TIC) is
subject; and are applicable to Environmental Aspects and Occupational Health and Safety activities,
products, or services.
Management Representatives communicate these requirements to all affected personnel. Toshiba
International Corporation operates in accordance with these requirements.
Consultation and Communication (Internal and External):
A procedure has been established and maintained to describe internal communication between various levels
and functions at Toshiba International Corporation. The procedure also details methods for receiving,
documenting, responding to relevant communication from external interested parties, consultation with
contractors, and other affected persons working under the control of Toshiba International Corporation.
These persons shall be included by:
involvement in development and review of Policies and Procedures to manage risks;
participate in accident and incident investigations, near miss reporting, hazard and risk assessment;
consultation when there are any changes affecting Occupational Health and Safety (needs and expectations
of interested parties, roles and responsibilities, legal and other requirements, objectives, controls for
outsourcing, audit programs, monitored elements and continual improvement
informed of their Occupational Health and Safety Representative(s) and specified Management Appointee.
Emphasizing consultation from non-managerial workers on the items in 4.3.2 and their participation in
identifying hazards and opportunities, assessing risks and control measures, elements of training, avenues of
participation, correlating communication needs,
Obstacles or barriers to participation shall be removed or minimized.
Toshiba International Corporation has identified operations and activities associated with its Significant
Environmental, and Occupational Health and Safety Aspects in line with its Policy, Objectives and Targets.
Toshiba International Corporation plans these activities, including maintenance, to ensure they are performed
under specified conditions.
These processes are considered Change Management and include, but not limited to:
establishing and maintaining documented procedures to cover situations where their absence could lead to
deviations from QEHS Policy, Objectives and Targets (Reference 2.14);
establishing and maintaining procedures related to identifiable Significant Environmental, and Occupational
Health and Safety Aspects of goods and services used by Toshiba International Corporation and
communicating relevant procedures and requirements to suppliers and contractors;
19.2 3 of 4
establishing and maintaining procedures for the Design of workplace, process, installations, machinery,
operating procedures, and work organizations, including their adaptation to human capabilities, in order to
eliminate or reduce Occupational Health and Safety Risks at their source, or present deviation to
Occupational Health and Safety Policy or Organization Objectives.
Emergency Preparedness and Response:
A procedure has been established and maintained to identify potential for and response to accidents,
incidents, and emergency situations; and for preventing and mitigating the likely illness, injury and
Environmental Impact associated with them
The Emergency Preparedness Procedure and associated plans are reviewed and revised, where necessary, and
in particular, after the occurrence of accidents, incidents or emergency situations. The Emergency
Preparedness Procedure and associated plans are periodically tested where practicable.
When evaluating and assessing Emergency Response actions, Toshiba International Corporation will take
into account needs of all interested and affected parties, neighbors, as well as Emergency Response agencies
and service providers.
Performance Measuring and Monitoring:
Toshiba International Corporation has established and maintains documented procedures to monitor and
measure, on a regular basis, key characteristics of its operations and activities having a Significant
Occupational Health and Safety Impact. This includes recording information to track performance, relevant
operational controls, and conformance with Toshiba International Corporation’s Environmental, Health and
Safety Goals, Objectives and
Monitoring equipment is calibrated and maintained, and records kept according to Toshiba International
Corporation Records Management Procedure and Calibration, Control of Inspection, Measuring and Test
Equipment Procedure.
The procedures provide for:
both qualitative and quantitative measures, appropriate needs of Toshiba International Corporation;
proactive performance measures monitoring compliance with Environmental, and Occupational Health and
Safety Goals, Objectives and Targets are met;
reactive performance measures of monitoring accidents, ill health, incidents (including near-misses) and
other historical evidence of deficient QEHS Management System performance;
Preventive Action analysis;
Evaluation of “Other Requirements” and Systems which the Organization subscribes.
evaluating compliance with relevant Environmental, Health and Safety Legislation and Regulation.
Accidents, Incidents, Non-conformances, and Corrective and Preventive Action:
Toshiba International Corporation has established and maintains procedures for defining responsibility
and authority for handling and investigating accidents, incidents and non-conformance, taking action
to mitigate any impacts caused, initiating and completing Corrective and Preventive Action, and
confirmation of effectiveness of actions taken having any Occupational Health and Safety
19.2 4 of 4
consequences. Toshiba International Corporation implements and records any changes in documented
procedures and Management System documentation to reflect such changes resulting from Corrective
or Preventive Action.
Document and Data Control:
Toshiba International Corporation has established and maintains a procedure for controlling documents and
data
RESPONSIBILITY:
Management Representatives are responsible for Emergency Preparedness and Response.
Management Representatives, in conjunction with Management, are responsible for communicating
Occupational Health and Safety requirements to all affected personnel.
RECORDS:
Records associated with requirements of this QEHS Management System Manual Section are stated in
associated procedures and are maintained.
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Doc. No. 2M-421-001 Rev. 22
UL Client Test Data Acceptance Program
20-1 1 of 2
Technical Records
1.0 PURPOSE:
This section establishes the requirements for the identification, collection, indexing, access, filing,
storage, maintenance and disposal of quality and technical records.
2.0 REFERENCE DOCUMENTS:

2.1 ISO 17025:2005 Clause 4.13
00-OP-C0025 Data Recording, Reporting and Related Requirements
DEFINITIONS:
CTDP MANAGEMENT SYSTEM REQUIREMENTS:

Quality Records
Quality records shall include reports from internal audits and management reviews as well as records
of corrective and preventive actions.
All records shall be legible and shall be stored and retained in such a way that they are readily
retrievable in facilities that provide a suitable environment to prevent damage or deterioration and to
prevent loss.
Applies to electronic records as well as hard copy records.
Retention times of records shall be established. 5 year period after product withdrawal for DAP
participants.
All records shall be held secure and in confidence.
The laboratory shall have procedures to protect and back-up records stored electronically and to
prevent unauthorized access to or amendment of these records.
Technical records
The laboratory must comply with UL's Data Recording and Reporting requirements.
The laboratory shall retain records of original observations, derived data and sufficient information to
establish an audit trail, calibration records, staff records and a copy of each test report or calibration
certificate issued, for a defined period.
The records for each test or calibration shall contain sufficient information to facilitate, if possible,
identification of factors affecting the uncertainty and to enable the test or calibration to be repeated
under conditions as close as possible to the original.
The records shall include the identity of personnel responsible for the sampling,
performance of each test and/or calibration and checking of results.
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20-1 2 of 2
Technical Records
Observations, data and calculations shall be recorded at the time they are made and shall be identifiable
to the specific task.
When mistakes occur in records, each mistake shall be crossed out, not erased, made illegible or
deleted, and the correct value entered alongside. All such alterations to records shall be signed or
initialed by the person making the correction.
In the case of records stored electronically, equivalent measures shall be taken to avoid loss or change
of original data.
RESPONSIBILITY:
The QC Manager or designee is responsible for the effective implementation of this requirement.
The lab personnel are responsible for following the requirements set forth in this document.
RECORDS:
Validation records shall be maintained in accordance with the Power Electronics Plant Records
Management Procedure.
This document is to be considered “for reference only” when printed as a hardcopy. The revision status must be verified prior to use
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
UL Client Test Data Acceptance Program -
20-2 1 of 1
Purchasing Services and Supplies
1.0 PURPOSE:
This section establishes the requirements for verifying that purchased material conforms to the specified
purchasing requirements.

2.1 ISO 17025:2005 Clause 4.6
Laboratory Consumables for UL testing – Doc. No. 9P-743-001
DEFINITIONS:

The laboratory shall have a policy and procedure(s) for the selection and purchasing of services
and supplies it uses that affect the quality of the tests and/or calibrations. Procedures shall exist
for the purchase, reception and storage of reagents and laboratory consumable materials relevant
for the tests and calibrations.
The laboratory shall ensure that purchased supplies and reagents and consumable materials that
affect the quality of tests and/or calibrations are not used until they have been inspected or
otherwise verified as complying with standard specification or requirements defined in the
methods for the tests and/or calibrations concerned. Records of actions taken to check compliance
shall be maintained.
Purchasing documents for items affecting the quality of laboratory output shall contain data
describing the services and supplies ordered. These purchasing documents shall be reviewed and
approved for technical content prior to release.
The laboratory shall evaluate suppliers of critical consumables, supplies and services that affect
the quality of testing and calibration, and shall maintain records of these evaluations and list those
approved.
RESPONSIBILITY:
The QC Manager is responsible for annual evaluation of suppliers of critical consumables.
The QC Data Specialist is responsible for ordering critical consumables and inspecting purchased
product.
RECORDS:
Supplier evaluations and inspection records of laboratory consumables shall be maintained.
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Doc. No. 2M-421-001 Rev. 22
20-3 1 of 1
Control of Non-conforming Testing and/or Calibration
1.0 PURPOSE:
This section of the quality manual defines the requirements for the control of testing and calibration that is
found to be nonconforming.

2.1 ISO 17025:2005 Clause 4.9
2.2 Validation Test QC Procedure – Doc. No. 9P-736-001
DEFINITIONS:

The laboratory shall have a policy and procedures that shall be implemented when any aspect of its
testing and/or calibration work, or the results of this work, do not conform to its own procedures or
the agreed requirements of the customer.
The laboratory must have a process to recall test data generated with equipment that is received at
calibration out of tolerance.
The responsibilities and authorities for the management of nonconforming work are designated and
actions (including halting of work and withholding of test reports and calibration certificates, as
necessary) are defined and taken when nonconforming work is identified.
An evaluation of the significance of the nonconforming work is made.
Correction is taken immediately, together with any decision about the acceptability of the
nonconforming work.
Where necessary, the customer is notified and work is recalled.
The responsibility for authorizing the resumption of work is defined.
Where the evaluation indicates that the nonconforming work could recur or that there is doubt
about the compliance of the laboratory's operations with its own policies and procedures, the
corrective action procedures given in section 18 shall be promptly followed.
RESPONSIBILITY:
Lab personnel are responsible for documenting non-conformances.
RECORDS:
Validation Discrepancy Reports shall be maintained.
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Doc. No. 2M-421-001 Rev. 22
20-4 1 of 2
Accommodations and Environmental Conditions
1.0 PURPOSE:
Management determines, provides and maintains the infrastructure needed to achieve environmental
conformity and product conformity to customer requirements.

2.1 ISO 17025:2005 Clause 5.3
Accommodations and Environmental Conditions - Doc. No. 9P-640-001
DEFINITIONS:

The laboratory must have appropriate environment for testing and/or calibrations.
Laboratory facilities for testing and/or calibration, including but not limited to energy sources,
lighting and environmental conditions, shall be such as to facilitate correct performance of the tests
and/or calibrations.
The laboratory shall ensure that the environmental conditions do not invalidate the results or
adversely affect the required quality of any measurement.
Particular care shall be taken when sampling and tests and/or calibrations are undertaken at sites
other than a permanent Laboratory facility.
The technical requirements for accommodation and environmental conditions that can affect the
results of tests and calibrations shall be documented.
The laboratory shall monitor, control and record environmental conditions as required by the
relevant specifications, methods and procedures or where they influence the quality of the results.
Due attention shall be paid, for example, to biological sterility, dust, electromagnetic disturbances,
radiation, humidity, electrical supply, temperature, and sound and vibration levels, as appropriate to
the technical activities concerned.
Tests and calibrations shall be stopped when the environmental conditions jeopardize the results of
the tests and/or calibrations.
There shall be effective separation between neighboring areas in which there are incompatible
activities.
Measures shall be taken to prevent cross contamination.
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20-4 2 of 2
Accommodations and Environmental Conditions
Access to and use of areas affecting the quality of the tests and/or calibrations shall be controlled.
The laboratory shall determine the extent of control based on its particular circumstances.
Measures shall be taken to ensure good housekeeping in the laboratory. Special procedures shall be
prepared where necessary.
RESPONSIBILITY:
The lab personnel are responsible for following the requirements set forth in this document.
RECORDS:
Records demonstrating monitoring and control of laboratory conditions specified by the testing
requirements are to be acquired throughout the testing process for proof of compliance.
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Doc. No. 2M-421-001 Rev. 22
20-5 1 of 3
Equipment
1.0 PURPOSE:
This section establishes the requirements for ensuring that the laboratory is furnished with all items of
sampling, measurement and test equipment required for the correct performance of the tests and/or
calibrations.

2.1 ISO 17025:2005 Clause 5.5
Calibration, control of inspection, measuring & test equipment procedure -
Doc. No. 2P-760-001
DEFINITIONS:

In those cases where the laboratory needs to use equipment outside its permanent control, it shall
ensure that the requirements of this International Standard are met.
Equipment and its software used for testing, calibration and sampling shall be capable of achieving
the accuracy required and shall comply with specifications relevant to the tests and/or calibrations
concerned.
Calibration programs shall be established for key quantities or values of the instruments where
these properties have a significant effect on the results.
Before being placed into service, equipment (including that used for sampling) shall be calibrated
or checked to establish that it meets the laboratory's specification requirements and complies with
the relevant standard specifications. It shall be checked and/or calibrated before use.
Equipment shall be operated by authorized personnel.
Up-to-date instructions on the use and maintenance of equipment (including any relevant manuals
provided by the manufacturer of the equipment) shall be readily available for use by the appropriate
laboratory personnel.
Each item of equipment and its software used for testing and calibration and significant to the result
shall, when practicable, be uniquely identified.
Records shall be maintained of each item of equipment and its software significant to the tests
and/or calibrations performed. The records shall include at least the following:
The identity of the item of equipment and its software; Current Requirement.
The manufacturer's name, type identification, and serial number or other unique identification.
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20-5 2 of 3
Equipment
Checks that equipment complies with the specification (see 4.2).

The current location, where appropriate.
The manufacturer's instructions, if available or reference to their location.
Dates, results and copies of reports and certificates of all calibrations, adjustments, acceptance
criteria, and the due date of next calibration.
The maintenance plan, where appropriate, and maintenance carried out to date.
Any damage, malfunction, modification or repair to the equipment.
The laboratory shall have procedures for safe handling, transport, storage, use and planned
maintenance of measuring equipment to ensure proper functioning and in order to prevent
contamination or deterioration.
Equipment that has been subjected to overloading or mishandling, gives suspect results, or has been
shown to be defective or outside specified limits, shall be taken out of service. It shall be isolated to
prevent its use or clearly labeled or marked as being out of service until it has been repaired and
shown by calibration or test to perform correctly.
The laboratory shall examine the effect of the defect or departure from specified limits on previous
tests and/or calibrations and shall institute the “Control of nonconforming work” procedure (see
section 3).
Whenever practicable, all equipment under the control of the laboratory and requiring calibration
shall be labeled, coded or otherwise identified to indicate the status of calibration, including the
date when last calibrated and the date or expiration criteria when recalibration is due.
When, for whatever reason, equipment goes outside the direct control of the laboratory, the
laboratory shall ensure that the function and calibration status of the equipment are checked and
shown to be satisfactory before the equipment is returned to service.
When intermediate checks are needed to maintain confidence in the calibration status of the
equipment, these checks shall be carried out according to a defined procedure.
Where calibrations give rise to a set of correction factors, the laboratory shall have procedures to
ensure that copies (e.g. in computer software) are correctly updated.
Test and calibration equipment, including both hardware and software, shall be safeguarded from
adjustments which would invalidate the test and/or calibration results.
RESPONSIBILITY:
The QC Manager or designee is responsible for ensuring the calibrated test items meet the accuracy
as defined in the UL Test Equipment Accuracy Table.
Lab personnel are responsible for maintaining the PEP Validation Lab Equipment Check Out Sheet.
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20-5 3 of 3
Equipment
RECORDS:
Equipment accuracy table and calibration records shall be maintained.
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Doc. No. 2M-421-001 Rev. 22
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Handling of Test and Calibration Items
1.0 PURPOSE:
This section establishes the requirements for ensuring that the laboratory handles test and calibration items
under controlled conditions.

2.1 ISO 17025:2005 Clause 5.8
Calibration, control of inspection, measuring & test equipment procedure – Doc. No. 2P-760-001
DEFINITIONS:

The laboratory shall have procedures for the transportation, receipt, handling, protection, storage,
retention and/or disposal of test and/or calibration items, including all provisions necessary to
protect the integrity of the test or calibration item, and to protect the interests of the laboratory and
the customer.
The laboratory shall have a system for identifying test and/or calibration items. The identification
shall be retained throughout the life of the item in the laboratory. The system shall be designed and
operated so as to ensure that items cannot be confused physically or when referred to in records or
other documents. The system shall, if appropriate, accommodate a sub-division of groups of items
and the transfer of terms within and from the laboratory.
Upon receipt of the test or calibration item, abnormalities or departures from normal or specified
conditions, as described in the test or calibration method, shall be recorded.
When there is doubt as to the suitability of an item for test or calibration, or when an item does not
conform to the description provided, or the test or calibration required is not specified in sufficient
detail, the laboratory shall consult the customer for further instructions before proceeding and shall
record the discussion.
The laboratory shall have procedures and appropriate facilities for avoiding deterioration, loss or
damage, to the test or calibration item during storage, handling and preparation.
Handling instructions provided with the item shall be followed.
When items have to be stored or conditioned under specified environmental conditions, these
conditions shall be maintained, monitored and recorded.
Where a test or calibration item or a portion of an item is to be held secure, the laboratory shall have
arrangements for storage and security that protect the condition and integrity of the secured items or
portions concerned.
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Handling of Test and Calibration Items
RESPONSIBILITY:
RECORDS:
None.
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Reporting the Results
1.0 PURPOSE:
This section establishes the requirements for ensuring that the laboratory handles test and calibration
items under controlled conditions.

2.1 ISO 17025:2005 Clause 5.10
00-OP-C0025 UL DAP Reporting
ULS-01778-YEDU-DataSheet
00-OP-C0032 Calibration Certificates
Validation Test QC Procedure 9P-436-001
DEFINITIONS:
CTDP MANAGEMENT SYSTEMS REQUIREMENTS:

General
The results of each test, calibration, or series of tests or calibrations carried out by the laboratory
shall be reported accurately, clearly, unambiguously and objectively, and in accordance with any
specific instructions in the test or calibration methods.
The results shall be reported, usually in a test report or a calibration certificate, and shall include all the
information requested by the customer and necessary for the interpretation of the test or calibration
results and all information required by the method used. This information is normally that required by
4.2, and 4.3 or 4.4.
In the case of tests or calibrations performed for internal customers, or in the case of a written
agreement with the customer, the results may be reported in a simplified way.
Any information listed in 4.2 to 4.4, which is not reported to the customer, shall be readily available in
the laboratory which carried out the tests and/or calibrations.
Test reports and calibration certificates

Each test report or calibration certificate shall include at least the following information, unless the
laboratory has valid reasons for not doing so:
A title (e.g. “Test Report” or “Calibration Certificate
The name and address of the laboratory, and the location where the tests and/or calibrations were
carried out, if different from the address of the laboratory.
Unique identification of the test report or calibration certificate (such as the serial number), and on each
page an identification in order to ensure that the page is
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recognized as a part of the test report or calibration certificate, and a clear

identification of the end of the test report or calibration certificate.
The name and address of the customer.
Identification of the method used.
A description of, the condition of, and unambiguous identification of the item(s) tested or calibrated.
The date of receipt of the test or calibration item(s) where this is critical to the validity and
application of the results, and the date(s) of performance of the test or calibration.
Reference to the sampling plan and procedures used by the laboratory or other bodies where these
are relevant to the validity or application of the results.
The test or calibration results with, where appropriate, the units of measurement.
The name(s), function(s) and signature(s) or equivalent identification of person(s) authorizing the test
report or calibration certificate.
Test reports
In addition to the requirements listed in 4.2, test reports shall, where necessary for the
interpretation of the test results, include the following:
Deviations from, additions to, or exclusions from the test method, and information on specific
test conditions, such as environmental conditions.
Where relevant, a statement of compliance/noncompliance with requirements and/or specifications.
Where applicable, a statement on the estimated uncertainty of measurement; information on

uncertainty is needed in test reports when it is relevant to the validity or application of the test
results, when a customer’s instruction so requires, or when the uncertainty affects compliance to a
specification limit.
Where appropriate and needed, opinions and interpretations (see 4.5).
Additional information which may be required by specific methods, customers or groups of customers.
In addition to the requirements listed in 4.2 and 4.3.1, test reports containing the results of sampling
shall include the following, where necessary for the interpretation of test results:
The date of sampling.
Unambiguous identification of the substance, material or product sampled (including the name of
the manufacturer, the model or type of designation and serial numbers as appropriate).
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The location of sampling, including any diagrams, sketches or photographs.
A reference to the sampling plan and procedures used.
Details of any environmental conditions during sampling that may affect the interpretation of the
test results.
Any standard or other specification for the sampling method or procedure, and deviations, additions
to or exclusions from the specification concerned.
Calibration certificates
In addition to the requirements listed in 4.2, calibration certificates shall include the following,
where necessary for the interpretation of calibration results:
The conditions (e.g. environmental) under which the calibrations were made that have an influence on
the measurement results.
The uncertainty of measurement and/or a statement of compliance with an identified

metrological specification or clauses thereof.
Evidence that the measurements are traceable.
The calibration certificate shall relate only to quantities and the results of functional tests. If a statement
of compliance with a specification is made, this shall identify which clauses of the specification are met
or not met.
When a statement of compliance with a specification is made omitting the measurement results
and associated uncertainties, the laboratory shall record those results and maintain them for
possible future reference.
When statements of compliance are made, the uncertainty of measurement shall be taken into account.
When an instrument for calibration has been adjusted or repaired, the calibration results before and
after adjustment or repair, if available, shall be reported.
A calibration certificate (or calibration label) shall not contain any recommendation on the
calibration interval except where this has been agreed with the customer. This requirement
may be superseded by legal regulations.
Opinions and interpretations

When opinions and interpretations are included, the laboratory shall document the basis upon which
the opinions and interpretations have been made. Opinions and interpretations shall be clearly marked
as such in a test report.
Opinions and interpretations should not be confused with inspections and product certifications.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
20-7 4 of 5
Opinions and interpretations included in a test report may comprise, but not be limited to, the
following:
An opinion on the statement of compliance/noncompliance of the results with requirements.
Fulfillment of contractual requirements.
Recommendations on how to use the results
Guidance to be used for improvements.
In many cases it might be appropriate to communicate the opinions and interpretations by direct
dialogue with the customer. Such dialogue should be written down.
Testing and calibration results obtained from subcontractors

When the test report contains results of test performed by subcontractors, these results shall be clearly
identified. The subcontractor shall report the results in writing or electronically.
When a calibration has been subcontracted, the laboratory performing the work shall issue the
calibration certificate to the contracting laboratory.
Electronic transmission of results

In the case of transmission of test or calibration results by telephone, facsimile other electronic or
electromagnetic means, the requirements of this international standard shall be met (see also Section 1,
4.4)
Format of reports and certificates

The format shall be designed to accommodate each type of test or calibration carried out and to
minimize the possibility of misunderstanding or misuse.
Attention should be given to the lay-out of the test report or calibration certificate, especially with
regard to the presentation of the test or calibration data and ease of assimilation by the reader.
The headings should be standardized as far as possible.
Amendments to the test reports and calibration certificates

Material amendments to a test report or calibration certificate after issue shall be made only in the form
of a further document, or date transfer, which includes the following statement or an equivalent form of
wording:
“Supplement to Test Report [or Calibration Certificate], serial number… [or otherwise identified]”,
Such amendments shall meet all the requirements of this International Standard.
When it is necessary to issue a complete new test report or calibration certificate, this shall be uniquely
identified and shall contain a reference to the original that it replaces.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
20-7 5 of 5
RESPONSIBILITY:
Lab personnel are responsible for adhering to the requirements as set forth in this document.
RECORDS:
Validation reports and calibration records shall be maintained.
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Glossary (Terms and Definitions) 21 1 of 5
TERMS AND DEFINITIONS

(Note: Italicized terms are also defined in this Section)
Applicable Laws and Regulations – Legal requirements promulgated by Country, State or Local Government
Authorities applying to Organizational Environmental Aspects and Occupational Health and Safety activities, products
or services.
Assign – To transfer responsibility for action, with mutual consent, to an individual or group (i.e. team or committee).
Audit – Systematic, independent, and documented process for obtaining and evaluating evidence objectively to
determine the extent of which criteria is fulfilled.
Audit Criteria – Set of policies, procedures, or requirements used as reference.
Audit Conclusion – Outcome of an Audit provided by an Audit Team after consideration of Audit objectives and all
Audit findings.
Audit Evidence – Records, statement of facts, or other information which is relevant to audit criteria and verifiable.
Audit Finding – Results of the collected audit evidence evaluation against audit criteria. Note: Audit findings can
indicate either conformity or non-conformity with audit criteria, or opportunities for improvement.
Audit Program – Set of one or more audits planned for a specific time frame and directed towards a specific purpose.
Note: One auditor of the Audit Team is generally appointed as Lead Auditor.
Audit Team – One or more auditors conducting an audit.
Auditee – An Organization being audited.
Auditor – Person with the competence to conduct an audit.
Capability – Ability of an Organization, System, or Product Realization Process fulfilling requirements for a product.
Characteristic – Distinguishing feature.
Competence – Demonstrated ability to apply knowledge and skills.
Concession – Permission to use or release a product not conforming to specified requirements.
Conformity – Fulfillment of a requirement.
Continual Improvement – Recurring activity to increase the ability to fulfill requirements.
Correction – Action taken to eliminate a detected non-conformity.
Corrective Action – Action to eliminate the root cause(s) of a detected non-conformance, non-conforming product, or
other undesirable situation. Note: There is a distinction between Correction and Corrective Action.
Corrective Action System (CAS) – System identifying, analyzing, and implementing improvements and Corrective
Action in products, services or work processes.
Corrective and Preventive Action Report (CPAR) – A documented request to improve a Procedure, Work
Instruction, or initiate an internal investigation into the cause of a non-conformance for the purpose of applying
Corrective or Preventive Action.
Customer – Person or Organization receiving a product or service.
Customer Satisfaction – Customer’s perception regarding the degree Customer Requirements have been fulfilled.
Defect – Failure to meet a specification or requirement related to an intended or specified use. This term should not be
used whenever the term “non-conformance” will suffice. Note: Use of the term “defect” is not intended in any other
manner and is not intended to convey a judgment that product has a defective design or is in a defective condition.
Design and Development – Set of processes transforming requirements into specified characteristics or into a product,
process, or system specification.
Deviation – Permission to depart from originally specified requirements of a product prior to realization.
Document – Information and its supporting medium.
Effectiveness – Extent to which planned activities are realized, and planned results are achieved.
Environment – Surroundings in which an Organization operates including air, water, land, natural resources, flora,
fauna, humans, and their interrelation.
Environmental Aspect – Element of an Organization’s activities, products, or services interacting with the
Environment.
Environmental Impact – Any change to the Environment, whether adverse or beneficial, wholly or partially resulting
from an Organization’s activities, products, or services.
Environmental Management Program – Plan identifying responsibilities and timeframes for achieving Objectives
and Targets.
Environmental Objective – Overall Environmental Goal, arising from the Environmental Policy, an organization
establishes itself to achieve, and which is quantified where practicable.
Environmental Performance – Measurable results of the Environmental Management System, related to an

Organization’s control of its Environmental Aspects, and based on its Environmental Policy, Objectives, and Targets.
Environmental Target – Detailed performance requirement, quantified where practicable, applicable to the
Organization or parts thereof, and arising from the Environmental Objectives and must be established and attained in
order to achieve those Objectives.
Follow-up Audit – A special audit performed to verify Corrective Action has been implemented as scheduled and the
action was effective in preventing or minimizing recurrence.
Independence – Freedom from bias and external influence; provides for objectivity and impartiality.
Infrastructure – System of facilities, equipment, and services needed for the operation of an Organization.
Inspection – Conformity evaluation by observation and judgment accompanied, as appropriate, by measurement,

testing or gauging.
Inspection Record – Document stating results (data) concerning Inspection activities.
Interested Party – Individual or group concerned with or affected by the Environmental performance of an
Organization and the Environmental Impacts of the Organization’s activities, products, or services.
Lead Auditor – The individual who manages the Audit Team during an audit.
Management – Toshiba International Corporation’s Managers and Supervisors.
Management, Senior – Toshiba International Corporation’s Staff Level.
Management Innovation – Toshiba International Corporation based continual improvement activities founded on Six
Sigma Methodology.
Management System – System to establish Policy and Objectives, and achieve those Objectives.
Measurement Control System – Set of interrelated or interacting elements necessary to achieve metrological
confirmation and continual control of measurement processes.
Measurement Process – Set of operations to determine the value of a quantity.
Metrological Confirmation – Set of operations required to ensure measuring equipment conforms to requirements for
its intended use. Note: Generally includes calibration or verification, any necessary adjustment or repair, and
subsequent recalibration comparison with metrological requirements for the intended use of the equipment; as well as
any required sealing and labeling.
Measuring Equipment – Measuring instrument, software, measurement standard, reference material, auxiliary
apparatus or combination thereof necessary to realize a measurement process.
Metrological Characteristic – Distinguishing feature which can influence measurement results.
Metrological Function – Function with Organizational responsibility for defining and implementing a measurement
control system.
Non-conformance – Failure to substantially conform to specified requirements.
Objective Evidence – Data supporting the existence or verity of something.
Observation – A concern or weakness detected in an element of a Management System, but is not a non-conformance;
a condition that may become a non-conformance if not addressed; an opportunity for improvement.
Opening Meeting – An introductory meeting between the auditor(s) and the Auditee’s Representative, at which time
an overview of the Audit Plan is presented.
Opportunity for Improvement – An input into the Corrective Action System not initiated by a non-conformance, but
is nevertheless an opportunity for improving QEHS Management System Procedures or Work Instructions.
Organization – Group of people and facilities with an arrangement of responsibilities, authorities and relationships.
Organizational Structure – Arrangement of responsibilities, authorities and relationships between people.
Pre-award Survey – An activity conducted prior to a contract award, and used to evaluate the overall Quality capability
of a prospective supplier or contractor.
Preventive Action – Action to reduce and/or eliminate the cause of potential non-conformances, non-conforming
product, or other undesirable situations from occurring. Note: Preventive Action is taken to prevent occurrence,
whereas Corrective Action is taken to prevent recurrence.
Procedure – Specified way to perform an activity or process.
Process – Set of interrelated or interacting activities which transform Inputs into Outputs. Note 1: Process Inputs are
generally Outputs from other processes. Note 2: Processes in an Organization are generally planned and performed
under controlled conditions to add value. Note 3: A process where conformity of the resulting product cannot be readily
or economically verified is frequently referred to as a “special process”.
Product – The Output of any process.
Project – Unique process, consisting of a set of coordinated and controlled activities with start and finish dates,
undertaken to achieve an objective conforming to specific requirements, including the constraints of time, cost and
resources.
Quality – Degree to which a set of inherent characteristics fulfils requirements.
Quality Assurance – Part of Quality Management focused on providing confidence Quality Requirements will be
fulfilled.
Quality Control – Part of Quality Management focused on fulfilling Quality Requirements.
Quality Improvement – Part of Quality Management focused on increasing the ability to fulfill Quality Requirements.
Quality Management System (QMS) – A Management System to direct and control an Organization with regard to
Quality.
QEHS Policy Manual – Document specifying the Quality, Environmental, and Occupational Health and Safety
Management System of an Organization.
Quality Objective – Something sought, or aimed for, related to Quality. Note 1: Quality Objectives are generally
based on the Organization’s Quality Policy. Note 2: Quality Objectives are generally specified for relevant Levels and
Functions within the Organization.
Quality Plan – Document specifying which procedures and associated resources shall be applied by whom and when
to a specific project, product, process or contract.
Quality Planning – Part of Quality Management focused on establishing Quality Objectives and specifying necessary
operational processes and related resources to fulfill the Quality Objectives.
Quality Policy – The overall intentions and direction of an Organization related to Quality as formally expressed by
Top Management.
Record – Document stating results achieved or providing evidence of activities performed.
Release – Permission to proceed to the next stage of a process.
Requirement – Need or expectation stated, generally implied or obligatory.
Resources – People, time, money, buildings, equipment, and support activities, as necessary, that may be applied to a
specific project, product, process, and/or contract in order to fulfill requirements.
Review – Activity undertaken to determine the suitability, adequacy, and effectiveness of subject matter to achieve
established objectives.
Root Cause – A fundamental deficiency resulting in a non-conformance that must be eliminated through Corrective
Action to prevent recurrence of the same or similar non-conformance.
Root Cause Analysis – Investigation to determine the fundamental deficiency resulting in a non-conformance.
Service – The result of at least one activity necessarily performed at the interface between the supplier and the customer
and is generally intangible. Provision of a service can involve:
Activity performed on a customer-supplied tangible product;
Activity performed on a customer-supplied intangible product;
Delivery of an intangible product;
Creation of ambience for the customer.
Specification – Document stating requirements.
Supplier – A person or Organization providing a product.
Suspect Material – Material that may not meet specifications.
System – Set of interrelated or interacting elements.
Test – Determination of one or more characteristics according to a procedure.
Top Management – A person or group of people who direct and control an Organization at the highest level.
Traceability – Ability to trace the history, application, or location of which is under consideration.
Validation – Confirmation, through provision of objective evidence, requirements for a specific intended use or
application have been fulfilled.
Verification – Confirmation, through provision of objective evidence, specified requirements have been fulfilled.
Work Environment – Set of conditions under which work is performed. Note: Conditions include physical, social,
psychological, and Environmental factors (temperature, recognition schemes, ergonomics, and atmospheric
composition).
QEHS Manual
Doc. No. 2M-421-001 Rev. 22
Record of Revisions 22 1 of 2
Revision Section Description Effective Date

18 All Added references to HEV and LED 8/20/12
Removed references to “Industrial Division”
2 Revised Figure 2-1
5 Quality Assurance and Training Specialist included
12 Subsection 4.1.2.1 added qualification of personnel

19 2 Added Detroit Address. 12/18/12
Updated Okanella’s and Clara address
Removed service function from HEV motors.
6 Removed Senior Managers Table
20 All Glossary moved to section 21 11/5/15
Record of Revisions moved to section 22
Changed all instances of E.A.S.T.E.R. to TGEA
Changed to reflect current organizational structure
2 2.17 Added ISO 17025 Clause 4.2

4.2.1 Added ISO 17025 UL CTDP
4.4.1.1.1 revised to reference the management systems
4.6.1 Added Laboratory requirements
4.6.3.1 Added ISO 17025 UL CTDP
Modified Figure 2-1
9/11/17 – Removed 2.1 Quality Document Matrix, Added 2.17 Ford CSR,
Removed 2.10 ISO 9001 Clause. Added 3.6 CSR
4 Added ISO 17025

Added Management Review Procedure
4.1.2.4 Added ISO/IEC 2005 Validation Lab.etc)
5 2.11 Added ISO 17025

Added Laboratory management system and clarified that the EHS
Manager is both the MR for the Environmental and the Safety and Health
management systems
Added ISO 17025 UL CTDP
6
2.17 Added ISO 17025
3.7 Added IEC – International Electrotechnical Commission
Added ISO/IEC 2005 Validation Lab.etc)
Added ISO/IEC 2005 Validation Lab.etc)
7
Added ISO 17025 Clause 4.3
Added Validation Test QC Procedure - 9P-736-001
Added DAP – Data Acceptance Program
Added CTDP – Client Test Data Program
Added IEC – International Electrotechnical Commission
4.1.4 Added PEP Validation Lab/CTDP system: The laboratory..etc)
4.2.2.4 Added the applicable clauses of ISO/IEC 17025:2005..)
4.3.7 Added PEP Validation Lab/CTDP system – Test..etc)
22 2 of 8
Record of Revisions

4.3.8 Added PEP Validation Lab/CTDP system – Selection..etc)
4.4.7 Added PEP Validation Lab/CTDP system – Calculation..etc)
8
2.14 Added ISO 17025 Clause 5.2.1 5.2.4
3.5 Added DAP – Data Acceptance Program
3.6 Added CTDP – Client Test Data Program
4.2.6 Added PEP Validation Lab/CTDP system – The laboratory..etc)
14
2.13 Added ISO 17025 Clause 5.6.2.2
2.14 Added Validation Test QC Procedure - 9P-736-001
4.11 Added PEP Validation Lab/CTDP system – For testing..etc)
4.12 Added PEP Validation Lab/CTDP system – Where traceability..etc)
5.4 Added Contractor responsible for calibration of water & wastewater
equipment
15
18
2.15 Added ISO 17025 Clause 4.11.1, 4.11.2, 4.11.3, 4.11.4
2.16 Added Validation Test QC Procedure - 9P-736-001
4.2.8 Added PEP Validation Lab/CTDP system – The laboratory..etc)
20
Added UL Client Test Data Acceptance Program
21 All Revised reference document to ISO 14001 2015

TOC Revised table of contents to refence ISO 14001 2015 clauses
2 Removed 4.1.4.3.3 Clara Warehouse
Added the Social Infrastructure Group QMS Processes and Interactions
Revised 4.2.2 to emphasize the processes which affect Quality
Revised 1.0 to add requirements of interested parties and internal and
external environmental issues
Revised 4.1.2.1 added interested parties
Revised 4.1.2.3 added understanding the internal and external
environmental issues
Revised 4.6.1 added strategic alignment
Revised 4.6.3.8 to include avoidance
Revised 5.1 to include strategic alignment
Added 2.18 EHS Context of the Organization
3 Section 2.0: Revised ISO 9001 and Ford CSR Clause

Revised 4.4.1.2 added internal and external to interested parties
4 Revised 4.1.1 to include interested parties, strategic alignment and

objectives emphasized
5 Added 4.2.9.1.10 reporting on EHS Management System Performance
6 Revised 4.2.1.6 added interested parties, risks and opportunities

Added 4.2.1.13 and 14 to include changes to internal and external issues,
resources and improvement opportunities
Added 4.3.1.6 and 4.3.1.9 to include actions for objectives not met and
opportunities to strategically integrate the management system
7 Revised 4.2.1 added interested parties

22 3 of 8
Record of Revisions

8 Revised 4.1.1 and 5.1 to include interested parties
Revised 5.5 to include environmental training
10 Added 2.17 Communications Procedure
11 Added 2.23 clauses 7.3 and 7.3.1.1

Revised entire content to reflect ISO 9001:2015
12 Added 2.5 clauses 7.4 and 7.4.1.3

Removed 2.5 supplier list
Revised 2.16 to add communication procedure
Added 4.1.1.3 to include EH&S requirements
Added 2.24 Preservation Shipment Procedure

13 Revised 4.6.1 emphasized risks and opportunities and outsourced
processes
Revised 4.6.1.1 to include potential emergencies
Revised 4.6.1.3 to include interested parties
Added 2.15 TS Clauses 7.6, 7.6.1, 7.6.2, 7.6.3.1

14 Revised 5.2 changed to EH&S responsibility
Revised 2.15 to ISO/TS 16949 Clause

15 Added 2.25 FMEA Program
Added 4.2.1.9 Customer Survey
Revised 4.4.2 to include interested parties
Revised 4.4.3 to include external environmental conditions
Revised 4.4.5 to include environmental
Revised 1.0 and 4.1.1 to include suitability and adequacy

18
Added 2.18 and 2.19 EH&S goals and objectives procedure and
19.1 compliance listing
Revised 4.1.3 including life cycle stages
Revised 4.2.1 interested parties
Revised 4.3.1 external communications added
Revised 4.4.1 added control of aspects and alignment with targets
Revised 4.4.1.1 to include internal and controlled outsourced situations
Added 4.4.1.4 – 7 to include life cycle, environmental consideration
through transportation and procurement, communication of environmental
requirements to external providers
Added 4.6.1.1 and 1a to include references to EH&S criteria listed in the
targets and objectives procedure and compliance listings, internal audits
and management review utilized for effectiveness
19.2 Revised 4.2.1 to include interested parties
1 Revised title to Sr. VP and Group President and updated this in the table
of contents
22 All Changed Header 5/29/19
01,02, 03, 04, 05, 06, Revised under reference ISO 9001:2015 and the clause that corresponds
07,08,09,10,11,12,13 to the section
,14,15,16,17 and18 Revised under reference IATF 16949:2016 and the clause that
corresponds to the section
22 4 of 8
Record of Revisions

Revised under reference Ford Customer Specific Requirements for IATF
16949:2016 and the clause that corresponds to the section
01,02, 03, 04, 05, 06, Revised document content to change ISO 9001:2008 for ISO 9001:2015
07,08,09,10,11,12,13 and ISO /TS 16949 for IATF 16949:2016 and ISO 45001:2018
,14,15,16,17 and18
2 Added 4.1.4.3.3 Papalote St. Houston, Texas 77041

Added 4.1.4.3.4 Design Japan site to the scope
Added updated HEV Plant QMS Processes and Interactions
Added under 4.1.2.2 conformity of all products and processes, including
service parts and those that are outsourced
Added 4.1.3 Policy and Objectives are compatible with the context and
strategic direction of the organization
Added 4.2.2 and or Process Owner
Added 2.0 under reference HEV Strategy Plan 4PD-007, HEV Process
Map and Interactions 4PD-001, Quality Planning 4PD-004, Context of the
organization 4P-004
Revised 4.6.3 to ISO 45001
Revised 2.12 to ISO 45001
3 Added 2.0 under reference HEV Strategy Plan 4PD-007, HEV Process
Map and Interactions 4PD-001, Quality Planning 4PD-004, Quality Goals
& Objectives 4PD-003, Product Design Development 4PD-024,Process
Design Development 4PD-008, Purchasing Process 4PD-014
Revised 2.5 to ISO 45001 and the clause number and added clause to 2.5
Revised section 4.3 to include needs and expectations of interested parties
along with internal and external issues.
4 Added 4.1.1.1.7 to include anti-bribery policy, an employee code of

conduct and an ethics escalation policy to corporate responsibility
Added 4.1.2.2 capacity analysis, logistics information, customer score
cards and customer portals.
Revised 4.1.2.4 designed personnel to process owner
Added 2.0 under reference Quality Planning 4PD-004, Quality Goals &
Objectives 4PD-003,Management Review 4PD-018, Continual
Improvement 4PD-021, Human Resources / Qualified Employees 4PD-
005
Revised section 4.1.1.1.5 to include support, management rols and
effectiveness
Added 4.1.1.1.7-11 – overall responsibility, support for safety committees
and anti-reprisal along with outcomes
5 Revised ISO 9001 leadership responsibilities as referenced in the

Standard.
Added overall responsibility for TIC’s Quality Management System
Added 4.2.8.1.4 HEV Plant Quality Assurance Manager responsibilities,
Added 2.0 under reference Quality Goals & Objectives 4PD-003,
Management Review 4PD-018 Monitor , Measurement, Analysis &
Evaluation 4PD-016, Human Resources / Qualified Employees 4PD-005
Removed OHSAS reference in 3.5 and 4.2.5.1.1
22 5 of 8
Record of Revisions

6 Added under reference :Internal and External Audit Procedure – Doc. No.
4P-039, Records Management Procedure – Doc. No. 4P-008 and
Corrective /Preventive Action Procedure 4P-003, Management Review
4PD-018, HEV Process Map and Interactions 4PD-001, Internal and
External Audits 4PD-017, Corrective and Preventive Actions 4PD-019,
Control of Non-conforming Material 4PD-010, Supplier Monitoring &
Development 4PD-013
Added 4.1.2 Frequency of management review(s) shall be increased based
on the risk,
Added 4.2.1.10 Management Review Input: cost of poor quality, product
performance, assessments of manufacturing feasibility made for changes
to existing operations and for new product, customer satisfaction, review
of performance against maintenance objectives, warranty performance,
customer score cards, identification of potential field failures identified
through risk analysis (FMEA), actual field failures and the impact on
safety or the environment.
Revised 2.10 and 2.11 for ISO 45001 and added clause
7 Added under reference: Document Control Procedure – Doc. No. 4P-007

and Records Management Procedure – Doc. No. 4P-008, HEV Process
Map and Interactions 4PD-001, Quality Planning 4PD-004, Product
Design Development 4PD-024,Process Design Development 4PD-008
Revised 2.8 and 2.9 to ISO 45001 and added clause
Deleted reference to OHSAS in 3.4 and changed references from OHSAS
to ISO in section 4.1
8 Added under reference and correct document name and number: Records
Management Procedure – Doc. No. 4P-008, Employee Training Procedure
– Doc. No. 4P-010, Operator/Group Leader Training Procedure – Doc.
No. 4P-011, Facility Maintenance Procedure – Doc. No. 4P-012,
Contingency Response Procedure – Doc. No. 4P-016, Quality Planning
4PD-004, Human Resources / Qualified Employees 4PD-005 Quality
Goals & Objectives 4PD-003,Management Review 4PD-018, Continual
Improvement 4PD-021
Revised sections 2.6, 2.7 to reference ISO and the clause number, and
deleted reference to OHSAS
9 Added under reference: Records Management Procedure – Doc. No. 4P-

008, Product Design Development Procedure 4P-001, Process Design
Development Procedure 4P-002, HEV Process Map and Interactions 4PD-
001, Quality Planning 4PD-004, Product Design Development 4PD-
024,Process Design Development 4PD-008, Sales Process Diagram 4PD-
002, PFMEA 4PD-020, Purchasing Process 4PD-014, Receive & Inspect
& Ship 4PD-009, Operation Planning & Control 4PD-012, Inventory
Control 4PD-015, Calibration 4PD-006, Supplier Monitoring &
Development 4PD-013, Preventive and Predictive Maintenance Process
4PD-011, Monitor, Measurement Analysis & Evaluation 4PD-016
Added 4.1.8 shall be included in the planning of product realization,
design and develop planning shall include all affected stakeholders within
the organization and as appropriate its supply chain, some areas for using
such as multidisciplinary approach include but are not limited to APQP,
DFMEA, PFMEA, Control Plan,
Removed references to OHSAS and updated ISO 45001 clause in section
2.15 and 3.5
22 6 of 8
Record of Revisions

008, Product Design Development Procedure 4P-001, Process Design
Development Procedure 4P-002, Customer and Quality Representative
Procedure 4P-009, Quality Planning 4PD-004, Product Design
Development 4PD-024,Process Design Development 4PD-008, Sales
Process Diagram 4PD-002, Purchasing Process 4PD-014, Supplier
Monitoring & Development 4PD-013, Internal and External Audits 4PD-
017, Corrective and Preventive Actions 4PD-019, Control of Non-
conforming Material 4PD-010
Revised section 2.6 and 2.7 to add clause and removed reference to
OHSAS in section 3.5
11 Added under reference: Product Identification and Traceability Procedure

4P-033, Product Design Development Procedure 4P-001, Process Design
Development Procedure 4P-002
Revised 4.1.1 k. to include: All affected stakeholders within the
organization and as appropriated its supply chain, Project management,
Development and review of process flow, control plans, plans including
incoming inspection and standard work instructions, Design FMEA by
design responsible organization required Ford engineering approval, as
well as revisions to these documents after initial acceptance. HEV Process
Map and Interactions 4PD-001, Quality Planning 4PD-004, Product
Design Development 4PD-024,Process Design Development 4PD-008,
Sales Process Diagram 4PD-002, PFMEA 4PD-020, Purchasing Process
4PD-014, Receive & Inspect & Ship 4PD-009, Operation Planning &
Control 4PD-012, Inventory Control 4PD-015, Calibration 4PD-006,
Supplier Monitoring & Development 4PD-013, Preventive and Predictive
Maintenance Process 4PD-011
Revised 2.6 and 2.7 to add clause and change to ISO, removed OHSAS
reference in section 3.6

424-001, ,Sales Process Diagram 4PD-002, Purchasing Process 4PD-014,
Product Design Development 4PD-024, Process Design Development
4PD-008, Internal and External Audits 4PD-017
Revised 2.3 and 2.4 to add clause and ISO, removed OHSAS reference
13 Added under reference: Control Plan Procedure 4P-751-001,Monitoring

and Measurement of Processes 4P-823-004, Product Release 4P-824-001
Added for HEV Plant 4.2.9, 4.2.10 and 4.2.11 to include IATF 16949
requirements, HEV Process Map and Interactions 4PD-001, Quality
Planning 4PD-004, Product Design Development 4PD-024,Process
Design Development 4PD-008, Sales Process Diagram 4PD-002, PFMEA
4PD-020, Purchasing Process 4PD-014, Receive & Inspect 4PD-009,
Operation Planning & Control 4PD-012, Inventory Control & Shipping
4PD-015, Calibration 4PD-006, Supplier Development 4PD-013,
Preventive and Predictive Maintenance Process 4PD-011, Monitor,
Measurement Analysis & Evaluation 4PD-016
Added under responsibility 5.4 At HEV Plant Supply Chain Manager is
14 responsible for shipping.
Revised 2.10 and 2.11 to reference clause and ISO and removed reference
to OHSAS in 3.6
Added under reference: Records Management Procedure – Doc. No. 4P-
008, Tools & Jigs Control Procedure – Doc. No. 4P-014, Receiving
22 7 of 8
Record of Revisions

Procedure – Doc. No. 4P-034, Control on Non-conforming Material 4PD-
010, Corrective and Preventive Actions 4PD-019, Monitor, Measurement
Analysis & Evaluation 4PD-016, Internal and External Audits 4PD-017
Added 4.7 Initial communications shall be followed with detailed
documentation of the event.
Added 4.9 there shall be evidence that the external laboratory is
acceptable to the customer.
Revised 2.6 and 2.7 to add clause and reference ISO. Removed reference
of OHSAS in 3.4

008, Internal Audit Procedure – Doc. No. 4P-039, FMEA Procedure - Doc
No 4P-021, Corrective and Preventive Action Procedure 4P-003, HEV
Process Map and Interactions 4PD-001, Monitor, Measurement Analysis
& Evaluation 4PD-016,Internal and External Audits 4PD-017, Continual
Improvement 4PD-021, Receive & Inspect 4PD-009
Added 4.1.2 APQP, DFMEA, PFMEA and Control Plan
Revised 4.1.3 employees involve in the collection, analysis, management
of statistical data.
Added 4.3.5 Additional Internal Audits requirements
Revised 4.5.6 corrective action plan shall be developed and implemented
by the organization indicating specific actions
Revised 2.8 and 2.9 to add clause and reference ISO. Removed OHSAS
in 3.5
16 Added under reference: Control of Nonconforming Material Procedure –

Doc. No. 4P-042, QC Notice/ Change Notice Procedure – Doc. No. 4P-
019, FMEA Procedure – Doc. No. 4P-021, Control Plan Procedure– Doc.
No. 4P-030, Corrective and Preventive Action Procedure 4P-003, HEV
Process Map and Interactions 4PD-001, Monitor, Measurement Analysis
& Evaluation 4PD-016, Internal and External Audits 4PD-017, Continual
Improvement 4PD-021, Receive & Inspect 4PD-009, Control of Non-
conforming Material 4PD-010,Corrective and Preventive Actions 4PD-
019
Revised 4.2.1 The appropriate documentation (e.g. PFMEA, Control Plan)
shall be review and updated when necessary.
Revised 2.5 and 2.6 to add clause and reference ISO. Removed OHSAS
in section 2.11

008, Internal and External Audit Procedure – Doc. No. 4P-039,
Monitoring and Measurement of Process Procedure – Doc. No. 4P-040,
Corrective and Preventive Action Procedure 4P-003, HEV Process Map
and Interactions 4PD-001, Monitor, Measurement Analysis & Evaluation
4PD-016, Internal and External Audits 4PD-017,Continual Improvement
4PD-021,Receive & Inspect & Ship 4PD-009, Management Review 4PD-
018.
Revised 2.6 and 2.7 to add clause and ISO, removed OHSAS reference in
section 3.3

008, FMEA Procedure - Doc No 4P-021, Multidisciplinary Team
Approach Procedure– Doc. No. 4P-022, HEV Process Map and
Interactions 4PD-001, Monitor, Measurement Analysis & Evaluation
4PD-016, Internal and External Audits 4PD-017,Continual Improvement
22 8 of 8
Record of Revisions

4PD-021.
Added 4.1.5 HEV Plant/ IATF 16949: The organization shall have a
documented process for continual improvement including: Identification
of the methodology used, objectives, measurement, effectiveness, and
documented information, manufacturing process improvement action plan,
Risk analysis (such as FMEA), Corrective and Preventive Action
Procedure 4P-003
Revised 2.5 and 2.6 to add clause and ISO, removed OHSAS reference in
section 3.3
19.1 Revised 2.3 to include clauses and removed reference to OHSAS in 2.4
and 3.3
19.2 Revised 2.2 to reference ISO 45001 and the correlating clauses and
removed OHSAS reference in 3.3
Revised 4.1.2 to include collaboration with workers
Revised 4.1.3 including a hierarchy of controls
Revised 4.3.2.3 to include elements of worker consultation
Added 4.3.3 and 4.3.4 elements of worker participation and removal of
obstacles
20-1 – 20-5 Removed obsolete documentation listed in Section 2.0 and references to
forms to be consistent with all the sections in the manual.

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Quality, Environmental, Health

and Safety Manual

Doc. No. 2M-421-001

Ford CSR for UL CTDP

Measuring Devices 7.1.5.1.1, 7.1.5.1.1,

UL Client Test Data

UL Client Test Data

Sr. VP and Group President Statement 01 1 of 1

QEHS Management System 02 1 of 7

QEHS Management Systems 02 2 of 7

PLC – Programmable Logic Controller

QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

QEHS Management Systems 02 3 of 7

This established QEHS Management Systems are maintained by:

QEHS Management Systems 02 4 of 7

QEHS Management Systems 02 5 of 7

QEHS Management Systems 02 6 of 7

Social Infrastructure Group – QMS Processes and Interactions

Quality Commitment & QEHS Process Owner: Engineering Management Review

Process Owner: Process Owners:

Quality Objectives (KPIs)

Process Owners: Operational Planning & Control

Process Owners: Supply Chain, Process Owners:

Process Owner: Field Service

Support Processes: IS and Facilities

QEHS Management Systems 02 7 of 7

HEV Plant QMS Processes and Interactions

Customer Requirements ( Needs / Expectations) / Regulatory Bodies

10 IMPROVEMENT A 4 QMS P 6. PLANNING

Quality Goals & Objectives

Human Resource/ Qualified

Customer Satisfaction / Customer Dissatisfaction

QEHS Management Systems Planning 03 1 of 3

QEHS Management Systems Planning 03 2 of 3

QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

QEHS Management Systems Planning 03 3 of 3

Planning for Occupational Health and Safety Hazard Requirements:

QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

Title: Section No.: Page:

QEHS Organizational Responsibilities 05 1 of 7

QEHS Organizational Responsibilities 05 2 of 7

QEHS MANAGEMENT SYSTEM REQUIREMENTS:

QEHS Organizational Responsibilities 05 3 of 7

QEHS Organizational Responsibilities 05 4 of 7

coordinating Internal and External Audits;

QEHS Organizational Responsibilities 05 5 of 7

Document Control Administrators are Responsible for:

QEHS Organizational Responsibilities 05 6 of 7

QEHS Organizational Responsibilities 05 7 of 7

Communication from external parties, including complaints regarding Environmental matters.

QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

calibrations it undertakes. Methods published in international, regional or national

QEHS MANAGEMENT SYSTEMS REQUIREMENTS:

Receive & Inspect & Ship 4PD-009 (HEV)