Loading Process PDF
Loading Process PDF
Loading Process PDF
CMD’S VISION
The estimated time of Arrival will be record by Logistics Coordinators based on the information received from
the Transporters.
Estimated loading time will be feed by the Warehouse Team and Estimated Time out will be auto-calculated.
When the vehicle reaches Simpolo gate as soon as token is issued, Automatically Time will be captured. The
drive will have to submit the token at every location of loading and take back the token once vehicle is loaded.
In this way vehicle movement will be captured.
As soon as vehicle comes in The Free Supervisor or Queued is issued the Vehicle for loading. Max three
Vehicles can be allotted to a supervisor at any point of time. Warehouse manager has the right to change the
allotment of vehicles based on priority.
Warehouse Staff Availability matrix
(This sheet will be share a week in advance date-wise)
Date Shift Plant Warehouse Loading Picker Fork Lift Loader team
name supervisor Driver leader
08.2.2020 9am to 9 Simpolo Simpolo Mr. vishal Mr. Vinod Mr. Shyam Mr. Palto
pm
Vehicle Arrival at the Gate/s
1) Once the Vehicle reached the gate, it is allotted a Token. Now-on-wards this token will record the status
of the vehicle in the tracking sheet, which is visible across the Supply chain.
Token Issued
ALERT
VEHICLE LOADING
1) A day in advance Vehicles planned matrix will be shared with all the warehouses.
2) Loading supervisors will be allotted the vehicles and based on that they will mark the locations of the SKUs on
the DOs and in case of any short fall or mis-match will talk to the respective sales coordinator/Logistics
Executive.
3) As soon as estimate time of arrival is updated by the Logistics coordinator, the respective Loading Supervisors
will arrange the material for that vehicle on their respective loading bay.
LOADING TEAM
1) As soon as the vehicle comes at the bay, driver will handover the token to the loading supervisor. He will
punch the Card to login into the system. Loading be started. In the vehicle tracker, loading status is update
with “Loading started”.
2) Once loading is completed, invoice is generated and Token is again punched to finish the work. The
Loading supervisor will punch the Card to login into the system. Status will be updated as “Loading
completed”. Immediately an ALERT will be send to the next loading Point……
Loading Completed
Vehicle Out at the Gate/s
1) Once the Vehicle is loaded it will reach the main gate. The Security will check all the documents and
material. He will Punch the Token to update the status of the Tracker. The Tracker will show the status of
the Vehicle. If any point is still to be done, then he will talk to the logistics coordinator and take action
accordingly.
SAP
Token Issued
VEHICLE RELEASED
Material at Warehouse
• To make the loading faster it is necessary to the keep the
material in proper manner with proper identification (locations)
in SAP. So that as soon as the DO is released, location is
automatically printed on the DO itself. There should not be any
need for manual intervention.
• Easily Retrieval of the material should be there. Every single
material should be stored at single location with, there should
not be any mixing of the material.
• In case of small quantity upto 5 boxes, the complete pallet is not
need to be taken to the loading bay. It should be loaded on a
pallet from the warehouse itself.
• In warehouse every location is needed to be earmarked.
Stock adjustement
• Breakage found while loading should be deducted from the stock immediately.
• Breakages fount while stock maintenance should be deducted from the stock
immediately.
• Samples issues to Sampling need to be deducted from the stock immediately.
• Tiles issued to any one else like, QA, QC or R&D should also be deducted from
the stock.
• In case there is short and excess received from the production, stock
adjustment is compulsory.
Manpower at Warehouse
1) In each shift, there should be one person in the warehouse who will coordinate with the Logistics
Coordinator for any clarification about any material, vehicle or transporter.
2) Warehouse wise Manpower –
Shift Incharge 0 , Req (1 – day and 1- night) 0 – Req – (1 – night) 0 – Req – (1 – Night) 0 – Req (1 – Day and 1 – Night)
Loading Supervisors Warehouse Management, Breakage Should be Graduate. Should have warehousing and Should be able to read and write basic English,
prevention, efficient and timely loading loading experience in tiles basic arithmetic and local language
compulsory. Eye sight 6/6
Warehouse Supervisors Warehouse Management, Material Should be Graduate. Should have warehousing and Should be able to read and write basic English,
Maintenance, Stock counting, Breakage loading experience in tiles basic arithmetic and local language
prevention, efficient and timely loading compulsory. Eye sight 6/6
Labour Team Leader Loading of material, no breakage and Should be literate Should have experience of loading Physically Fit, knows material loading, able to
gaps, no wrong loading, training of more than 2 years as loader train and handle labour.
labour
Labour Loading of material according to the Should be literate Should know proper loading Physically fit and above the age of 18 and
instructions. before 40 years.
Fork Lift Driver Movement of material within and Should be literate and valid Should be a good driver and Physically and medically fit, eye sight 6/6
outside warehouse. driving licence efficient material movement
Security Gate Executive Registering incoming vehicles coming Should be graduate Should have security office Should know to operate MS-Office, good
for load, issue tokens, updation of experience and some logistics communication skills, Local language Maditory.
trackers, coordination with Logistics background
Executive
THANKS