User Guide-Connect-Chemical Management
User Guide-Connect-Chemical Management
User Guide-Connect-Chemical Management
User guide
CONNECT - Chemical
Management
1
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Table of Contents
INTRODUCTION............................................................................................... 3
OVERVIEW ...................................................................................................... 4
BILL OF SUBSTANCE (BOS) ............................................................................. 5
Material General Types .............................................................................................................................. 5
CANDLE MATERIAL ............................................................................................... 7
CERAMIC .......................................................................................................... 7
CHALK ............................................................................................................. 8
CHEMICAL PREPARATION........................................................................................ 8
GLUE/ADHESIVES ............................................................................................... 9
PAPER/CARDBOARD ............................................................................................. 9
PLASTIC/RUBBER ...............................................................................................10
PU FOAM.........................................................................................................10
SURFACE TREATMENT INORGANIC ............................................................................11
SURFACE TREATMENT ORGANIC ..............................................................................11
TEXTILE ..........................................................................................................12
WOOD-BASED MATERIAL/WOOD .............................................................................12
BILL OF SUBSTANCE (BOS) ICONS ..........................................................................13
STRUCTURAL CHANGES ................................................................................. 14
CREATE A NEW BILL OF SUBSTANCE (BOS) ................................................... 15
ADD SUBSTANCE ................................................................................................16
RELEASE A BILL OF SUBSTANCE (BOS) .....................................................................18
COPY BILL OF SUBSTANCE (BOS) ...........................................................................19
RENEW BILL OF SUBSTANCE (BOS) .........................................................................20
EDIT/CORRECT A BILL OF SUBSTANCE (BOS) .............................................................21
HISTORY OF A BILL OF SUBSTANCE (BOS) .................................................................22
BILL OF MATERIAL (BOM) ............................................................................. 23
Description of the search page ................................................................................................................. 23
Missing Bill of Substance .......................................................................................................................... 24
Headings of the BOM-part relations table ............................................................................................... 25
CREATE A BILL OF MATERIAL (BOM) ........................................................................27
RELEASE A BILL OF MATERIAL (BOM) .......................................................................28
EXPORT BILL OF MATERIAL (BOM) ..........................................................................29
UPDATE A BILL OF MATERIAL (BOM) AFTER RELEASED ...................................................30
REFERENCE DOCUMENTS ............................................................................... 31
2
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Introduction
Contact persons
If you have questions about the solution please contact your super user.
If you get an error in the IT application please contact your local helpdesk.
If you have suggestions about how we can improve this learning activity and /or the IT
solution please contact your super user.
3
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Overview
Chemical Management functions are available for article/material combination through
two main CONNECT screens.
In this user guide we will use abbreviations for Bill of Substance – BOS and for Bill of
Material – BOM.
Article
Note! Before proceed with connecting
the Material Combination to the BOS,
you have to connect the Material
Combination to the related article
number. Otherwise CONNECT will not
recognise the material as involved in Material
Chemical Management. Combination
Bill of
Substance
4
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
1. Only articles and materials related to candles, chemical preparations and toys,
are enabled to be connected to a Bill of Substance document.
2. Only Material Combinations* related to the Material General Types below are
enabled to be connected.
Below is the material general types that is relevant for Bill of Substance. When you
click on a material general type you will come to the specific page in this user guide for
that material General Type.
Candle material
Ceramics
Chalk
Chemical Preparation
Glue/Adhesive
Paper/Cardboard
Plastic/Rubber
PU foam
Textiles
Wood-based materials/Wood
*Note! Be aware that process and component combinations are not included in
chemical management scope.
5
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
The following pages will show for each of the Material General Type which information
Chemical Management system requires.
Full Ingredient List – the list of the substances that supplier expects to find in
the final material.
Example:
- Substances found in the final composition of a candle
article or a cleaning product.
Full Reagent List - the list of substances that is used before the process
starts, in order to obtain the final material.
Example:
- In-can substances found in a varnish container before
the application of the coating.
6
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Candle material
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
Ceramic
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
7
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Chalk
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
Chemical Preparation
The table below is an example for part of an article and does not include all needed
fields.
8
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Glue/Adhesives
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
Paper/Cardboard
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
9
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Plastic/Rubber
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
PU Foam
The table below is an example for part of an article and does not include all needed
fields.
10
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
The table below is an example for part of an article and does not include all needed
fields.
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
11
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Textile
The table below is an example for part of an article and does not include all needed
fields.
… … … … …
Wood-based material/Wood
Consider that in most of the cases main substance will be just generic natural wood
except for glue board materials which also contain substances related to the gluing
component.
The table below is an example for part of an article and does not include all needed
fields.
12
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When Chemical Management is enabled for the related Material Combinations a red
bottle icon is shown.
There are 3 different BOS icons. Below you can find the description of these icons.
13
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Structural changes
Since September 1st 2015, there has been changes of the definitions for Material sub
types in CONNECT Material General Types for candles. This means that a new structure
should be used when creating BOS.
BEFORE NOW
additive
Material Sub- beeswax Material Sub- candle inner core
type glue type candle outer shell
palmwax candle mass
paraffin wax wick (incl. wick coating)
pigment/dye/lacquer Coating/Film/Decoration
stearic acid
wick
BOS required function
BOS required function is activated
is NOT activated
BEFORE NOW
14
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
15
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Add substance
The image for the steps below is shown on the next page.
1. Select the BOS you want to add substance for by click on the row.
2. Click on the Add Substance button. A form is opened for you to fill in
information related to the substance.
3. Below is a description for the different fields to add information for.
Undisclosed – select the checkbox for this if your sub-supplier does not want to
share required information for that specific substance. This action will require
additional information to be filled in as the Tradename.
CAS No – this field is mandatory, enter the CAS number related to the substance
according to the international format, e.g. 50-00-0.
Reuse CAS Info – Click this to automatically fill in all the substances field by just
selecting among an already enterer CAS no.
Substance type – If the material general type requires the full ingredient list, the
non-regent option shall be used for all of the BOS substances. Check the previous
pages 5-12.
Functions – select one or more functions of the related substances from the list.
Substance name – this field is mandatory and is automatically filled in when you
enter a CAS number. This is always in an internationally approved format and in
English.
Trade name – enter the substance trade name, this is mandatory if undisclosed
checkbox is selected.
Conc Min(%) and Conc Max(%) – enter the minimum and maximum
concentration of the substance (% of the total preparation). In case the range is an
unique value enter the same concentration in both of the fields.
Producer – enter the last sub-supplier name in the supply chain affecting the
chemistry of the material.
Originates from – select the radio button that the producers country belongs to.
Hazards sections – list all the hazards you have identified that is related to the
substance not listed in all of the harmonized regulations. You should also enter a
reference for each of them.
Comments – here you can enter any comments and/or explanations in English.
16
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
In case you have any doubts, check the reference documentation on page 31.
17
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When all substances has been added, you should release the BOS. When all BOS are
released for the Material combination the bottle icon becomes green.
18
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
In case a new BOS is similar with an existing one is needed you may use copy and
paste function.
19
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When you need to create a new version of a BOS you use the function Renew. This will
create a new version of the BOS, e.g. a BOS with version A1.0 will change to B2.0. The
Renew function is used for keeping track of the BOS overtime.
1. Select the row of the BOS you want to create a new version for.
2. Click on the Renew button.
3. Now a new version is created in status Created and you are able to do the
needed changes.
20
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When you need to edit or correct a BOS you use the function Edit/Correct. This will
create a new correction version of the BOS, e.g. a BOS with version A1.0 will change
to A1.1. The Edit/Correct function is used to correct mistakes.
21
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
The history of the versions and statuses of a BOS is stored in CONNECT and you can
preview it by click the History button.
22
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Before proceeding check that all Material Combinations, related to the article, have
been created and correctly connected to the Article Number.
1. You can access the Bill of Material page by searching the article number under
Search/Search Article menu
2. Then you click the Chemical tab.
3. When selecting the Only articles missing BOS checkbox the search result will
be only BOM that is missing BOS.
4. If missing BOS the article will have a red BOS icon showing in the BOS
column. This will also be explained on page 24.
5. Articles that needs Product Specific Chemical info will show a red icon for BOM-
part relations.
23
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
If the BOS icon is red it means that the article is missing a BOS. You can reach the
Maintain materials page from the search result. Follow the steps below.
When ready you just close the window and then you back on the search result again.
24
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When clicking on the BOM-part relations button, CONNECT will show the list of all
Material Combinations related to the articles that needs additional information to be
specified.
Group of parallel
materials - often the same homogenous materials is represented by
2 or more alternative Material Combinations (e.g. same
material provided by different sub-suppliers). If this is the
case, select the group from the menu which you want
alternative material to belong to. Use the same group for
all the alternative Material Combinations. Material
Combinations belonging to the same group must share the
same functions and net weights.
25
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Below you can see an example on the table and how the total net weight is calculated.
How to fill in the table you follow the steps on the next page.
26
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Search for the article that you want to create a BOM to.
1. In the search result list click on the BOM-part relations button for the article
you want to create a BOM. A new window is opened. You can read a description
of the different fields on previous page.
2. In the Scaled Article Net Weight text field, enter the value for the weight of
the article. Maximum difference from the total weight is 0.05 g.
3. The Total BOM Article Net Weight is inherited from the values you enter in
the Weight column.
4. In the Usage/Parts of drop-down menu, select the usage/part you want to
use. If you can’t find the usage/part you want to use, you can add a new one
by writing it in the combo box.
If the material has more than one article component, click on the + icon.
5. In the Accessible drop-down menu, select Yes if the material/part is
accessible based on EN-71-1 standard.
6. In the Weight text field, enter the weight of the material/part.
7. If you have alternative material, select which group it should belong to in the
Grp. of parallel Materials. You can read more about this on previous page.
8. Click on the Save button to save the information.
27
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When you are ready with the BOM you should release it.
28
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
When both BOS and BOM is ready you are able to export the BOM. This is done in two
purposes:
- For your own sake to check that everything is OK.
- To export it to SCIVERA, this is when the .csv file is used.
29
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
After a BOM has been released and you need to update information you use the
function Not Released.
1. Search for the article you want to update the BOM for. Click on the BOM-part
relations button to open the BOM-part relation window.
2. Click on the Not Released button. Now all fields are enabled for you to update
the information. When ready with the updates you release and export the BOM
again.
30
Solution Area DPOP CONNECT-Chemical Management
Business Solutions Range & Supply Solution Owner: Hans Andersson
IKEA of Sweden Date: January 19, 2017
Version: 1.0
Reference documents
Below are two links to International Requirements.
http://ec.europa.eu/enterprise/sectors/toys/documents/directives/index_en.htm
REACH Regulation
http://ec.europa.eu/enterprise/sectors/chemicals/reach/how-it-works/index_en.htm
31