INSTRUCTION INSTRUCTION INSTRUCTION

Civil Service Form 48, after completion, should be filed Civil Service Form 48, after completion, should be filed Civil Service Form 48, after completion, should be filed
in the records of the Bureau or Office which submits the in the records of the Bureau or Office which submits the in the records of the Bureau or Office which submits the
monthly report on Civil Service Form No.3 to the Bureau of monthly report on Civil Service Form No.3 to the Bureau of monthly report on Civil Service Form No.3 to the Bureau of
Civil Service. Civil Service. Civil Service.
In lieu of the above, court interpreters and In lieu of the above, court interpreters and In lieu of the above, court interpreters and
stenographers who accompany the judges of the Court of stenographers who accompany the judges of the Court of stenographers who accompany the judges of the Court of
First Instance will fill out the daily time reports on this form First Instance will fill out the daily time reports on this form First Instance will fill out the daily time reports on this form
in triplicate, after which they should be approved by the in triplicate, after which they should be approved by the in triplicate, after which they should be approved by the
judge with whom service has been rendered, or by an judge with whom service has been rendered, or by an judge with whom service has been rendered, or by an
officer of the Department of Justice authorized to do so. officer of the Department of Justice authorized to do so. officer of the Department of Justice authorized to do so.
The original should be forwarded promptly after the end of The original should be forwarded promptly after the end of The original should be forwarded promptly after the end of
the month to the Bureau of Civil Service, thru the the month to the Bureau of Civil Service, thru the the month to the Bureau of Civil Service, thru the
Department of Justice; the duplicate to be kept in the Department of Justice; the duplicate to be kept in the Department of Justice; the duplicate to be kept in the
Department of Justice; and the triplicate, in the office of the Department of Justice; and the triplicate, in the office of the Department of Justice; and the triplicate, in the office of the
Clerk of Court where service was rendered. Clerk of Court where service was rendered. Clerk of Court where service was rendered.
In the space provided for the purpose on the other side In the space provided for the purpose on the other side In the space provided for the purpose on the other side
will be indicated the office hours the employee is required to will be indicated the office hours the employee is required will be indicated the office hours the employee is required
observe, as far example, "Regulardays, 8:00 - 12:00 and 1- to observe, as far example, "Regulardays, 8:00 - 12:00 and to observe, as far example, "Regulardays, 8:00 - 12:00 and
4; Saturdays, 8:00 - 1:00/" 1-4; Saturdays, 8:00 - 1:00/" 1-4; Saturdays, 8:00 - 1:00/"
Attention is invited to paragraph 3, Civil Service Rule Attention is invited to paragraph 3, Civil Service Rule Attention is invited to paragraph 3, Civil Service Rule
XV, Executive Order No. 5, series of 1909, which reads as XV, Executive Order No. 5, series of 1909, which reads as XV, Executive Order No. 5, series of 1909, which reads as
follows: follows: follows:
Each chief of a Bureau or Office shall require a daily Each chief of a Bureau or Office shall require a daily Each chief of a Bureau or Office shall require a daily
record of attendance of all the officers and employees record of attendance of all the officers and employees record of attendance of all the officers and employees
under him entitled to leave of absence or vacation under him entitled to leave of absence or vacation under him entitled to leave of absence or vacation
(including teachers) to be kept on the proper form and also (including teachers) to be kept on the proper form and also (including teachers) to be kept on the proper form and also
a systematic office record showing for each day all a systematic office record showing for each day all a systematic office record showing for each day all
absences from duty from any cause whatever. At the absences from duty from any cause whatever. At the absences from duty from any cause whatever. At the
beginning of each month he shall report to the beginning of each month he shall report to the beginning of each month he shall report to the
Commissioner on the proper form of all absence from any Commissioner on the proper form of all absence from any Commissioner on the proper form of all absence from any
cause whatever,including the exact amount of undertime of cause whatever,including the exact amount of undertime of cause whatever,including the exact amount of undertime of
each person for each day. Officers or employees serving i each person for each day. Officers or employees serving i each person for each day. Officers or employees serving i
the filed or on the water need not be required to keep a the filed or on the water need not be required to keep a the filed or on the water need not be required to keep a
daily record, but all absences of such employees muyst be daily record, but all absences of such employees muyst be daily record, but all absences of such employees muyst be
included tn the monthly report of changes and absences. included tn the monthly report of changes and absences. included tn the monthly report of changes and absences.
Falsification of time records will render the offending officer Falsification of time records will render the offending officer Falsification of time records will render the offending officer
or employee lible to summary removal from the service and or employee lible to summary removal from the service and or employee lible to summary removal from the service and
criminal prosecution." criminal prosecution." criminal prosecution."

(Note A record made from memory or sometime subsequent to the (Note A record made from memory or sometime subsequent to the (Note A record made from memory or sometime subsequent to the
occurrence of an event is not reliable. Non- observance of office occurrence of an event is not reliable. Non- observance of office occurrence of an event is not reliable. Non- observance of office
hours deprives the employee of the leave privilegies althou he may hours deprives the employee of the leave privilegies althou he may hours deprives the employee of the leave privilegies althou he may
have rendered overtime service. Where service rendered outside of have rendered overtime service. Where service rendered outside of have rendered overtime service. Where service rendered outside of
the Office for the whole morning or afternoon notation to that office the Office for the whole morning or afternoon notation to that office the Office for the whole morning or afternoon notation to that office
should be made clearly.) should be made clearly.) should be made clearly.)