Texas School For The Blind and Visually Impaired: Drawing A Map Using Drawing Tools in Microsoft Word 2007
Texas School For The Blind and Visually Impaired: Drawing A Map Using Drawing Tools in Microsoft Word 2007
Outreach Programs
1100 West 45th Street
Austin, Texas, 78756
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Contents
Texas School for the Blind and Visually Impaired.............................................................1
Drawing a Map Using Drawing Tools in Microsoft Word 2007..........................................1
Find a Map from a Website...............................................................................................3
Tracing Map Considerations..............................................................................................3
Copying a Bitmap Image from a Web Page..................................................................3
Tracing Map on the Word Document.............................................................................4
...........................................................................................................................................4
Tracing Over the Map Image to Make a Line Drawing Map..............................................5
Choosing the "Freeform" Drawing Tool.........................................................................5
Tracing the Map Using the Freeform Drawing Tool.......................................................5
Freeform Vector Graphic Production.............................................................................6
Removing the Bitmap Image (Web Page Image)..............................................................7
Selecting the Image Map...............................................................................................7
Removing the Image Map..............................................................................................7
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Find a Map from a Website
There are several sources to find line drawing maps. The University of Texas Perry-
Castaneda Library contains a large source of maps of most countries, regions, and
continents of the world.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Tracing Map on the Word Document
Figure 2: Map of Texas with a Dashed Arrow Indicating the Whole Tracing Area
Make sure the entire map is visible in a Word document layout area without having to
scroll. You cannot draw a map if some of the area is not visible because leaving the
drawing area to scroll up or down forces you to “abandon” the drawing tool which
means ending the tracing process. The tracing area needs to be visible for completion.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Tracing Over the Map Image to Make a Line Drawing Map
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Figure 4: Freeform drawing tool is displayed.
When the Freeform drawing tool is activated the cursor turns into a crosshair
drawing cursor.
Place the cursor at a start point then click with the left mouse button.
Move the crosshair to another point on the image. Click again (left button) and a
straight line from the start point to the second click point is drawn.
Holding the left mouse button down while moving the crosshair cursor will draw free
form lines, much like drawing with a pencil.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
If all goes well, you should end up at the starting point.
If connecting with the start point a solid (shape filled with a white color) freeform
image will appear.
A solid independent scalable vector graphic (SVG) freeform image can be moved
anywhere on the document.
The border line weight of the illustration can be changed if needed. It can be as thin
as ¼ to as thick as 6 point.
Territorial border are usually set to 3 point weight. Subject content within the
territory (objects of study) will have the largest point weight (i.e., rivers, regions, land
features)
Figure 6: Screenshot: Texas outline map is moved slightly out of line from the image map.
Select the newly drawn map and drag it slight off the image map (from the website).
Select the website map by clicking (left mouse button) anywhere on the image. The
map is now highlighted (selected).
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Removing the Image Map
With the image map selected, choose "Cut" from the Ribbon menu to delete it.
The key command to cut is Ctrl+X.
The line drawing map should now be the only object on the document.
During the tracing process rough borders (i.e., river boundaries) should drawn
smooth.
Smoothing the lines make it easier for the student to interpret the tactile graphic.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Most line drawing (mainly maps) need to contain boundaries that are smoother than
some of the original line drawings. Maps displayed this way are less tactually
cluttering for students.
The Freeform "Edit Points" are arbitrary anchor points. When activated, these points
are located on any freeform outline drawing. Placing the mouse cursor on an edit
point, then holding down the left mouse button, that point can now be moved anywhere
on the drawing layout area. Doing this will change the line at that section of the outline
drawing.
Click anywhere on the outline drawing to activate the selection indicators of the
freeform drawing.
Once the drawing is selected, press the "contextual submenu button" (or the
cursor button) to activate a contextual submenu.
To activate the edit points on the outline drawing, select "Edit Points" from the list
of items in the submenu.
Edit anchor points now appear throughout the freeform line drawing.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
With the left mouse button pressed, lines can be "pulled" in a direction to fine tune a
area on the line drawing. Lines can be pulled to show more or less detail of an area.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Use the Edit Points featurea to correct lines, enhance more detail, or to smooth lines.
Figure 9: Shapes Outline Menu with the Line Weight Submenu Active
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Select the “Outline Weight” icon in the Quick Access Toolbar.
Select “Weight” from the list of options.
Select the preferred point (pt) from the list of line weights.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Adding Content to the Map
Arranging Tools
When using different patterns to identify different regions on a map, parts of a region
may need to "lie" on top of another part. This may cover up a small part of another
region. This is called "masking". This technique is very useful on maps indicating
various geographical or political features.
You need the two arranging tools both with the pull down arrows; Bring Forward and
Send Backward
Bring Forward
Figure 11: Illustrations of the Bring Forward Tool and Its Pull Down Menu
Send Backward
Figure 12: Illustration of the Send Backward Tool and Its Pull Down Menu
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
The arranging tools have the potential to be used frequently for illustrations in these
subjects:
Geography
History
Chemistry
Geosciences
Physics
Biology
Astronomy
Set the gridlines to the default .130" for both vertical and horizontal
If the "Use margin" checkbox is not checked, the guidelines will run across the entire
layout page from left to right and top to bottom. This gives you the option of placing the
illustration anywhere on the document. However, the illustration should not be placed
in the far right section of any layout. According to the guideline standards, illustrations
need to be place close to the left hand margin (about 1" from the left side of the layout
area).
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
If your map outline has a fill, set the shapes fill to "No Fill"
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Figure 15: Shapes Tools with Oval Tool Selected
Figure 16: Shapes Fill Tool with the Theme Color Submenu Activated
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Figure 17: Screenshot: Illustrating a point being moved into position on the map.
This can be accomplished by making a small square with the 1/8" guidelines.
Make sure the gridline are in view mode and set to .125 or .13" vertical and horizontal
spacing.
Select the "rectangle" tool in the "Shapes" tools menu.
Click anywhere on the layout.
Resize to one gridline block
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Move the squaring using the arrow keys and/or arrow keys plus holding down the
control key.
Figure 19: Square shape is moved to the boundary line of the outline map.
Figure 20: Shows a break in the map boundary made by the square set to no outline and a white fill.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
The square now has created a break in the illustration outline. This is a masking point.
The lead line can now go through this point.
Make sure the lead line is "in front" of the square mask. Use the "Bring Forward" tool to
accomplish this.
Move the lead line by tapping with the arrow key and/or tapping with the arrow
key while holding down the control key.
If the angle of the lead line needs to change set the gridline into the hide view
gridline mode.
Change angle by placing the cursor on one endpoint of the lead line, hold down
the left mouse button, and move vertically (only) up or down.
Place Names
Enter the place name by drawing a textbox first
Enter the name.
Set to Courier New typeface and font size:
28 pt font for Tiger
24 pt for TIE or PIAF (encapsulated (swell) paper production)
Figure 22: Screenshot showing a place name label, a place marker, and a lead line.
The lead line must not be too long and the smallest size line weight on the page.
Space between place marker and the lead line needs to be about 1/8".
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Space between the place name and the lead line needs to be about 1/8".
Group the place maker, lead line, and place name together as one object.
In order for the "Fill Pattern" function to work properly, the document first has to be
saved as a .doc (Word 97-2003 Document).
The most prevalent regional (the one area that dominates the map) should be the
"no fill" pattern. In the arrangement, this area is on the bottom.
No more than five different patterns are recommended for a tactile graphic
illustration.
It is best to have only three fill patterns.
All pattern need to be clearly different from each other.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
This is an illustration of a cell with the nucleus in the center. To correctly produce the
illustration as suitable tactile graphic several drawing techniques were incorporated:
Freeform drawing
Shapes drawing
Masking
Arrangements of areas
Filling in different areas with patterns
Spacing Considerations
Grouping
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Arranged Freeform Shape Tactile Graphic
Lead line goes through the lowest layer pattern with a 1/8" clearance on either
side.
The two patterns are distinctly different.
The label is on the horizontal plane and reads left to right.
The inner pattern is on top of the outer pattern. The "Bring to Front" tool was
used.
All objects are grouped together as "one" object.
.13" space is on either side of the lead line from object and label.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Creating a Fill Pattern Region on a Map
Select the Freeform tool (looks like a swimming pool) in the Shapes menu.
Start by tracing along a boundary.
Figure 26: Illustration Showing How Anchor Point are Placed on an Outline Map
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Basin and Range Region of West Texas
Use the state boundary to retrace that part of the featured region.
Use the drawing pencil feature for tracing along river and open eastern area.
Arranged Regions of the Basin and Range area and the Stockton Plateau
Stockton Plateau region is on top (Send to Front) of the Basin and Range region.
Freeform drawing tool was used on all boundaries of this region.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010
Keys
(according to the BANA Guidelines and Standards for Tactile Graphics)
A key to the different line textures should be placed before the graph.
The key should be listed in the order the line appears from top to bottom or left to right
on the graph.
If possible, a key must appear on the same braille page with the tactile graphic.
If not possible, a key is placed on a page preceding the illustration.
When a key is on a facing page, it should follow the title of the graphic.
Line symbols in a key must be 1" in length and match the texture on the tactile graphic.
An alphabetic key must consist of two lower-case English letters.
Single-cell braille contractions cannot be used as a part of a 2-cell alphabetic key.
Drawing a Map Using the Drawing Tools in MS Word 2007 and 2010