Camp/Accommodation Audit/Annual Inspection Form: A. Camp Management & Records Yes No N/A
Camp/Accommodation Audit/Annual Inspection Form: A. Camp Management & Records Yes No N/A
Camp/Accommodation Audit/Annual Inspection Form: A. Camp Management & Records Yes No N/A
Note: If possible have Contractor Camp Supervisor, Safety Officer & Fire Wardens in attendance.
REQUIREMENT SATISFACTORY
A. Camp Management & Records Yes No N/A
1. Contractor Camp Supervisor conducts weekly inspections using this checklist and
retains on site records of corrective actions.
2. Contractor Camp Supervisor compiles the results of weekly inspections and timely
corrective actions, submits the MAR (monthly activity report) to the concerned Saudi
Aramco organization, and retains on site records.
3. Contractor has compiled a Maintenance & Safety Plan for camp/accommodation
services and the Contractor Safety Manual has a section on residential
camp/accommodation management, clearly stating responsibilities. Copy on site for
reference.
4. Current log maintained of all camp/accommodation residents.
5. A copy of the contractor park layout plan is prominently displayed within the
Contractor Camp Supervisor’s office and is available to Fire wardens 24/7.
6. Emergency evacuation & response plans prepared and posted in all means of egress
routes.
7. All residents are trained and familiar with the evacuation plan, and on site records kept.
8. Fire/emergency evacuation drills conducted within the last 6 months at the
camp/accommodation and completed written drill evaluations/critique.
9. New residents have camp/accommodation safety orientation on arrival (shown
firefighting equipment, escape routes, assembly areas, etc) & on site records kept.
10. All residents have received camp/accommodation fire safety training and on site
records kept. State percentage of those trained (year to date):
11. Contractor promotes fire safety in the camp/accommodation and has a clear smoking
control policy, with smoking in designated areas only, using sand filled receptacles.
12. All fire detection, alarms and fire-fighting/protection equipment have been inspected as
per NFPA 72, NFPA 25, NFPA 17A, and NFPA 10 as applicable, on site records kept
and all actionable items corrected.
13. Entire electrical installation at the contractor accommodation must comply with NEC
[National Electrical Code - USA] and tested annually (by a qualified and experienced
independent electrical engineer, on site records kept and all actionable items corrected.
14. Periodic PM checks and servicing of electrical appliances/equipment (heating,
Camp/Accommodation Audit/Annual Inspection Form
cooking, food preparation, washing, drying and cleaning appliances, etc.) by qualified
and experienced maintenance technician, on site records kept and all actionable items
corrected.
15. Periodic PM checks and servicing of LPG (butane and propane) equipment (heating,
cooking, etc.) by qualified and experienced LPG technician, on site records kept and all
actionable items corrected.
16. Preventive maintenance (PM) performed on every HVAC unit by a qualified and
experienced technician, every 6 months or as instructed by the manufacturer,
whichever is the sooner. On site records are kept and all actionable items corrected.
17. A Master Cleaning Schedule has been developed, and implemented. This schedule
shall identify areas to be cleaned, persons responsible and materials and equipment to
be used. Written cleaning schedules and checklists are completed for all communal
areas and facilities and on site records are kept.
18. Qualified/trained pest controller is employed & implements an integrated approach to
pest management. This emphasizes exclusion, pest proofing, elimination of breeding
sites & harborage, surveillance & trapping. Documented pest control inspections
&records of action taken are available on site.
B. Fire Safety Yes No N/A
19. An appropriate number of trained Fire Wardens appointed throughout the camp/
accommodation, with back-ups.
20. Firefighting team/brigade appointed and trained, and provided with appropriate
equipment, where directed by Saudi Aramco.
21. Adequate roads and a 6.1meter clear width space for maneuvering fire trucks for access
to all areas of the camp/accommodation.
22. Written A4-size Fire Warning Notices posted prominently stating names of fire
wardens and emergency phone numbers. Written instructions in case of fire and
includes directions to evacuate the building, raise the alarm and call Civil Defense/Fire
Protection Dept.
23. Camp/accommodation buildings are constructed of non-combustible materials to
prevent rapid fire growth. Combustible materials such as plywood used for
internal/external cladding will result in rapid fire growth and greatly decreases the
available time needed for residents to safely egress in a serious fire. (Ref: LPD Guide
Number 007-005-2010: Application of Saudi Aramco Building Code to Contractor
Camp and Project Support Buildings) Refer to the LPD Guide for further clarification
on circumstances where this may not be required.
24. Camp/accommodation buildings are spaced wide apart to prevent fire spread from
building to building. Every portable accommodation unit must, where practicable, be
separated at a distance of not less than 6 meters from any other structure. (Refer to the
LPD Guide for further clarification on circumstances where this may not be required).
25. Exit doors or fire escapes are never locked or blocked. No evidence of padlocks on
exterior exit doors, which can block critical exit routes.
26. Exit doors are constructed and installed to comply with IBC (International Building
Code). Where required by IBC, full width panic bars, UL listed, are fitted.
27. An effective and operable fire alarm/warning system is installed throughout the
camp/accommodation, and where required by IBC, equipped with smoke/heat
detectors, must be capable of proving audible fire warning to all camp residents, with
initiation points easily accessible 24/7.
28. The fire alarm system is checked and tested on a monthly basis and is being maintained
adequately, on site records kept and all actionable items corrected.
29. Smoke detectors connected to the fire alarm system (where fitted), are installed
(UL/FM listed or CE standard, in sleeping areas to comply with NFPA 72, and tested
on a monthly basis and are being maintained adequately. On site records are kept and
all actionable items corrected.
30. Self-contained smoke alarms (where fitted) are UL/FM listed or CE standard, are
checked and tested on a monthly basis and kept clean and free of dust. It is desirable
that battery powered smoke alarms should be mains powered/with standby battery
Camp/Accommodation Audit/Annual Inspection Form
UL/FM or CE standard listed type smoke alarms. Whichever the type, smoke alarms
batteries are replaced every year (12-months). On site records kept and all actionable
items corrected.
31. Emergency and exit lighting is fully operational & tested monthly. On site records are
kept and all actionable items corrected.
32. An adequate number of fire extinguishers provided [mixture of ABC dry chemical +
water], wall mounted at the appropriate height], inspected and checked in accordance
with NFPA 10. On site records are kept and all actionable items corrected.
33. Fire hydrants, fire water storage tanks, fire pumps, fire hose reels, cabinets, stations &
standpipes, fire sprinkler systems, wet chemical fire suppressions systems, where
required by IBC, are properly installed, fully operable, inspected visually & tested
every month in accordance with NFPA 25/NFPA 17A (as applicable), and date
recorded on label attached. On site records are kept and all actionable items corrected.
34. A logbook is maintained near the control panel for each fire alarm or fixed fire
protection system. The logbook is used to document all testing, inspection,
maintenance, and activation of the fire alarm or fixed fire protection system.
35. "As-Built" drawings, specifications, and technical manuals of all fire alarms and
fixed/portable fire protection systems are available on site and updated.
36. Camp housekeeping is satisfactory and no fire hazards noted. (If not, give details in the
corrective action report).
37. Flammable storage areas securely locked (or fenced), posted with a warning sign
‘Danger: Flammable Area’ and located at least 15 m (50 feet) away from the nearest
building or storage area for combustibles.
C. LPG Cylinder Safety Yes No N/A
38. LPG (butane or propane) cylinders are only refilled by an approved LPG dealer/vendor.
39. LPG cylinders are stored outside under sunshade and not located inside any building.
40. LPG cylinders are free from corrosion, not exposed to moisture and kept away from wet
areas.
41. LPG piping is either rigid metal or armored flexible tubing or proprietary steel-braided
synthetic-rubber LPG hoses (preferred type) with threaded couplings. Have approved
connections for cylinders and LPG appliances. Screw type jubilee clips or twisted wire
must not be used. Natural rubber hoses (often pink or light brown color) must never be
used.
42. LPG cylinder valve & coupling threads are in good condition. If the cylinder valve is
broken or the coupling threads are damaged, the cylinder is removed from service and
replaced.
43. LPG regulators are in good condition & damaged units are removed from service &
replaced.
44. Written LPG Leak Response Procedure for dealing with leaks (copies posted in the
kitchen and at the LPG store).
45. Written LPG procedures for: installing & replacing a full cylinder (copies posted in the
LPG store).
46. Staff trained in LPG leak and installation/replacement procedures.
D. Bedrooms/Dormitories Y N N/A
47. Visual checks are conducted on all electrical appliances in bedrooms to check for
UL/FM/CE markings; any physical damage; damage to cables; fitted with correct plug
and no overloading. On site records are kept and all actionable items corrected.
48. Only listed/approved electrical extension cords/multi outlet strips are used and in good
conditions, and are marked with UL/FM/CE.
49. There are sufficient electrical wall outlet receptacles for the number of residents in each
room to prevent overloading.
50. Sleeping quarters with allocated floor space at a rate of not less than 4.6 m 2 (50 ft2) but
preferably 6.5m2 (70 ft 2) are provided for each resident.
51. There is a procedure to prohibit cooking within bedrooms and this is enforced.
52. Bedrooms are clean, tidy & pest free.
53. Bed linen is provided to residents. Linen is changed at least twice monthly.
Camp/Accommodation Audit/Annual Inspection Form
The number of shower, toilet/urinal and hand washbasin fixtures required per numbers of persons housed in the
communal living facility is outlined in the table below (Reference: Sanitary Code, Chapter 7):
Number of persons housed Number of showers/baths Number of toilets & Number of hand
Camp/Accommodation Audit/Annual Inspection Form
Notes:
Washbasins shall be conveniently located adjacent to toilet facilities. 60 cm (24 inches) of a trough hand
washbasin space is considered to be equivalent to one hand washbasin. Also note that laundry tubs and service
sinks are not acceptable substitutes for hand washbasins.
The temperature of the water discharged from the tap shall be at least 37 0C (98.6 0F) but not more than 50 0C
(122 0F), to prevent scald
Camp/Accommodation Audit/Annual Inspection Form