STAFFING

in Management
The Human Resource Development

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

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TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Objectives:
At the end of the lesson, the students should be
able to:
● Explain the nature of staffing and job analysis;
● Discuss human resource planning and job
analysis;
● Explain the steps in the recruitment, selection
and placement process;
● Discuss employee training and development and
its impact on the company;
● Enumerate the guidelines on compensation,
benefits and rewards and identify examples of
each;
● Discuss the importance of performance
evaluation and appraisal;
● Describe the various employee movements;
● Determine the importance of employee relations.

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Staffing or Human Resource
Management
Involves acquiring and developing human
resources that will carry out and perform the
vartious activities of the organizations. Includes:
• Recruiting
• Selecting
• Training
• Developing

Promotes employee loyalty, satisfaction and

personal growth within the company

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 The Staffing Process
Recruitment/ Compensation &
Human
Selection/ Wages/
Resource Performance
Placement/ New
Planning Appraisal/
Employee
Orientation/ Reward System/
Training & Employee
Development/ Movements/
Employee
relations

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Human Resource
Planning

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Human Resource Planning Process
1. Environmental Scanning
2. Forecasting and estimating the firm’s manpower
complement
3. Gap analysis
○ Redundancy – when certain positions are no longer needed by the
company
○ Hiring freeze – recruitment and hiring of new personnel are halted

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Job Analysis – procedure for determining the duties and
skillrequirements for a job or position. The following information can be
collected through job analysis:

1. Specific tasks and activities

2. Required behavior on the job
3. Required job standards
4. Knowledge, tools and equipment used
5. Work conditions
6. Personal characteristics and requirements

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Job Analysis – procedure for determining the duties and skill requirements for a
job or position. The following information can be collected through job analysis:

1. Specific tasks and activities

2. Required behavior on the job
3. Required job standards
4. Knowledge, tools and equipment used
5. Work conditions
6. Personal characteristics and requirements

Job Description – written summary of duties, responsibilities, reporting

relationships and the job specifications for each job or position in the company.

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Recruitment/
Selection/
Placement/
Training &
Development

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Selection – starts when applicants who qualify after preliminary screening are
scheduled for the preliminary interview and psychological testing . Usual types of
psychological tests given to the applicants are the following:

● Mental Ability Test or Intelligence Quotient

(IQ) Test
● Aptitude Test
● Personality Test

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Recruitment – process of attracting qualified applicants to occupy vacant
positions in the company

● Sources of Applicants
○ Internal Applicants
○ External Applicants

● Equal Employment – applicant is not discriminated

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Placement– last part of the hiring process. When a candidate accepts the job
offer, the next step is the submission of pre-employment requirements. Employment
status maybe:

● Contractual employees

● Project-based employees

● Probationary employee

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Training & Development
Training – an organized activity that increases and enhances employees’
knowledge and skills on their job to improve their current performance

Development – the enhancement of the competencies of employees by

giving them opportunities for greater responsibilities as well as challenging
tasks that will help them achieve their total growth

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Compensation &
Wages/
Performance
Appraisal/ Reward
System/ Employee
Movements/
Employee Relations

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Compensation, Salary and Wages

Compensation – any tangible equivalent or reward for

services rendered or for the performance of a task
performed in the organization
● Direct – monetary in nature and given in the form of
salaries, wages, commissions, bonuses and
allowances.
● Indirect – given I the form of services and non-
monetary benefits such as hospitalizations, summer
outings, vacation leaves and sportsfests.

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Salary vs Wages
Salary – compensation given to professionals on a monthly or semi-
monthly basis
Wage – refers to compensation given on a weekly or daily basis and
usually applies to manual workers such as carpenters, plumbers etc.

Base Pay or Basic Pay – fixed part of pay, the minimum payment for the
tasks rendered by the employee based on his or her position or job title.

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Employee Benefits - process of attracting qualified applicants to
occupy vacant positions in the company

● SSS ● Vacation Leaves

Government Mandated

● Employees’ Compensation ● Sick Leaves

Voluntary Benefits
Program ● Emergency Leaves
● Pag-ibig ● Summer Outings/Sportsfest
● Philhealth ● Rice/ Meal Subsidy
● Service Incentive Leave ● Shuttle Service
● Maternity Leave ● Hospitalization
● Paternty Leave ● Group Life Insurance
● Special Leave for Women ● Bonuses
● More…

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Reward Systems- additional payments and benefits on top of the employees’
basic salaries. These form part of the company’s rewards system and are given to
motivate employees to perform their tasks.
Contingent Pay – given on top of the basic pay rate and is based on
different factors which can be applied to individual or groups.
Individual Contingent Pay

Group Contingency Pay

● Pay for performance ● Team-based pay
● Pay for competency ● Organization wide Pay
● Pay for contribution ○ Gainsharing
● Pay for skills ○ Profit sharing
● Pay for service

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Performance Appraisal – process where employee performance is
documented and evaluated also known as performance review or performance
evaluation

● Needs Assessment
Purposes

● Employee Movements
● Basis for Merit Increase
● Legal Concerns
● Development
● Channel of Communication
● Source of Motivation

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Performance Appraisal Methods

Judgmental
Objective

● Measure of Actual ● Ranking Technique

Performance
● Rating Technique
● Performance Test

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Employee Movements
Vertical Movements – entails the movement of an employee from a lower position
to a higher one (promotion) or vice versa (demotion).

Horizontal Movement – transfer of an employee to another department or position

with similar responsibilities or status.
● Transfer – movement to another position but with same level or scope of
responsibility

Separation – employee’s departure from the organization

● Resignation
● Separation with authorized cause (layoff)
● Separation with just cause
● Retirement

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

 Employee Relations
Elements considered in establishing and
maintaining good employee relations:

● Drive for commitment

● Harmonization of terms and conditions of
employment
● Emphasis on Mutuality
● Policies and practices for communication

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity
 END

TOPIC: Staffing in Management Activity: Discussion / Quipper Activity