Design and Build of Interactive Water Fountain - 2017: Section 2: Instruction To Tenderers
Design and Build of Interactive Water Fountain - 2017: Section 2: Instruction To Tenderers
Design and Build of Interactive Water Fountain - 2017: Section 2: Instruction To Tenderers
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
1. Project Scope :
The scope of work includes the following works in DESIGN AND BUILD OF INTERACTIVE
WATER FOUNTAIN – 2017
4. Method of Implementation :
The contractor is expected to bring in all materials, machinery, equipment and necessary
labour. The contractor will be expected to provide food and lodging for all management
staff and labour at site. The contractor will have to conform to the Laws of the Republic of
Maldives in all respects in executing the works.
7. Funding :
The Employer will be financing the project.
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
8. Advance payment :
The contractor will be entitled to an advance payment of 15% of the agreed contract sum,
upon submission of an acceptable Bank Guarantee. The advance shall be deducted at a rate
of 15% of each and every certified interim payment.
9. Performance bond :
The contractor will have to submit a Performance Bond equal to 10% (Ten percent) of the
contract sum. This bond should be valid throughout the contract and defects liability
period.
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
For the transport of the Materials to the Hulhumalé Island, contractors has to follow the
local rules and regulations and has to bear all the cost involved.
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
A. GENERAL
1 Scope of Bid 1.1 The Employer;
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
2 Interpretation 2.1 The terms used in these instructions shall have the same
meanings assigned to them in sub clause 1.1 (Definitions)
and sub clause 1.2 (interpretation) of Section 5- General
conditions in the tender documents, subject to any
amendments stated in Particular Conditions of Section 6.
The words “tender” and “bid” are used here
interchangeable and shall have the same meaning and
likewise any derivative of each shall have the same
meaning as the corresponding derivative of the other.
4 Eligible Bidders 4.1 This invitation to tender is open for any local and
international Engineering firms, Companies meeting all
the following requirements:
(b) The bidder should have the legal capacity to bid and
enter into contracts. Such bidders shall not at the time
of tendering or thereafter be ineligible to bid and
enter into contracts.
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
5 Qualification of 5.1 Each bidder shall submit the following as part of the bid
the Bidder information and confirm that such information has not
changed. In any case information concerning the
following must be submitted in the formats shown in
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
6 One Bid per 6.1 Each bidder shall submit only one bid either by himself,
Bidder or as a shareholder in a private company. A bidder who
submits or participates in more than one bid will be
disqualified.
7 Cost of Bidding 7.1 The bidder shall bear all costs associated with the
preparation and submission of its bid, and the Employer
will in no case be responsible or liable for those costs,
regardless of the conduct or outcome of the bidding
process. However, upon submission of the bid to the
Employer, the bid will become the absolute property of
Employer, and the bidder will not have any right
whatsoever to claim back any of the documentation or
material comprising the bid.
8 Site Visit 8.1 The bidder shall visit and examine the Site of the Project
and its surroundings and obtain for itself on its own
responsibility all information that may be necessary for
Design and preparing the bid and entering into a contract
for execution of the Works. The costs of visiting the Site
shall be at the bidder's own expense.
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B. BIDDING DOCUMENTS
9 Content of 9.1 The Bidding Documents are those stated below, and
Bidding bidding should be read in conjunction with any Addenda
Documents issued documents in accordance with Clause 11 of this
ITT:
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C. PREPARATION OF BIDS
13 Documents 13.1 The bid submitted by the bidder shall comprise the
Comprising the following:
Bid ‐ Letter of Tender (In the form given in Section 3);
‐ Bid Security;
‐ Alternative offers where invited; and any other
materials required to be completed and submitted by
bidders in accordance with these Instructions to
bidders.
‐ All Filled forms and additional documents stated in
Bid Qualification Information (Section 4)
All the documents specified in Sections 3, 7 and Form of
Bid Security in Section 8 shall be completed without
exception, subject to extensions therefore in the same
format and to the provisions of Sub-clause 17.2 of this ITT
regarding the alternative forms of bid security.
14 Bid Prices 14.1 Unless stated otherwise in the Bidding Documents, the
Contract shall be for the whole works as described in Sub
clause 1.1 based on the price proposed by the bidder in
the Letter of Tender (Section 3).
14.2 The bidder shall fill in rates in Section 3 for all the Works
described in the Section 7. The bid submitted by the
bidder shall be deemed to cover all materials,
equipment, personnel and work necessary for the
Project, and deemed to have examined the site and its
surrounding, site conditions and access, and have taken
into account all possible risk and contingencies, prior to
quoting.
14.3 Unless otherwise provided in the Particular Conditions,
the rates quoted by the bidder are not subject to price
adjustment during the performance of the Contract.
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17 Bid Security 17.1 The bidder shall furnish, as part of its bid, a bid security in
the amount USD 100,000.00 in the bid currency.
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19 Format and 19.1 The bidder shall prepare one original of the bid
Signing of Bids comprising the bid as described in Clause 13 of these
Instructions to Bidders, bound with the section containing
the Form of Letter of Tender and Appendix to Tender,
and clearly marked "ORIGINAL." In addition, the bidder
shall submit 1 copy of the bid and clearly marked "COPY."
In the event of discrepancy between them, the original
shall prevail.
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D. SUBMISSION OF BIDS
20 Sealing and 20.1 The bidder shall seal the original and each copy of the bid
Marking of Bids in separate envelopes, duly marking the envelopes as
“ORIGINAL" and "COPY" as appropriate. The envelopes
shall then be sealed in an outer envelope.
21 Deadline for 21.1 Bids must be received by the Employer at the address
Submission of stated in Sub-Clause 20.2. (a) no later than the time and
Bids date stipulated in the Sub-clause 20.2 (b).
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22 Late Bids 22.1 Any bid received by the Employer after the deadline for
submission of bids prescribed in Clause 21 will be
returned unopened to the bidder.
23 Modification, 23.1 The bidder may modify, substitute, or withdraw its bid
Substitution after bid submission, provided that written notice of the
and Withdrawal modification or withdrawal is received by the employer
of Bids
prior to the deadline for submission of bids.
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24.3 The bidders names, the total amount of each bid and any
alternative bid (if an alternative has been requested or
permitted), any discounts, bid modifications, substitutions
and withdrawals, the presence or absence of bid security,
and such other details as the Employer may consider
appropriate, will be announced by the Employer at the
opening.
24.5 Bids not opened and read out at the bid opening shall
not be considered further for evaluation, irrespective of
the circumstances.
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27 Examination of 27.1 Prior to the detailed evaluation of bids, the Employer will
Bids and determine whether each bid:
Determination
of
(a) meets the eligibility criteria pursuant to clause 4.
Responsiveness
(b) has submitted all the documents pursuant to clause
5.
(c) has been properly signed;
(d) is accompanied by the required securities;
(e) is substantially responsive to the requirements of
the Bidding Documents, and;
(f) provides any clarification and/or substantiation that
the Employer may require to determine
responsiveness pursuant to Sub -Clause 27.2.
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29 Evaluation and 29.1 The Employer will evaluate and compare only the bids
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F. AWARD OF CONTRACT
30 Award 30.1 Subject to Clause 31, the Employer will award the
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DESIGN AND BUILD OF INTERACTIVE WATER FOUNTAIN – 2017 - tender document
31 Employer’s 31.1 The Employer reserves the right to accept or reject any
Right to Accept bid, and to annul the bidding process and reject all bids,
any Bid and to at any time prior to award of contract, without thereby
Reject any or all
incurring any liability to the affected bidder or bidders or
Bids
any obligation to inform the affected bidder or bidders of
the grounds for the Employer's action.
33 Signing of the 33.1 At the same time that the Employer notifies the
Agreement successful bidder that its bid has been accepted, the
Employer will send the bidder the Agreement in the form
provided in the Bidding Documents, incorporating all
agreements between the parties.
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G. EVALUATION CRITERIA. 3
Bids will be awarded based on the scores obtained for the following criteria at the percentages
given, with the highest total scoring party being the winner.
36.1. If the proposed Bid price is higher or lower than 10% of the Employer’s estimated
price, the Employer reserves the right not to consider those bids for further evaluation.
36.2. Subjected to the sub clause 36.1 the highest score shall be awarded to the bid with the
lowest bid price. For the remaining bids, points will be given using the formula below.
36.3. Employers Estimate as referred to in clause 36.1 above, will NOT be revealed to any of
the bidders during any stage of the Bid.
37.1. Points for experience will only be awarded for those bidders who had acquired a
minimum accumulated value of sales for similar work stated in 4.1 (d), within the
duration mentioned in same sub clause and should be backed by the document
explained in sub clause 4.2 (e).
37.2. Points for experience will only be considered up to the maximum value of USD 10
million
37.3. Past experience (projects) simply stated in tabular or other format (not backed by the
document explained in 4.2 (e) and 5.1 (g)) will not be awarded any points.
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38.1. Points for Delivery period will only be awarded to those bidders who propose a
duration for “Time for Completion of the Works” in Annexure A of Section 3, not
exceeding the Maximum periods specified in the same section.
38.2. The Employer reserves the right not to consider those bids that are as follows for
further evaluation;
(a) do not propose duration as stated in the sub clause 38.1,
(b) propose duration which is unrealistically low or illogical when compared to
Employer’s Engineer’s estimates and industry norms.
38.3. Having fulfilled the requirements mentioned in sub clause 38.1 & 38.2, the maximum
points allocated under this criterion will be awarded to the bidder with the Lowest
Proposed Delivery Period, and the remaining bidders will be awarded points on a pro
rata basis in descending order.
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38.4. The formula thus used for the computation of the score is as follows:
39.2. The value calculated by deducting current Liabilities from Current Assets (Current
Assets-Current Liabilities) will be taken as the “Working capital” and awarding points.
39.3. All the bids that fulfil the requirements mentioned in sub clause 39.1(a) and (b) will be
given points by comparing the Working capital to the total Bid price proposed in Form
of Letter of Tender of Section 3. Points will be given in the following manner;
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