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    Procurement Management Office: Dear Mr. Manarpis

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    Anne Lorraine Diokno
    The Polytechnic University of the Philippines Procurement Management Office sent a letter to OTUS COPY SYSTEMS regarding two procurement projects awarded in February 2020. OTUS failed to deliver all units of a multi-function color laser printer and monochrome photocopier within the agreed delivery periods. The letter gives OTUS 15 days to deliver the outstanding units or face contract termination and damages.

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    Procurement Management Office: Dear Mr. Manarpis

    Uploaded by

    Anne Lorraine Diokno
    73 views2 pages
    The Polytechnic University of the Philippines Procurement Management Office sent a letter to OTUS COPY SYSTEMS regarding two procurement projects awarded in February 2020. OTUS failed to deliver all units of a multi-function color laser printer and monochrome photocopier within the agreed delivery periods. The letter gives OTUS 15 days to deliver the outstanding units or face contract termination and damages.

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    Demand Letter - Otus Copy Systems, Inc (15 October 2020)

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    The Polytechnic University of the Philippines Procurement Management Office sent a letter to OTUS COPY SYSTEMS regarding two procurement projects awarded in February 2020. OTUS failed to deliver all units of a multi-function color laser printer and monochrome photocopier within the agreed delivery periods. The letter gives OTUS 15 days to deliver the outstanding units or face contract termination and damages.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    73 views2 pages

    Procurement Management Office: Dear Mr. Manarpis

    Uploaded by

    Anne Lorraine Diokno
    The Polytechnic University of the Philippines Procurement Management Office sent a letter to OTUS COPY SYSTEMS regarding two procurement projects awarded in February 2020. OTUS failed to deliver all units of a multi-function color laser printer and monochrome photocopier within the agreed delivery periods. The letter gives OTUS 15 days to deliver the outstanding units or face contract termination and damages.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 2

    Republic of the Philippines

    POLYTECHNIC UNIVERSITY OF THE PHILIPPINES


    Office of the Vice President for Administration
    PROCUREMENT MANAGEMENT OFFICE

    15 October 2020

    OTUS COPY SYSTEMS


    10F MG Tower, No. 75,
    Shaw Blvd., Brgy. Daang-Bangkal,
    Mandaluyong City

    ATTN: MR. ERWIN C. MANARPIS


    Authorized and Designated Representative

    Dear Mr. Manarpis:

    This is with regard to the following procurement projects awarded to your good office, to wit:

    Date P.O. Project Delivery Date of Delivery Delivery


    Number Description Period Receipt of Date Status
    NTP
    04-Feb- B-20-02- Bidding for 30 12-Mar- 11-Apr- Complete
    2020 0008 the calendar 2020 2020 as of 13-
    Procurement days Mar-
    of Multi- upon 2020
    function receipt of
    Monochrome NTP
    Laser Printer

    and 30 12-Mar- 10-Jul- No


    calendar 2020 2020 Delivery
    Multi- days (after
    function upon three[3]
    Color Laser receipt of extension
    Printer NTP letters)
    17-Feb- B-20-02- Bidding for 30 11-Jun- 11-Jul- No
    2020 0010 the calendar 2020 2020 Delivery
    Procurement days
    of upon
    Photocopier receipt of
    (Lot 1: NTP
    Monochrome
    Photocopier)

    Based on our records, it has been revealed that Otus Copy Systems (“Otus” for brevity) failed
    to deliver all the units of Multi-function Color Laser Printer and Monochrome Photocopier
    subject of P.O. Nos. B-20-02-0008 and B-20-02-0010, respectively. More than three (3) months
    have lapsed without any requests for extension being filed for both the foregoing undelivered
    projects. We have consistently reminded you of your obligation to deliver the subject matter of
    the purchase order, however, you consistently failed to provide us justifications for the
    unreasonable delay you have incurred with regard to the foregoing projects.

    Accordingly, FINAL DEMAND is hereby made upon you to deliver the all the units of
    MULTI-FUNCTION COLOR LASER PRINTER and MONOCHROME PHOTOCOPIER
    under P.O. Nos. B-20-02-0008 and B-20-02-0010, respectively, within FIFTEEN (15) DAYS
    from receipt of this letter. Otherwise, we will be constrained to terminate the contract and impose
    the necessary liquidated damages and administrative sanctions against you.
    Ground Floor North Wing, PUP A. Mabini Campus, Anonas Street, Sta. Mesa, Manila 1016
    Direct Line: 713-1504 | Trunk Line: 335-1787 or 335-1777 local 387 or 391
    Website: www.pup.edu.ph | Email: [email protected]

    THE COUNTRY’S 1st POLYTECHNICU


    Republic of the Philippines
    POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
    Office of the Vice President for Administration
    PROCUREMENT MANAGEMENT OFFICE

    We trust that you will give this matter your prompt and preferential attention.

    Respectfully yours,

    ATTY. ANNE LORRAINE T. DIOKNO


    Chief, Contract Management Section

    Noted by:

    ATTY. ERNESTO C. SALAO


    Director

    Ground Floor North Wing, PUP A. Mabini Campus, Anonas Street, Sta. Mesa, Manila 1016
    Direct Line: 713-1504 | Trunk Line: 335-1787 or 335-1777 local 387 or 391
    Website: www.pup.edu.ph | Email: [email protected]

    THE COUNTRY’S 1st POLYTECHNICU

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