QHSE-Induction

Module-BE MEINDIA

PUBLIC INTERNAL RESTRICTED CONFIDENTIAL

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QHSE-Induction
20 March 2019

PUBLIC INTERNAL RESTRICTED CONFIDENTIAL

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QHSE (Quality, Health, Safety and Environment) Management System
QHSE Management System also called as a Integrated Management System. An Integrated Management
System (IMS) integrates all organization's systems and processes in to one complete framework, enabling an
organization to work as a single unit with unified objectives.

• ISO 9001:2015, ISO 14001:2015 and

OHSAS 18001:2007 Certification

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Integrated Management System Approach & Structure
The Integrated Management System (IMS) has been developed on the basis of ISO and OHSAS standard as
discussed in previous slide.

The QHSE/Integrated Management System has been defined as per the following structure:
• Process Type
• Process Group
• Process
• Procedure
• Template

The process type is the highest level of process classification. There are 3 process types:

• IMS management processes: The set of processes used for the management of the Integrated Management
System (IMS), for Quality, Health & Safety, Environment or any other integrated part.
• Business processes: The set of processes used for the execution of the business activities of the Entity,
from business management to project execution.
• Support processes: The set of processes used for the support of the activities of the Entity, from document
management to corporate processes for HR, IT, legal, purchasing, finances, etc.

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Integrated Management System Approach & Structure

Process Type

Process Group

Processes

Procedure

Template

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How to find IMS in myPortal

There are many roads to the IMS… There is the QHSE tab on
Home page, where you can entre via quality, Health & Safety or
Environment. And then you have the “Lightbulb” it is on every
page and it is the easiest way to entre the IMS realm.

There is a small movie on IMS page to explain the IMS and

structure

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QHSE POLICY

Tractebel QHSE Policy focus on the following area:

l Partnership with our customers
l Quality of our services
l Efficiency of our services
l Creativity of our solutions
l Maintain the integrity of persons and goods (respect for safety and for
people’s physical and mental health)
l Give priority to quality of life at work
l Incorporate our know-how into facilities’ design
l Anticipate, in order to eliminate the harmful impact on environment
l Factor the environment into project lifecycles
l Make all of our employees and all stakeholders aware about policy
l Comply with ENGIE’s* policy
Policies are and required to be displayed at all the office and projects.

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QHSE Objectives

QHSE Objective is being set for every year by Tractebel-Corporate in consultation with Business Entity. The important and
common objectives are as follows:

• Achieve Customer Satisfaction

• Compliance with Ethics
• Maintain the Frequency Rate and Gravity rate as circulated by Engie
• Conduct Managerial Safety Visit
• Training and Competence
• Environmental monitoring-Paper and Energy

The target and program is being issued every year.

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QHSE Minutes
Communication is a powerful tool to increase awareness, also for QHSE. Regular communication on QHSE subjects will boost
our employee’s knowledge and expected behavior on these topics.

A (new) Tractebel rule asks to organize a QHSE minute at the start of team meetings, in particular meetings with more than 10
participants and a duration over 2 hours. The QHSE minute can cover any QHSE subject in a brief explanation or presentation,
providing information or food for reflection.

— You define your own subjects, explaining attention points, problems, successes, accidents,
incidents, new IMS aspects, good practice… or…

— You use one of the possible topics for a QHSE minute you can find on MyPortal via the IMS
Resources – QHSE tools: QHS minute.

— You can feel free to check with any of the entities

— Should you want to read the rule: go to “IMS – Policies – Tractebel policies & rules – Tractebel
QHSE rules” : QHS Rule 01 - Quality Minute - Tractebel Policy

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BASIC SAFETY RULES

• Firearms, explosives, knives or other types of weapons will not be allowed on the site.
• Gambling or any other form of betting games is prohibited.
• Discrimination on the basis of race, sex or national origin is prohibited.
• Horseplay, Fight, Practical jokes, Aggressive or abnormal behaviour is prohibited.
• Individuals under the influence of alcohol or drugs will not be permitted entry to the site.
• Safety helmet, safety shoes, ear plug or ear muff, hand gloves, safety goggles, safety harness & clothing for body
protection are mandatory in the plant or work site.
• Use other personal protective equipment as displayed in plant / site.
• It is strictly not allowed to use non-intrinsically safe equipment or instruments in the operational area of site.
• All vehicles for use on the site shall conform to the requirements of the Vehicle Entry Permit. Maximum Speed limit inside
as per local regulation and site traffic plan.
• In case of Emergency , refer the emergency contact no.

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LIFE SAVING RULES

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H & S Campaign- HIPO

l HIPO- High Potential incident or accident

l A HIPO is an incident / accident where the most probable outcome is a fatality or major injury.

l Every Fatal Accident and serious accident always gives prior indication through dangerous

l occurance, near miss and unsafe behaviour. Needs to identify and report on time for corrective

l measures.

l HS Rule 03 - Incident and Accident Analysis and Reporting- This rule defines the minimum requirements for the
notification, analysis and reporting of dangerous situations, High Potential (HIPO) incidents and accidents.

l It is mandatory to invest, in-depth analysis and make a report of:

Risk = C*E*L*
l • all accidents leading to death or leading to permanent disability If R >100 = HIPO
l • all accidents leading to lost time (LTA)
l • all potential serious incidents / accidents including Risk>100 (HIPO) • Consequences (0-50)
l • all events linked to the misapplication of a LSR • Exposure (1-6)

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• Likelihood (1-10)

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H & S Campaign- HIPO

What is expected?
•I’m witness of dangerous situation
Employee
•I report this situation to my manager

•I report the situation to my HS Manager

Manager
•I inform my team

•I qualify or not the dangerous situation in HIPO

•I inform my CEO
HS local
Manager •I inform the HS BU level

•The local CEO presents in the EXCom the HIPO

BU
•The QHSE BU Manager informs Global Care

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Hazard Identification & Risk Assessment and
Environmental Aspect & Impact Assessment
Hazard identification & risk assessment and Environmental Aspect & Impact Assessment shall be conducted as follows:
i. For offices Infrastructure/Facility and activities
ii. For the Site Activities – before starting of site activities and during various phases of project execution.
Refer the Hazard Identification & Risk Assessment procedure, Environmental Aspect & Impact procedure and relevant
Templates which are available on myPortal

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INCIDENT MANAGEMENT

Project Site- All Incident (accident & Near Miss) at project site shall be reported to Project Manager for their information
and necessary action depending upon severity of the accident. Project Manager shall report the event to QHSE Manager
(MEINDIA), HR Manager, Administration Manager and Customer within 06 hours through phone/fax/message
followed by brief report within 24 hours in format no. F-216. All other external communication (e.g. with media, press etc.)
shall be done by Communication Manager.

Office- All Incident (accident & Near Miss) at offices shall be reported to respective Administration Manager for their
information and necessary action depending upon severity of the accident. Administration Manager shall inform the event
to QHSE Manager (MEINDIA) and HR Manager within 06 hours through phone/fax/message followed by brief report
within 24 hours in format no. F-216. All other external communication (e.g. with media, press etc.) shall be done by
Communication Manager.

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CRISIS MANAGEMENT

In case of crisis situation at office the information must be given to Evacuation Team Leader of respective floor and HSE
manager (MEINDIA) and in project the communication must be done to Project Manager and HSE manager (MEINDIA) .
All employees are expected to actively participate in the mock drill organized on periodic basis to make yourself and team
prepare to respond properly in case of real emergency.

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CRISIS MANAGEMENT

Main triggers of a crisis situation Main triggers of a crisis situation

Accident resulting in injuries to a significant number of people or Malicious actions (of any type) against staff and their families
the death of a third party, where the accident may be linked to where these concern expats or staff on assignments – these may
Tractebel services or facilities; range from threats, blackmail or extortion to hostage-taking or
kidnapping;
Death of a staff member (permanent or temporary employee) in Attacks on or serious faults in Information Systems, be they
the course of their professional activities (occupational accident Industrial Control Systems or Management Information Systems
or accident on the way to/from work;
Death of a staff member employed by a contractor while that Events that could incur the liability of senior executives or legal
person was working on behalf of the Group (occupational entities;
accident);
Any other events which Tractebel will need to report to the Major political crises, armed conflicts, acts of terrorism, attacks,
authorities; piracy at sea;
Natural or other disasters that may have serious consequences Health crisis or major conflict that could affect staff and continuity
in terms of endangering individuals or interrupting service of service
provision and have a predicted or known serious media impact;

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CRISIS MANAGEMENT

Main triggers of a crisis situation Main triggers of a crisis situation

Faults in a facility owned by the Group or another company Major labour disputes entailing serious, long-term disruption of
where these will directly or indirectly incur the risk of a long-term service (especially energy) provision;
interruption to the operation of facilities (e.g. terminals, power
stations), have serious consequences for energy or service
provision and are likely to have a predicted or known serious
media impact;
Malicious actions targeting important or sensitive Group or non- Any other event not included in this list that has a serious impact
Group facilities, which may have considerable repercussions on in terms of the safety of individuals, the number of victims,
the safety of individuals and/or goods or the provision of damage to property, the environment, the Group’s image or
services; major financial consequences in the short to medium term.

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Emergency Preparedness Situation -Fire

Emergency Situation and

Response
Situation -Earthquake

• Don’t panic in any Emergency Situation.

• Follow the Emergency Response Instruction displayed at

your workplace.

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• Always remember the Evacuation Plan displayed at
workplace
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Contact

Any query related to QHSE,

Contact QHSE MANAGER (BE-MEINDIA)
SUJEET KUMAR
[email protected]
Tel:- +91 124-4698500

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