2011 Access Control Software User Manual1
2011 Access Control Software User Manual1
2011 Access Control Software User Manual1
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2011 professional access control software user manual
For install and use the access control software ,suggest to use the following operational condition
Operation system:Windows xp and the upward system,such as:Windows 2000 、Windows XP 、Windows7、
Windows Vista、windows nt、Windows 2000 sever、Windows 2003 、Windows Server 2008 and so on ,
Nonsupport non-Windows system。
Database :MS Access (the default databaseafter installation is the bringing small database of operating
system)
MS SQL Server (suggest more than 200 people, or swiping card every day more than 1000 records, had better
choose to use this article database.)
CPU :P2 800M
Memory :1000M
Display :1024×876
If it is larger systems, such as the number of controller above 200, along with the increase in the quantity, , need to
increase the system performance. Suggest increasing CPU performance and memory capacity first.
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2011 professional access control software user manual
To install the access control software, must meet the minimum requirements of the installation, see previous system
asking.
Access control software installation steps:
1. The installation of database system, if useing MS Access database, do not need to install, operating system has
the function of the database. If MS SQL Server is the need to install, suggest installing SQL2000 .
2. Theinstallation of access control software, installing the access control software just need to follow guide tip is
ok .(the default installation directory is "C: \ Program Files \ Access \ access control authorized management
system 2011 edition \", it’s better to modify to"D: \ Program Files \ Access \ access control authorized management
system 2011 edition \")
3. Database switch, if MS Access database, do not need any operation, you can run software after installing the
software. If is SQL database, need to add special database system of the access control system in the SQL, and then
use the installation directory tools DataBaseSetup. Exe switch database, to be sure to use the database.
After the completion of installation, following the software installation directory there is database directory ,
there is the database file in it. If it is the Access database the name of the document is AXData. MDB. If it is SQL
database ,there are two documents file, the name is AXData_Data. MDF and AXData_Log. LDF. In the enterprise
managerment device of the SQL could be added the AXData_Data. MDF. of the two files
After software installation ends, database to be normal, it can trigger access control software.
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2011 professional access control software user manual
Access control software installed, the setting management can be follow the following four steps operation:
The first step (3 small step) : 1, add, edit controller 2,edit the door parameter 3, open time management
The second step (1 small step) : 1, define the access in and out
The third step (3 small step) : 1, add personnel 2, giving card 3,authorization
Step 4 (2 small step) : 1, update parameters 2, download card data
In order to facilitate memory, we summarize the four steps for: 3 1 2 3 operating rules
This access control software operations are all operated by click on the object or click right margin in the
corresponding interface
The click explanation of the mouse:
Click-selected
Double click-edit, open the object
Right--management operation option
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2011 professional access control software user manual
After runing and login the software ,going into the following interface:
The default interface is the upper interface [access equipment] management interface (you can change the default
interface according to the need) after the access control software running, the interface can manage the serial port,
controller, door parameter, door operation, area, etc, also can real-time monitoring door state and the event log.
Definition
Region- the distribution of interval position of the controller or the door .
Interface-the communication and connect way of the controller .adding the 485 controller in the 485 (COM1)
interface, the default interface software of 485 is COM1, you can set according to the management of the 485
computers serial port. TCP/IP network controller adds in Ethernet (Ethernet) interface.
Steps:
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Fill in the controller name, serial number, model, IP address, etc, and then point the determine. Repeat the
above operation can add more controller.
After the completion of adding controller, the controller will be displayed in the corresponding interface below,
choose controller, below the window will display a door icon, according to choosed controller model shows the
number of door.
Name: the name of the controller, named according to your own needs, do good mind, good recognition is
ok,had better through the name to sure the installation position of controller. Such as Shanghai company gate
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controller
Serial number: controller on the mainboard factory has a unique identification number, such as: S/N 156899.
TCP/IP controller serial number just act a recognition role, but the 485 controller, in recognition at the same
time, still have 485 communications code function, so is absolutely can't fill in the wrong, if write wrong, the
controller can not communicate and management with the software.
Type: controller model is divided into 1 door, 2 door, 4 door, elevator controller etc, embedded, brake machine,
all-in-one PC models generally belongs to the 1door; Custom type controller may have difference,need to fill
in according to the manufacturer’s requirement .
IP address: fill in the the default IP or modified IP of the controller (controller IP modification method: through
the browser to visit default IP address, login name: admin password: 888888 enter into the controller’s Web
page to change IP address and port in the network configuration.)
Domain name: can fill in the domain name or remote IP, if is LAN in the controller, it needs not to fill in, must
be blank, fill in will not communication.
Shield: selecting this option is to stop the communications between controller and software. Don't choose, the
controller and software for normal communications connection, choice, interrupte the communication between
software and controller.
Area: could point the ritht button in the blank of the left of access management interface at first ,or double click
existing classification to edit.
Senior: after the completion of the adding controller, can senior function setting, including the fire alarm
output, interlock etc..The following chapter will have detail description for the related function .
Note:If the icon that in front of the 485 (COM1) serial port is gray, show computer serial port is not COM1 or no
serial ports, need to set up a serial port or installation.
1, serial ports installation
Check the serial port of computer device manager, to see if the serial port has been installed in place, if not, and
needs to be installed hardware and driver, installation method please according to the instructions of purchased
serial card. (some computer itself has the serial port hardware , need to purchase a serial port card.)
2, editing a serial port
Check the computer system is installed a serial port or not , if has been installed, please check which one is
connected with the controller ,and then back to the access control management interface, double click port 485
(COM1) to open the following serial port edit box:
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After the completion of adding controlle, if controller added right, and controller has been connected with the
computer correctly, controller will communicate with software, the controller icon and door icon in the software
should be green when it’s commucate. (not connected communication for gray icons; Shield is for red, need to
cancel the shielding item from the controller edit box).
To edit controller only need to double click the icon of the corresponding controller, open the edit box to modify.
Step 2: set door parameters
1. Choose door that need to set parameters, double click to open the door parameters edit box, as the following
picture:
Open time: it is the controllers relay disconnect or connected time, relay controls the time of the power supply
or blackout to lock, in seconds for the position. For example: you set up to 5 seconds, after 5 seconds, the lock
will power up (or blackout) locked. You set up to 10 seconds, after 10 seconds, the lock will power up(or
blackout) locked , (special remind: due to the general electric lock is electricity lock, time can't too long, open
door time must be set to 1 second, if the electricity time too long, it will blow out coil of lock)
The door open overtime: how much time is overtime after open the door . Must connect magnetic door this
function can be effective.
Many people open the door number: special function,this function need to custom made.
Here setting the number of the function that Many people open the door , it means the function that the door can
open by numbers of people swiping card in turn within the stipulated time.
Open the door open overtime alarm : enabling this, the software will receive the door open overtime alarm record
Two-way detection: after swiping card, whether records show come in and go out, only has funcation for single
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2011 professional access control software user manual
card identification .
Attendance point:whether the door is treat as attendance point, if attendance point, the swiping card here as a
attendance swiping card.
Alarm output: when the event happened in the door, alarm output Settings;
Alarm duration: the duration time at the alarm output point when the alarm output.
Door alarm: the door was open illegal, i.e. without swiping card or pushing button.
Invalid card: when the invalid card swiping card
Open the door for too long a time: the door was open for more than the time of setting open door overtime
time.
Invalid time charge: not swiping card in the provision of time, produce alarm output.
Click the right button on the door to choose open time, open the edit box, as the following
picture:
The default 1 and 2 door has 16 door open time, 4 door has 8 opening time, open time 1 is enabled.
Double click to edit opening time, open the edit box, as the following picture:
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Name: named the open time so as to memory and recognition. Such as: 24 hours swiping card time zone
Time range: the time range of time zone.
Dates range: which days are effective in a week.
Identify ways: In the current pass time zone which way to open the electricity lock , can choose the following
ways:
Single card recognition: open door way is only inducting the valid card to open electricity lock.
Password: open door way is typing a valid password (8 digits) to open the lock. (this function need to install the
keyboard card reader)
Card add password: open the door way is also need to type password (4 digits) after inducting the valid card to
open the lock. (this function need to install the keyboard card reader)
Double card: open the door way must consecutive induction two pieces of valid card to open the lock.
Free passage: open the door way is can open the lock by inducting any card on the reader , and the lock will
always open, self-closing until the time zone to the end .
Card or password: open the door way pay by swiping card or typing password, (this function need to install the
keypad reader, common controller does not have this function, order need to designate custom this function)
Open or close the door at regular time : in the setting time locks will automatically open, spent this time,
it will automatically shut off.
Alarm timing output:in the setting time, automatically generated alarm output, and spent the time,the alarm
will close, like a school class clock, to 12 points, the clock will ring.
End date: the deadline of this time zone, more than this date, this time is invalid. The 2000-1-1 indicates no that
limit.
Using the anti-pass: It means in this time zone swiping card must be in pairs, such as you must come into the
door and then to go out and then to continue to come into the next door.
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The default authority name: All Door (open + the first level All Door is name, the second is the name of the
area that controller belong to, the third is the name of the door, the level 4 is the name of the Door open time)
Edit authority
We take the All Door access for example, selecte the permission of All Door privileges, double click the edit
box,as the following picture:
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At present , chosing USA headquarter's CEO door in the all door permissions , it means the authority can
swiping card to open the door 24 hours on theUSA headquarter's CEO door in, now edit this authority, make
this authority can open all the doors, we need to hook in front of the door open time of marketing department
door and development department door , modify authority name, as the following picture:
Click the sure to finish editing, open All Door authority, as the following picture:
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The All door authority can 24 hour swiping card to open the campany door,marketing door and development
door.
Fill in the name of the authority, require easy to remember and good recognition. Choose the opening time of
the door that the authority to open. Point sure to finish the adding
The Marketing Department authority is a credit card can only 24 hours of the gate open marketing authority,
cannot open the other door.
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Fill in the name of the authority, require easy to remember and good recognition. Choose the password
-opening time of the door that the authority to open.( here can't choose the open time of the single card
identification as this is password open authority). Point sure to finish the adding.
The company and marketing password authority is a permissions can open the campany door and marketing
department door 24 hours by the password.
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Ponit the new add to open the personal edit box, as the following picture :
Fill in the above personnel related information, id number must fill in, the other can not to
fill or fill in later. Point sure to complete personnel editor.
Photos can choose file or paste to here, also can be snap photos in the premise of already installed cameras .
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To edit personnel directly in personnel list to double-click on personnel name that need to edit and modify, open
the edit box to modify.
In personnel management list, choose the person that need to issue card , click the right button,as the following
picture:
After clicking the issue card ,open the issue card window ,as the following picture:
According to difference of the edit objects authority ,issue card has the following three application setting method.
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Application 1: swiping card to open the door
Directly on a computer keyboard by hand to input printing card number of the card (the front longth is 11 digits,
including the first 0) or read the card number by swiping card, or record the card number by card dispenser
(choose corresponding issue card device or card reader). Change the using effectively cut date of the card, point
sure to finish issuing card.
Using the card swiping on the reader ,the door will open.
Application 2: password to open the door (must be for eight digits passwords)
In the position of card number to fill in the top four password such as 1234; In the position of the password to fill
in the later four password such as 5678. point sure to complete password setting . At this time the configuration
gives the man is a eight passwords: 12345678, this person in the card reader input password can open the door.
Applied 3: card add password (password is four digits)
In the position of the card number or fill in the card number record ,in the password position fill in four figures ,
such as 8888, point sure to complete setting. At this time the configuration for this people is card add password
permissions, only this person fill in 8888 in five seconds after swiping card can open the door.
When batch issue card ,choose one door for issue card device,swiping card on this door,fill in the card number
from the cursor start.the person who has card will be omited,if fill the last position ,the new swiping card
will add one person automaticlly.
Batch issue card cannot use special issue card device temporarily .
Step 3: Authority
To make a card can swiping card to open the door, besides the issue card ,it must also be authorized to the card.
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Authority is issuing the previous definition authority to the corresponding ration people or a group of people. For
special can run independently authory management.
Must complete the following two points before authority:
1. In the above door attributes must enable the necessary opening time.
2. To the《authority definition 》interface to define and program a using permissions well. Here the entrance guard
authority is equivalent to position power, means some position can entry the door, and in what time can entry the
door.
In personnel management interface choose to authorized object (can be somebody, a group of people or all people)
point right button, select access authority, as the following picture:
Point to open the access authority edit box,as the following picture:
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In the personnel authority item to choose the rationing authority, also can use separate setting authority to special
person (generally does not suggest that, because after finish the setting, the authority all called separate setting
authority, can't tell the difference among them. So note again,First to the second content to define the authority well
in the authority definition interface, then in this content only need to to ration corresponding is ok .) point sure to
complete access authority setting.
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Choose the update parameter, the article update progress will prompt the completion status.
Note: which controller you choose which controller will update the parameters, which port you choose which
controller parameters that communications normal of the port will be updated.
Choose the update card data, the article update progress will prompt the completion status.
Note: which controller you choose, which controller’s card data will be download, which port you choose to
download card data ,the card data will be download to the controller that communications normal on this port .
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Database installed
After the control software installed , the default database is ACCESS, no need to set up and installation you
can open software to use directly , but this is a small database the operating system owned , is suitable only for
small amount of data applications. A large quantity of data in the database is easy to go wrong, customers can
choose stability higher, storage quantity greater SQL database according to their own data quantity size.
Suggest more than 200 people, or swiping card records every day more than 1000 article, had better choose to
use SQL database.
Choose SQL database, need to install the SQL database software at first , at present ,the commonly used
version has SQL2000, SQL2003, SQL2005, etc. about the installation here not detailed description, please
operate according to version installation instructions, or to find installation method in the Internet. The
following is the description of the separation and addition of the database
Add database
Addition database is attach the database file to the database management device to make the database files can
Separate database
SQL Server 2000allow to separate the data and event diary file of the datdbase,and then add to the same or to another
server. Separation database will delete Database from the SQL Server Database, so when click the "separate Database"
the separation of the Database will be lost, but the database that kept in the data and event diary file that make up this
database is fine. (the default access control software database is in the directory C: \ Program Files \ Access \Access
control authority management system 2011 version \Database").
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Addition database is attach the database file to the database management device to make the database files can
be read and stored data by the access control software.after the database is installed ,open the SQL Server business
management device,right-click the database –all tasks—additional database,view the files, select the MDF file that
need to add Database (name is AXData_Data. MDFAnd AXData_Log LDF.), double click to select in ,point ok,
backup database is to copy the database to other places to store so that the database won’t lose when the database
has wrong.
Operation:find the Database file in the directory C: \ Program Files \ Access \Access control authority management
system 2011 version \Database,copy and store it to other disks or places ,then finish the backup database
Note:if the access control software uses the SQL database ,it need to separate the database at first and then copy to
backup.
There are more database management operation methods, please reference official help web site or search the
Inquires the data: through the access control management software inquires kinds of data information .
Card data: include the card number, authority, personnel and so on, also can call personnel information. download
card data that we said is download the card data in the software database to the controller. Download card data on
the fourth step there is detailed operation description.
Swiping card records: including the card number, time and events, location, etc. swiping card records is stored in
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the controller in offline, when controller and software communications, credit records will automatically download
the storaged data to the software ans stored in database, do not need to manually download, swiping card at this
time, the data will be real-time download and stored in the database.
Real-time event: the latest swiping card, alarm, ect event records.
Alarm events: for a alarm input event input to generate record information. Such as door alarm, button, invalid card,
invalid door, the door open to overtime, button to go out, etc.
Diary records: diary record from the operation of the system
Manage the data:For all kinds of data to run import or export operation.
Data import: is input the data information that out of the software (such as personal Numbers, name, card number,
sex, permission, department, etc) to the software database (ACCESS or SQL) file.
Data output: export the personnel information or swiping card that inquirys from the software from the database, to
store in other formats (Excel, TXT, Html, etc) .
Data transfer: transfer the data information from one database to another database. Such as: if you imput the
information in the ACCESS to another ACCESS database belongs to the same type of database transfer; you can
also transfer the information in the ACCESS database to SQL database, or transfer information of the SQL
database to ACCESS database ,this belongs to different database type conversion.
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3, according to the sheet sample in this box to make personnel information form, the order of the row cannot
reverse, id number for must fill in item, id number card number can’t duplicate .
4, prepared the personnel information sheet , stored it in the computer that installed the access control
software.
5, find out the data source excel files that in the below of the import tool sample sheet: input the browse button
that follow the box, as the following picture:
6, Double click, in the open box to find out the personnel information sheet that you made, point to open
7, point next, to preview interface, and then click next, to the choose database interface, the default ACCESS
database, if use SQL data, it needs to choose SQL Server database and Setting, click next, in the import interface,
point import button, complete data import. The software will alert you the number of import successfully.
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In the map point right button, as the above picture, have the following function:
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Click on to open the place object dialog box, can choose object to place to map (including personnel, controller,
door, camera etc).
Choose ok after selecting ,the object will appear on the map, you can adjust location, size ,ect,of the object
according to the management requirements ,on the object point right –click can choose to run management and
operation:
Personnel object: personnel information edit; Setting entry or exit icon; delete from the map; Application size to
this map, is change other personnel icon to the same size as the current icon; Modify the word format that display
personnel, etc.
Door objects: close or open the door operation; Switch alarm operation; delete from the map; Modify the word
format that display the door,ect.
Controller object: update parameters; Download card data; delete from the map; Modify the word format that
display controller, etc.
Camera object: click the operation small icon on the top right corner of the camera dialog box to choose operation
function. Point connection, can see real-time camera screen (the camera must be installed, and in the software has
been added the test of the connection is normal, about the camera management see this manual operation
instructions); point disconnect to interrupt the real-time images; point capture current real-time images; Choose
snap –shot filter conditions, the system default for all snapshot,it means all not tick on any conditions are all snap
-shot, choose which condition, when the condition created, produce snap photo, other conditions will not produce
tapes; Option set video ID; Delete from the map
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4, place tag
Tag is instructions and display to an object , the contents include time, personal ,door, controller, id number, the
card number, departments and so on, can change the display format of the tag, after adding , in the map point right
can set filter conditions; Not related means the increased tag is just word display, plays the role of the mark, not
link with any event object, so don't need to set filter conditions.
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、Place swiping card event interface
9、
、place alarm
10、
Place alarm is adding a alarm monitor, can use icon, animation, the voice to run alarm note; Alarm can set the filter
conditions.
Only customerized controller can realize this function: two people swipe card and there will be a
confirmation note on the map. Admin need swipe card the the USB card reader plugged to PC, and click
"open door" to open door.
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、Add confirm note 2
12、
After the event generated, will appear confirmation dialog box, show event information and snap photos, and
require to input the password to open the door.
、Add action
13、
Add action is animation and sound in the map, filtering events, has the show function of visual display of what
happened. When associated event to occur, animation and sound that placed will begin to act.
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