Doc. No.

Jaw 086 - SPEC

HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 1 of 21

1. INMS In-vehicle monitoring systems (IVMS)

In-vehicle monitoring systems provide important information to support safe driving behaviors, but they
should be only one component of a comprehensive motor vehicle safety program. In order for a company
to have a sustained reduction in the risk of motor vehicle crashes, a comprehensive
motor vehicle safety program needs to be in place.

A number of general guidelines have been developed to help employers

implement motor vehicle safety programs.

2. Global Positioning System (GPS) procedure

GPS “Rules of the Road” Policy

Employees operate company-owned vehicles on behalf of the company and drive in excess of 170 million
miles each year. The Company’s commitment to highway safety and employee welfare, as well as the
wellbeing of the general public, is a top priority and the genesis of GPS.

GPS is a satellite tracking system that is attached to the company vehicle, which monitors the vehicle
during operation. This system monitors:

• Speed of travel
• Time of arrival
• Length of stop
• Time vehicle is spent idling
• Location of the vehicle at every stop
• Seat Belt Use
• Vehicle Mileage
• Acceleration and deceleration
• Rapid starts – “jackrabbit starts”

All employees who drive vehicles in which a GPS unit has been installed are expected to comply with all
governmental statutes and regulations related to the operation of motor vehicles, and those employees
will also be governed by specific GPS rules. These GPS rules are in addition to the Drivers
Certification Policy and any applicable regulatory or government discipline, which may supersede this
policy.

Driving habits, patterns and violations of the policy are reviewed monthly and remain on the
driver’s record for 12 months. This means that a GPS policy violation remains viable and subject to
progressive disciplinary actions for one year from the date of the violation.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 2 of 21

If multiple violations occur on the same day, they may be treated as one violation, with any applicable
discipline based upon the most serious offense.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 3 of 21

3. Company Vehicles Requiring a GPS Unit

ELJAWHARA ALJADEEDA FOR HEAVY TRANSPORTATION LTD. owned vehicles assigned to Operation
Managers, Service Managers, Pest and ELJAWHARA ALJADEEDA FOR HEAVY TRANSPORTATION LTD.
Specialists (Technicians), and Sales personnel are required to be equipped with a GPS unit.

4. Required Measures

The following GPS-related activities are required measures and may be appealed only under the
guidelines of the paragraph entitled Appeals. All Counseling and Coaching citations given to the
employee must include the specific exception report noting the violation.

1. Vehicles that travel 71 mph up to 79 mph:

a. First offense will be a written warning.
b. Second offense results in a final written warning.
c. Third violation will result in termination.
2. Vehicles that travel 80 mph up to 89 mph:
a. First offense will be a written warning.
b. Second offense will result in termination.
3. Vehicles that travel 90 mph and greater:
a. Immediate termination.
4. Vehicles left idling at any service location:
a. First offense will be a written warning.
b. Second offense will result in termination.
5. Failure to wear seat belt while driving Company vehicle:
a. First Offense will result in written warning.
b. Second offense will result in final warning.
c. Third offense will result in termination.
6. Stops that deviate from the Specialist’s (Technician’s) assigned route of service or other
unscheduled stops, which cause the route to be run out of sequence or cause customers to be
serviced outside their time window:
a. First offense will result in a written warning.
b. Second offense will result in termination.
7. Unauthorized use of company vehicle after work hours:
a. First offense will result in written warning.
b. Second offense will result in final warning.
c. Third offense will result in termination.
8. Specialist (Technician) tampered with the GPS unit:
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 4 of 21

a. First offense will result in written warning. .

b. Second offense will result in termination.
9. Specialist (Technician) provides service to non-Company customer:
10. First offense will result in termination.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 5 of 21

NOTE: The Company reserves the right, if the Region Manager and Division Human Resources Manager
find the employee’s driving to be outrageous based on the road conditions or area in which the violation
occurred, to terminate an employee even if the employee has not exhausted all disciplinary measures
leading up to termination.

5. Delegating Responsibility

The Region Manager will have the ultimate responsibility for enforcing the GPS “Rules of the Road.” The
Region Manager may delegate responsibility for managing the policy to the Operation Manager within
each location. The Company will conduct periodic, unannounced audits to ensure compliance.

Risk Management provides a monthly violations report to each Region, which outlines all of the violations
for that month that require corrective action. It is the Region Manager’s responsibility to ensure the
Coaching and Counseling form is completed and a copy is sent to Risk Management.

Each location must maintain the following:

• 1 to 31-day binder containing the “Risk Management Reports”

• “Trips List Reports”, if violations are listed
• Copies of the “Coaching and Counseling” forms, when disciplinary measures were delivered

Appeal
s
Appeals of any GPS-related disciplinary actions may be considered by a panel in Risk Management
and may be requested only under extenuating circumstances. While an investigation of the driver’s
record is being conducted, a temporary suspension of operating a company vehicle should be
enforced. Human Resources and Risk Management will review each situation on an individual basis
with a prompt decision being made regarding the employment status.

The following are the extenuating circumstances that could prompt an appeal to any GPS-related
disciplinary actions.

1. Medical emergency.
2. When specifically requested by law enforcement officer or some similar governmental official to
engage in the behavior which violates the policy.
3. Where an individual’s supervisor has amended the assigned route of service for business-
related purposes.
4. Technical malfunction.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 6 of 21

“GPS Rules of the Road” may require operation of the vehicle at or under the posted speed limit. A
violation of speed of travel under these conditions does not constitute a reason for appeal.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 7 of 21

6. Eligibility for Rehire following a GPS-Related Termination

An employee will become eligible for rehire one (1) year from the date of infraction, only if he/she is
within guidelines of being rehired under the Driver Certification Policy.

7. Compliance Procedures

The Operation Manager is responsible for enforcing and administering the disciplinary measures
associated with violations of the GPS policy. The required “Coaching and Counseling” forms (located on
page 1-13.6) of this manual) must be completed and filed in the employee’s personnel file in the Field
Location, and a copy faxed to Risk Management at XXX.XXX.XXXX.

8. GPS Equipment Repairs

• All new GPS equipment is covered under a warranty.

• If any of the GPS equipment requires repair during the warranty period, contact Risk
Management at 1. XXX.XXX.XXXX.
• Risk Management will coordinate the equipment repairs with the vendor.
• Risk Management will maintain a small supply of emergency equipment, which may be
loaned to locations that must have immediate replacement.
• Once the warranty period is over, the locations will be charged for GPS equipment repairs.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 8 of 21

GPS RULES OF THE ROAD COACHING / COUNSELING FORM

WRITTEN WARNING (Check one box only)

FINAL WARNING

Name: Employee #:

Position: Location Name: #:

Your driving performance has been measured by the Global Positioning System and recorded as
inappropriate based on the Rules of the Road. (Manager: List infraction and attach the applicable GPS
report(s). Be sure to note specific dates, times, locations and other specific information that applies to
the violation.)

Acceptable conduct / performance is that no additional infractions occur for a period of one year. Further
violations of the GPS Rules of the Road, Driver Certification Policy and/or any regulatory or government
regulations may result in further disciplinary measures, up to and including termination.

• I agree to comply with all Rules of the Road, as outlined in the Global Positioning System
guidelines and policy.
• I agree to obey all government and regulatory agency laws and rules specific to my
driving conduct.
• I agree to adhere to the Company Driver Certification Policy.
• I will complete a Defensive Driving Course within 30 days of this warning, if I have not
already completed such a course.
 Doc. No. Jaw 086 - SPEC
HEALTH, SAFETY & ENVIRONMENT

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 9 of 21

Employee’s Signature Date

Manager’s Signature Date

Manager’s Signature (Print) Date

Note: Employee’s signature on this form indicates that this situation has been discussed. It does not
necessarily mean the employee agrees. Send copy or fax to Risk Management, GPS / Driver Certification
Group, XXX.XXX.XXXX. Retain a copy of this form in the employee’s personnel file.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 1 of 21

GPS RULES OF THE ROAD NOTIFICATION OF TERMINATION

Name: Employee #:

Position: Location Name: #:

Your driving performance has been measured by the Global Positioning System and recorded as
inappropriate based on the GPS Rules of the Road. (Manager: List infraction and attach the applicable
GPS report(s). Be sure to note specific dates, times, locations and other specific information that applies
to the violation.)

Based upon the violation(s) of Company Policy listed above, your employment is terminated, effectively
immediately.

Employee’s Signature Date

 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 2 of 21

Manager’s Signature Date

Manager’s Signature (Print) Date

Note: Employee’s signature on this form indicates that this situation has been discussed. It does not
necessarily mean the employee agrees. Send copy or fax to Risk Management, GPS / Driver Certification
Group, XXX.XXX.XXXX. Retain a copy of this form in the employee’s personnel file.

9. INMS In-vehicle monitoring systems (IVMS)

In-vehicle monitoring systems provide important information to support safe driving behaviors, but they
should be only one component of a comprehensive motor vehicle safety program. In order for a company
to have a sustained reduction in the risk of motor vehicle crashes, a comprehensive
motor vehicle safety program needs to be in place.

A number of general guidelines have been developed to help employers

implement motor vehicle safety programs.

10. Global Positioning System (GPS) procedure

GPS “Rules of the Road” Policy

Employees operate company-owned vehicles on behalf of the company and drive in excess of 170 million
miles each year. The Company’s commitment to highway safety and employee welfare, as well as the
wellbeing of the general public, is a top priority and the genesis of GPS.

GPS is a satellite tracking system that is attached to the company vehicle, which monitors the vehicle
during operation. This system monitors:

• Speed of travel
• Time of arrival
• Length of stop
• Time vehicle is spent idling
• Location of the vehicle at every stop
• Seat Belt Use
• Vehicle Mileage
• Acceleration and deceleration
• Rapid starts – “jackrabbit starts”
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 3 of 21

All employees who drive vehicles in which a GPS unit has been installed are expected to comply with all
governmental statutes and regulations related to the operation of motor vehicles, and those employees
will also be governed by specific GPS rules. These GPS rules are in addition to the Drivers
Certification Policy and any applicable regulatory or government discipline, which may supersede this
policy.

Driving habits, patterns and violations of the policy are reviewed monthly and remain on the
driver’s record for 12 months. This means that a GPS policy violation remains viable and subject to
progressive disciplinary actions for one year from the date of the violation.

If multiple violations occur on the same day, they may be treated as one violation, with any applicable
discipline based upon the most serious offense.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 4 of 21

11. Company Vehicles Requiring a GPS Unit

ELJAWHARA ALJADEEDA FOR HEAVY TRANSPORTATION LTD. owned vehicles assigned to Operation
Managers, Service Managers, Pest and ELJAWHARA ALJADEEDA FOR HEAVY TRANSPORTATION LTD.
Specialists (Technicians), and Sales personnel are required to be equipped with a GPS unit.

12. Required Measures

The following GPS-related activities are required measures and may be appealed only under the
guidelines of the paragraph entitled Appeals. All Counseling and Coaching citations given to the
employee must include the specific exception report noting the violation.

11. Vehicles that travel 71 mph up to 79 mph:

a. First offense will be a written warning.
b. Second offense results in a final written warning.
c. Third violation will result in termination.
12. Vehicles that travel 80 mph up to 89 mph:
a. First offense will be a written warning.
b. Second offense will result in termination.
13. Vehicles that travel 90 mph and greater:
a. Immediate termination.
14. Vehicles left idling at any service location:
a. First offense will be a written warning.
b. Second offense will result in termination.
15. Failure to wear seat belt while driving Company vehicle:
a. First Offense will result in written warning.
b. Second offense will result in final warning.
c. Third offense will result in termination.
16. Stops that deviate from the Specialist’s (Technician’s) assigned route of service or other
unscheduled stops, which cause the route to be run out of sequence or cause customers to be
serviced outside their time window:
a. First offense will result in a written warning.
b. Second offense will result in termination.
17. Unauthorized use of company vehicle after work hours:
a. First offense will result in written warning.
b. Second offense will result in final warning.
c. Third offense will result in termination.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 5 of 21

18. Specialist (Technician) tampered with the GPS unit:

a. First offense will result in written warning. .
b. Second offense will result in termination.
19. Specialist (Technician) provides service to non-Company customer:
20. First offense will result in termination.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 6 of 21

NOTE: The Company reserves the right, if the Region Manager and Division Human Resources Manager
find the employee’s driving to be outrageous based on the road conditions or area in which the violation
occurred, to terminate an employee even if the employee has not exhausted all disciplinary measures
leading up to termination.

13. Delegating Responsibility

The Region Manager will have the ultimate responsibility for enforcing the GPS “Rules of the Road.” The
Region Manager may delegate responsibility for managing the policy to the Operation Manager within
each location. The Company will conduct periodic, unannounced audits to ensure compliance.

Risk Management provides a monthly violations report to each Region, which outlines all of the violations
for that month that require corrective action. It is the Region Manager’s responsibility to ensure the
Coaching and Counseling form is completed and a copy is sent to Risk Management.

Each location must maintain the following:

• 1 to 31-day binder containing the “Risk Management Reports”

• “Trips List Reports”, if violations are listed
• Copies of the “Coaching and Counseling” forms, when disciplinary measures were delivered

Appeal
s
Appeals of any GPS-related disciplinary actions may be considered by a panel in Risk Management
and may be requested only under extenuating circumstances. While an investigation of the driver’s
record is being conducted, a temporary suspension of operating a company vehicle should be
enforced. Human Resources and Risk Management will review each situation on an individual basis
with a prompt decision being made regarding the employment status.

The following are the extenuating circumstances that could prompt an appeal to any GPS-related
disciplinary actions.

5. Medical emergency.
6. When specifically requested by law enforcement officer or some similar governmental official to
engage in the behavior which violates the policy.
7. Where an individual’s supervisor has amended the assigned route of service for business-
related purposes.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 7 of 21

8. Technical malfunction.

“GPS Rules of the Road” may require operation of the vehicle at or under the posted speed limit. A
violation of speed of travel under these conditions does not constitute a reason for appeal.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 8 of 21

14. Eligibility for Rehire following a GPS-Related Termination

An employee will become eligible for rehire one (1) year from the date of infraction, only if he/she is
within guidelines of being rehired under the Driver Certification Policy.

15. Compliance Procedures

The Operation Manager is responsible for enforcing and administering the disciplinary measures
associated with violations of the GPS policy. The required “Coaching and Counseling” forms (located on
page 1-13.6) of this manual) must be completed and filed in the employee’s personnel file in the Field
Location, and a copy faxed to Risk Management at XXX.XXX.XXXX.

16. GPS Equipment Repairs

• All new GPS equipment is covered under a warranty.

• If any of the GPS equipment requires repair during the warranty period, contact Risk
Management at 1. XXX.XXX.XXXX.
• Risk Management will coordinate the equipment repairs with the vendor.
• Risk Management will maintain a small supply of emergency equipment, which may be
loaned to locations that must have immediate replacement.
• Once the warranty period is over, the locations will be charged for GPS equipment repairs.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 9 of 21

GPS RULES OF THE ROAD COACHING / COUNSELING FORM

WRITTEN WARNING (Check one box only)

FINAL WARNING

Name: Employee #:

Position: Location Name: #:

Your driving performance has been measured by the Global Positioning System and recorded as
inappropriate based on the Rules of the Road. (Manager: List infraction and attach the applicable GPS
report(s). Be sure to note specific dates, times, locations and other specific information that applies to
the violation.)

Acceptable conduct / performance is that no additional infractions occur for a period of one year. Further
violations of the GPS Rules of the Road, Driver Certification Policy and/or any regulatory or government
regulations may result in further disciplinary measures, up to and including termination.

• I agree to comply with all Rules of the Road, as outlined in the Global Positioning System
guidelines and policy.
• I agree to obey all government and regulatory agency laws and rules specific to my
driving conduct.
• I agree to adhere to the Company Driver Certification Policy.
• I will complete a Defensive Driving Course within 30 days of this warning, if I have not
already completed such a course.
 Doc. No. ELJAWHARA ALJADEEDA FOR
HEAVY TRANSPORTATION LTD. 091 -
HEALTH, SAFETY & ENVIRONMENT
SPEC

IN VEHICLE MONITORING SYSTEM (IVMS) Rev. 01 Date 07/03/2021

Page 10 of 21

Employee’s Signature Date

Manager’s Signature Date

Manager’s Signature (Print) Date

Note: Employee’s signature on this form indicates that this situation has been discussed. It does not
necessarily mean the employee agrees. Send copy or fax to Risk Management, GPS / Driver Certification
Group, XXX.XXX.XXXX. Retain a copy of this form in the employee’s personnel file.
 HEALTH, SAFETY & ENVIRONMENT Doc. No. Jaw 091 - SPEC

Rev. 01 Date 07/03/2021

TRAINING COURSES SPECIFICATIONS
Page 11 of 21

Employee’s Signature

GPS RULES OF THE ROAD

NOTIFICATION OF
Manager’s Signature
TERMINATION

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Name: a
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Position: a
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Your driving performance has been s
measured by the Global Positioning System
and recorded as inappropriate based on the S
GPS Rules of the Road. (Manager: List i
infraction and attach the applicable GPS g
n
report(s). Be sure to note specific dates,
a
times, locations and other specific
t
information that applies to the violation.) u
r
e

(
P
r
i
n
t
)

D
a
t
e

Note: Employee’s signature on this form

indicates that this situation has been
discussed. It does not necessarily mean the
Based upon the violation(s) of Company employee agrees. Send copy or fax to Risk
Policy listed above, your employment is Management, GPS / Driver Certification
terminated, effectively immediately. Group, XXX.XXX.XXXX. Retain a copy of this
form in the employee’s personnel file.