Purchasing Inforecords

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Purchasing inforecords
Created by Humberto Ordosgoitia on Nov 28, 2016
Purchasing inforecords
Purchasing inforecords are used to record purchasing information on materials and vendors.
The following data can be accessed for material costing purposes:

Prices from the info record
Prices from the last purchase order entered in the info record
Conditions from the info record
Conditions from the last purchase order entered in the info record
What do the prices represent?
Gross price is calculated from all of the active conditions with condition category H ‘Basic price’
Net price = Gross price - discount + purchasing overhead
Effective price = Net price - cash discount + delivery costs
In Costing only inforecords with category Standard and Subcontracting can be used!!
Valuation strategy 'L' Price from Purchasing Inforecord
In transaction OKK4 ‘Define valuation variant’ there are 3 tabs where the strategy ‘L’ ‘Price from
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Purchasing inforecords - ERP Financials - Community Wiki https://wiki.scn.sap.com/wiki/display/ERPFI/Purchasing+inforecords
purchasing info record‘ can be selected:
- Material valuation
- Subcontracting
- External Processing
You can then specify up to three substrategies in a purchasing info record valuation to search for a
price.
- Prices from a quotation (strategy 2-5):

System takes conditions which are in the purchasing info record:
The conditions of the info record are updated, if an offer exists in which the flag “InfoUpdate“ is set.
The conditions are then written from the quotation into the purchasing info record and can be read
there.
- Prices Prices from a purchase order (strategies 6-9)
The system searches for the last document (purchase order or scheduling agreement), which has
been defined in the purchasing info record.
This is updated if the “InfoUpdated“ indicator is set in the purchase order or scheduling agreement.
As a result however,
the conditions which are directly in the info record are not changed. You can check which purchase
order or which schedulineagreement is currently defined in the info record by choosing “Enviroment
-> Last document“ in the inforecord display.
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- Gross prices (strategies 4 and 8).

It is calculated from all of the active conditions with condition category H ‘Basic price’
- Net prices (strategies 3 and 7)

The net price results from the gross price via the deduction of all of the discounts and the addition of
all of the surchages.
- Other prices:
Effective price (strategies 5 and 9)
Effective price without fixed costs (strategies 2 and 6)
- Price via condition table (strategies A and B):
A: Quotation price via condition table
The conditions are taken from the info record directly. A quotation can only update the conditions
of info record if you have set the flag ‘InfoUpdate’ in the details of quotation items.
B: Purchase price via condition table
The conditions are taken from the last document which updated the info record.
The flag ‘InfoUpdate’ in PO.
Prerequisite: Assignment of conditions in transaction OKYO!
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These special sub-strategies A and B are not possible for subcontracting!
How is the price from a Purchasing inforecord determined?

The price calculated from a purchasing info record is determined in two-steps:
- The system searchs for a valid vendor. The function module is called
ME_SEARCH_SOURCE_OF_SUPPLY. The system runs a defined strategy.
See the note 1735135 - Vendor Determination Sequence for PIR in Product costing.
- The system uses this info record in order to determine the price. In this step the system calls
the function module ME_READ_INFORECORD.
Please see the note 351835 - Valuation variant w/ purchasing info record strategies
Remarks to be considered:
- During source determination, system selects the source only. If there are e.g. several possible info
records, the one with the best price is selected.
In the second step, system uses this info record in order to determine the price.
For example, the strategy states, that the price has to come from the last PO (purchase order).
There might be results, which lead to confusion…..
- the price from the last PO attached to the info record is used
- maybe there is no last PO attached to the info record -> message CK 465 / CK 468
- there is another info record, where the last PO has a better price than the last PO of the info record
with the best price…
è there is no solution, system is designed that way!
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- The price is supposed to come from the last PO. But the last PO of the selected info record in step
one is deleted. System selects no price -> message CK 465 / CK 468.
è See Note 365289 for a solution.
- An outline agreement in the source list is not considered. Subroutine SEARCH_ORDERBUCH

(LMEQRF0R), performed during source determination in function
ME_SEARCH_SOURCE_OF_SUPPLY, considers the source list entry, but without the outline
agreement information. See notes 409960 and 499699.
Additional relevant notes:

- 1973581 - Not the expected net price appear from info record order price history
- 713111 - FAQ: pricing in CK11/CK11N
- MM User exit vendor determination EXIT_SAPLMEQR_001
- 2005131- Error CK776 happens in T-code: CK11N
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Purchasing Inforecords

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Dashboard / … / Functions in Product Costing

The following data can be accessed for material costing purposes:

Valuation strategy 'L' Price from Purchasing Inforecord

purchasing info record‘ can be selected:

- Prices from a quotation (strategy 2-5):

- Gross prices (strategies 4 and 8).

- Net prices (strategies 3 and 7)

These special sub-strategies A and B are not possible for subcontracting!

How is the price from a Purchasing inforecord determined?

- An outline agreement in the source list is not considered. Subroutine SEARCH_ORDERBUCH

Additional relevant notes:

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