Index: College Management System

COLLEGE MANAGEMENT SYSTEM
Index
 Project Profile
 Introduction
 Objective
 Scope of Project
 Overview of Project
 System Development Method
 Diagram
 Feasibility Study
 Data Dictionary
 Design
 System Testing
 Limitation of Project
 Future Enhancements
Project profile
Project Title : College Management

System
Front End Tool : C#.NET
Technology : Visual Studio
Back End Tool : Service-Based Database
Documentation Tool : Microsoft Word 2010
Operating System : Microsoft Windows 10

Introduction
 In the modern world of technology,computers are

affecting our lives in more ways than we probably are
aware of.COMPUTERISED MANAGEMENT, maintaining
information of an educational institutes, Colleges, other
the list is endless.
 This project specified all working that taken by a College
Manager…
 If manager want necessary information about a student,
staff etc.
 It is difficult to prepare the manual work to store the
information about the all students, teachers .
 So this project helps to store those types of information
using computerized system.
Some modules of college management
 Student info. & Student detail.

 Staff info. & Staff details.
 Fees details
 Class details
 Subject details
Objective
Main aim in developing College Management
System is to provide an easy way not only to automate all
functionalities of a college, but also to provide full functional
reports to top management of college with the finest of details
about any aspect of college.
College Management System is software has the

perspective of attaining attraction of those colleges which don’t
have one good performing software for keeping their
information secure and make their management easier. College
Management System provides one attractive environment
where you can manipulate date and information about
students and staff easily. So we can say the Core purpose of
designing “College Management System” is to manage the task
related to the college students/employees and to reduce time
to searching of appropriate candidates in college view.
Scope of Project
Our project has big scope to do. We can store information
of all the student & college record. College Management
System is Categorized according to various streams. Various
companies can access the information students & college can
maintain their information and can update it. Notifications are
sent to students about the companies. Students & college
department can access previous information about college.
There are following modules and forms are used:
 Student Record.
 Teacher Record.
 Fees Record.
Overview of project
The system College Management System can be used to

manage the data of all type of educational institutes. It will support
both and stand alone and also networking environment. The system
c#.Net technology. The main modules involved in this system are:
 Login
 Forms
 Reports
 Login:
Login modules is used is used to check whether the user is
an authorized person to use the system or not. For this the user
should give the correct user name and password.
The different types of users are:
1. Admin
2. Faculty
 Forms:
This module consists of the following sub modules
1. Student Setup
2. Teacher Setup
3. Fees Setup
4. Class Setup
5. Subject Setup
6. Student Record
7. Teacher Record
8. Fees Record
The student setup is designed for register the new students
details and class details.
The teacher setup is designed for entering the staff details
and other relevant details.
The fees setup is used to enter the student’s fee details.
The class setup is used to enter class details (e.x. maximum
student in class).
The subject setup designed for entering subject details.
The student record is designed for search student record and
delete record.
The teacher record is designed for search teacher record and
delete record.
The student fees record is designed for search bill number
and delete record.
 Reports:
All the above mentioned data are stored in the back end
and can be retrieved as reports with filtering options. The
following are the reports can be taken from this system.
1. Student Report
2. Teacher Report
3. Fee Detail Report
4. Class Detail Report
5. Subject Detail Report
System Development Method
Structure analysis uses a concept called the systems

development life cycle (SDLC) to plan and manage the system
development process. The SDLC model include the following steps:
1. System Planning.
2. System Analysis.
3. System Design.
4. System Coding.
5. System Maintainace.
Requirements
Analysis
Design
Coding
Testing
Maintenance
System Planning
The system planning phase usually begins with formal request

to the IT department, called a system request ,which describes
problems or desired changes in an information system or a business
process.
The purpose of this phase is to perform a preliminary

investigation to identifythe nature and scope of the business
opportunity or problem. The preliminary investigation is a critical
step because the outcome will affect the entire development
process.
A key part of the preliminary investigation is a feasibility study

that reviews anticipated costs and benefit and recommends a course
of action based on operational, technical, economic, and time
factors.
System Analysis
In earlier time, the college was using the manual system, which
asbased on the entries in the registers. When a student want
placement from the college then be must do the entries in the
register and also when he/her talk placed then help desk is also need
to do the entry registers.
Requirement Analysis
Information gathering is usually the first phase of the software

development project. The purpose of this phase is to identify and
document the exact requirements for the system. The user’s request
identifies the need for a new information system and on
investigation re-defined the new problem to be based on MIS, which
supports management. The objective is to determine whether the
request is valid and feasible before a recommendation is made to
build a new or existing manual system continues.
System Design
The objective of the system design is to deliver the

requirements as specified in the feasibility report. System design
involves first logical design and then physical construction of the
system. The logical design describes the structure and characteristics
of features, such as the outputs, inputs, files, databases, and
procedures. The physical construction produces actual program
software, files, and a working system.
System design goes through two phases of development:

1. Logical Design.
2. Physical Design.
1. Logical Design:
We know that a data flow diagram shows the logical
flow of a system and defines the boundaries of the
system. Logical design specifies the user need at a level of

details that virtually determine the information flow into
and out of the system and the required data resources.
Logical design describes the inputs, outputs, database and
procedures. All in a format that meets the user’s
requirements.
2. Physical Design:
It provides the working system by defining the
design specification that tells programmers exactly what
that candidate system must do. In short it can state that
physical design is the implementation of the logical
design.
System Operation, Support,

And Security
During the system operation, support, and security phase, the

IT staff maintains, enhances, and protects the system. The objective
during this phase is to maximize return on the IT investment.
A well-designed system will be secure, maintainable, and

scalable. Information system need to be updated significantly or
replaced after several years of operation.
System Implementation And

Maintenance
During the system implementation phase, the new system is

constructed-programs are written, tested, and documented, and the
system is installed. The objective of the system implementation
phase is to deliver a completely functioning and documented
information system.
At the conclusion of this phase, the system is ready for use. The
system implementation phase also included an assessment, called a
system evaluation, to determine whether the system operates
properly and if costs benefits are within expectation.
Diagram
 Data Flow Diagram :-
Teacher_data
Stud_info Fees_Setup
Teache
User Id Students Fees
College
Admin Records
Management
System
User Name Class Subject
NName
Class_Setup Subject_Setup
 Architectural Design :-
View info
Admin Software User

Manage Data Get info
Generate Report
Hardware
User Id/Password
Admin
Deleting entry Editing Entry

Login
Remove Modyfy
Exit
Exit
Start
 Activity Diagram :-
Login Name
User
Name
Create New
User Password
InValid
Manage
Some Security Contact No.

question
Valid
Forgot
Password
User Id
Some security
User question
Search & Delete

Manage
Id
Name
Insert, Search & Update
Data Record
Data Entry
Student Teacher
Student Fees
Address Id Id
DOB Bill number
Experience
Class About
Contact
Teacher
Id Name
Id
Subject
Faculty Name
Name
Fees
Name
Feasibility Study
Feasibility study is the process of determination of whether or

not a project is worth doing. Feasibility studies are undertaken within
tight time constraints and normally culminate in a written and oral
feasibility report. I have taken two weeks in feasibility study with my
co-developer. The contents and recommendations of this feasibility
study helped us as a sound basis for deciding how to precede the
project.
There are more types of feasibility study :

 Economical Feasibility
 Technical Feasibility
 Operational Feasibility
 Economical Feasibility :
Economical feasibility determines whether there are
sufficient benefits and creating to make the cost acceptable, or
is the cost of the system too high. As this signifies cost benefits
analysis and savings. On the behalf of the cost-benefit analysis,
the proposed system is feasible and is economical regarding its
pre-assumed cost for making a system. During the economical
feasibility test we maintained the balance between the
Operational and Economical feasibilities, as the two were the
conflicting.
For example the solution that provides the best
operational impact for the end-user may also be the most
expensive and, therefore, the least economically feasible. We

classified the costs of Online Counseling according to the phase
in which they occur.
 Technical Feasibility :
Technical feasibility determines whether the work for the
project can be done with the existing equipment, software
technology and available personnel Technical feasibility
concerned with specifying equipment and software that will
satisfy the user requirement.
This project is feasible on technical remarks also, as the
proposed system is more beneficiary in terms of having a sound
proof system with new technical components installed the
system.
Hardware configuration
Processor : 1.0+ GHz.
RAM : 512+ MB.
Hard Disk : 200+ MB.
Multimedia : Keyboard, Mouse, and Monitor.
Software configuration
Operating System : Windows 7,
Windows 8,
Windows 10.
Language : C#.NET
Database : Service-based
 Operational Feasibility :
Operational feasibility criteria measure the urgency of the
problem or the acceptability of a solution. How do you measure
operational feasibility? There are two aspects of operational
feasibility to be considered:
a) Is the problem worth solving or will the solution
to the problem work?
There are certain measure, which decide, the
effectiveness of the system. These measure can be
collectively called as PIECES.
 Performance
 Information
 Economy
 Control
 Efficiency
 Services
b) How do the students and staff feel about the
problem (solution)?
It is not only important to evaluate whether a
system can work. We must also evaluate whether a
system will work. A workable solution might fail
because of students, staff resistance. In case of our
project the sell purchase online we have examined
all the concerns that can further affect its
operational feasibility.
Design
 Start :
 Login Form :
 Create New User :

 Recovery Form :
 Master Form\Data Entry :

 Master Form\Data Record :

 Student Setup :
 Teacher Setup :
 Fees Setup :
 Class Setup :
 Subject Setup :
 Student Record :
 Teacher Record :
 Fees Record :
 About :
System Testing
Prior to the actual implementation of the system it had to be

tested comprehensively and every possible error uncovered. Since it
is not possible to test the system exhaustively, the black box testing
method was used for system testing. The black box testing usually
demonstrates that software functions are operational, that the input
is properly accepted and the output is correctly produced and that
integrity of external information is maintained.
 Unit Testing :
The various functions within each program and the
program blocks are tested for proper working.
 Module Testing :
A module is composed of various programs related
to that module.
 Integration Testing :
Integration testing is done to test the functionality
and interfacing between the modules.
Limitation of Project
Although I have put my best efforts to make the software

flexible, easy to operate but limitation cannot be ruled out even by
me. Though the software presents a broad range of options to its
users some intricate options could not be covered into it; partly
because of logistic and partly due to lack of sophistication. Paucity of
time was also major constraint, thus it was not possible to make the
software foolproof and dynamic. Lack of time also compelled me to
ignore some part such as storing old result of the candidate etc.
Considerable efforts have made the software easy to operate
even for the people not related to the field of components but it is
acknowledged that a layman may find it a bit problematic at the first
instance.
Future Enhancements
A number of directions can be followed as an extension of this

research. Some challenges and open questions still to be explored in
the research work are as follows:
 Identifying new sources of implicit knowledge
 New methods for extraction of knowledge
 New methods to improve the performance of educational
institutions

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COLLEGE MANAGEMENT SYSTEM

 System Development Method

Project Title : College Management

Front End Tool : C#.NET

Technology : Visual Studio

Back End Tool : Service-Based Database

Documentation Tool : Microsoft Word 2010

Operating System : Microsoft Windows 10

 In the modern world of technology,computers are

Some modules of college management

 Student info. & Student detail.

College Management System is software has the

There are following modules and forms are used:

The system College Management System can be used to

System Development Method

Structure analysis uses a concept called the systems

The system planning phase usually begins with formal request

The purpose of this phase is to perform a preliminary

A key part of the preliminary investigation is a feasibility study

Information gathering is usually the first phase of the software

The objective of the system design is to deliver the

System design goes through two phases of development:

system. Logical design specifies the user need at a level of

System Operation, Support,

During the system operation, support, and security phase, the

A well-designed system will be secure, maintainable, and

System Implementation And

During the system implementation phase, the new system is

 Data Flow Diagram :-

User Id Students Fees

User Name Class Subject

Admin Software User

Deleting entry Editing Entry

Some Security Contact No.

Search & Delete

DOB Bill number

Feasibility study is the process of determination of whether or

There are more types of feasibility study :

expensive and, therefore, the least economically feasible. We

 Create New User :

 Master Form\Data Entry :

 Master Form\Data Record :

Prior to the actual implementation of the system it had to be

Although I have put my best efforts to make the software

A number of directions can be followed as an extension of this

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