Bsbadm502 Manage Meetings Task 1 PDF

DATE : 23 JULY 2019
THE ADEPT OWL GAMES COMPANY

TASK 1
BSBADM502 MANAGE MEETINGS TASK 1
PRESENTED BY: CHULEEPOEN .C

STRATHFEILD COLLEGE
SYDNEY
TABLE OF CONTENTS
MEETING REQUIREMENTS FORM ................................................................... 2
MEETING PREPARATION ACTION PLAN .......................................................... 5
MEETING INVITATION..................................................................................... 6
MEETING AGENDA ......................................................................................... 7
MEETING MINUTES TEMPLATE........................................................................ 8
Date : 23 The Adept Owl Games Company Task 1 1

July 2019
MEETING REQUIREMENTS FORM
Meeting Requirements Form
Chairperson
Jonathan Redmond
Department Marketing
Meeting name Develop and organise a marketing campaign for an existing

board game of the company.
Meeting details
Date 23 August. 19 Time 09:00 Am
Location Meeting Room Budget AU$ 5,500

5 ABM hall,
2030 Sydney
NSW
Meeting format
Purpose To convey the importance of Develop and organise a

marketing campaign for an existing board game of the
company.
Agenda Agenda is attached at the end of this document.
Participants Internal External
Mr. John Mr. Ben

Ms. Liza Mr. Allen
Ms. Maria
Mr. David
Mr. williams
Speakers
Main speaker Jonathan Redmond (Manager), he directs the
meeting to make sure that everyone speaks, to talk always
about the matters contained in the agenda, but at the end, all
employee that is responsible for sales will have time to speak.
Seating 8 seats in total

arrangements
to attend the minimum comfort for all employee

July 2019
Video or - 1 Projector (previously checked by IT Technical )
teleconference
- 1 Cisco Telephone speaker
requirements
Projector, will be used to simplify how to present all data
using the report summarized per group and personal,
telephone in the meeting room in case to be needed get in
touch with other department, supplier or even client, or get
a phone meeting.
Supporting materials
Pre-reading Meeting Agenda is classified as Pre-reading to everyone.

As the ‘Meeting Agenda’ is one of the most important
document to be set out and is from this document that the
meeting can be carried out in a proper manner
Meeting previous week, need to be sent at least 3 documents:

documentation
o Meeting Agenda
o Sales Report of the actual sales period
o Meeting Minutes from the last meeting
Equipment At least one laptop, normally belonged to the chairperson is

requirements used access the intranet, where all documents are located,
but often other salesperson use their laptop to follow-up the
Agenda and store information.
One shredder is necessary to dispose in a proper way all
private document.
One printer in the 4º floor to print out all relevant documents.
Hospitality requirements
Catering
requirements Coffee
Milk
Pastry
Juice
fresh fruit
Water
Sugar
Sweetener
Normal bread and also gluten free
Plates
Cutlery
Glasses

July 2019
Accommodation NA
requirements
Other requirements
Special needs of NA
attendees
Other All of the participants must come in time and no

organisational participant will be allowed to enter the room after the
requirements for starting time of the meeting. Punctuality and the
conducting professionalism of employees will be strictly analyzed
meetings during the session.
Always keep some spares copies of all documents that are
used
Applicable
Following these conventions enable the meetings to be
conventions for
conducted in a structured way
conducting
meetings
Protocol – This is another term for the conventions of a

meeting.
Agenda – An agenda is plan which outlines what will happen
in the meeting.
Attendee – This is a person who is present at the meeting.
Minutes – These are the notes which make up the formal
record of what occurred at the meeting.
Chairperson – This is the person who is in charge of making
sure that all the attendees follow the conventions of the
meeting.
Legal and ethical At least a minimum knowledge about:

requirements for
conducting
meetings Code of Practice
Work Health
Safety Act
Anti-Discrimination Act
Privacy Act
Other specific The participants will bring a pen, a writing pad along with
requirements them in the room of meeting.

July 2019
MEETING PREPAR ATION ACTION PL AN
Meeting name: Develop and organize a marketing campaign for an existing board game
of the company.
Meeting date: 23 August 2019
Chairperson/host: Jonathan Redmond
Action required By whom By when
Identify meeting issues and relevant Jonathan 1 month before meeting

meeting member.
Organise schedule meeting timetable Jonathan 1 month before meeting

and agenda.
Send invitation and confirm. Chuleeporn 1 month before meeting
Organise meeting room, refreshments Ben Stanley 1 month before meeting

and equipment.
Check the meeting room to ensure Ben Stanley 2 days before meeting
everything is fine.
Print all documents that are necessary to Chuleeporn 1 hour before meeting
be used as support

July 2019
MEETING INVITATION
Adept Owl Games Company
42 Challenge Lane | RICHMOND VIC 3121
Ph. 03 9234 5678 | Fax: 03 9234 5679

website: www.adeptowl.com.au
July 23 2019
Dear All staffs
With great pleasure we invite you to our Adept Owl Office meeting in the topic” Develop and
organise a marketing campaign for an existing board game of the company” the meeting has been
arranged on 23th August 2019 Friday morning at 09:00 am Meeting Room 5 ABM hall, 2030
Sydney NSW
Please read the attached documents in the email, previous meeting report and document
relative to the meeting. A meeting agenda has also been attached in this email highlighting the
key points that would be addressed in this meeting.
Your Faithfully,
Chuleeporn .C

July 2019
MEETING AGENDA
Meeting Develop and organize a marketing campaign for an existing board game of
title : the company.
Date : 23 August. 19
Time : 09.00 am-12.00 pm
Location : Meeting Room 5 ABM hall, 2030 Sydney NSW
Chairperson : Jonathan Redmond
Attendees : Ms. Liza Moreno Mr. David Clark
Mr. John Wenceslaus Mr. Allen Stefania
Ms. Maria Quaker Mr. Ben Stanley
Mr. Jonathan Redmond Mr. Williams Taylor
TOPIC DESCRIPTION DURATION

Welcome and introduction Introducing the participants 10 minutes
Goal and tracking What are we trying to achieve through this 20 minutes
campaign and how we know when we
achieve it.
Target market Who are we trying to reach and influence. 20 minutes
Key campaign messages and How are we trying to position our 30 minutes
offers company, product.
Budget and media plan. Which media channels will we use to reach 10 minutes
our target audience.
Campaign execution What needs to be tasted before the 20 minutes
campaign in live and adjusted during the
campaign.
Any other business Interest party 10 minutes
Arrange next meeting Finalize date of next meeting 10 minutes

July 2019
MEETING MINUTES TEMPL ATE
Meeting minutes
DATE: MEETING
TITLE:
TIME: ATTENDEES:
LOCATION:
CHAIR:
MINUTE-
TAKER:
Open meeting
OBJECTIVE OF
MEETING:
APOLOGIES:
APPROVE MINUTES OF
PREVIOUS MEETING
Action from previous meeting

ITEM TOPIC RESPONSIBLE DUE DATE
1
2
Agenda
ITEM TOPIC PRESENTER DURATION
1
2
3
4
5
Any other business

TOPIC RAISED ACTION
BY

July 2019
Next meeting
DATE: ATTENDEES:
TIME:
LOCATION:
CHAIR:
MINUTE-TAKER:
Close meeting

July 2019

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DATE : 23 JULY 2019

THE ADEPT OWL GAMES COMPANY

PRESENTED BY: CHULEEPOEN .C

MEETING REQUIREMENTS FORM ................................................................... 2

MEETING PREPARATION ACTION PLAN .......................................................... 5

MEETING AGENDA ......................................................................................... 7

MEETING MINUTES TEMPLATE........................................................................ 8

Date : 23 The Adept Owl Games Company Task 1 1

Meeting Requirements Form

Meeting name Develop and organise a marketing campaign for an existing

Date 23 August. 19 Time 09:00 Am

Location Meeting Room Budget AU$ 5,500

Purpose To convey the importance of Develop and organise a

Agenda Agenda is attached at the end of this document.

Participants Internal External

Mr. John Mr. Ben

Seating 8 seats in total

Date : 23 The Adept Owl Games Company Task 1 2

Pre-reading Meeting Agenda is classified as Pre-reading to everyone.

Meeting previous week, need to be sent at least 3 documents:

Equipment At least one laptop, normally belonged to the chairperson is

One printer in the 4º floor to print out all relevant documents.

Date : 23 The Adept Owl Games Company Task 1 3

Other All of the participants must come in time and no

Protocol – This is another term for the conventions of a

Legal and ethical At least a minimum knowledge about:

Date : 23 The Adept Owl Games Company Task 1 4

Chairperson/host: Jonathan Redmond

Action required By whom By when

Identify meeting issues and relevant Jonathan 1 month before meeting

Organise schedule meeting timetable Jonathan 1 month before meeting

Send invitation and confirm. Chuleeporn 1 month before meeting

Organise meeting room, refreshments Ben Stanley 1 month before meeting

Date : 23 The Adept Owl Games Company Task 1 5

Adept Owl Games Company

42 Challenge Lane | RICHMOND VIC 3121

Ph. 03 9234 5678 | Fax: 03 9234 5679

Dear All staffs

key points that would be addressed in this meeting.

Date : 23 The Adept Owl Games Company Task 1 6

TOPIC DESCRIPTION DURATION

Date : 23 The Adept Owl Games Company Task 1 7

Action from previous meeting

Any other business

Date : 23 The Adept Owl Games Company Task 1 8

Date : 23 The Adept Owl Games Company Task 1 9

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