Project Planning and Client Management - Team Contract

Course Name: Project Planning & Client Management

Team #03

Student Names:

Name Student ID
Shreya Monani 101338845
Shubham Gaur 101374162
Juhi Manglani 101325945
Varun Khullar 101339379
Simran Narang 101346497
Alisha Ashok Kumar 101325910

Team Topic: Sustainable Development at GBC - Solar Energy

Professor: Antonella Loizzo

Presentation Submission Date: 12th July 2021

PROJECT VISION
(Team’s Grade Expectation Eg. A+, A, B+, B, etc.)
What is the team’s grade expectation on this assignment? Is there consensus?

The team’s grade expectation on this assignment is A+. Yes, there is consensus.

Please ask each other: “Is each member committed to putting in the work to
achieve this grade? If not, how will the team resolve this?”

Yes, each team member is committed to putting their best to achieve the
grade. This document rules out the protocols to ensure each team member
puts forth their best. If not followed, an intervention to take place to provide
feedback. Upon motivating and monitoring, if the performance doesn’t
improve, the peer reviews will be impacted.

Please circle/highlight the grade that you group is targeting:

50% to 60%
60% to 70%
70% to 80%
80% to 90%
90% to 100%

1
GROUP MEMBERS’ BEHAVIOURAL EXPECTATIONS
What do you need from each other to work effectively as a team?
Examples: “communicating in a timely manner with each other”,
“being punctual”, “meeting deadlines”, etc. Each member needs to
include at least one behavioural expectation.

NAME BEHAV. EXPECTATION SPECIFIC EXAMPLE

Shubham Gaur Leadership Establish connections with
the team to build trust, lead
change and develop
strengths to accomplish
work with clear
expectations and proper
coaching.

Shreya Monani Maintain Healthy Trust and transparency are

Environment the two major pillars of a
healthy remote team
culture. I will strive to
maintain a healthy, fruitful
and balanced team spirit
by ensuring there is
openness to ideas and
appreciate everyone’s
inputs. In case of conflicts,
I will see to it, that they are
resolved amicably.
Juhi Manglani Communication Facilitate effective
communication between
team members and
management that allow
employees to work together
more easily and ensure that
communication standards
are followed
Varun Khullar Punctuality All team members show
up to meetings and class
on time and with work
done as per agreement.
Simran Narang Compliance Check with the group
members that they
understand the concept well
or not. Check the timelines
and submission of the
project.
Alisha Ashok Kumar Timekeeper Record the time of meeting
and how long team will take
to complete the work.
Check the deadlines.

2
 ELEMENTS OF EFFECTIVE TEAMWORK
Each member should identify at least one of the skills below that you feel you
are strong in and one skill area that requires further development.

Use this information in completing the sections “SKILL STRENGTH

IDENTIFICATION” and “SKILL DEVELOPMENT IDENTIFICATION” areas below.

COMMUNICATION
For effective teamwork to occur there needs to be a free, open and appropriate
expression of ideas and feelings at all times. Each member actively listens to
other members, and after listening, provides effective non-judgmental feedback.
Members take responsibility to communicate their ideas, thoughts, concerns, etc.
Respectful communication (verbal and non-verbal) in response to cultural and
personal differences contributes to team cohesion.

PARTICIPATION
Team members need to contribute fully to the best of their ability. Members need
to take initiative in participating in the group tasks, especially in areas where they
may have strengths. Those with greater ability may also need to help those who
may be struggling by guiding, coaching or critiquing. Those who may be struggling
should be clear when they need clarification or assistance. To make teams work
well, members need to make concerted efforts to be available for meetings.
Wanting the group to succeed will contribute to success – begrudging
contributions will erode success.

GIVE AND TAKE

There may be various ideas of how to achieve success within the team.
Therefore, members need to be open to compromise and recognize that it is
sometimes better to give in than be “right”.
Members need to discern the differences between their own needs and those
of the group, ideally putting needs of team before the needs of the individual.

LEADERSHIP
Each member can contribute by being a leader in the group – a group can have
more than one! Members lead with the skills and abilities they possess. A member
who promotes team actions, decisions and ideas demonstrates leadership. A
leader recognizes that he/she needs the team, and lets each member know where
they stand. Leadership is also required to initiate the resolution of team
breakdowns.

ORGANIZATION
An effective team needs to be organized. Members determine how the team is
organized. This in turn, contributes to a member understanding his/her
responsibilities, ensuring things are getting done and that there is no repetition in
completing tasks.

PREPARATION
For teams to be successful, members need to be responsible with their duties and
3
do the work required as agreed upon. Otherwise, team progress could be
impeded, especially if further steps are dependent on the required work. Everyone
needs to know that they can rely on their team members in completing assigned
tasks/preparation work so that the team can progress in its objective(s).

4
 PROCEDURE
In order for teams to function well, they need to set up procedures, which will
clearly identify members’ responsibilities and expectations for each other. Some
type of order is necessary for teams to function effectively and smoothly,
otherwise teamwork may end up being inefficient, inconsistent and regularly in
“crisis”. Members need to function according to agreed upon procedures which
will help to guide them in times of dilemmas.

CAPABILITY
Each member brings strengths to the group – not only existing skills and/or
knowledge, but also the potential to learn, problem-solve and contribute to the
team. Demonstrating one’s interest and potential will often lead others to have
more confidence in that member.

COMMITMENT
Members who are committed will often be the ones taking initiative to achieve
goals/objectives of the team. They will be the ones who want to make sure the
goals are clear to achieve success. Commitment needs to be directed to team
goals, not individual goals. The level of commitment is usually related to the level of
reliability.

PROGRESS and ASSESSMENT

A well running team is always interested in how things are going. Members of an
effective team will contribute to an attitude of action and momentum. Often,
progress is a good indicator of how well the team is working together. Regular
assessment is necessary for a team to ensure it is continuing to work well
together. An effective team is not afraid to make changes in how it is organized or
in it’s procedures so that improvement in achieving the goal/objective occurs.

5
SKILL STRENGTH IDENTIFICATION
Each member must choose at least one skill from “Elements of
Effective Teamwork” (pages 2&3) that you feel is your strength.
Be very specific in what activity you will apply this skill to the
assignment.

MEMBER NAME SKILL STRENGTH SPECIFIC ACTIVITY

Shubham Gaur Commitment I will build a culture of
ownership to agency goals
and objectives. Being the
Team Leader, I will find
people’s strengths and
motivate everyone toward
the common goal. In order
to get the team’s
commitment, I will show
utmost commitment and
dedication. I will ensure that
the team makes decisions
together and agree on all
objectives, keeping the
Bigger Picture in mind.
Shreya Monani Team Management Having remote teams
through various time zone
differences can be
challenging. I will learn
about all my team members
and ensure that the team
collaborates by setting clear
expectations. All ideas are
welcomed and
brainstorming will result in
the best decisions.
Juhi Manglani Conflict Management I will promote learning and
drive group results, including
performance and
effectiveness in an
organizational setting and
provide solutions to problems
to ensure idea's successful
implementation.
Varun Khullar Dedication I will ensure to give the best
efforts towards ensuring that
goals are met, and the project
become live on time.

Simran Narang Communication I will communicate with the

team members passionately.
Create a receptive
atmosphere. Display
confidence and seriousness in
the meetings.
6
Alisha Ashok Kumar Active Participation Actively participate in every
meeting and promotes the
active participation of every
team member in a meeting.

SKILL DEVELOPMENT IDENTIFICATION

Each member must choose at least one skill to be developed from
“Elements of Effective Teamwork” (pages 2&3). Provide a specific
example of how this skill is often challenging for you in a team
situation and how you might develop it within this project.

MEMBER NAME SKILL DEVELOPMENT SPECIFIC ACTIVITY

Shubham Gaur Agility and Adaptability I will handle tough
situations and find solutions
to problems and playing
multiple roles
simultaneously by being
versatile as well as flexible
and accepting
responsibilities.
Shreya Monani Proactiveness I desire to be more
proactive and manage my
time better. In order to do
so, I will plan ahead and
seal small term goals for
myself and the team. I will
try to foresee risks and
keep the team posted of
them.
Juhi Manglani Critical Thinking Analytical thinking,
promoting a teamwork
approach to problem-
solving, self-evaluation of
contributions to company
goals and ability to solve
problems with Open-
mindedness.
Varun Khullar Problem Solving I feel I am a good team
player but sometimes I am
a bit impatient when I see
problems coming and gets
panicked. So, I would like to
chalk out a plan for myself
where I will work on
developing the resolver
skill.
Simran Narang Team Management I want to focus on serving
rather than managing. Be
7
 open to change and adapt
the changes in a positive
manner.
Alisha Ashok Kumar Time Management Organize my tasks and use
my time effectively to get
more assigned work done
each day. It helps to lower
the stress and improve the
productivity.

8
 TEAM MEMBER AVAILABILITY SCHEDULE

Complete the grid below to show when each member is NOT available to work
on assignments/projects with your team. If this changes, complete this again.

Time Mon Tues Wed Thurs Fri Sat Sun

(EST)
8–9 Shreya Shreya NA Shreya Shreya Shubham Shubham
Shubham Shubham Shubham Shubham Juhi Juhi
Juhi Juhi Juhi Juhi Varun Simran
Simran Simran Simran Simran Alisha Varun
Varun Varun Varun Varun Alisha
Alisha Alisha Alisha
9 – 10 Shreya Shreya NA Shreya Shreya Shubham Shubham
Shubham Shubham Shubham Shubham Juhi Juhi
Juhi Juhi Juhi Juhi Varun Simran
Alisha Alisha Simran Simran Alisha Varun
Varun Varun Alisha
Alisha Alisha

10 – 11 NA NA NA NA NA NA NA
11 – 12 Shreya NA NA NA Shreya Simran Simran
Shubham Juhi Varun Varun
Varun Alisha Alisha Alisha

12 – 1 NA NA NA NA NA NA NA

1–2 NA NA NA NA NA NA NA

2–3 NA NA NA NA NA NA NA

3–4 NA NA NA NA NA NA NA

CRITICAL REVIEW DATES

Please discuss:
 How often your team will meet to review the project status - Twice a week on Mondays
and Fridays
 How will you communicate with each other and share information (i.e.:
Facebook, email, Dropbox, face-to-face, Google group, etc.) - Zoom Calls,
MS Teams, Whatsapp
o What will be the ramifications of no regular communication? -
a. Provide feedback
b. Escalate to professor
c. Peer Evaluation Ratings
 What contact information you will share with each other and
9
 when it is appropriate to contact each other.
• GBC official email ID
• Whatsapp Number
• It is appropriate to contact each other within 8 am to
8pm EST – unless urgent – then at any time of the day
or night.
 Deadline dates to ensure task completions – Minimum 24 hours before submission
time.
 Who will take lead in communicating with the team and initiating
discussions when needed - Shubham Gaur (Team Lead)

Review Date #1:13th July 2021

Location/Method of Communication: Zoom/MS Teams + Whatsapp

Review Date #2: 16th July 2021

Location/Method of Communication: Zoom/MS Teams + Whatsapp

Review Date #3: 20th July 2021

Location/Method of Communication: Zoom/MS Teams + Whatsapp

CONTRACT AGREEMENT

This is an official contract. Once you have signed it you are accountable.

Name Signature Date

Shreya Monani Shreya Monani 12th July 2021
Shubham Gaur Shubham Gaur 12th July 2021
Juhi Manglani Juhi Manglani 12th July 2021
Varun Khullar Varun Khullar 12th July 2021
Simran Narang Simran Narang 12th July 2021
Alisha Ashok Kumar Alisha Ashok Kumar 12th July 2021

1
0
1
1