Shindy Progress Report April 2013

Amhara Water, Irrigation and Energy development Bureau Amhara Design and Supervision Works Enterprise
CONTENTS
Contents ...................................................................................................................................................................i
List of Tables ........................................................................................................................................................... iii
1. Introduction ....................................................................................................................................................1
1.1 BACKGROUND .........................................................................................................................................1
1.2 OBJECTIVE OF THE PROJECT ....................................................................................................................2
1.3 PURPOSE OF THE REPORT .......................................................................................................................2
2. GENERAL PROJECT INFORMATION..................................................................................................................2
3. Project Status ..................................................................................................................................................3
3.1. Financial status of the project .................................................................................................................3
3.2. Physical work status of the project .........................................................................................................3
4. Weather ..........................................................................................................................................................6
5. Deployed Manpower and Machinery .............................................................................................................7
5.1. Consultant ...............................................................................................................................................7
5.2. Contractor ...............................................................................................................................................7
6. Project Executed Work Description ................................................................................................................9
The project has the following components. .......................................................................................................9
6.1. Executed Works by Contractor in the Reporting Month ........................................................................9
6.2. Executed Works by Consultant in the Reporting Month ........................................................................9
6.3. Activities Planned for Coming Month .................................................................................................. 10
7. Work Quality Inspection, and Material Testing ........................................................................................... 10
8. Variation, Omission and Additional Work Order ......................................................................................... 10
8.1. Variation orders ........................................................................................................................................ 10
8.1.1. PREVIOUS MONTHS............................................................................................................................ 10
8.1.2. This Reporting month ......................................................................................................................... 10
8.2. Omitted Works .......................................................................................................................................... 10
8.2.1 Previous months.................................................................................................................................. 10
8.2.2 This Reporting month .......................................................................................................................... 10
9. Time Extension and Reasons for Time Extension......................................................................................... 10
10. Community and Local Government Participation and Contribution ....................................................... 11
Shindy No.-2 Water Supply Project Monthly Progress Report for the month of April. /2021 Page i
11. SITE MEETING AND SITE VISITOR SUGGETION, LETTERS, AND WEEKLY REPORTS .................................. 11
11.1. DISCUSSIONS/ SITE MEETINGS ....................................................................................................... 11
11.2. SITE VISITING ........................................................................................................................................... 11
11.3 Letters .......................................................................................................................................................... 11
11.4 weekly reports.......................................................................................................................................... 11
12. Problems Encountered, Measures taken and Pending Issues in the Reporting Period ........................... 11
12.1. PROBLEMS ENCOUNTERED .............................................................................................................. 11
A. On Client Side ........................................................................................................................................... 11
B. On Consultant Side ................................................................................................................................... 12
C. On Contractor Side. .................................................................................................................................. 12
12.2. MEASURES TAKEN ............................................................................................................................ 12
12.3. PENDING ISSUES IN THE REPORTING PERIOD .................................................................................. 12
13. Payment Requested and Approved ......................................................................................................... 12
14. Monthly Contractor Performance Evaluation .......................................................................................... 12
15. Conclusion and Recommendation ........................................................................................................... 13
Shindy No.-2 Water Supply Project Monthly Progress Report for the month of April. /2021 Page ii
LIST OF TABLES
Table 1 General Project Information ..................................................................................................................2

Table 2:- Contract Dated data Sheet Table ........................................................................................................3
Table 3:- Deployed manpower for consultant …………………………………………….…...........5
Table 4:- Status of manpower deployed by the contractor………………………………………….5
Table 5:- Status of equipment and machinery deployed by the contractor……………………..…6
Shindy No.-2 Water Supply Project Monthly Progress Report for the month of April. /2021 Page iii
EXECUTIVE SUMMARY
This monthly progress report comprises the progress of shindy No.-2 water supply construction project
which are mainly executed in this reporting month on each component.
In the project the main Item of works are general item, HDPE pipe, PE-100, PN-20 OD 180mm,
Length 4745m for rising main, Generator house with Operation room, one guard house(at bore hole),
Electromechanical Works at Borehole, and Supply of HDPE pipe and Fittings for raising main.
Electro mechanical works components supply and installation of diesel generator mechanical and all
accessories required for installation with prime power =180 kva, three phase, 400V, 50hz, 1500
RPM. And supply and installation of Electric submersible pump with a motor of 380V/400V, 50 Hz
Q=18l/s, H = 246m, pump power = 66kw, pump position =76m.
In this month Electro mechanical works components supply and installation of diesel generator
mechanical and all accessories required for installation and supply of Electric submersible pump with
a motor.
On the consultant side checking the quality of materials on electro mechanical, and compiling of this
report are executed.
Shindy No.-2 Water Supply Project Monthly Progress Report for the month of April. /2021 Page iv
1. INTRODUCTION
1.1 BACKGROUND
The objective of the water supply and sanitation project for Ethiopia is increasing access to
sustainable water supply and sanitation service as well as to increase the capacity of
participating water boarded committee and operate to effectively manage their water supply and
sanitation facilities, and to ensure that well-functioning and properly utilizing urban water
supply system and improve sanitation are in taking place for participating towns and cities. In
order to ensure the availability of sufficient quantities of good quality water, it becomes
imperative in a society, to build suitable water supply schemes, which will provide potable
water to the various sections of the community in accordance with their demands and
requirements. The Client, Amhara National Regional State Water, Irrigation and Energy
Bureau, and the Contractor, Abay Construction Enterprise, have signed an agreement to carry
out construction of Shindy No.-2 water supply project located in Wnberma woreda, weast
Gojjam zone, Amhara Region. Wenberma Woreda is one of the Woredas found in West Gojjam
Administrative Zone of the Amhara Regional State. The capital town of the woreda is Shindy
town, which is the specific project area is located at about 187kms from Bashir dar and can be
accessed by the main asphalt road from Bahir-Dar to Addis Ababa up to Burie (170 Kms) and
17 Kms further by all weathered gravel road turning to the right on Burie Town. The primary
sources of the existing water supply system found in the project area are two bore holes with
the yield of 5.25l/s and 13l/s respectively. The capacity and proximity of which is not found
suitable to meet the present demand. So that, the sustainability of potable water supply in the
area could not be guaranteed. Hence, the implementation of this project is expected to alleviate
the prevailing secured potable water supply problem and improve the living conditions of the
inhabitants. The project is expected to utilize the bore hole and transport water up to the
constructed 500m3 concrete service reservoir the water by a submersible pump and further
from which it will be distribute to consumers by gravity.
Shindy No.-2 Water Supply Project Monthly Progress Report for the month of April. /2021 Page 1
1.2 OBJECTIVE OF THE PROJECT
The main objective of the project is:-
 To increase access to sustainable water supply and sanitation service for the area.
 To improve the living standard of people living in the project area and its growing population
through the provision of adequate and safe water supply for at least for the next 20 years.
1.3 PURPOSE OF THE REPORT
The main purpose of writing monthly progress report is in order to announce the achievement of
the project to the client as well as the consultant if the project is going according to the agreement
or not.
2. GENERAL PROJECT INFORMATION.
Table 1 General Project Information
Description
Project Name [Shindy No.-2 water supply project]
Zone: West Gojjam
Woreda: Wonberma
Project location Town/kebele: Shindy Town
Water source geographical location(X,Y,Z): --
(280,589.34, 1,178,682.60, 2,019.68)
Project owner ANRS : Water, Irrigation and Energy Development
Bureau (ANRS:-WIEDB)
Project contractor Abay Construction Enterprise (ACE)
Project consultant [Amhara Design and Supervision Works Enterprise

(ADSWE)
Water supplied to the community by the project [18 in liter/second]
Current project beneficiary [23,864]
Project beneficiary at the end of the project design [43,956]

life
To date payment approved for the contractor. No payment approved for the contractor.
To date payment approved for the consultant. [ --birr]
Table 2:- Contract Dated data Sheet Table
As per the agreement Actual Variance % Variance
Project construction Start [Nov /22/2012] [Dec/9/2012] [17 days] [8.095%]

Date
Elapsed time for Project [257days] [240days] [17days] [8.095%]
construction
Remaining time [----days] [---days] [---days] [-----%]
Contract amount for [18,167,596.75] birr [17,876,368.82] [291,227.94]birr [1.6%]

contractor birr
Contract amount for [0,000.00s] birr [0,000.00s] birr [0,000.00s]birr [00.0%]
consultant
3. PROJECT STATUS
3.1. Financial status of the project
We know how to describe the construction project status either in financial or physical work.
However, most of the time, the two report methods have not a similar weightage. Since the work that
can be executed within a day will have a high cost, and the work that can be executed more than a day
will have a smaller cost. In this case, we have two different weightage. The financial status of the
project is 97.2%.
3.2. Physical work status of the project
The project status can be described as follow for the month of April.
 This month Plan of the Project:------------0.00%
 This month Achievement of the Project:--7.04%
 Previous Status of the Project:--------------89.38%
 To date Plan of the Project:----------------100%
 To date Achievement of the Project: 96.42%

 Project status = To date financial Achievement of the Project+ To date physical
Achievement of the Project/2 =(97.20+96.42)/2=96.81%
 Next month Plan of the Project:-no plan for the next month. Because the contractor
does not revise the action plan and the contractor is also in liquidated damage.
Summary for April financial Progress of shindi Town Water Supply Construction Project
up to Todate up to This Todate
Sr. Descri Contac Wei Prev. This .Execut Prev. month.E .Executed Ne
No ption t ght month month.E ed month xecuted xt
Amoun (%) Execut xecuted amount Executed amount mo
t fro ed amount ( Birr) (Birr) nth
m amount (Birr) Excu pla
Tot (Birr) pla exc pl Exc plan ted n
al n uted an ute
d
% % % % % % %
Bo Genera 0 0%
q1 l Item 171,737 1.09 93,363. - 93,363. 1.0 0.59 % - 1.09 0.59
.24 14 14 9
Bo Rising 0 0%
q2 Main 2,091,5 13.2 1,809,2 - 1,809,2 13. 11.4 % - 13.2 11.45
39.66 4 00.50 00.50 24 5 4
Bo Gener 0 0%
q3 ator 829,927 5.25 817,732 - 817,732 5.2 5.18 % - 5.25 5.18
House .02 .10 .10 5
with
operat
ion
room
(at
Boreh
ole)
Bo Constr 0 0%
q uction 232,080 1.47 226,480 - 226,480 1.4 1.43 % - 1.47 1.43
No of .01 .87 .87 7
4 Guard
House
at BH
locatio
n
Bo Supply 0 0%
q of 7,859,7 49.7 7,716,5 143,164.7 7,859,7 49. 48.8 % 0.9 49.7 49.75
No Pipes 20.97 5 56.25 2 20.97 75 5 1 5
5 and
Fitting
s for
Rising
Main 2
Bo Supply 0 0%
q & 4,612,8 29.2 3,579,2 969,657.4 4,548,9 29. 22.6 % 6.1 29.2 28.79
No Installa 93.38 0 74.61 1 32.02 20 6 4 0
6 tion of
electro
-
mecha
nical
BOQ
for
Shindi
water
supply
project
Total
Carried to 15,797, 100. 14,242, 1,112,822 15,355, 100 90.1 - 7.0 100. 97.20 -
summary of 898.29 00 607.47 .13 429.60 .00 6 4 00
project
APRIL MONTHLY PROGRESS REPORT
49.75
49.75
29.20
28.79
%AGE
13.24
11.45
5.25
5.18
todate plan
1.47
1.43
1.09
0.59
Todate achievement
Supply &
Installation
Generator Supply of of electro-
Constructio
House with Pipes and mechanical
General n of Guard
Rising Main operation Fittings for BOQ for
Item House at BH
room (at Rising Main Shindi
location
Borehole) 2 water
supply
project
todate plan 1.09 13.24 5.25 1.47 49.75 29.20
Todate achievement 0.59 11.45 5.18 1.43 49.75 28.79
BOQ
4. WEATHER
 Most of the time, the weather condition of the project area is not suitable for work because of
rainfall.
5. DEPLOYED MANPOWER AND MACHINERY

5.1. Consultant
Table 4. Deployed Man power For Consultant
Planned as per the

allocated
Sr. No Description unit agreement
A Manpower
1 Project manager No. ----- 1
2 Resident Engineer No. ------ 1
3 Driver No. ------ 1
4 Electro mechanical No. ------ 1
5 Laboratory technicians No -------

B Equipment
1 Light vehicle No. ------- 1
2 Surveying equipment No ------
3 Laboratory equipment No -------
5.2.Contractor
The contractor deployed the following man power as per the agreement and summarized as listed in
the table below.
a. Manpower
Table. 5. Status of manpower deployed by the contractor
Planned as per the

allocated
Sr .No Type of manpower Unit agreement
1 Project manager No. 1
2 Office Engineer No. --- ---
3 Site Engineer No. --- ---
4 Construction Forman No. 1
5 Site Forman No. --- 1
6 Surveyor No. ---

7 Carpenter No. ---
8 plumber No. --- 1
9 Bar bender No. ---
10 Mason No. --- 1
11 Casher No. 1
12 Store man No. 1
13 Guard No. 2
14 Daily labor No. 8
13 Driver No. 1
b. Equipment
The contractor also has deployed the following machineries and equipment as per the agreement.
Table 6. Status of equipment and machinery deployed by the contractor.
Planned as per the

allocated
Type of Equipment Unit agreement
S. No.
1 Dump truck No. --
2 Light vehicle No. -- 1
3 Excavator No. --
4 Mixer No. --
5 Vibrator No. --
6 HDPE Welding machine No. -- 1

Generator No.
7 -- 1
6. PROJECT EXECUTED WORK DESCRIPTION
The project has the following components.
 General item
 Rising main
 Generator house with operation room
 One guard House at bore hole#2
 Supply of pipes and fittings for raising main#2
 Electro mechanical works
6.1.Executed Works by Contractor in the Reporting Month
General item
 No work performed in the reporting month

Rising main.

BOQ-3– Generator House with operation room (at Borehole)

Electro mechanical works
 Supply and installation of Electric submersible pump.

 supply and installation of diesel generator set
6.2.Executed Works by Consultant in the Reporting Month
Executed works in this Month.
 Supervising the daily activities of the contractor for each specific site.
 Give technical support to the contractor representatives
 Site instruction and approvals
 Ordering the contractor to speed up the work
 Quality control in all activities
 Ordering the contractor to supply materials such as fittings, and other necessary
materials.
 Documentation of site documents such as daily log and different documents …etc.
6.3.Activities Planned for Coming Month
In this section, the works planned for the next month by the consultant will be stated.
 Following and checking the activities of the project allocated in the right place within the
given drawing and specification.
 Test and commissioning of Raising main
 Ready project for Provisional acceptance.
7. WORK QUALITY INSPECTION, AND MATERIAL TESTING
 No materials tested in the reporting month
8. VARIATION, OMISSION AND ADDITIONAL WORK ORDER
8.1. Variation orders
8.1.1. PREVIOUS MONTHS
 There was no variation work order.

8.1.2. This Reporting month
 There is no variations work order.
8.2. Omitted Works
8.2.1 Previous months
 There was omitted work.

8.2.2 This Reporting month
 There was no omitted work.
9. TIME EXTENSION AND REASONS FOR TIME EXTENSION
 No time extension is given to the contractor
10. COMMUNITY AND LOCAL GOVERNMENT PARTICIPATION AND

CONTRIBUTION
We were discussing with woreda management bodies & contractors and the agenda was about
right of way on rising main for installing fittings.
11. SITE MEETING AND SITE VISITOR SUGGETION, LETTERS, AND WEEKLY
REPORTS
11.1. DISCUSSIONS/ SITE MEETINGS

Frequent discussions were made in different days with contractor representatives to discuss the overall
construction activities on the possible implementation and how to speed up the work to deliver the
water for the people begging the water with in short time. We have also discussed all about the project
how to execute the work and what the problems we faced in the reporting month were.
11.2. SITE VISITING
 The project was not visited in the reporting month.
11.3 LETTERS
 The letter has not been written from the consultant supervisor to the contractor.
11.4 weekly reports
 The weekly report was not submitted by the contractor, but there was daily log.
12. PROBLEMS ENCOUNTERED, MEASURES TAKEN AND PENDING ISSUES IN THE

REPORTING PERIOD
12.1. PROBLEMS ENCOUNTERED
A. On Client Side
 The payments were not paid as soon as the payment requested.
B. On Consultant Side
 No problems were encountered in the reporting month.
C. On Contractor Side.
 The problem occur during pump installation
12.2. MEASURES TAKEN
 At Site Level, frequent discussions were made in different days with

contractor representatives how they can supply those remaining materials.
12.3. PENDING ISSUES IN THE REPORTING PERIOD
 No pending problems.
13. PAYMENT REQUESTED AND APPROVED
There is no the approved payment in the reporting month.
14. MONTHLY CONTRACTOR PERFORMANCE EVALUATION
Based on the contractor evaluation criteria of the regional government, the efficiency of the contractor
was satisfactory.
15. CONCLUSION AND RECOMMENDATION
The overall status of the project in the reporting month is 96.48% % and 97.20%. % physically and
financially respectively. The consultant has strongly recommended for the contractor to speed up the
remaining works such as installation of fittings for rising main and installation valve room fittings.

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Amhara Water, Irrigation and Energy development Bureau Amhara Design and Supervision Works Enterprise

Table 1 General Project Information ..................................................................................................................2

1.2 OBJECTIVE OF THE PROJECT

The main objective of the project is:-

1.3 PURPOSE OF THE REPORT

2. GENERAL PROJECT INFORMATION.

Table 1 General Project Information

Project Name [Shindy No.-2 water supply project]

Zone: West Gojjam

Project consultant [Amhara Design and Supervision Works Enterprise

Current project beneficiary [23,864]

Project beneficiary at the end of the project design [43,956]

As per the agreement Actual Variance % Variance

Project construction Start [Nov /22/2012] [Dec/9/2012] [17 days] [8.095%]

Contract amount for [18,167,596.75] birr [17,876,368.82] [291,227.94]birr [1.6%]

3.2. Physical work status of the project

 To date Plan of the Project:----------------100%

 To date Achievement of the Project: 96.42%

APRIL MONTHLY PROGRESS REPORT

5. DEPLOYED MANPOWER AND MACHINERY

Table 4. Deployed Man power For Consultant

Planned as per the

2 Resident Engineer No. ------ 1

3 Driver No. ------ 1

4 Electro mechanical No. ------ 1

5 Laboratory technicians No -------

Planned as per the

6 Surveyor No. ---

Planned as per the

6 HDPE Welding machine No. -- 1

6. PROJECT EXECUTED WORK DESCRIPTION

The project has the following components.

6.1.Executed Works by Contractor in the Reporting Month

 No work performed in the reporting month

 No work performed in the reporting month

 No work performed in the reporting month

 Supply and installation of Electric submersible pump.

6.2.Executed Works by Consultant in the Reporting Month

Executed works in this Month.

6.3.Activities Planned for Coming Month

7. WORK QUALITY INSPECTION, AND MATERIAL TESTING

 No materials tested in the reporting month

8. VARIATION, OMISSION AND ADDITIONAL WORK ORDER

8.1. Variation orders

8.1.1. PREVIOUS MONTHS

 There was no variation work order.

 There is no variations work order.

8.2. Omitted Works

8.2.1 Previous months

 There was omitted work.

 There was no omitted work.

9. TIME EXTENSION AND REASONS FOR TIME EXTENSION

 No time extension is given to the contractor

10. COMMUNITY AND LOCAL GOVERNMENT PARTICIPATION AND

11.1. DISCUSSIONS/ SITE MEETINGS

11.2. SITE VISITING

 The project was not visited in the reporting month.

11.4 weekly reports

12. PROBLEMS ENCOUNTERED, MEASURES TAKEN AND PENDING ISSUES IN THE