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    Administrator Manual

    Uploaded by

    Senthilkumar Muthusamy
    The document provides an administrator manual for an integrated student information management system (iSIMS) with the following key points: 1. iSIMS allows institutions to manage student, staff, and user data through a web interface with user authentication. 2. The manual outlines how to launch iSIMS and manage users, roles, and access levels. 3. Administrators can generate reports on user activities and access logs to monitor the system.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Administrator Manual

    Uploaded by

    Senthilkumar Muthusamy
    44 views22 pages
    The document provides an administrator manual for an integrated student information management system (iSIMS) with the following key points: 1. iSIMS allows institutions to manage student, staff, and user data through a web interface with user authentication. 2. The manual outlines how to launch iSIMS and manage users, roles, and access levels. 3. Administrators can generate reports on user activities and access logs to monitor the system.

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    The document provides an administrator manual for an integrated student information management system (iSIMS) with the following key points: 1. iSIMS allows institutions to manage student, staff, and user data through a web interface with user authentication. 2. The manual outlines how to launch iSIMS and manage users, roles, and access levels. 3. Administrators can generate reports on user activities and access logs to monitor the system.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    44 views22 pages

    Administrator Manual

    Uploaded by

    Senthilkumar Muthusamy
    The document provides an administrator manual for an integrated student information management system (iSIMS) with the following key points: 1. iSIMS allows institutions to manage student, staff, and user data through a web interface with user authentication. 2. The manual outlines how to launch iSIMS and manage users, roles, and access levels. 3. Administrators can generate reports on user activities and access logs to monitor the system.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 22

    Supply, Installation and Support of Integrated Student Information Management

    System
    With e-ID System

    Addis Ababa University

    Administrator Manual

    By
    National Marketers PLC, Ethiopia
    &
    Kvaliteta Systems and Solutions Private Ltd, India

    August 25, 2018


    Table of Contents
    1. General Information of iSIMS ................................................................................ 3
    2. How tolaunch the iSIMS? ........................................................................................ 3
    3. Staff management...................................................................................................... 4
    4. User management...................................................................................................... 5
    5. Manage Portal Users: ................................................................................................ 9
    Portal User Management............................................ Error! Bookmark not defined.
    6. Audit Log .................................................................................................................. 12
    1. General Information of iSIMS
    Integrated Student Information Management System (iSIMS) is a complete package
    of software modules that enable learning institutions to manage their data
    effectively. iSIMS has been designed to be multi user application and various stake
    holders can log in and do their respective routine activities.

    The iSIMS database was structurally designed which makes it easy for the
    application to categorize data for each user groups. When a user from any user group
    log in to iSIMS, they can manipulate only their own data. They cannot see data which
    they are not supposed to see.

    2. How to launch the iSIMS?


     The iSIMS system is a web based system and has its own user management. Only
    authorized users can have access to the application.
     To lunch the system type the following URL http://servername/isims

     The following is the log in window which you01 will see when you launch the application.
    Write your username and password to login to the system.
    After successful log in, you will see the main window as you can see bellow

    3. Staff management
    In this menu group, you can create new staff user give role

    Administrative staff
    1. Expand staff management then click on administrative staff
    2. Then click on add new after that fill the require fields then click
    on save

    3. Finally, you can delete or edit user by clicking on signs

    4. User management
    Manage users
    1. Expand user management then click on manage users
    2. Then click on activity to see more information about the user
    3. Finally, you can edit or delete user

    User access level


    1. Expand user management then click on user access level
    2. Then fill the require fields after that click on save
    3. Finally, you can edit by selecting four function read, insert update, delete
    4. Also you can delete the user

    Reset user password


    1. Expand user management then click on reset user password
    2. Then select the user after that click on reset password

    Manage role
    1. Expand user management then click on manage roles
    2. Then type role after that click on save
    3. Finally, you can delete or edit role

    User and roles


    1. Expand user management then click on users and roles
    2. Then select user name after that click on role you want to give the user
    3. Finally, you delete the user in module

    BA roles
    1. Expand user management then click on BA roles
    2. Then select BA after that select roles then click on save
    3. Finally, you delete BA roles

    Access level report


    1. Expand user management then click on access level report
    2. Then fill require fields after that click on generate

    5. Manage Portal Users:


    Click on “Manage Portal Users” Menu item next to the user Management
    Section, then this window will appear with a list of users and roles.

    Manage portal user


    Select the role of the user and click the show all users will be populated on the
    grade and you can delete or edit the user.
    1) If you have to Edit/delete a user, please select a user and click on this icon
    to edit their Roles and to delete after you are confirmed you want
    to delete the user role association.

    Export Students

    Export student users:


    1. Click Export Students
    2. Choose Entry year, Admission Type and Program
    3. Click the Export Button

    Export Instructors
    iSIMS backend application allows you to export different types of users,
    instructor user can also be exported. To export instructors, management or
    any other user type
    1. Choose Department
    2. Select the instructors
    3. Click the Export button
    Reset user Password
    The administrator can rest lost, or forgotten password. To Rest Password
    1. Click the Reset Password Ling
    2. Choose on of the two tabs (Student Users or Staff Users )
    3. To reset password of a student : Select Collecge , Entry Year , and user name
    4. To reset Staff password , Select staff user name
    5. Click Rest Password
    6. The system will display a completionmessage

    Staff(Student) Users List


    iSIMS allows you to generate Posrtal users to generate list of Staff users
    1. Select the Role of the user
    2. Choose Departement
    3. Click ghe button and the system will display detail account
    information (username, and password) .
    Page access history
    1. Expand portal user then click on page access history
    2. Then fill the require fields after that click on show

    Search portal user


    1. Expand portal user then click on search portal user
    2. Then select student or staff then enter the require field after that click on
    search

    6. Audit Log
    You can do the following activities:

    I. Set Access Severity

    II. Page Access History

    III. Audit Logs


    IV. User Activities

    Audit Logs:

    This allows you to see user activity, Event Date, Accessed Table, and event
    detail.

    There are two filtering ways to view Audit Logs in iSIMS

    1. Filter By Date
    2. Filter By

    To view Audit Logs by Date


    1. Expand by clicking the Audit Log
    2. In the View audit log page; Choose the Filter By
    3. Insert the from and to Date time
    4. Click the Show button
    To Filter By Date use like below
    1. Expand by clicking the Audit Log
    2. In the View audit log page; Choose the Filter By: Date Criteria
    3. Insert the from and to Date time
    4. Click the Show button and you will see a picture like below

    5. To see Detail Log, click the Detail link on the right side of the grid
    6.

    User activities will tell you detail activity of iSIMS users


    Generate Audit Logs (By Username)
    1. Click the Audit Logs Link under Audit Log
    2. On the View Audit Logs Page Choose Username of the Filter By
    3. Choose User Name: ISIMS.ISIMS and click the Show button
    4. You will see the following diagram
    5. Click the Detail link to see the detail even and you will see the following
    diagram when you click the detail link

    Generate Page Access History


    1. Click the Page Access History Link
    2. Enter the Start Date and End Date
    3. Click the Show button, you will see the following diagram
    Filtering by name example Edom

    Write the name “Edom” in the text box and click the filter by

    Generate User Activity Log

    1. Expand Audit Log Menu


    2. Click User Activities link,
    3. Choose Filter By: Username, Student Id, Program, or Date
    Page Access Severity Level User Activity Log
    1. Click Page Access Severity link page
    2. Put the Severity level of each page and click the save button
    3. Diagrammatically it will be like below

    Generate User Access Level Report


    1. Click User Access Level Link on user management
    2. Check the colleges you like and click Generate
    3. Diagrammatically it will be like below
    Generate User Activities Log
    In iSIMS there are four ways to filter Activity
    Notifications

    1. Filter by Username
    2. Filter by Student Id
    3. Filter by Program
    4. Filter by Date

    Filter by Student Id

    1. Use Student Id in the Filter by drop


    down menu
    2. Choose the Student Id
    3. Click the Show button
    4. You will see a result like below
    Filter by Username

    1. Use username in the Filter by drop down


    menu
    2. Select the Role
    3. Choose the Users, and Click the Show
    button
    4. You will see a result like below
    Filter by Program

    1. Use Program in the Filter by drop down


    menu
    2. Select the Program Name, and click the
    Show button to see the result 3. You will
    a result like below

    Filter by Date

    1. Use Filter By: Date in the Filter by drop


    down menu
    2. Enter the form Date and the to Date
    Range
    3. Click the Show button and you will a
    result like below

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