Health and Safety Plan

HEALTH AND SAFETY PLAN

HEALTH AND SAFETY POLICY

The Contractor’s vision is everyone going home safe and healthy every day which extends to our employees, Main Contractor, sub-
contractors and suppliers. The Client, and Contractor are exposed to activities with varying levels of risk. The Consultant’s policy
includes ensuring that risks are minimized, when Contractor is engaged, by diligent application of proven standards of risk
management policies, work processes, systems, and procedures which fully integrate health and safety evaluation, planning and
design. Contractor requires all employees to commit to and abide by these standards to maintain superior levels of health, and
safety performance.

The Contractor management demonstrate their sustained commitment to this policy in a visible and vigorous manner through
enforcing the written mission statement and project objectives.

OCCUPATIONAL RISK PREVENTION POLICY

One of our main objectives that constitute a fundamental role in all our activities is occupational risk prevention, as this affects the
health and safety of all workers.
As an organisation we always keep in mind the following principles in our work activities:
 Occupational risk prevention is a basic activity, which in no case shall be overridden by any other requirement whatsoever.
We must all participate in this task together: government, companies and workers.
 We must incorporate aspects related to occupational risk prevention into our activities, with a view to fulfilling the
requirements enforced by legal regulations and which must be fully assumed by all of us.
 We must plan, organize, coordinate and establish a monitoring system for occupational risk prevention in all our work
centres, as an integral part of general planning, in accordance with prevailing legislation.
 We must evaluate risk in all our work centres. In particular, the mandatory Health and Safety Plan must be available and
properly enforced on all work sites.
 Prior to commencing work at each work centre, we must analyse the occupational risk prevention policy and apply it
efficiently to eliminate accidents.
 The Prevention Service must be available at all times to provide advice, answer any questions and collaborate in
developing the program set up.
 A high level of occupational risk prevention is an undeniable seal of quality for a company’s image; it represents yet
another reason for everyone to make a concentrated effort to reach this objective.

A comprehensive Health and Safety Plan will be developed to promote a safe work environment and will include the following
general topics:
Construction Quality Plan
Safety orientation during the hiring process, including:
a) Drug and alcohol testing requirements;
b) Outline policy for qualification to drive company vehicle;
c) Outline Hazard Communications program;
d) Review standard safety rules, Employee Handbook and Safety Orientation information;
e) Outline requirements for personal protective equipment (PPE);
f) Outline project-wide safety policy commitment;
g) Outline injury reporting significance and basic procedure.
h) Each subcontractor will provide a Health and Safety Manager who will monitor and train its employees under the supervision of
the Contractor SHE Officer.

Safety meetings are to be conducted to promote the discussion of health and safety issues, preparation for the start of new
construction activities, new safety techniques and methods and changing work conditions. Examples of these meetings are:

a) Monthly Supervisors Safety Meetings conducted by the SHE Officer.

b) Weekly Toolbox Safety Meetings conducted by the SHE Officer, Project Manager and/or General Foreman.

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c) Daily safety meetings, as required by changing conditions or activities, conducted by both the General Foreman and the
craft foremen.

A Hazard Analysis will be required prior to the start of any operation. The craft General Foreman will assist foremen in preparing
the analysis. Other supervisors and craft personnel will be asked and encouraged to contribute ideas.

A Safety Task Assessment (STA) will be developed prior to the start of any task by every crew and will be facilitated by the
supervisor or his designee. The input of everyone on the crew should be encouraged and solicited. The STA should define what the
task is, how it is going to be done, identify any hazards associated with each step in the task, and any and all resources needed to
accomplish the task safely. Steps will then be taken to either eliminate the hazard or reduce the exposure to the hazard to
acceptable levels. The supervisor should ensure that any hazards present and the preventive measures are explained and
understood by each employee involved in the task.

The Contractor will ensure that the organisation:

 Trains all employees in Occupational Health, Safety and Environmental issues so as to
- Ensure competence in the workplace
- Raise awareness of potential hazards and risks associated with their works
- Raise awareness of their work scope of authority in terms of Occupational Health, Safety and Environmental control.
 Provide induction of all employees prior to engaging them on site
 Provide tool box talks every morning to sensitise employees on their responsibilities in regards to actions they take during
the course of their works
 Enforce Health, Safety and Environmental measures with discipline in the workplace.
 Protect the public and persons other than Company employees from Health and Safety hazards associated with the
construction work.
Responsibilities
 The management of the company will be responsible for achieving all these ideals and will delegate all power to the SHE
Officer to ensure that compliance with the requirements of governmental stakeholders are met and enforced.
 Specific duties will further be delegated to Company personnel with the aim of managing Health, Safety and Environmental
procedures.
 All employees are further tasked to take reasonable responsibility for their own Health and Safety and of other persons who
may be affected by their acts of omissions.
 The commitment of the Management and Employees to these objectives will ensure high standards of Occupational Health,
Safety and Environmental control.

Of particular relevance to this project is the work zone safety. A high standard of safety and control measures will be required 24
hours a day to ensure that residents and plot owners are not affected by the construction works. To this end a clearly defined
specific method statements and training of all site staff will be prepared and implemented to achieve this goal. Public
announcements will be coordinated regularly with the Client’s cooperation to solicit public awareness, patience and cooperation
when working on the site.

A community liaison officer will also be employed from within the local community and will be delegated responsibility for
coordinating and raising awareness in advance of all excavations and road works in regards to access and safety of the community
at large.

The Contractor Health and Safety Plan will include a medical treatment case management protocol covering four (4) key points, with
the goal being the provision of the best medical treatment to the injured employee:

a) First Aid
b) Emergency Response
c) Medical Intervention

Categories of Staff

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A risk assessment will be carried out on the scope of work to be undertaken by the Contractor to determine the risk group.

 A - Low exposure, where employees are not exposed to facility (operations) hazards and/or work in low risk environments.
Examples include administrative staff, office janitorial work, catering, and delivery vehicles to warehouse.

 B - Moderate exposure, where employees are engaged to carry out tasks which may include exposure to facility hazards
that have been identified as moderate risk or where employees introduce moderate risks into a low risk area as identified in
the preliminary risk assessment.
 High exposure, where employees are required to undertake extreme or high risk tasks or perform tasks in areas that have
inherent extreme or high risks such as), working in confined spaces, hazardous materials, fragile environment, blasting,
working in trenches with small plant that emits fumes, public exposure, etc. working at heights or depths, working traffic,
performing hot work (not a workshop environment)

The SHE Officer will develop health and safety management plans appropriate for the scope of work and identified exposure levels.
This plan will provide a thorough description of how employees (and sub-contractors) will ensure that injuries, illness, and damage
are prevented.

The health and safety program of the Contractor will be spearheaded on site by the Safety and Health Officer (SHE). The SHE
officer is specifically engaged on the project to ensure that all matters related to health and safety are adhered to by the Employer
and the employees. Consultant is committed to ensuring that the work zone:

 Is safe to employees
 Is safe to the public and environment in which the works are executed
 Our work zones comply with all statutory regulations

To achieve this objective our organisation will take the following steps:

 Risk assessment is carried out before each task is carried out to identify sources of danger or deviation from expected
ends and take preventative steps in advance.
 Issues regarding Health, Safety and Environment are accorded high priority.
 Preventative precautions are taken to reduce and avoid incidences, injuries, incidents and damage to the environment.
 The provisions of all relevant legislation as well as the HSE Management System are complied with.
 Introduce themselves to the community through a Kgotla meeting before any works are commenced and provide
continuous updates on the progress and any anticipated challenges
 Ensure that the SHE Officer is engaged full time on site and is qualified for the position
 Employ a Community Liaison Officer who will disseminate information to the public and neighbourhood regularly on how
the works will impact on their neighbourhood
 Identify all risk areas before commencing any works
 Ensure that all employees undergo induction before commencing any works
 Carry out toolbox talks every morning before starting work on site
 Have a fully equipped first aid kit on site and in one of the vehicles near the work zone
 Have all emergency numbers clearly displayed at the site office.
 Provide adequate signage for all incoming and outgoing traffic (vehicular and pedestrian) warning everyone of the work
zone operations (detailed further in the traffic accommodation plan.
 Engage the neighbourhood and advise them how they can also improve the safety of the site to themselves, the elderly
and the children and how they can avoid hazards on site and the need to report any accidents timeously
 Ensuring adequate signage and warnings are in place to warn the public and other stakeholders who may not be aware of
our activities.
 An accident/incident reporting system will be in place and this will be notified to the Engineer per incident
 Provide personal protective equipment to all staff engaged in the works and ensure that it is in use throughout the duration
of the works
 Publicly display all emergency numbers and raise awareness to all staff of appropriate action to be taken.

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 Have a designated assembly point near each work zone where all workers will be expected to assemble in the event of an
incident and a roll call will be carried out
 Have an emergency alarm to be sounded if an emergency arises
 Liaise with qualified health professionals to come and disseminate information on HIV/AIDS to all staff at least once a
month.

Above all regular inspections and improvements will be carried out by the management to ensure that all requirements regarding
safety and health are met.

SITE HAZARD ASSESSMENT

 Prior to the commencement of the Work on Site, the SHE Officer will perform an assessment of the known high-risk
hazards associated with the Site that could arise during the Contractor’s Site mobilization and preparation, using HSE
Form B: Site Hazard Assessment Form (or an equivalent form approved by the Client) and provide a copy to the company
management. The Contractor will complete the form to identify any additional hazards specific to the Work and describe
the specific barriers and work methods to be employed to control all identified hazards and will provide a copy to the Client
for review and comment.
 The Contractor will be responsible for controlling the hazards and implementing the specific barriers and work methods
identified in the completed Site Hazards Assessment Form.
 The Consultant will ensure that all hazard controls and barriers are in place and functional prior to commencement of the
Work, and are maintained and functional at all times until completion of the Work.

SITE SAFETY ORIENTATION

 The Consultant and Contractor employees will participate in a Site safety orientation meeting conducted by the SHE Officer
prior to the commencement of the Work. This safety orientation meeting is mandatory for all employees including
supervisors and all personnel who will be on the Site during the onset phase of the Work. This orientation will be Site and
Work specific and will identify the limits of the safe working area and all known high-risk hazards, safety issues and
restrictions, and the Site emergency response plan.
 Afterwards, during execution of the Work on Site, Consultant will conduct Site safety orientation meetings for new
Contractor’s employees and Subcontractor personnel prior to them starting to work and provide the Client written
confirmation that these meetings have taken place.

DAILY JOB SAFETY PLAN(S)

 At the start of each work shift and prior to commencement of any Work on Site, each of Contractor work crews will prepare
a Daily Job Safety Plan, where all individual employees and working crews assess the critical safety issues pertaining to
the work shift. The Consultant will provide the Client with a copy of all Daily Job Safety Plans.
 The Daily Job Safety Plan will identify the sequence of tasks to be completed and the high-risk hazards and medium-risk
hazards that may be present related to each task. The plan will include a barrier analysis that identifies the control barriers,
safety barriers and support barriers required for each hazard. If the work conditions pertaining to the work shift change
giving rise to new safety issues Contractor will revise the Daily Job Safety Plan before executing anymore work.
 Every worker will adhere to the requirements of each applicable Daily Job Safety Plan.

SITE SAFETY MEETINGS

The Consultant will conduct Site safety meetings with its employees at least weekly or as requested by the Client. These meetings
should last approximately 45 minutes and may be attended by the Client. The minutes of the meetings shall be forwarded to the
Client within 3 working days of the meeting.

MEETINGS

The Consultant will participate in a closing meeting with the Client to complete an evaluation of Contractor’s performance. The
meeting will in part assist the Client to determine whether or not, or under what circumstances the Contractor may be considered for
future work.
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INCIDENT RESPONSE AND REPORTING

In the event of an accident resulting in an injury to the Contractor’s employee, a Client’s employee, or a member of the public, or in
the event of a potentially high-risk incident, the Contractor will:
 Stop work,
 Secure the Site to ensure the protection of employees and the public and to aid with the investigation,
 Report the incident immediately to the Client,
 Provide notice to the proper authorities.

The Consultant will complete a thorough investigation of any incident occurring during performance of the Work, whether or not the
incident resulted in an occupational injury or illness to a Contractor’s employee, a Client’s employee or member of the public, or in
property damage. The Contractor will provide the Client with a detailed written report of its findings.

The Consultant will assist the Client in any investigation the Client may undertake related to any incident, and in the implementation
of any action plans relating to the incident.

EMERGENCIES
The Consultant has the authority and the Contractor has the obligation to stop the Work whenever in the opinion of either party such
stoppage may be necessary to ensure the safety of a life, or any equipment, structure or property. This includes the authority to
make changes and to order the Contractor to stop working.

REMOVAL OF WORKERS
The Contractor will employ in and about the execution of the Work only such persons as are careful, competent and efficient in their
respective trades and callings. The Client is at liberty to object to and to require the Contractor to remove from the Site forthwith any
person employed by the Contractor in or about the execution of the Work who, in the opinion of the Client, conducts himself
inappropriately, is incompetent or negligent in the performance of its duties, or does not comply with applicable legislation, these
Classic Clean Health and Safety Obligations, including the Project Safety Plan or the Daily Job Safety Plans. Such person will not
be employed again at the Work Site without the prior written consent of the Client.

FIRE PREVENTION AND PROTECTION

 The Consultant will comply with all laws, bylaws and regulations and with the instructions of the Client with respect to fires
and prevention of fires.
 The Consultant will ensure that the Contractor provide and maintain portable fire extinguishing equipment and such
equipment will remain at Site until all Work is completed and accepted by the Client.
 The Consultant will ensure that the Contractor complies with all fire prevention requirements of the municipality and the
Client, and will have at all times personnel at the Site who are experienced in the use of the prescribed equipment.
 The Consultant will report immediately any escaped fires to the local municipality and to the Client.

PRODUCT TRANSPORT
 When the Contractor is shipping to Site, or from Site, or planning to use at Site, any product which is categorized as a
hazardous material or dangerous good, Contractor will conform to the relevant statutory, provincial or state legislation and
regulations pertaining to such materials. All such materials and their transport containers and/or vehicles will be properly
identified with the required warning labels.
 The Contractor will provide the Client with one copy of the Material Safety Data Sheet (MSDS) for each hazardous material
brought on to a Site.
 Upon completion of the Work or when a particular product is no longer required on Site, whichever will occur first,
Contractor will remove all remaining quantities of the product and all empty containers.
 Hazardous material or dangerous goods will not be disposed of through the Client’s waste management system or on the
Client’s or third party’s property (except for approved and appropriate waste disposal sites).
 Hazardous material or dangerous goods will not be left on-site or with the Client without the prior written consent of the
Client.

HIV/AIDS POLICY
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The Contractor generally have a legal duty to ensure that:
• Steps are taken to assess health and safety risk, including the risk of occupational HIV infection;
• The risk of possible HIV infection is minimized;
• Staff training is undertaken on safety steps to be taken following an accident;
• Universal infection control procedures are used in any situation where there is possible exposure to blood or blood products;
• Universal infection control equipment is available for employees at the site of any accident;
• There are systems in place for the safe disposal of sharps and medical waste; and
• Protocols exist for the management of occupational exposure to potentially infected blood or body fluids.

Broadly, for the Contractor to rise to the challenge and make a comprehensive response in the war against HIV/AIDS, the
framework adopted is as follows:

1. A clear policy has been agreed on at Board level and it is seen as a prime part of the Director’s responsibility to turn the policy
into action. HIV/AIDS is such a strategic issue that it cannot be delegated to the Human Resources Department to handle as just
another personnel matter. A dedicated HIV/AIDS Coordinator will be appointed from the local health support staff to come and
conduct awareness campaigns and impart knowledge on the challenge and to oversee the programs that convert the policy into
activities on the ground. The prime objective of our policy is to create an enabling, non-discriminatory environment in which
HIV/AIDS is viewed as just another medical condition – albeit a very important one – that is handled professionally, compassionately
and properly.

2. This ushers in the second point which is the necessity for monitoring the programs which are implemented in terms of the
HIV/AIDS strategy. Key performance indicators on prevention care and treatment will be drawn up and agreed with local health
providers’ guidance. In other words, HIV/AIDS is regarded in exactly the same light as safety. After all, it is a huge part of the ‘H’ in
any SHE (Safety, Health and the Environment) program.

3. In addition, our corporate HIV/AIDS programs are evaluated at regular intervals because knowledge of what is and what is not
effective is still at an early stage. This will necessitate feedback loops on whether prevention programs are actually achieving
behavioural change and whether care and treatment initiatives are really improving the quality of life of those infected with the virus
and their families.

4. More specifically, the centrepiece of our workplace program is based on voluntary counselling and testing. This in turn is
complemented by our wellness program which is already in place, which includes treatment of opportunistic diseases such as
malaria, TB and pneumonia as well as antiretroviral therapy (when a patient’s CD4 count falls below a certain threshold figure).
Another critical element of our prevention program is that we encourage employees to have regular check-ups for sexually
transmitted infections in general as these vastly increase the chances of catching HIV and they can all be successfully treated.

5. For our company to fulfil all three legs of the triple bottom line (profits, people and the nation) in regard to HIV/AIDS, outreach
programs in the neighbouring communities of the company’s operations are also added to workplace programs.

We recognize the prevalence of HIV/AIDS and will put in place measures necessary to combat the scourge. Such measures will
include, but not limited to, the supply of condoms in strategic places on the site, regular briefings of employees on the disease by
professional staff etc. In doing this we will solicit assistance and support from local health facilitates in the area and the office of the
AIDS Coordinator in the district.

Our policy is zero discrimination and victimization. No employee will be encouraged, coerced or forced to get tested for HIV/AIDS
within our organisation.

Policy Review

This policy will be reviewed on a regular basis to conform to ruling legislation and current Government of Botswana standards and
recommended industry practice.

The greatest asset of the Company is the employees and wherever possible the Company will continue to ensure a safe and
healthy work environment for all.
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