Individual Paper
Individual Paper
Individual Paper
2010
Lim Uy, Sandra Sharlene D. P.
MD MBA 090064
HR Management
[ANALYSIS OF THE
KYTHE
FOUNDATION]
Table of Contents
Background....................................................................................................................3
Scope...........................................................................................................................4
SWOT ANALYSIS...........................................................................................................4
Strengths......................................................................................................................4
Weaknesses.................................................................................................................8
Opportunities................................................................................................................9
Threats.......................................................................................................................11
Analysis Matrix............................................................................................................12
Value Discipline............................................................................................................12
Generic Strategies........................................................................................................13
Operational Excellence...............................................................................................13
Product Leadership.....................................................................................................14
Customer Intimacy......................................................................................................14
The 7S Model................................................................................................................15
Strategy......................................................................................................................15
Structure.....................................................................................................................15
Systems......................................................................................................................17
Skills...........................................................................................................................17
Staff............................................................................................................................17
Style............................................................................................................................18
Shared Values............................................................................................................18
Strategy Map and the Balanced Scorecard................................................................18
Recommendations.......................................................................................................22
Underlying Points........................................................................................................22
Points for Development...............................................................................................23
References....................................................................................................................25
Background
2
Kythe was formed in 1992 by two psychology graduates of Ateneo de Manila
implement and integrate the Child Life Program (CLP) in their affiliate hospitals
increase awareness of the said program in the health care industry. Currently,
there are nine affiliated hospitals all over the country that are working with Kythe
improvememtn in the quality of life for pediatrics patients by uplifting their spirits
The Child Life Program (CLP) aims to minimize the psychological trauma
psychosocial needs. The said patients, who are afflicted with chronic diseases
like cancer, are assisted in coping with the stress and anxiety brought about by
the whole hospital experience. Consequently, CLP could help promote a child’s
normal growth and development and at the same time make sure that the
family’s living pattern is still within normal. With CLP, the patients are not the only
ones who could benefit from the program; at the same time, the family and the
health care providers also enjoy some of the benefits. The parents of the patients
are given emotional support in order for them to be emotionally sound about the
condition of their child. Doctors, on the other hand, are trained in order to step
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into their patients’ perspective of the experience. The possible interventions
provided by CLP includes psychosocial need assessment of the patient and the
family, education regarding the illness, preparation for and assistance during
medical procedures, therapeutic play, and hospice care. In the end, everyone
benefits from this program—the patient, the family and the health care providers.
affiliates in order to seek an improved quality of life for their pediatric patients by
4. Training and education for medical staff and doctors about CLP,
4
The ultimate goal of Kythe is to be able to assist hospitals in making CLP an
Scope
Kythe is most identified with its Childlife program which it spearheaded in the
country. The paper will then be limited to the program for which the organization
is most known for, which it focuses on, and which people use it interchangeably
with.
SWOT Analysis
Strengths
There is good coordination among the Child life coordinators who are
assigned to each affiliated hospital and the board of trustees. The board and
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each affiliated hospital. Toys that do not get used in one hospital may also be
The Childlife coordinators are trained by the Childlife specialists who were
trained and certified in the United States. The training of Childlife specialists
only happen in America and they have to take an exam to get certified. There are
currently only two Childlife specialists in the country, one of them is the founder
hospitals. The hospitals that enforce the program have most of the items
needed for a successful Childlife program. Some of these items like the play
areas and the Kythe offices and other facilities are provided by the hospital while
others like the toys and books are provided by the organization. Soe hospitals
like POC and UST have Childlife parties every month to celebrate the children
These are done inside or outside the hospital. Outside the hospital only
outpatient children are allowed to attend the parties. They also have annual
summer camps fro which all children, members and volunteers are required to
attend.
do not work for free. They are social workers who do not get paid as much as
they would have should they have worked in other countries. In other countries,
social workers are not mere employees who see to it that the underprivileged are
given discounts and the charity that the hospital or their organization can
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accommodate; they are people who get paid much more and are given more
automatically assigned to the social worker not the patient who goes looking for
the social orker. Furthermore, they can get paid much more outside of the
Philippines for doing the same job of dealing with harassed family members,
Weaknesses
Some of the Childlife coordinators do not work full time at the hospital they
were assigned to. Some of the coordinators may be giving half baked services
because they can concern themselves with other activities. Some of them teach
like ate Julie reyes who is assigned to the UST charity wards, go into sales, etc in
Not all members of the affiliated hospitals are aware of the existence and/
or the advocacy of Kythe and the CLP. From the interviews conducted by my
group in ASMIP, we found out that only those who are in contact with the children
themselves are aware of the program and its advocacies. Many of the newly
The program has no feedback mechanism. Apart from the happy smiles that
the program achieves, they have no data through which the success of the
program can be measured. There are no evaluations for the activities held by
Kythe as part of the Childlife Program nor are there evaluations for the Childlife
coordinators. The organization should not rely on word of mouth alone to tell
whether they have been a success or not. Everything, even evaluations should
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Change in leadership in Kythe has resulted in lack of coordination with the
hospital. The director of Kythe, Mrs. Girlie Lorenzo is not currently being as
active as she was on the years preceding this one because of the election (her
husband ran for a position in their province). She was not able to visit the
hospitals and therefore wasn’t as in tune as she was prior to 2010. This was also
the reason why they were not able to present the current agenda of the
organization and the program to the hospital administrators and why even the
coordinators have no end goal towards which all of them would be working for.
Opportunities
Kythe has proper financing from external organizations. Pfeizer is the major
Centers in the different hospitals that support Kythe. Childlife parties can also be
program.
Kythe has multiple avenues through which people can help. A person an
volunteer to do playroom or bedside activites, ie play with the kids or read them
books. Kythe can also become the beneficiary for an event that the volunteer is
having, be it a birthday, a charity, etc. Third, the individual can donate money to
help fund the hospital requirements of the cancer patients involved with Kythe.
This can be done in person, bank payments or online through the Kythe website.
The volunteer can also donate toys and books to contribute to the Kythe play
areas in the different hospitals. Lastly, a person can be what Kythe calls P100
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miracle Worker which involves donating only 100 pesos every month for a year.
Again, this can be done through bank payments and online at the website. The
full list of donors for each hospital can also be found in the Kythe website.
Kythe’s broadening service would encompass not just the patients and
their families but those who deliver the health service as well. The current
that they may be able to deliver the quality of care that the patients need. They
have already established their program for the children and their parents so the
focus will shift to the doctors, nurses and the institution. They plan to invite these
change leaders in the hospital to workshops and seminars that would help them
to manage whatever it is that they feel hinder them from doing their job or from
giving their full efforts into their jobs. (This was what our ASMIP paper was
about- to find out what the change leaders needed and make a training needs
Kythe can also expand its program to encompass more public hospital as
hospitals in its roster of affiliated institutions. They will be celebrating their 20th
anniversary in the year 2012 and their goal for that year is to have 20 affiliated
therefore is to he organizers of the organization are well aware that they task is
merely to help the hospitals develop programs for the children themselves. They
are also aware that they have no monopoly over the Childlife program, a fact that
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few hospitals and people are aware of. They want the program to e adapted by
the hospital, and hopes that by targeting the change leaders of the institutions,
there will come a day when the hospital itself is taking charge of the program and
the coordinators will be employees not of Kythe, but of the hospitals. They hope
Threats
Kythe has no control over the affiliated hospital. The organization is also only
limited to what the hospital they are affiliated with allows them to do. Therefore, if
they want to take the children out to summer camps or to the Childlife parties,
they may do so only after the hospital administration had given its approval.
Moreover, should the hospital choose to take away certain priveleges, they may
do so. This is what happened in UST where the Kythe office was moved to an
office was shunted to a room that was about the size of a cubicle and their
playroom was taken away or in NKTI where the playroom was moved to a
CLP is not exclusive to the organization. Kythe has no monopoly over the
program that they advocate and although they want the advocacy to spread,
there is always that slim chance that other organizations who may adapt he
program may not have fine tuned it as much as Kythe, so much so that they may
not do a very good job of program implementation and therefore, they might
unravel all that Kythe has worked for in establishing the said program and sin
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Analysis Matrix:
Strengths Weaknesses
Opportunities The strengths of Kythe can be utilized Some of the weaknesses of Kythe can
in order to garner and achieve the be filled in by the opportunities. For
opportunities. This can be done by example, the institutionalization of the
proper communications that would program. The program will become
highlight their strengths in order to internal to the hospital so there will be
encourage and entice people who can full time workers who will take care of
open doors for the organization that the well being of their customers. This
can help them with achieving their will also help in the increased
opportunities awareness and support from the
members of the hospital, and have
systems in place that will monitor the
processes as well as feedback
mechanisms for the program.
Threats The program has been associated The weaknesses and the threats to the
with Kythe that the two have become program can become disheartening to
interchangeable in the minds of those the organization, However, there are
who are aware of it, so that Kythe is always strategies to minimize the
the more established organization that dangers that these two factors may
is handling CLP therefore the threat is cause:
not that great that other new entrants - The continuous innovation of the
will affect them. program can help to decrease
Furthermore, there is always room in the threats and weaknesses
our society to help the - Having systems in place such as
underprivileged. a more defined structure and/ or
The strength could also increase the code of internal procedures can
awareness of the institutions and their help ease the burden of
members about the program to gain miscommunications and the lack
support of feedback mechanisms
Value Discipline:
Since its conception, the value discipline of Kythe had always been to ease the
child into his illness, his new settings as well as the treatments that will be
these underprivileged cancer patients that will have a prolonged stay in the
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hospital. Now however, it is broadening the scope of its value discipline to
include an increase the quality of service and the health care delivery system of
the Philippine public hospitals. It is therefore probable that there are two
categories of customers that Kythe caters to: the patient and family as well as the
To achieve its value discipline the organization uses generic strategies and
because there were two customers identified it is important to note how each
value discipline affects each category of customers before noting which strategy
Generic Strategies:
For the patients and their relatives this is evident in that the service provided is
preparing the patient and the family on what will happen with regard to the
treatment and its course to give them knowledge and alleviate their anxiety over
the treatment.
For the health care institution this is may be observed in that the service is free
and the treatment course and performance would go on smoothly, because the
Childlife coordinator is present to calm the child down and the child already
The service is hassle free because knowing the schedule of the coordinator, they
are usually there when the treatment is given and they are easily contacted by
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the health care professional as well as their peers ( social workers) should hey
remains to be the best. The product of the organization is the service provided by
In the part of the patients, this service is to see to their comforts and to give them
some fun and hope despite their cancers. They are innovative because they give
Orthopedic Center, that makes the children and their parents happy. They also
provide avenues for the volunteers to help or to donate, by riding the wave of
through personal communications. They also hold summer camps. These are
innovative because cancer patients are typically handled with such care and the
children’s lives filled with an endless myriad of treatments and schedules that
they find it difficult to have more fun with their life or be comfortable in their new
surroundings.
On the other hand, they continue to innovate their program so that it may also
reach the doctors and nurses of the hospitals which is what they aim to do this
series or workshop that would cater to the members of the healthcare delivery
system.
Customer intimacy refers to the close relationship that is formed between the
supplier, Kythe and the customers, their patients and the care givers to achieve
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optimum results. The coordinators are the living proof of customer intimacy.
Watching their easy interaction with the children and their parents it was easy to
whom they have close contact with while helping to take care of the patients.
The generic strategies of the organization and subsequently the organization are
customer intimacy and product leadership this is especially seen in how they are
dealing with their customers, the patients and the current innovations that will
help them establish customer intimacy with the doctors, nurse, labs, etc.
The 7S Model
Strategy determines the vision, goals, and objectives of the organization that
would give the organization their edge over the competition. (for the strategies of
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Executive
Executive director:
director:
Maria
Maria Fatima
Fatima Garcia-
Garcia- Lorenzo
Lorenzo
President:
President:
Dr.
Dr. Kelly
Kelly Salvador
Salvador
Vice
Vice President:
President:
Eddy
Eddy Jose
Jose Manzanares
Manzanares
Secretary/
Secretary/ Treasurer:
Treasurer:
Minnie
Minnie LuLu Fong
Fong
Trustee:
Trustee: Trustee:
Trustee: Trustee:
Trustee: Trustee:
Trustee:
Rey
Rey Gerrardo
Gerrardo Bacarro
Bacarro Chiqui
Chiqui Escarreal-
Escarreal- Go
Go Cathy
Cathy Babao
Babao Guballa
Guballa Fr.
Fr. Ted
Ted Gonzales,
Gonzales, SJ
SJ
Child
Child Life
Life Projects
Projects Officer:
Officer:
Cynthia
Cynthia Manzanares
Manzanares
Child
Child Life
Life Specialists:
Specialists: Dianne
Dianne
Jimenex,
Jimenex, Nerissa
Nerissa Sumpaico
Sumpaico
Childlife
Childlife Coordinators
Coordinators
Quirino
Quirino Memorial
Memorial Medical
Medical Center:
Center: Maria
Maria Fatima
Fatima Garcia-Lorenzo
Garcia-Lorenzo
Armed
Armed Forces
Forces of
of the
the Philippines:
Philippines: Aida
Aida Calagui,
Calagui, RM
RM
Davao
Davao Medical
Medical Center:
Center: Crissa
Crissa Maria
Maria Nacionales,
Nacionales, MA,
MA, Shiena
Shiena Payno
Payno
National
National Children's
Children's Hospital:
Hospital: Maryan
Maryan I.I. Sanchez,
Sanchez, RM
RM
National
National Kidney
Kidney and
and Transplant
Transplant Institute:
Institute: Dianne
Dianne U.
U. Jimenez
Jimenez
Philippine
Philippine Orthopedic
Orthopedic Center:
Center: Evelyn
Evelyn Muniz
Muniz
Tarlac
Tarlac Provincial
Provincial Hospital:
Hospital: April
April Anne
Anne A.A. Palomo,
Palomo, Cherry
Cherry Anne
Anne O.
O. Umblas
Umblas
University
University of
of Sto.
Sto. Tomas:
Tomas: Juliet
Juliet P.
P. Reyes,
Reyes, RSW
RSW
This means that there is only one point of authority that everyone has to follow.
The board of the organization would make decisions and these would be
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followed and implemented by the Childlife coordinators. Therefore, the decision
to include the health professionals would increase the work load of the
Systems refer to the processes that are involved in getting the job done. Every
day the coordinators would make their rounds, much like a doctor through the
charity wards of the hospitals to check on the patients and their families and to
spend time with them. They also open and watch over the children in the play
area and are called to assist in certain procedures especially when the children
are expected to act up. They are also there during celebrate life parties, summer
camps, etc. Another one of their duties is to send regular reports to the officers of
the organization to keep them in tune with what is going on with the organization.
Skills are the capabilities of the employees that are reflective of the organization.
The coordinators are the ones who are in regular close contact with the patients.
They are social workers who know how to manage the stress experienced by the
patients and their families. They also empathize with the customers and have a
lot of patience with them. They know accounting and the operations of the
hospital to be able to provide feedback about the program and how the materials
such as books and toys are being utilized. They are flexible to the needs of their
patients and their customers. All these reflect the thrust of Kythe that looks out
Staff refers to all activities that are related to the employees including,
are those who are involved with social work or have training that will improve the
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patient wwelfare like nurses, like ate Evelyn in POC. The promotions are done
according to the amount of training that the coordinators get. First, they are
trained by the child Life Specialists, after which they can take the exam in the
Style is the approach of the management and the work culture that would reflect
has a formal structure but their interactions with each other are very informal.
They are perceived as what they are which is a non profit organization that
specializes in the care for children with cancer. Because they interact with
children, they have a light camaraderie what is easily observed by the outsider.
Shared values refer to the guiding principles of the organization that fo beyond
the objectives that they have set for themselves. The shared value of all Kythe
Every one of them is working towards this goal. This is the driving force of the
organization that makes the hard work and the palnning worthwhile to see that
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strategic objectives in cause-and-effect relationship to each other in the four
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Stakeholders
Clients/ customers
Investors,
funders, donors
Employees
Areas of
Operations
Objectives
Measurement systems to t evaluate
evaluate
objectives
Strategies to achieve the
objectives
Tactics to achieve objectives
Formal evaluation process
Objectives
Measurement systems to t evaluate
evaluate
objectives
Strategies to achieve the
objectives
Tactics to achieve objectives
Formal evaluation process
20
Balanced Objectives Measurement Target
Scorecard
Perspective
Stakeholders Attract and retain # of children who are still 100% pediatric cancer
more patients active participants in the patients in the charity
program regardless of wards of the hospital
remission
patients and the Childlife coordinators. The flow of information allows for a
advantage of in pushing for the visibility and support that the program
needs.
sharing. Apart from the fact that some respondents have hardly
heard of CLP in their hospital, it appears that the crucial role that
The problem is that this support is not properly characterized, and is most
often thought of only as money and resources and the treatment flowing
stakeholders.
3. CLP is caring for the patients’ well-being. The respondents recognize the
22
them are resigned to the fact that medical practitioners are incapable of
coordinator/volunteer is observed.
things:
support that lie outside the realm of funding and equipment and
23
conjunction with the development of communication skills, this can ensure
the correctness of the content with which leaders advocate the program.
24
References
http://www.kythe.org
3. Miller, J.A. & Osinski, D.M. (1996). Training Needs Assessment. Retrieved
http://www.ispi.org/pdf/suggestedReading/Miller_Osinski.pdf
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