HUMAN RESOURCES DEVELOPMENT FUND

IMPLEMENTATION GUIDELINE

HRDF Trainers’ Development Framework

(HRDF-TDF)

VERSION 2
1 January 2021
 Human Resources Development Fund

1.0 PURPOSE

1.1. The purpose of this guideline is intended to notify stakeholders on the

current procedures and implementation mechanism of the Human
Resources Development Funds Trainers’ Development Framework
(HRDF-TDF) that is to be effective from 1st January 2021. This is
following from the postponement of HRDF-TDF which were supposed to
be implemented last year. (Refer to Circular No. 5/2020)

2.0 OBJECTIVE

2.1. The HRDF-TDF is an initiative designed specifically to uphold the quality

of training conducted under the various HRDF schemes. This initiative is
to create a pool of competent Trainer professionals through the
implementation of a quality baseline standards for active trainers under
HRDF which aims to support the human capital needs of the nation.

2.2. The objectives of HRDF-TDF is to:

i. Ensure all active trainers under HRDF are able to meet a baseline
quality standard; and
ii. Ensure all trainers under HRDF remain ACTIVE and continuously
develop themselves throughout their training career.

3.0 TARGET GROUP

3.1. The target group for this initiative are all trainers conducting training
under the various HRDF schemes as follows:

i. Employer grant schemes such as:

a. Skim Bantuan Latihan (SBL);
b. Skim Bantuan Latihan Khas (SBL-KHAS); and
c. Skim Latihan Bersama (SLB).

ii. Strategic Initiative schemes such as:

a. PENJANA HRDF;
b. Graduate Enhancement Programme for Employability
(GENERATE 2.0);
c. SLDN- Apprenticeship; and
d. Housewives Enhancement and Reactivate Talent Scheme
(HEARTS).

iii. Any other HRDF schemes, which may be introduced from time to time.

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4.0 DEFINITION

4.1. Under the HRDF-TDF, trainers will be categorised as follows:

4.1.1. TTT Certified Trainer

Trainers who have successfully completed the five (5) days of
the HRDF Train-The-Trainer (TTT) certification course and
certified by TTT lead trainers will be recognised as TTT Certified
Trainers.

4.1.2. TTT Exempted Trainer

Trainers who have successfully obtained an exemption for the
TTT course based on certification, qualification or experience will
be recognised as TTT Exempted Trainers.

4.1.3. HRDF Accredited Trainer

Trainers who have undergone the accreditation process
successfully will be recognised as HRDF Accredited Trainers
and there are two (2) methods to obtain this accreditation:

i. Accreditation by Assessment
TTT Certified or TTT Exempted Trainers who obtained the
accreditation through an assessment process will be
evaluated by panels appointed by HRDF and recognised
as HRDF Accredited Trainer.

ii. Accreditation by Activity

TTT Certified or TTT Exempted Trainers who obtained
accreditation based on the activity method is deemed
competent upon completion of 120 hours of training within
the required timeline will be recognised as HRDF
Accredited Trainers.

5.0 IMPLEMENTATION TIMELINE

5.1. The HRDF-TDF will be effective from 1st January 2021.

5.2. Beginning 2021, all newly trained TTT Certified Trainers and TTT
Exempted Trainers will be subjected to the HRDF-TDF.

5.3. However, trainers who are TTT Certified and TTT Exempted before 1st
January 2021, will be given a grace period of three (3) years from 1st
January 2021 till 31st December 2023 to comply with the HRDF-TDF.

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5.4. All trainers who have successfully registered their trainers profile under
Learning and Training Hub (LATiH) will be officially notified via email to
inform the launching of Trainer Development Management System
(TDMS).

6.0 IMPLEMENTATION PLAN

6.1. To achieve the objectives of the HRDF-TDF, ONLY HRDF Accredited

Trainers will be allowed to conduct training under the various HRDF
schemes as defined in 3.1.

6.2. However, the following trainers will be exempted for this requirement:

i. In-house or internal trainers who conduct training within their

companies for their workforce;

ii. Officers from government and statutory bodies who conduct training
based on respective subject matter expertise;

iii. Speakers who deliver at seminars and conferences;

iv. Subject matter experts who conduct training for highly specialized
professional programmes. The qualification criteria for subject matter
experts have been detailed in Appendix B.

v. Foreign-based visiting trainers who conduct less than five (5) training
sessions in a year.

6.3 In line with the implementation timeline detailed in Section 5, these

requirements will be rolled out in phases as follows:

i. All trainers who obtained the TTT Certificate of completion or TTT

Exemption after 1st January 2021 will have to undergo the HRDF
Accreditation through an assessment process within 6 months from
the date of TTT course completion or TTT Exemption approval in
order to conduct training under various HRDF schemes.

ii. All trainers who obtained the TTT Certified Trainer and the TTT
Exempted Trainer recognition before 1st January 2021 will be given a
three (3) years grace period to acquire HRDF Accredited Trainers
status. As such, they are allowed to conduct training under HRDF
throughout this grace period.

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6.4 As of 1st January 2024, ONLY HRDF Accredited Trainers will be allowed
to conduct training under various HRDF schemes.

6.5 Trainers are required to complete the accreditation process successfully

to obtain the HRDF Accredited Trainer status. There will be two (2)
options available to obtain the Accreditation: :

i. Accreditation by Assessment - for all TTT Certified and TTT

Exempted Trainers after 1st January 2021 and for existing trainers
who could not meet the required training hours for Accreditation by
Activity. (Refer to 7.0)

ii. Accreditation by Activity - only for TTT Certified and TTT Exempted
Trainers before 1st January 2021. (Refer to 8.0)

7.0 ACCREDITATION BY ASSESSMENT PROCESS

7.1. The assessment will be carried out online through TDMS for all TTT
Certified and TTT Exempted Trainers.

7.2. The pre-requisites for a Trainer to apply for Accreditation is:

i. The trainer must be either a TTT Certified or TTT Exempted

Trainer.
ii. All active trainers are required to register their trainers' profile via
LATiH platform at latih.hrdf.com.my.

7.3 This assessment requires trainers to demonstrate their competence in

five (5) areas of competencies as stated below :

i. CT1: Plan Adult Learning

ii. CT2: Conduct Training Needs Analysis (TNA)
iii. CT3: Design Competency-Based Training Course
iv. CT4: Conduct A Competency-Based Training Course
v. CT5: Assess Participant’s Competence

7.4 Trainers will be required to demonstrate their competence in a real

training situation for the purpose of Accreditation by assessment. As
such, the trainer is to submit all documents required from a real training
session conducted.

7.5 All trainers are required to submit their application for accreditation via
TDMS.
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7.6 Submission of accreditation by assessment will be through TDMS and

the following supporting documents are to be attached:

i. Link to Video URL

ii. Course Outline
iii. Lesson Plan
iv. Presentation Slides
v. Attendance form / Feedback forms of participants /
Acknowledgement letter from Training Provider or Employer (on
company letterhead)

7.7 Please take note that the required specifications for the video recording
for submission have been detailed in Appendix A.

7.8 All the supporting documents are required to be uploaded on the TDMS
as PDF files. It will be necessary for trainers to retain hardcopy of
supporting documents as HRDF reserves the rights to request for the
original documents for verification purposes.

7.9 All trainings within the HRDF requirements will be considered valid for
the claimable training hours; irrespective of being under the various
HRDF schemes or outside HRDF schemes. The HRDF requirements are
as follows:

i. The participants must comprise of adults;

ii. Participants: Minimum two (2) nos., Maximum 25 nos. for technical
training or 35 nos. for soft skills training if single trainer; and
iii. Duration: Minimum of four (4) hours.

7.10 Trainers who have successfully completed the assessment will be

awarded the HRDF Accredited Trainer status with a validity of three (3)
years.

8.0 ACCREDITATION BY ACTIVITY PROCESS

8.1. The accreditation by activity method is for trainers who are TTT Certified
or TTT Exempted before 1st January 2021.

8.2. Trainers are required to accumulate 120 hours of training within 12

months in order to become HRDF Accredited Trainers. Trainers can
choose to apply for accreditation by activity anytime during the grace
period if they have sufficient supporting documentation required to prove
the 120 hours accumulated beginning from 1st January 2018 to date.
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8.3. All trainings that falls within the HRDF requirements can be considered
for the claimable training hours; irrespective of being under the various
HRDF schemes or outside HRDF schemes. The HRDF requirements are
as follows:

i. The participants must comprise of adults;

ii. Participants: Minimum two (2) nos. , Maximum 25 nos. for technical
training or 35 nos. for soft skills training if single trainer;
iii. Duration: Minimum of four (4) hours; and
iv. Face to Face or Remote Online Training as per HRDF guidelines.

8.4. Trainers are required to submit application for accreditation via the
TDMS.

8.5. Submission of training hours for accreditation by activity will be through

TDMS and trainers are required to attach a minimum of two (2)
supporting documents from the list below:

i. Complete attendance sheet;

ii. Participant’s feedback form using HRDF-TEE for trainings conducted
under HRDF schemes or general format of feedback form for
trainings conducted outside of HRDF;
iii. Offer letter/email from the employer/ Training Provider to Trainer;
and
iv. Proof of payment from the Employer or Training Provider to Trainer.

8.6. All the supporting documents are required to be uploaded in TDMS.

Trainers are required to retain the softcopy/hardcopy of the supporting
documents for at least 3 years and HRDF reserves the rights to request
for the original documents for verification purposes.

8.7. Trainers who successfully completed the accreditation process will be

awarded the HRDF Accredited Trainer status with a validity of three (3)
years.

9.0 RENEWAL PROCESS

9.1. HRDF Accredited Trainers have a limited validity of three (3) years.
Trainers will need to renew their accreditation to extend their validity.

9.2. Trainers will be required to conduct a total of 360 accumulated hours of

training within their three (3) years of validity period to renew their
accreditation.
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9.3. Any training that is within the HRDF requirement (adult participants,
minimum of two (2) pax, minimum of four (4) hours can be considered for
the claimable training hours, regardless it’s being conducted under the
various HRDF schemes or outside of HRDF.

9.4. Trainers are required to submit application for renewal via TDMS.

9.5. Submission of online accreditation application must be attached with

minimum two (2) supporting documents from the list below:

i. Complete attendance sheet;

ii. Participant’s feedback form using HRDF-TEE for trainings conducted
under HRDF schemes or general format of feedback form for
trainings conducted outside of HRDF;
iii. Offer letter/email from the employer/ Training Provider to Trainer;
and
iv. Proof of payment from the Employer or Training Provider to Trainer.

9.6 All the supporting documents are required to be uploaded in TDMS.

Trainers are required to retain the softcopy/hardcopy of the supporting
documents for at least 3 years and HRDF reserves the rights to request
for the original documents for verification purposes.

9.7 Trainers who successfully completed the accreditation process will be

awarded the HRDF Accredited Trainer status with a validity of three (3)
years.

9.8 Trainers failing to meet the required training hours for renewal purposes
are allowed to select the option for accreditation by assessment to renew
their validity. The detail of this assessment process has been specified in
item 7.0.

9.9 Trainers are required to submit their renewal application at least 3

months before the expiry date of accreditation validity.

10.0 AMENDMENTS

10.1. HRDF may change or amend this guideline from time to time. Trainers
and Training Providers will be notified of the relevant changes to
strengthen the implementation of the HRDF-TDF.

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APPENDIX A

HRDF TRAINERS’ DEVELOPMENT FRAMEWORK

VIDEO SUBMISSION FOR ASSESSMENT

REQUIREMENT SPECIFICATIONS

Trainers who apply to complete the accreditation by assessment are required to

submit a video demonstrating an actual face-to-face training session for the
evaluation of a panel comprising of 3 HRDF Lead Trainers to assess the trainers
competencies. This video presentation is a training session conducted by the trainer
in Bahasa Malaysia or English.

The requirement specifications of the video submission are as follows:

1. The video should be of sufficient resolution so that the facial expressions of

the trainer is visible. (minimum: 480p resolution)

2. The audio track of the video must be clear and easily understood.

3. The video must show the trainer being in action that includes parts of the
participants’ involvement. For this to be captured, trainers are to ensure that
the video is shot from the back of the training room.

4. The trainer must obtain the consent of the clients and participants to utilise the
video for assessment purpose.

5. The video should include two (2) sessions of the training class which are:

a. The opening of Module 1 covering the introduction, ice-breaking and

the beginning of the actual training of (60 to 90 mins)
b. Subsequently, another module from the remaining of the same training
session that focuses on actual training of (60 to 90 mins) is to be
included.

6. The video should be saved into an online hosting site (eg. Youtube, Dropbox,
Google Drive etc.). Only the link should be submitted for the assessment.

Trainers are required to retain a digital copy of this video at least three (3) years for
verification purposes.

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APPENDIX B

HRDF TRAINERS’ DEVELOPMENT FRAMEWORK

SUBJECT MATTER EXPERT

QUALIFICATION REQUIREMENT

Subject Matter Expert criteria are as follows:

i) A minimum of five (5) years of experience in sectors/subsectors related to

industry; and
ii) Subject Matter Experts shall represent authorities, professional bodies,
licensing bodies, GLCs, MNCs, representatives from PANELs and/or other
authorized organizations related to highly skilled professionals in specific
industries.

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LIST OF ABBREVIATIONS

1 HRDF Human Resources Development Fund

2 HRDF – TDF Human Resources Development Fund –

Trainers Development Framework
3 TTT Train-The-Trainer

4 LATiH Learning & Training Hub

5 TDMS Trainers Development Management System

6 HRDF - TEE Human Resources Development Fund –

Training Effectiveness Evaluation

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