Project Management - Ayzee Events
Project Management - Ayzee Events
Project Management - Ayzee Events
Group Members:
Wahi Almashdali 72848
Ranim Alherafi 78697
Omar Aldiek 73163
Renad Bajnaid 73980
Alaa Deeb 68367
Table of Contents
Objectives...................................................................................................................................2
Scope..........................................................................................................................................3
Major Milestones:......................................................................................................................3
Major Deliverables:....................................................................................................................4
Assumptions:..............................................................................................................................6
Constraints:................................................................................................................................7
Acceptance Criteria:...................................................................................................................7
Business Opportunity:................................................................................................................8
Costs:..........................................................................................................................................9
Funding Source:.......................................................................................................................10
Timeline:..................................................................................................................................10
Stakeholder analysis.................................................................................................................13
Risk assessment........................................................................................................................16
Conclusion...............................................................................................................................21
Expert Information...................................................................................................................22
References................................................................................................................................23
1
Name: Ayzee Events
Revision: 4
Overview: The Ayzee Events Project is planning to develop and launch a mobile
application to connect party/event suppliers to customers.
Objectives
arrangements, catering, décor, rentals, and cakes and chocolate, by Sunday, March
15th, 2022.
The objective of this project is to have final data on the target audience in both
quantitative and qualitative format collected by 3rd of May 2021 before hiring the
understanding what potential users seek for when using the mobile application. Additionally, it will
help refine product categories and consider additional features for the mobile application to be
The objective of this project is to hire at least 2 App Developers and 2 User
Experience Specialists between the 23rd of May and the 20th of June 2021.
The objective of this project is to secure an angel investor by October 24, 2021
which will help provide 40% of the estimated budget for the project.
Scope
2
Description of Scope:
The aim and purpose of the project is to ensure the successful development and launch of a
user- friendly, one-stop shop mobile application, to be used by party hosts or planners to
plan their next party/event from the comfort of their home. The mobile application released
by the end of the project aims to ease the process of planning an event or hosting a party by
reducing the hassle of searching and finding the perfect supplier for their needs. This will
connect vendors such as caterers, cake shops, furniture rentals, florists, and party shops to
our users to ease their transactions. The objective is to launch the mobile application and
secure 20 reputable vendors from each product category by Tuesday, March 15, 2022, at an
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Exclusions: (activities not included within the scope)
Client is responsible for hiring the customer service team to address users' concerns
requirements and agreements with vendors post final and official application
launch.
Client is responsible for all marketing and advertising activities related to the
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Major Deliverables:
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DELIVERABLE DUE DATE
Provide documentation of the plan,
schedule, and scope of the app 3/5/2021
development process.
Provide a mockup of the app to
conceptualize the functionalities of the
7/5/2021
app and the services which would be
provided in it.
Provide a prototype to showcase the
13/5/2021
basic design of the app.
Provide the technical documentation
17/5/2021
for MVP
Provide the components architecture 17/5/2021
Provide the technical investigation
17/5/2021
report
Coding required for iOS & Android 23/8/2021
Integrate the chosen MBaaS with our
25/8/2021
app
Receive conformation from all vendors
in each product category that will
3/11/2021
display their products/ services on the
app
Applying all testing requirements on
24/12/2021
the app before the launch
Assumptions:
Budget: We are assuming that 40% of our project budget will be funded through angel
investors which will be secured in the earlier stages of the project to support the project
throughout.
Location of operation: We are assuming that the main area of operation of the mobile
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application will be in the United Arab Emirates, specifically in Dubai.
Software: We are assuming that the mobile application at the time of launch will be
App Developers and Design team: We are assuming that the two teams will work
together harmoniously and communicate effectively and frequently to ensure the smooth
functioning of the mobile application and sleek design given the requirements.
Constraints:
Cost: The project has a cost constraint of $127,488.7and it has to be completed under this
budget.
Scope: The scope of the project is to develop a full-fledged mobile application that links
Quality: The quality of the project must adhere to the IEEE app design/development
standards.
Customer Satisfaction: The main functions of the app must match the customers’
Communication: poor communication amongst the app developers hired for the interest of
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the project due to differences in work ethics, culture, and background.
could impose issues and delays to the development and launch of the mobile application
since one of the objectives is to launch the mobile application with compatibility to the
Acceptance Criteria:
operations.
Client should be able to successfully track incoming orders and scheduled delivery
times.
Successful application launch and verification that application logo and name is
present.
At least 15-20 vendors from each product category are secured to serve users.
Because our project at the beginning has limited funding, we can only go forward with the
mobile app development stage once we secure an investment by the Angel Investors. Thus,
the latest end date we can secure the investors to ensure the app goes live by April 24, 2021
is, August 24th,2021. If, for whatever reason we miss our date, we will not be able to launch
the mobile application by April 24, 2021, and the project will be delayed until we secure an
angel investor.
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Business Opportunity:
The goal of this project is to develop and launch a mobile application for AyZee Events
and to secure 20 vendors within each product category of the mobile application. The
AyZee Events mobile application will be a convenience to customers who plan on hosting
their own parties or events since all necessary goods and services will be available to order
through the mobile application. Thus, this will help customers plan their parties and events
with ease since all their needs are in one space and they can order them at their
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Costs:
The cost of the project was estimated using a variety of methods. First, based on our meeting
with the software consulting engineer and the freelancer programmer, we were able to
estimate the cost of mobile app design, development, and testing phases based on their prior
experience working on similar projects. On the other hand, the InstaShop talent specialist
assisted us with the bottom-up estimate by providing us with details on the approximate cost
of securing vendors for our application, as well as the time and costs of the sales pitch and
contract signing. We were also able to estimate the material costs, such as copyright and
Legal Copyright
Representative
Legal paperwork and App launch license
agreement contracts 1.22%
1.3% 0.9%
1.6%
0.6% UI Design Specialist
iOS App Developer
4.9%
Sales
r Representative to secure
floist s and cat er ing comp ani es 7.2%
8.5%
Business Administrator
14.17%
Deployment & testing Specialist
Total Cost = $
127,488.7
10
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Funding Source:
The sources of funding of the project will be provided through the client and the angel
investors that we aim to secure at a particular stage of the project with a proportion of 60%
and 40%, respectively. Resource allocation will adhere to the specified tentative budget
breakdown.
$93,483 to be funded by the angel investor to ensure the completion of the AyZee
Events project.
Timeline:
Based on the secondary research conducted and information provided by the experts the
following are the determined preliminary start and end date for the AyZee events project:
Based on the tasks identified in the WBS in MS Project the start and end date are determined
as follows:
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Stakeholder analysis
Key players: Project manager, project owner, service providers/vendors, and app developers
Understand Engage
Monitor Consider
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0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5
Project manager
Project owner To Us
Service providers/Vendors
App developers
To The
Stakeholder
Residential communities management
Delivery companies
Clients
Angel investors
Government
Based on our own and the expert’s opinion, we have identified the level of importance
of the stakeholder to our project. The two categories represent how vested the stakeholders
are in the project, based on a scale from 1 to 5 the highest being the most important and 1
being the least. App developers, service providers, angel investors, and project owners are the
most important stakeholders to us due to their inevitable role in the application’s functionality
and success, and these stakeholders share the same importance we have for them. Moreover,
the least significant stakeholders, that have the least effect and impact on our project would
include the delivery company, clients and the residential community management.
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Stakeholder Management Matrix
STAKEHOLDER MANAGEMENT TEMPLATE
PROJECT NAME AyZee Events Mobile Application BEGIN DATE March 7th, 2021
Project Manager High High Delivery of the project on Responsible of the Crucial daily updates.
time and within the delegation of duties. Weekly email summaries.
specified budget Overlook the daily activities Monthly in-person milestone
of the project deliverables. summary meetings.
Project Owner High High For the app (project) to Responsible of the budget Daily documentation
have full functionality as and assigning a suitable updates through email
described prior to the project manager. reports. Monthly
initiation of the project and deliverables updates (in-
completed on or prior to person)
the agreed deadline and
within the budget.
Clients Low High Convenience while using There is no contribution Clients are not involved
the app. To have a variety from the clients. Testers of during the project. However,
of options within the app to the app will impersonate potential clients are
choose from. clients during the final informed about the project
testing phase of the and the probable release
project. date.
Service High High Reachability to a Provide the main services nvolved/Informed on the They are cruical for the core functionality
Providers//Suppliers considerable portion of the on the app. Provide app changes that directly of the project (app).
etc. market. Exposure on the suggestions on better affect the
app. Customer feedback delivery/presentation of presentation/delivery of their
on the service provided information on the app. services.
and suitable mean of
communication with the
customers.
Governments High High Abide to the rules and Provide the licensing nformed on the legality of
regulations set by the needed for the initiation of the operations within the
governments relating to the project. Be the app.
event management and intermediary when it comes
service providing. to any type of breach of
contracts between the
owner of the app and
suppliers/service providers.
Angel Investors Low High A successful app that will Provide the funding Informed on the The power of angel investors during the
generate a good return on needed to complete the development progress of stage of securing them will increase to
their initial investment project on time. Provide the project (app) to maintain high given that we need their
suggestions on the their interest. investments, their level of influence will
funtionality/delivery of the also remain high given that we aim to
app. satisfy their needs and interests and
secure their investments, however, after
securing them their power decreases but
their interests remains high as they look
forward to their return on investment.
Residential High Low To abide by the rules of The community Inform them on the project
Communities their communities and management would and the type of deliveries
Management regulate the process of facilitate the process of that would enter their
delivering the services to delivering the services to communities.
the clients who are situated the clients into the
in said communities. communities.
Application High High Their most important goal They will be responsible of They would be constantly
Developers is the functionality of the developing the app through informed on the updates of
app given the requirements which the services would the project and the different
of the project manager. be provided. changes in the project.
Constant meetings would
be held to discuss the
functionalities of the app.
Delivery Low Low To have a convenient and They will be responsible of Inform them on the major
Companies functional app to be able to delivering the items offered project milestones.
stay up to date with the on the app on time. They
customer orders. will provide suggestions on
the order handling
subsystem.
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Risk assessment
Risk Risk Event Trigger Proba Imp Ove Risk Risk Risk
categor bility act rall resp response Own
y Ris onse er
k cate
(P*I gory
)
16
the amount of Interest ate another Mana
their towards investor from ger /
investment the the list of Clien
after initial project potential t
agreement (App) investors that
was created
at the
beginning of
the project
plan
17
on/updates
18
Hiring unfit Incompre 1: low 3: 3 Miti Ensuring Proje
developers hensive High gate proper ct
interview assessments Mana
measures are ger
implemented
during the
interview
process
19
benefits to prevent the
received breach of
from contract
joining (monetary
the and non-
platform monetary)
Risk summary
After identifying potential risk based on the work break down structure and expert’s
knowledge, a qualitative analysis has been conducted and the risks evaluated. This tool offers
us practical solutions and strategies that can be undertaken if something happens that will
have an impact on the achievement. The table above showcases the six main categories of
risks identified which include quality, financial and legal risks, which then breaks down into
Within these risks include important activities which need a certain response like
being mitigated or reduced to a safe level or accepted risks with a high likelihood of it
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happening and low impacts and accepted and then mitigated. The risk responses are based on
our evaluation via the level of risk attributed to each sub risk.
Further evaluation of the risk is illustrated through the donut chart. The chart shows
most of the risks have moderate and low probability, and the majority of those risks have a
high impact. Leaving the least probability of high risks lower chance of happening. Even
though, those of high impact are less likely to occur, which is a positive indicator of the, but,
a certain response is attributed to each risk from low to high probability and impact.
According to the charts most of the risks are reduced to a certain level, those with high
impact are preferred to be mitigated. For instance, most of the technical risks are mostly
mitigated due to the nature of the project and the importance of technical safety is required
The overall risks are calculated for each category and the results are showcased in the
bar chart above. Based on expert’s knowledge and the WBS, the highest level of risk lies
under technical risks, while financial, legal and resources risks fall closely to each other. And
the rest have the lowest overall risk that will potentially affect the project. Based on this
assessment we can specify the contingency level and the amounts specified to each category.
Conclusion
All UAE citizens and Emiratis who wish to host a party or an event will use the AyZee Event
app. Our app will connect users with vendors who can provide them with everything they
need to throw an event or party. This mobile app would be particularly useful during the
Covid-19 outbreak, where the government has imposed severe gathering regulations. As a
result, many families have decided to throw small gatherings in their homes, including
relatives and loved ones, at the lowest possible cost. By using our app, they will be able to
browse and compare all of the varied pricing of various products without having to visit each
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vendor's location. The vendor would then bring the items to their doorstep once they have
Expert Information
Expert Contact Info. Position Contribution to
Name project
Meena Al Email: Talent Specialist AyZee events overall
Taleb [email protected] at InstaShop WBS and tasks
Phone no.: +971 54 755 519 duration
Diana Email: [email protected] Software Mobile Application
Wehbe Phone no.: +971 56 300 7550 Consulting Development
Engineer at breakdown and
Cisco budgeting
Ahmed Email: Freelance Java, Mobile Application
Abuali [email protected] HTML, SQL, Development detailed
Phone no.: +971 52 878 6813 and Python WBS, duration, and
programmer budgeting
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