PJM5900 Group Assignment 4 - Project Charter
PJM5900 Group Assignment 4 - Project Charter
PJM5900 Group Assignment 4 - Project Charter
PROJECT CHARTER
Group - 1
Gaurav Prakash Salvi
Khushbu Ashok Souda
Wurood Almozan
Njideka Ikejiofor
Bright Odenore
Table of Contents
1. Executive Summary…................................................................................................. 3
2. Business Case..............................................................................................................
2.2. What is the relationship between the project’s goals and the organization’s goals?... 3
3. Project Definition.........................................................................................................
3.4. What is the expected time frame of the project work and milestones?....................... 5
4. Risk Assessment.......................................................................................................... 8
5. Project Organization.................................................................................................... 12
6. References.................................................................................................................... 13
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Project Charter
1. Successfully finalize the integration of the Calendar and Email Applications while adhering to time,
budget, and scope constraints.
2. Enhance competitiveness by maintaining or achieving a leading position in the Calendar and Email App
market.
3. Enhance consumer services by consolidating two separate apps into a single, more efficient solution.
Handstar Inc. Has not updated any of its apps since its launch and now considering the competition in the
market, firm has decided to merge its two existing apps into one I.e., integration of Calander and Email apps
which would provide several benefits to users such as allowing them to automatically enter the dates of
meetings into the calendar based on the content of an email message.
The firm aims to generate revenue of $750,000 in the first year of launch of the product, provided the project is
completed within the decided budget and on time.
What is the relationship between the project’s goals and the organization’s goals?
The organization aims to retain or obtain a leadership position in the market and looking at the increasing
number of mobile computing, evaluate to what extent the products made the use of the web.
The project goal of merging calendar and email apps into one perfectly aligns with the organization goals
because enhanced features of integrated app will attract new users and retain existing users as they will not to
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have to manage two apps separately. This will help the organization to regain or obtain a leadership position in
the market.
The project will help to meet the organizational goals, enhance the quality of the existing products. It will also
increase brand awareness with the new update and open the door for developing new products as per latest
market demands and trends. The project will also improve the skills of software developers, project team and
other employees involved in the project.
The adaptability of users to the new update of apps will give Hanstar Inc. an overview of their current position
in the market compared to their competitors. Successful delivery of project scope will also help the organization
to generate estimated revenue of $750,000.
As this is first project in Handstar Inc.for updating the existing apps, the organization will have documentation
of lessons learned and training materials from the project which in future will give the organization a guide to
execute the project more effectively.
Our mission is to seamlessly integrate Handstar's existing calendar and email applications into a unified
platform. By merging these two apps, we aim to empower users with automatic event scheduling based on
email content, offering a convenient and efficient experience. Through this project, we are committed to
creating a product that leverages web capabilities to position Handstar as a leader in the calendar and email app
market, ensuring the highest level of competitiveness and enhancing user satisfaction.
The project sponsors are the two founders of Handstar Inc., namely Mr. Danny Ocean and Mr. Robert Green.
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Our project's primary objective is to seamlessly integrate Handstar's existing calendar and email applications
into a unified platform. This integration will provide users with the ability to automatically schedule events in
their calendar based on the content of email messages, delivering a convenient and efficient user experience. To
achieve this, we will moderately leverage web technologies to enhance the app's capabilities.
Exclusions:
Third-Party Integration: The project will not involve the integration of third-party calendar or email
services; it will focus exclusively on Handstar's apps.
Advanced AI or Machine Learning Features: The project will not encompass the development of highly
advanced AI or machine learning algorithms for content analysis. It will focus on basic automation.
Compatibility with Legacy Devices: The project may not guarantee full compatibility with older or
legacy devices; the focus will be on modern platforms and technologies.
Extensive Customization and Personalization: The project will not prioritize extensive customization or
personalization options for individual users.
Backend Infrastructure Overhaul: The project will not involve a complete overhaul of Handstar's
backend systems or databases.
User Training and Support: User training and support for the new integrated app may not be included.
Timeline:
This project is expected to be completed in approximately 2.5 months.
What is the expected time frame of the project work and milestones?
The project to integrate Handstar's calendar app with its email app is estimated to require 2,500 hours (about 3
and a half months) of software development time. If each of the four software developers on staff works 2,500
hours per year, this project can be completed in approximately 3.5 months. The expected milestones for the
project can be broken down as follows:
Month 1: Requirements analysis and project planning.
Month 2: Software development and integration.
Month 3: Testing, quality assurance, and final adjustments.
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Project constraints.
Project team and firm already have enough manpower and other resources required for the project.
Software developers are provided with the latest coding software, and hardware required to achieve
project goals.
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POTENTIAL
RISK PROBABILITY STEPS TO MANAGE THIS RISK
IMPACT
User adoption 5 10 1. Involve end-users from the project's
early stages.
2. Develop comprehensive training
program that covers the new
system's features, benefits, and
usage.
3. Conduct pilot test with a small
group of users before the full
rollout.
4. Implement gradual rollout.
5. Create mechanisms for users to
provide ongoing feedback and
suggestions for improvements.
Compatibility of both 2 6 1. Document specific compatibility
apps requirements for both apps
2. Conduct compatibility testing to
identify issues or conflicts between
the two apps.
3. Implement continuous monitoring of
integrated apps to identify
compatibility issues in real-time.
4. Involve end-users in testing phase to
identify any user-specific
compatibility issues.
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Rating Interpretation
1-2 Low
3-4 Medium
5-6 Medium - High
7-8 High
9 - 10 Fact
Rating Interpretation
1 No substantial impact
2 Small reduction of time or cost reserves
3 Medium reduction of time or cost reserves
4 Significant reduction of time or cost reserves
5 Slightly over budget
6 Over budget by 10% - 20% or project delayed by 10% - 20%
7 Over budget by 20% - 30% or project delayed by 20% - 30%
8 Over budget by 30% - 40% or project delayed by 30% - 40%
9 Over budget by 40% or project delayed by 40%
10 Project failure
Part V. Project Organization
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TEAM MEMBER
ROLE RESPONSIBILITY
NAME
Mr. Bright Kings Project Manager To coordinate and oversee the project team.
Mr. Jones Smith Director of Product To create a business case for both existing and new
Development apps.
Ms. Florence May Director of Marketing To create a business case for both existing and new
apps.
Mr. James Brown Software Developer 1 To integrate the Calendar app with the email app.
Ms. Chan Lee Software Developer 2 To integrate the Calendar app with the email app.
Ms. Gloria Fish Software Developer 3 To integrate the Calendar app with the email app.
Ms. Jane D’mello Software Developer 4 To integrate the Calendar app with the email app.
Reference
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Project Management Institute. (2021). A Guide to the project management body of knowledge (PMBOK®
guide), (7th Edition). Project Management Institute.