Project Plant Pals: Operations & Training Plan

Description: This is a document resource overview for the Operations and Training plan for Office Green's new Pla

Owner: Project Manager name

Status: Draft

Key Docs Description

Project charter An overview of the project, key elements and expectations

Statement of work Identifies the work that is included in the project and the pricing that was quoted initia

Identifies the potential risks to the project, their likelihood, and how you plan to mitiga
Risk management plan
realized.

Schedule Identifies the planned schedule as well as any changes through out the project lifecyc

Budget Identifies the planned budget as well as any over and under runs. Allows you to estim

Communication plan Identifies how often, what type of communication method, and what information your

Shared folder Folder with all relevant documentation

RACI chart Identifies who is responsible, accountable, consulted and informed within the project
d Training plan for Office Green's new Plant Pals service.

d expectations

oject and the pricing that was quoted initially.

heir likelihood, and how you plan to mitigate them if they become

ny changes through out the project lifecycle.

over and under runs. Allows you to estimate the cost at completion.

cation method, and what information your stakeholders needs to know

consulted and informed within the project.

Gantt Chart
TITLE: Plant Pals Operations and Training Plan

PROJECT MANAGER: Project Manager

TASK ID
MILESTONES & TASKS
NUMBER

1 Establish a plant delivery and logistics plan

1.1 Source packaging materials
1.2 Hire delivery drivers
1.3 Calculate delivery fees
2 Select and install supply chain software and equipment
2.1 Supervise vendor setup of inventory management and fulfillment software
2.2 Supervise vendor installation of fulfillment equipment
2.3 Determine internal safety protocols for equipment
3 Develop and launch an employee training program
3.1 Develop training sessions
3.2 Train employees to use the software and equipment
3.3 Monitor employee progress and improve training processes
 COMPANY NAME:

CREATION DATE:

PCT OF TASK WEEK 1

TASK OWNER START DATE DUE DATE DURATION
COMPLETE
MARCH
M T W R

1 2 3 4
Fulfillment Director 3/1 3/12 10 0%
HR Specialist 3/15 3/26 10 0%
Financial Analyst 3/29 4/9 10 0%

Inventory manager 4/12 4/14 3 0%

Fulfillment Director 4/15 4/16 2 0%
Quality Assurance Tester 4/19 4/30 10 0%

HR Specialist 5/3 5/14 10 0%

Training Manager 5/17 5/28 20 0%
Training Manager 5/31 6/11 10 0%
PANY NAME: Office Green

ATION DATE: 02/15

PHASE ONE

WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 WEEK 6

APRIL
F M T W R F M T W R F M T W R F M T W R F M T W R F

5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 31 1 2 5 6 7 8 9
 PHASE TWO

WEEK 7 WEEK 8 WEEK 9 WEEK 10 WEEK 11

MAY
M T W R F M T W R F M T W R F M T W R F M T W

12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 3 4 5 6 7 10 11 12
 PHASE THREE

WEEK 11 WEEK 12 WEEK 13 WEEK 14 WEEK 15

JUNE
R F M T W R F M T W R F M T W R F M T W R F

13 14 17 18 19 20 21 24 25 26 27 28 31 1 2 3 4 7 8 9 10 11
Budget: Project Plant Pals Operations & Training

MILESTONES & TASKS

Milestone 1: Establish a plant delivery and logistics plan
Task 1: Purchase delivery trucks
Task 2: Source packaging materials
Task 3: Pay delivery drivers

Milestone 2: Select and install supply chain management software and equipment
Task 1: Source vendor (includes set up, installation, and deployment of systems)

Milestone 3: Develop and launch an employee training program

Task 1: Develop training sessions
Task 2: Train employees to use the software and equipment
Task 3: Monitor employee progress and improve training processes

Reserve buffer

TOTAL
Training

LABOR MATERIALS FIXED COST

EMPLOYEE HOURS RATE UNITS $/UNIT(S)

-- 2 15000
-- 1500 2
Delivery Drivers (2) 160 $ 15.00
Total

-- $ 15,000.00
Total

HR Specialist 80 $ 50.00
Training Manager 80 $ 25.00
Training Manager 80 $ 25.00
Total
TARGET BUDGET ACTUAL/FINAL UNDER/
SPEND OVER
$ 62,000.00 $ - $ 62,000.00

BUDGET ACTUAL UNDER/OVER

$ 30,000.00 $ (30,000.00)
$ 3,000.00 $ (3,000.00)
$ 2,400.00 $ (2,400.00)
$ 35,400.00 $ -

$ 15,000.00 $ (15,000.00)
$ 15,000.00 $ -

$ 4,000.00 $ (4,000.00)
$ 2,000.00 $ (2,000.00)
$ 2,000.00 $ (2,000.00)
$ 8,000.00 $ -
$ 3,600.00

$ 62,000.00 $ -
 Project Plant Pals:
Employee Training Communication Plan
Recipients Type of Communication Frequency Sender/Owner

Core Team Planning Meeting Daily Project Manager

Core Team: HR
Software and Equipment
Planning Meeting One time Specialist & Training
Vendor
Manager

Core Team: HR
Human Resources Planning Check-In Weekly
Specialist

Core Team:
Facilities Planning Check-In Weekly Administrative
Coordinator
Core Team:
Print Shop Planning Check-In Weekly Administrative
Coordinator

Core Team: Training

Office Green employees Informational Update Weekly
Manager

Core Team: Training

Office Green employees Training Daily
Manager

Core Team: Training

Office Green employees Survey One time
Manager

Your Manager Status Update Weekly Project Manager

Senior Leaders: Director

of Operations and the
Status Update One time Project Manager
Director of Product (and
CC your manager)
on Plan
Key Dates Delivery Method Goal
Project planning and task updates to make
Every day at 3pm In Person
sure the team stays on track

Half day, Friday before

development of the Go over the training manual in order to
training plan begins; In Person create an effective training plan for Office
confirm date and time Green's employees
three days in advance

Also send reminders

Project planning assistance; provide
(via email) the day In Person
support during the training session
before each training

Reserve rooms, spaces, and equipment

Tuesdays at 2pm Phone Call
needed for employee training

Thursdays, including
Coordinate on the printing and delivery of
the day before the Phone Call
training manuals for employees
event
Fridays, including the
Communicate schedules, locations, and
Friday before training Email (from company address)
other necessary details to trainees
sessions begin

Each day for ten days, Train employees to use the supply chain
In Person
starting at 10am management software and equipment

The first business day

after trainings end,
Email (from company address) Post-training survey
with two follow-up
reminders
Monday afternoons at Update on event planning, ask questions,
In Person
2pm and get feedback

Debrief the week after

Email (from individual address) High-level information and general updates
the event
 Resource Links Notes
[link to meeting If needed, check in with manager about any high-
agenda and notes] level questions before meetings.

This meeting needs to take place before the end of

the vendor's SoW. Make sure the HR Specialist &
[link to vendor SoW] Training Manager check in with fulfillment and
inventory team members about the outcome of the
meeting.

Additional communication on an as-needed basis

[link to room and

equipment reservation
form]

[link to printing order

form]

[trainee email list] Set up automated reminder emails

[link to training
schedule]

[trainee email list] Discuss results at next team meeting

Come prepared with a brief update and specific

questions

[link to folder with

training notes and
survey results]