Microsoft Project Features
Microsoft Project Features
Microsoft Project Features
There are lots of useful Microsoft Project features that help you work more
productively. Let’s take a closer look at some of them.
• Prioritization: Helps you prioritize your project’s tasks, eliminating surprises and
allowing your team to focus on addressing the most important matters first.
• Task management: Allows project managers to define the activities involved in the
project and decide how they should be assigned to different members.
Image 1
Image 2
Slide-2
Image-3
For instance, if you plan to present the project to your stakeholders, management, or
partners, you can easily preview what they would see from their perspective using
the project timeline view.
How can you add value to the timeline view? For starters, you can make some
formatting changes. The colors of project phases can be changed, tasks can be
aligned, and various other formats can be adjusted. The process is rather simple. All
you have to do to add something to your timeline is right-click on the task and select
the option to add it. You can modify the formatting to fit an e-mail, presentation, and
so on.
3) Collaboration
• File sharing: Microsoft Project allows you to share files with other members of your
team. This helps you ensure all members have any relevant documentation so they
can work on the project with minimal interruptions.
Image-4
Image 5
• Sharing client data: Often, simply managing your own information is not sufficient
for a project’s success. You also need to work on customer data and keep it safely
stored. This information should be accessible to all members involved in the project
to help guide their work.
Slide-4
4) Reporting
Image-6
With all these features, you can build a custom report that addresses all the needs of
your team. Once you have all the information you’d like to present on hand, the only
thing you have to do is pull up the reporting interface, choose the parameters you
wish to include, and you’re done!
Slide-5
5) Resource Management
Microsoft Project offers project managers a great deal of flexibility when it comes to
managing project resources and availability. The resources for a project could be
monetary (such as the allocated budget), the people involved (team members),
meeting and work rooms, raw materials, and much more. Obviously, a project is
going to come with certain limitations on the number of resources that can be used.
This tool allows you to properly assign and order your tasks based on
resource availability and demand, with the added option of committing
specific resources full time or part time, as needed.
With this facility, you can also create a pool of resources and tap into them to
complete tasks as your project comes together.
6) Multiple Projects
, making it easier to deal with different projects in the same company or team. This is
defined by the Master Project Plan. Basically, when you’re working with many
different project plans, you can combine all of them to form one master plan to use
as you move forward. This proves extremely beneficial to project managers,
especially if they are juggling multiple projects at once.
Every aspect of a single project tool can be customized to form a master project, be
it resource allocation, project planning, or progress tracking. Even reporting is made
easy with the help of multiple dashboards.
7) Different Views
Microsoft Project is quite a unique project management tool in that it offers a number
of different views. For instance, you can make use of a Gantt Chart, a resource
usage chart, a calendar, and much more. Essentially,
Microsoft Project features many more tools, all of which are geared toward project
management. With its set of planning, scheduling, resource allocation, progress
tracking, and presentation tools, Project is the ideal package for project managers.
This is because it streamlines your projects and helps you stay on track to project
success. The program is available in the two forms of Standard and Professional, the
latter being the more popular choice.