Bid Number: GEM/2022/B/2314067

Dated: 02-07-2022

Bid Document

Bid Details

Bid End Date/Time 12-07-2022 19:00:00

Bid Opening Date/Time 12-07-2022 19:30:00

Bid Offer Validity (From End Date) 30 (Days)

Ministry/State Name Madhya Pradesh

Tribal Welfare And Scheduled Caste (sc) Department

Department Name
Madhya Pradesh

Organisation Name N/a

Office Name Eklavya Model Residential School Petlawad

Total Quantity 39

Item Category Computer all in one , UPS , Camera , Speaker , Audio Mixer

BOQ Title ALL IN ONE COMPUTER LAB

OEM Average Turnover (Last 3 Years) 100 Lakh (s)

Years of Past Experience Required for

3 Year (s)
same/similar service

MSE Exemption for Years of Experience and

No
Turnover

Startup Exemption for Years of Experience

No
and Turnover

Experience Criteria,Past Performance,Bidder

Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover,Additional Doc 1
(Requested in ATC),Additional Doc 2 (Requested in
ATC),Compliance of BoQ specification and supporting
Document required from seller
document
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Past Performance 50 %

Bid to RA enabled No

Primary product category Computer all in one

Time allowed for Technical Clarifications

2 Days
during technical evaluation

Evaluation Method Total value wise evaluation

EMD Detail

Advisory Bank State Bank of India

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 EMD Percentage(%) 0.50

EMD Amount 17500

ePBG Detail

Required No

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy.

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable.

Beneficiary:
PRINCIPAL
Eklavya Model Residential School Petlawad, Tribal Welfare and Scheduled Caste (SC) Department Madhya
Pradesh, N/A,
(Mahendra Daima)

Splitting

Bid splitting not applied.

MSE Purchase Preference

MSE Purchase Preference No

Reserved for Make In India products

Reserved for Make In India products Yes

1. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above
in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
2. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
3. Bid reserved for Make In India products: : Procurement under this bid is reserved for purchase from Class 1
local supplier as defined in public procurement (Preference to Make in India), Order 2017 as amended from time
to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products.
However, eligible micro and small enterprises will be allowed to participate. The minimum local content to
qualify as a class 1 local supplier is denoted in the bid document. All bidders must upload a certificate from the
OEM regarding the percentage of the local content and the details of locations at which the local value addition is
made along with their bid, failing which the bid is liable to be rejected. In case the bid value is more than Rs 10
Crore, the declaration relating to percentage of local content shall be certified by the statutory auditor or cost
auditor, if the OEM is a company and by a practicing cost accountant or a chartered accountant for OEMs other

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than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020 . In
case Buyer has selected Purchase preference to Micro and Small Enterprises clause in the bid, the same will get
precedence over this clause.
4. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
5. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 50% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant
contracts (proving supply of cumulative order quantity in any one financial year) to be submitted along with bid
in support of quantity supplied in the relevant Financial year. In case of bunch bids, the category related to
primary product having highest bid value should meet this criterion.

Computer All In One

(Minimum 50% Local Content required for qualifying as Class 1 Local Supplier)

Brand Type Unbranded

Technical Specifications

Specification Document View File

BOQ Detail Document View File

Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.

Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

457773,Barvat Raod Petlawad

1 Mahendra Daima 35 60
Dist. Jhabua

UPS

(Minimum 50% Local Content required for qualifying as Class 1 Local Supplier)

Brand Type Unbranded

Technical Specifications

Specification Document View File

BOQ Detail Document View File

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Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.

Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

457773,Barvat Raod Petlawad

1 Mahendra Daima 1 60
Dist. Jhabua

Camera
(Minimum 50% Local Content required for qualifying as Class 1 Local Supplier)

Brand Type Unbranded

Technical Specifications

Specification Document View File

BOQ Detail Document View File

Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.

Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

457773,Barvat Raod Petlawad

1 Mahendra Daima 1 60
Dist. Jhabua

Speaker
(Minimum 50% Local Content required for qualifying as Class 1 Local Supplier)

Brand Type Unbranded

Technical Specifications

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 Specification Document View File

BOQ Detail Document View File

Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.

Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

457773,Barvat Raod Petlawad

1 Mahendra Daima 1 60
Dist. Jhabua

Audio Mixer
(Minimum 50% Local Content required for qualifying as Class 1 Local Supplier)

Brand Type Unbranded

Technical Specifications

Specification Document View File

BOQ Detail Document View File

Advisory-Please refer attached BOQ document for detailed consignee list and delivery period.

Consignees/Reporting Officer and Quantity

Consignee/Reporti
S.No. Address Quantity Delivery Days
ng Officer

457773,Barvat Raod Petlawad

1 Mahendra Daima 1 60
Dist. Jhabua

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Buyer Added Bid Specific Terms and Conditions
1. Generic

Upload Manufacturer authorization: Wherever Authorised Distributors are submitting the bid,
Manufacturers Authorisation Form (MAF)/Certificate with OEM details such as name, designation, address,
e-mail Id and Phone No. required to be furnished along with the bid.

2. Scope of Supply

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and
Commissioning of Goods

3. Turnover

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last
three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
bidder is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria.

4. Turnover

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in
the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant
periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for
the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
OEM is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of
CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

5. OEM

IMPORTED PRODUCTS: In case of imported products, OEM or Authorized Seller of OEM should have a
registered office in India to provide after sales service support in India. The certificate to this effect should
be submitted.

6. Service & Support

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each
Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site
warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have
to establish one within 30 days of award of contract. Payment shall be released only after submission of
documentary evidence of having Functional Service Centre.

7. Service & Support

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.

8. Service & Support

Escalation Matrix For Service Support : Bidder/OEM must provide Escalation Matrix of Telephone Numbers
for Service Support.

9. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

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 10. Certificates

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

11. Forms of EMD and PBG

Bidders can also submit the EMD with Account Payee Demand Draft in favour of Principal Eklavya Model
Residential School Petlawad, JHABUA payable at Principal Eklavya Model Residential School Petlawad,
JHABUA.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.

12. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

Additional Terms and Conditons

1. 1. Data Sheet of the product(s) offered in the bid, are to be uploaded along
with the bid documents. Buyers can match and verify the Data Sheet with
the product specifications offered. In case of any unexplained mismatch of
technical parameters, the bid is liable for rejection.
2. 2. Upload Manufacturer authorization: Wherever Authorized Distributors
are submitting the bid, Manufacturers Authorization Form (MAF)/Certificate
with OEM details such as name, designation, address, e-mail Id and Phone
No. required to be furnished along with the bid. (For Both Main Product UPS & AIO).
3. 3. Bidder's offer is liable to be rejected if they don't upload any of the
certificates / documents sought in the Bid document, ATC and
Corrigendum if any.
4. 4. Bidder’s office should be one contact postal address and phone number
within Local Region i.e. Indore, Jhabua, Rajgarh (Madhya Pradesh).
5. 5. Bidder’s should be ISO 9001:2015 Certified.
6. 6. In Case Bidder have no past performance / experience criteria, in this case they are able to use
oem past performance. But attach all 5 item past performance / experience criteria.
7. 7. For accuracy of product and services, department prefer dealer/oem which have own trademark
for any category.
8. 8. Condition For ups:- 1. Manufacture Should be Top 5 IDC

2. Bid specific OEM MAF should be required

9. 9. Condition For All in one desktop:- 1. Manufacture Should be

Top 5 IDC

2. Processor Should be
Intel Core i5 11th Generation or above

3. Product Should be MII CLASS -1 CERTIFIED

4. Bid specific OEM MAF should be required

Disclaimer
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization. Buyer organization is solely responsible for the impact of these clauses on the
bidding process, its outcome, and consequences thereof including any eccentricity/restriction arising in the
bidding process due to these ATCs and due to modification of technical specifications and/or terms and

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conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample,
incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand
names or Foreign Certification, changing the default time period for Acceptance of material or payment timeline
governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid.
Further any reference of conditions published on any external site or reference to external documents/clauses
shall also be null and void. If any seller has any objection/grievance against these additional clauses or
otherwise on any aspect of this bid, they can raise their representation against the same by using the
Representation window provided in the bid details field in Seller dashboard after logging in as a seller within 4
days of bid publication on GeM. Buyer is duty bound to reply to all such representations and would not be
allowed to open bids if he fails to reply to such representations. Also, GeM does not permit collection of Tender
fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking
payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void.

This Bid is also governed by the General Terms and Conditions

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action
in accordance with the laws.

---Thank You---

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