A REPORT OF STUDENT INDUSTRIAL WORK EXPERIENCE

SCHEME {SIWES} PARTICIPATION REPORT CARRIED OUT

AT
LIBRARY UNIT, AMBROSE ALLI UNIVERSITY, EKPOMA, EDO
STATE.

BY

OTOIJAGHALE VICTORY
MATRIC NO: FED/LIS/18/46832

SUBMITTED TO THE:
DEPARTMENT OF LIBRARY AND INFORMATION SCIENCE
FACULTY OF EDUCATION,
AMBROSE ALLI UNIVERSITY EKPOMA,
EDO STATE.

IN PARTIAL FULFILMENT OF THE REQUIREMENTS FOR THE

AWARD OF BACHELLOR OF EDUCATION {B.Ed} DEGREE IN
BUSINESS EDUCATION.

AUGUST 2022

1
 CERFICATION

This is to certify that this report was carried out by OTOIJAGHALE VICTORY
as meeting the requirement of the Department of Library and Information Science,
Faculty of Education, Ambrose Alli University, Ekpoma.

__________________________ __________________________

OTOIJAGHALE VICTORY Date

Student

2
 TABLE OF CONTENT

TITLE PAGE -------------------------------------------------------------- i

CERTIFICATION ------------------------------------------------------ ii
TABLE OF CONTENT-------------------------------------------------- iii
ABSTRACT ------------------------------------------------------------- v
CHAPTER ONE
1.0 INTRODUCTION ----------------------------------------------------------- 1
1.1 BACKGROUND OF THE STUDY --------------------------------------- 1
1.2 OBJECTIVE OF THE STUDY. --------------------------------------- 2
CHAPTER TWO
2.1 HISTORY OF COMPANY----------------------------------------------- 4
2.2 COMPANY’S MISSION/VISSION STATEMENT -------------- 4
2.3 BRIEF HISTORY AND ORIGIN OF THE UNIVERSITY
LIBRARY --------------------------------------------------------------- 5
2.4 ORGANOGRAM OF THE UNIVERSITY LIBRARY ------------- 6
2.5 FUNCTIONS OF SELECTED STAFF ------------------------------ 7
26 DIFFERENT SECTIONS POSTED DURING SIWES AND
THEIR FUNCTIONS ----------------------------------------------- 10
CHAPTER THREE
3.1 SUMMARY OF WORK DONE ----------------------------------------- 11
3.2 WORK DONE IN THE READERS' SERVICES DIVISION ----- 11

CHAPTER FOUR
4.1 RELEVANCE OF EXPERIENCE TO STUDENTS' FIELD
OF STUDY --------------------------------------------------------------- 21
4.2 CONCLUSION. ------------------------------------------------------ 22
REFERENCES

3
 ABSTRACT

The goal of Students industrial work experience scheme {SIWES} is to bridge the
gap between theory learnt in class and practical experience. Basically SIWES is an
effective instrument for exposing students in the related course in tertiary institution to
the realities of the work environment in Nigeria especially and the world in general on
their chosen profession so as achieve the much needed technological contribution to
developing the nation economy.
This report is aim at giving an account of the activities carried out during the
course of observing the mandatory student industrial work experience scheme at
Ambrose Alli University, Library unit, stating in details all the knowledge and experience
gained.
The general nature of activities/literature review of the organization served for this period
is briefly explained then followed by the details of these activities with each project being
involved is outlined under each page.
At the end of it all conclusion are drawn and recommendation made on how
possible research work derivable form attachment with my department in the university
can collaborate with the organization I serve for this period.

4
 CHAPTER ONE

INTRODUCTION

1.1 BACKGROUND OF SIWES

The Student Industrial Work Experience Scheme (SIWES) is an essential component of

the curriculum of the Department of Accounting, Faculty of Social Sciences and
Entrepreneurial Studies, Lead City University. It is a partial requirement for the award of
a degree (Bsc) in Accounting. The compulsory participation in the scheme is effected in
the second semester of the 300 level and during the long vacation.

The industrial attachment is usually for a period of 24 weeks, during which the students
are expected to acquire practical experience to supplement their course of study in the
university. They are also exposed to the real world of work and its challenges which will
prepare them towards their future careers.

It is said to be a supervised program since lecturers from the department are expected to
visit the students at their different places of industrial attachment to assess the success of
the program and the degree of seriousness students attach to it.

This report is the outcome of the 24 weeks’ practical industrial training I had at John Edo
Aiterebhe & CO Chartered Accountants.

1.2 OBJECTIVES OF SIWES

Some of the important objectives of the Student Industrial Work Experience Scheme
(SIWES) are as follows:

i. To assess the interest of the student in the occupation he/she plans to undertake.
ii. To expose the student to work methods not taught in the university and to provide
access to products, equipment, etc not normally available in the university’s
environment.

5
iii. To provide the students with an opportunity to apply knowledge in real work
situation thereby closing the gap between university work and the actual practice.
iv. To make the transition from school to the world of work smoothly and to enhance
student contacts for job placement.
v. To enlist and strengthen employer’s involvement in institutional activities and in
the entire educational process of preparing the students for employment in
industry.
vi. To enhance industry’s satisfaction with the graduate of the department and the
university at large.
vii. To enhance interaction and co-operation between the university and the industries,
hence brightening the employment chances of the students after graduation from
the university.

1. 3 BENEFITS, EXPERIENCE AND MORAL EDUCATION

i. Through my Industrial attachment/training, I have gained some new experiences in

auditing; preparation of schedules, internal control testing, vouching of source
documents which were mostly done electronically.
ii. I also gathered experience in the area of taxation; pay as you earn (PAYE) tax
computations, capital allowance computations, tax reconciliations, objections and
appeals, which had enabled me to have a good grasp of the field which I would
like to specialize in the accounting profession.
iii. Through this attachment, I have generated a good interpersonal relationship
through my interaction with my supervisors and colleagues. This has assisted me
to interact confidently with people irrespective of their positions.
iv. I participated in some audit assignments which had improved my social life
through interactions with clients and others outside the audit firm.
v. Working in the audit firm has exposed me to a lot of ethical and moral issues
which are inherent in the accounting profession. It has inculcated in me the need

6
for integrity, accountability and the need to abide by the various professional
standards which are required of professional accountants.

7
 CHAPTER TWO
2.1 HISTORY OF COMPANY (AMBROSE ALLI UNIVERSITY)
Ambrose Alli University is a university in Edo State, Nigeria established in 1981.
It was established by the governor of Bendel State, Professor Ambrose Folorunsho Alli.
First known as Bendel State University, then Edo State University, it was later changed to
its present name in commemoration of Professor Ambrose Folorunso Alli. It is accredited
and recognized by the National Universities Commission. The institution is currently
digitizing its operations to a world-class level by 2020, to make it the best state-owned
university in Nigeria. The Ambrose Alli University Library houses the information
resources for the institution.

The current Vice-Chancellor of the university is Prof. Osarhieme Benson Osadolor

History and International Studies, University of Benin, Benin City, Nigeria.
The former Vice Chancellor, Prof. Ignatius Onimawo is credited for his unique
deployment and application of Information and Communications Technology in every
aspect of the day-to-day running of the institution. The former VC, Prof. Onimawo
infused a new model in lecturing and examination at the university.

2.2 COMPANY MISSION/VISION STATEMENT.

Ambrose Alli university is a knowledge driven institution, an academic institution
which provides quality tertiary education to merited students in Nigeria and abroad, a 21 st
century university properly called.

MISSION
“To foster the growth of knowledge for the advancement of society”.
VISION
“To be a centre of excellence in teaching and research and in the total
development of the individual person in tune with the socio-cultural environment and
technological realities of a dynamic world.”

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2.3 BRIEF HISTORY AND ORIGIN OF THE UNIVERSITY LIBRARY

INTRODUCTION: BRIEF HISTORY OF THE LIBRARY

The university started in 1981 and the first university librarian was appointed toward the
end of 1982; before the library became fully operational in 1983. The library started with
a book stock of 36,509 volumes (comprising 30,818 books, and 5,691 government
documents) and 369 journal titles. The initial staff strength of the University Library was
24 members out of which 4 were senior staff and 20 junior staff members. The University
Library in itsearly years of existence, that is, after the appointment of a university
librarian in 1982, witnessed series of movements in search of office accommodation. The
first movement was from its makeshift office in the University Guest House at Ikhiro
road toa temporary administrative block in then Okpebho Local Government Secretariat.

By November, 1982 the library moved for the second time to another temporary
administrative location of a three bedroom bungalow at Ukpenu along Benin-Auchi
Expressway before moving for the third time to Emaudo Campus in December 1982.
Emaudo campus being the formal permanent site provided a befitting crib for the library
to operate satisfactorily. From there in 1987, the Library witnessed another movement
being the fourth, to a relatively more congenial academic environment located at Ujemen,
the permanent site of the University along Benin-Auchi Expressway. In May 15 1999, a
definitive 3-storey library building occupying approximately 14,000m2was
commissioned by the then Head of State – General Abdusalam Abubakar.The library
system currently comprises the main library and several outreach libraries. The library
operates a hybrid library system as it provides print and non-print information resources.

9
 2.4 ORGANOGRAM OF THE UNIVERSITY LIBRARY.

VICE CHANCELLOR

University Librarian

Head of Supervisory
Unit:
IR Unit: HOD, Institutional
Security/Porters/office
Repository
Assistants

Deputy University Librarian i/c of Deputy University Librarian i/c

Technical Services Division Readers' Services Division

HOD, Collection HOD, Serials HOD, Reference

Development HOD, Bindery Dept. Dept.
HOD, Gifts &
Dept. Dept.
Exchange
HOD, Circulation HOD, ICT
Dept.
Dept. Dept.

HOD, Cataloguing
and Classification HOD, Indexing & Digital library
Dept. Documentation Dept.

College Librarians

CAFST COLNAS
COLPAS
CASE CVM CEET COLMAS
CCSS CNREM

LIS Accountancy
Figure 1.1: The Organogram of Michael Okpara University of Agriculture, Umudike Library
keys

10
HOD - Head of Department
i/c - In charge
2.5 FUNCTIONS OF SELECTED STAFF
University Librarian: The University Librarian is in charge of the overall library

management and administration and reports directly to the Vice-Chancellor. He oversees

all the functions and services of the library and controls all of its activities.

Deputy University Librarian i/c of Technical Services: He/she is in charge of all the

technical services of the library. He oversees the activities of the various departments

under the Technical Services Divisions and further controls the Heads of the departments.

He reports to and takes orders from the University Librarian.

Deputy University Librarian i/c of Readers' Services: He/she is in charge of all the

activities of the Readers' Services Division of the Library. He oversees the activities of

the various departments under the Readers' Services Divisions and controls the Heads of

the Departments. He reports to the University Librarian and takes orders from him or her.

HOD, Collection Development: The Head of the Collection Development Department

manages the collection building processes, procedures and policies of the Library. He

supervises services such as selection, ordering, evaluation, accessioning and

administering of the library ownership stamp on the library holdings and. He reports and

takes orders from the Deputy University Librarian in charge of Technical Services.

HOD, Cataloguing and Classification: The Head of the Cataloguing and Classification

Department plays the role of a Chief Cataloguer. He/she supervises the activities and

services rendered by the department and reports to the Deputy University Librarian in

11
charge of technical services. The activities ranges from cataloguing, classification, card

production, shelf-listing to filing of cards and card maintenance.

HOD, Bindery: The Head of the Bindery Department is responsible for the repairs and

rehabilitation of the library print materials. He/she supervises the activities of book

binding and reports to the Deputy University Librarian in charge of technical services

HOD, Reference: He/she supervise all the activities of the Reference Department of the

Library and makes sure that users' reference and information needs are met. He advices

the Head of the Collection development Department on materials in high demand and

suggests materials for library collection building. The Head of Reference Department

reports and takes orders from Deputy Librarian in charge of Readers' Services.

HOD, Institutional Repository: He/she is responsible for the management of the

institutional research output. He/she supervises the activities involved in the digitization

of the library print resources which involves the processes of scanning, copying and

uploading of files into the internet for the users of such materials outside the library four

walls. He/she reports and takes orders from the University Librarian.

HOD, Circulation: He/she is responsible and supervises all the circulation services of

the library. He manages the circulation materials and ensures that materials are rightly

placed on the shelves and that users' information problems are solved. He/she takes the

daily statistics of the users and materials consulted in the Circulation Department and

advises the Collection Development Department on relevant materials for acquisition. He

reports and takes orders from the Deputy University Librarian in charge of Readers'

services.

12
HOD, Serials: He/she is in charge of the processes of serials management and control. he

ensures that relevant and current serial materials are acquired to solve the users' current

information needs. In addition to this, he/she supervises the selection, ordering,

evaluation, raising of kardex cards and the accessioning of journal articles and other grey

literatures. He/she reports and takes orders from the Deputy University Librarian in

charge of Readers' service.

HOD, Indexing and Documentation: He supervises the activities involved in the

indexing and documentation of Information materials. He further ensures that users'

research information needs are meant, he/she ensures that relevant and out-dated

information and information materials for research can be easily located and retrieved

from the library stalk

HOD, ICT: He/she is responsible for all the digital services of the library. He ensures

that ICT facilities are properly managed and utilised by the library and the library users.

Furthermore, he/she makes sure that internet services are made available for use by the

users. He reports to the Deputy University Librarian in charge of Readers' services on

readers issues and to the University Librarian on technological issues.

HOD, Supervisory Unit: He/she supervises the Library Support Staff which include the

Portals, Secretaries, Cleaners, Accountants, etc. He/she ensures that their functions are

well performed. He reports and takes orders from the University Librarian and the Vice

Chancellor.

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College Librarians: They are the managers of the various college libraries. They ensure

that relevant information materials are acquired and brought down to the various colleges

for use. they report directly to the University Librarian.

2.6 DIFFERENT SECTIONS POSTED DURING SIWES AND THEIR

FUNCTIONS
During the SIWES program, I was posted to various sections which makes up the two

major divisions of the library and performs the five essential functions of any library

regardless of the type and size, viz: The Readers' and Technical Services Divisions for

the few months I spent during the IT experience in order to enable masters its different

functions and services they provide. These sections are Circulation, Serials, Indexing and

Documentation, Acquisition, Information and Communication Technology (ICT),

Reference, Cataloguing & Classification, Bindery and Institutional Repository which

were of great importance to my course of study. The different sections operates with

different functions such as provision of information and reference services in Readers'

Services Division made up of Circulation, Serials, Reference, Indexing & Documentation

as well as ICT Sections. The sections found under the Technical Services Division

includes the Acquisition, Cataloguing & Classification, Bindery and Institutional

Repository Sections and performs the functions of identifying, acquiring, organising,

preserving and conserving of information and information materials of the University

Library both in digital and non-digital format.

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 CHAPTER THREE

3.1 SUMMARY OF WORK DONE

This part of the SIWES training exposes one to the activities and services carried out in

the Readers' and Technical Services Divisions of Ambrose Alli University Library. This

services are directly provided to the library patrons and others done behind-the-scene.

During my stay in the various departments under these divisions the following activities

were taught and carried out under the supervision of the Heads of Department and other

staff.

3.2 WORK DONE IN THE READERS' SERVICES DIVISION

1. Shelving, Shelf-Reading and Display of Periodicals

This is the first and daily activity carried out in the Readers' Services Sections. Shelving

is the act of moving the consulted library books from the carrels and issuing desk to the

shelves. In this process, emphasis is laid only on making sure that books are placed on the

shelves. Shelving usually takes place after accessioning, cataloguing and classification of

the material. Addition to this, Shelf-reading is the act that do not only ensure the

placement of the books on the shelves but further ensures the orderly arrangement of

these books putting into consideration the class mark and subject area of the book. The

purpose of shelving and shelf-reading is to maintain the proper order within a collection.

Shelf-reading cross-checks the collections against improperly shelved books, aimed at

saving the users' time. It is important to know that proper shelving and shelf-reading

15
presupposes knowledge and understanding of how the books are arranged on the shelves.

In the University Library, shelf-reading is based on the Subject area and Library of

Congress Classification Scheme. Shelf-reading in the library starts from 8:00am and ends

at 9:00am. Once you have a collection to shelf-read, find that item (or the closest item in

order) in the collection. Then proceed in advancing order, reviewing each item.

Typically there are five things to look for when shelf-reading:

 Books out of order by call number, title, or subject order;

 Books shelved in the wrong location. For example: a Reference book shelved in
the Stacks Collection;
 Books placed on top of other books, outside of bookends, or books that have fallen
behind the row of books on the shelf;
 Books with damaged or missing call number labels and
 Books shelved in the collection but owned by another library.

At the end of the work (shelf-reading), statistics are taken by the Head of Department.

This is done to keep the library informed on the most and less consulted books and

subject as well as the users daily use of the library materials. In a library where books are

correctly shelved, the location and retrieval of book becomes easier, it will also assist in

identifying books that have been wrongly classified, in bad condition or deliberately

hidden on the wrong shelf by the users or mis-shelved. It can also assist the library to

determine books which are heavily used by users through statistics taking.

Shelf-reading format
TP TP TP TP TP
342 345 345.13 345.13 345.13
.E234 .E234 .A44 .B25 .B25

16
 2008 2013 2015 2014 2015
According to the above format, it can observed that the books are of the same subject

(TP), different class mark with some the same class mark, different cutter number with

some having the same cutter number, different year of publication with some having the

same year of publication. Therefore in the process of shelf-reading, attention is first

placed on the subject area before considering the class mark. If the subjects and class

mark is the same, attention is paid on the cutter number and if they are the same, the year

of publication is considered to achieve a proper shelf-reading which follows a definite

pattern.

Addition to the process of shelf-reading, newspapers and magazines/new arrivals are

displayed on the newspaper rack and display rack respectively. In the Serials Department,

the serials staff tries to make sure that the most recent newspapers and magazines are

displayed thereby removing the earlier displayed ones. This is done to achieve the library

aim of providing current information and information materials to its clienteles. Other

departments as well engages in the display of new arrivals in the display rack.

2. Registration of Users:
This is a work exclusively carried out in the Circulation Department. Generally, academic

libraries require their users to undergo a formal registration. The library operates within

code policies designed by the management or the funding authority (parent body). One of

this code is the registration of users of the library. Registration is a process of making

people eligible to use the library and its information resources. It plays an important role

in the management of the library, because it enables the management to know the number

17
of clienteles it has to serve, it also enables the management to determine the kind and

volume of information resources and services to make available to the readers, it will

also help to determine the quality and number of staff needed for effective service

delivery and also in the planning and implementation of library budget. Registration

involves obtaining useful details of the intended user. These details may include name,

address, staff number (for staff),and matriculation number (for students). Usually, a

registration form designed for that purpose is issued to the prospective user which he/she

may fill and counter-signed by his/her Head of department who will attest that such a

user is his/her student. During the point of the return of the dully filled registration form

signed by the appropriate persons, a Library Guide booklet is issued to the patron.

Addition to this, the user is given two (for students) and three (for staff) copies of the

borrower's card stamped and written on it, the validation date. This card gives the user

access to borrow the library materials when the need arises. The category of the user

determines the number of books entitled to borrow at a given period. Here, students are

entitled to maximum of two books and are issued a white-coloured borrower's card for a

loan period of two weeks, Junior and Non-teaching staff are entitled to two books

maximum within a period of one month and with a pink-coloured borrower's card and the

last category which is the Senior and Academic staff who are entitled to a maximum of

three books within the period of one month and is issued a green-coloured borrower's

card.

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After, the issuance of the borrower's card, the user is given an appointed date on when to

pick his/her library card. Without the borrower's card, the user is denied of borrowing the

library material.

3. Charging and Discharging of Books:

This service is simply referred to as library loan services. Charging means giving out and

discharging means returning. Early in the morning, before the readers' services staff

commences operation at the issuing desk, he/she must change the date due stamp

according to the day's date and the loan due-date and cross-checks the loan register to

ascertain materials that are due for return. In MOUAU Library, the date-due stamp

provides for short and long term loan period. The date due stamp is fundamentally a

machine with an adjustable knob by its side. With the aid of this knob, one can open it by

pressing the knob and the inside of the machine which contains artistically carved

numbers representing days (1-31) and months of the year (January - December) as well as

current year, for example, 2015. Thus when one opens the upper cover of the machine he

can physically adjust the dates, months and the year by gradually turning the machine

with the aid of the knob. Before a loan can be allowed, the staff ensures that the book

being requested for loan is in good condition, then request is made for the borrower's card

and identity card of the user which when presented is cross-checked by the staff to see if

the names and other particulars are the same. Haven taken the above steps, the staff pulls

out the book card from the book pocket affixed inside the back cover of the book, stamps

the due date on it and gives the user to fill-in his/her name and Reg./Staff No.

Furthermore, the date due stamp is administered on the date due slip. The borrower's card

19
is then fixed with the book card and taken to the date due tray which contains orderly

records of loan transactions on daily basis and filed according to the due date for the

book.

When a book is returned on or before the due date and in good condition, the staff

retrieves the book card and borrower's card filed in the loan tray, cross out the due date,

the user's name and Reg./Staff No. and returns the users' borrower's card. The user can as

well renew the loan with the due processes observed in the initial stages and cannot

renew the book after two times of renewal. It is important to know that books of a lending

library are normally charged out for a definite period, this period is called loan period. If

a user fails to return the book at the appropriate date or before the date, he/she is charged

a daily fine depending on the number of exceeded days..

Serials and Reference materials are only opened for short term loan service and

photocopying. At the charging desk, the user presents the material to be charged and

drops his/her library card, the user is also expected to sign-in in the loan register,

providing his/her particulars. The material on short loan is for a period of one day and a

fine is charged at the end of the due date. The user is only entitled to one document at a

time. During the discharge, the staff collects the material and requires the user to sign-out

in the column provided in the register and returns back the library card to the user.

4. Activating and Deactivating of Library Holdings:

This is a practice aimed at automating the circulation services of the library and is

another activity carried out in the in the library. Activation and deactivation of library

20
holdings is an electronic way of mounting a security check on library holdings resident in

the library to guide against fraudulent activities such as stealing. The library has a censor

and scanning machine which checks on users activities related to moving out with the

library material or automated charging and discharging of library materials. This machine

works with stripes planted on the books or devices.

Activation involves a process of ensuring that the material will be censored in the

censoring machine. Once new materials are received, the circulation staff inserts the

stripe on the secret page of the book and places the material on the censoring machine,

switches on and press the 'activation button', the book is activated and captured by the

device.

Before a user can borrow a material, the staff deactivates the material by placing the

material on the censoring machine, switches on and then press the 'deactivation button'

leaving the strip still inside the material. The book as a result of these processes is

deactivated and the material is then open for borrowing by the library clientele.

5. Indexing and Documentation

This technical service of organising the knowledge of the universe is undertaken by the

Indexing and Documentation Department. Indexing is defined as the creation or

production and compilation of indexes. It is the provision of guide to the intellectual

content of documents showing the exact page of the article being indexed. In a general

view and in the context of this report and training carried out in the Department of

Indexing and Documentation, indexing can be said to be the process involving careful

perusal or scrutiny of a document and the selection of relevant articles and designing

21
relevant terms, subject and reference line through which search for the document could

be made, easily located and retrieved. When one wants to index a newspaper, he/she must

first of all select relevant articles and subject which best treats the article at hand which

could only be achieved or gotten through reading of some parts of the article. This is so

because sometimes, the title may not depict the exact subject treated in the article. There

are several processes involved in indexing. Before we continue, it is important to state

that the library adopts a system of Index-to-periodicals (newspapers) and makes use of

Natural indexing language. The processes as practised may be summarized as follows:

 Select a paper to index: Here the indexer first of all makes choice of which paper
to index. In the case of the university library, The Head of the department selects
the paper by herself for the staff and practical students to ensure proper
documentation.
 Take a worksheet: The index entries are first of all made in a draft where
necessary corrections are made if there is before transferring to the main index
cards. As a beginner, you may stumble at wrong subject selection which if not
written in a draft becomes difficult to correct thereby mutilating the index cards or
allowing for wrong entries.
 Choose relevant and topical issues to be indexed: A newspaper to be indexed
may have numerous topics treated but not all these topics are topical issues or
relevant to the institutions. Therefore, in this level the indexer is advised to go
through the papers and tick issues to be indexed. Michael Okpara University of
Agriculture, Umudike is an agricultural-specialised institution, so articles on
agriculture is considered most relevant. Others include:- articles on Health,
Government and Governance, Economy, Politics, Government sectors, Education
and all Editorials. It is important to note that 'news' are not indexed in MOUAU

22
 library. The indexer after the first choice of article is required to visit the paper
again to be sure that there is none to be removed or more to be added.
 Choose a subject: After selecting an article to index, the next thing is to choose
the subject. Looking at the title only may not give the subject of the article because
some titles talks differently from the content of the article, the indexer is advised
to go through the article before making a subject out of it. He/she may decide to
use Free indexing language of Natural indexing language but use of Controlled
indexing language is not recognised as a result of the absence of the controlled
tools which include the Thesaurus, List of Subject Headings and Classification
Schemes.
 Index entries: After the selection of the subject, the indexer starts with the index
terms entries in the worksheet. These terms include The Subject, observes a
paragraph then states The Author's name which begins with surname and is
capitalised, followed by a comma (,) and the other names, observes another
paragraph with an indentation and states The Title of the article the way it was
written, Observes another paragraph then indicates the reference line. Here the
reference line includes the name of the paper which is abbreviated, the month, day
and year of the paper and the page of the article indexed. After which, the indexed
paper is ticked and documented according to month and year in the Shelves
Below is the nature of the index entries:

SLAVERY.
AJAYI, O.
Nigeria: Political power imbalance.
T/Nation, May 6, 2015. p.46.

This article has the subject "SLAVERY" and is written by "Ajayi, O." and has the title
"Nigeria: Political power imbalance" and is found in "The Nation" newspaper of "May 6,
2015" and the article is located in page "46". In some cases where there is no writer or
reporter such as in the cases of editorial or other article. The indexer ignores the writer

23
and indicates in a bracket after the title statement that it is an editorial. {Nigeria: Political
power imbalance [editorial]}.
6. Production and Filing of Index Cards:
This is another activity carried out in the Indexing and Documentation Department. The

production of index cards follows immediately after the compilation and cross-checking

of the index terms in the worksheet. The index card is a "3 X 5" inches card with a

perforated hole at the end for filing. The production is done manually,( that is

handwritten) following a particular order as indicated in the index entry above. After the

production, the next thing that follows is the filing of the index cards. The index cards are

filed alphabetically according to subject in the index card cabinet located in the Indexing

and Documentation Department. The indexer pulls out the tray which is lettered "A - Z"

and reads the already filed cards before placing the cards in an alphabetical sequence.

During the filing process, the indexer ignores articles such as the, a and an. For instance,

a card with the subject "The Judiciary" is filled under "Judiciary."

SLAVERY.

AJAYI, O.

Nigeria: Political power imbalance.

T/Nation, May 6, 2015. p.46.

An Index card

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 CHAPTER FOUR

4.1 RELEVANCE OF EXPERIENCE TO STUDENTS' FIELD OF STUDY

Going by the specific achievements discussed in the preceding chapter, one can without

further argument agree to the fact that the Student Industrial Work Experience Scheme is

relatively important to my field of study based on the fact that it exposed me to all the

library services as relates to academic libraries.

The experiences acquired from the Industrial Training in the university library goes a

long way in complementing the objectives of the of the Library and Information science

programmes which is to produce competent personnel for all professional work in

libraries, information, archives and records centres.

The experience is relevant because it equipped me with skills to instruct readers in library

use and teach library skills to learners in secondary schools as well as undergraduates.

The experience is also relevant to my field of study because the establishment being a

library laid a foundation for my further studies in Library and Information Science and

the practice of Librarianship and library profession both in the readers and technical

perspectives.

The establishment and the various works done my understanding about the subject base

of library and information scientist as a basis for serving different user backgrounds.

The services carried out in the university library goes a long way in preparing me in
future and providing me with the necessary skills and experiences require in serving as a
25
catalyst for the rapid development of information institution in Nigeria and elsewhere in
the world.

The services carried out especially in the ICT and Institutional repository sections of the
university library trained me to cope competently and confidently with resources and
media services in libraries and information centres.

The activities carried out in all the sections of the university library as well as the
theoretical knowledge acquired and experiences gained in the course of the Industrial
Training gave me the capabilities as a future Professional Librarian to serve as
information and knowledge provider to reinforce the efforts of national
researches/researchers in agriculture, science and technology in attainment of national
goals and policies.

Furthermore, the training received from the university library provided me with an
indepth understanding of the role of new communications technology such as the
internet, databases, softwares, etc. in the process of acquiring, organising, disseminating,
preserving and conserving of information for users' immediate and future use.

Having practiced all the activities done in academic libraries and complementing it with
other activities of other types of libraries done theoretically, I can function as a Librarian
and Information Scientist or Analyst in any organisation.

4.2 CONCLUSION:

This work encompass all library and information science work as it touches the
various services that can be carried out in each department and some practical that can be
done using different machines and Information and Communication Technology (ICT)
facilities.

Students during this scheme were exposed to many functions and processes, some of
which was not included in their course program. The emphasis of this report to a great
extent centres on the core processes such as acquisitions, cataloguing and classification,
26
indexing and documentation, serials management, reference and information services,
bindery processes, digital information services as well as circulation processes. The
students were indirectly introduced to office politics, implement what they have studied
in the classroom and also develop interpersonal and team skills. The library school’s
objective is to give the students an opportunity to apply the theories learnt during their
course. All this works were done for proper enhancement and preparation to fit in the
labour market. It is also to increase the students’ knowledge, competency, comprehension
and practical skills as well as to gain ‘working’ experience in the field of library and
information science. The college and department therefore through this scheme hopes
that students will be exposed to the real life scenario, coming to work on time, adhere to
office hours and to be supervised by people with varying characters. To learn all these
within six months can be a challenge for some students which the writer tried to capture
in the problems and challenges encountered and recommend solutions which when
adopted will go a long way to solve the problem

SIWES is educative and has developed my experience in my field of study and has also
prepared me for future participation in Library and Information Science field of study.

27
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Rogers, R. D. and Weber, D.C. (1971). University library administration. New York: H. W.
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