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    Ims C5

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    Mohamed Gaafar
    The document defines leadership and its responsibilities in relation to an integrated management system. It outlines that top management is responsible for directing the organization and ensuring policies, objectives, and resources are in place to support the management system. Top management must demonstrate leadership, commitment, and accountability. They are responsible for communication, promotion of the system, and ensuring its effectiveness. Specific responsibilities outlined include developing policies, assigning roles, and reviewing performance.

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    Ims C5

    Uploaded by

    Mohamed Gaafar
    10 views28 pages
    The document defines leadership and its responsibilities in relation to an integrated management system. It outlines that top management is responsible for directing the organization and ensuring policies, objectives, and resources are in place to support the management system. Top management must demonstrate leadership, commitment, and accountability. They are responsible for communication, promotion of the system, and ensuring its effectiveness. Specific responsibilities outlined include developing policies, assigning roles, and reviewing performance.

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    IMS C5

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    The document defines leadership and its responsibilities in relation to an integrated management system. It outlines that top management is responsible for directing the organization and ensuring policies, objectives, and resources are in place to support the management system. Top management must demonstrate leadership, commitment, and accountability. They are responsible for communication, promotion of the system, and ensuring its effectiveness. Specific responsibilities outlined include developing policies, assigning roles, and reviewing performance.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    10 views28 pages

    Ims C5

    Uploaded by

    Mohamed Gaafar
    The document defines leadership and its responsibilities in relation to an integrated management system. It outlines that top management is responsible for directing the organization and ensuring policies, objectives, and resources are in place to support the management system. Top management must demonstrate leadership, commitment, and accountability. They are responsible for communication, promotion of the system, and ensuring its effectiveness. Specific responsibilities outlined include developing policies, assigning roles, and reviewing performance.

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    of 28

    Integrated management

    system (IMS)
    Clause 5 - leadership
    Mohamed Elfatih Omer
    Definition
     As per ISO Leadership is defined as ” Leadership is the
    person or group of people who directs and controls an
    organization at the highest level.
     The top management has the power to delegate
    authority and provide resources within the organization.
     If the scope of the management system covers only part
    of an organization, then top management refers to those
    who direct and control that part of the organization.
    Difference between Management and leadership:
     Management is mostly about processes.
     Leadership is mostly about behavior.
     Management relies heavily on tangible measurable
    capabilities such as effective planning; the use of
    organizational systems; and the use of appropriate
    communications methods.
     Leadership instead relies most strongly on less tangible
    and less measurable things like trust, inspiration,
    attitude, decision-making, and personal character.
     These are all necessary to motivate an organization to
    achieve its management systems objectives.
    5.1 Leadership and commitment
     Topmanagement shall demonstrate
    leadership and commitment with respect to
    the quality management system by
    a) ensuring that quality policies and quality
    objectives are established for the quality
    management system and are compatible with
    the strategic direction of the organization;
    b) ensuring the quality policy is understood
    and followed within the organization;
    5.1 Leadership and commitment
    c) ensuring the integration of the QHSE management
    system requirements into the organization‘s business
    processes.

    d) promoting awareness of the process approach.

    e) ensuring that the resources needed for the QHSE


    management system are available.
    f) communicating the importance of effective QHSE
    management and of conforming to the QHSE
    management system requirements and the requirements
    of goods and services;
    5.1 Leadership and commitment
     g)ensuring that the QHSE management system
    achieves its intended outcomes outputs.

    h) engaging, directing and supporting persons to


    contribute to the effectiveness of the QHSE
    management system.

    i) promoting continual improvement and innovation.

    j) supporting other relevant management roles to


    demonstrate their leadership as it applies to their
    areas of responsibility.
    5.1 Leadership and commitment
     K)taking overall responsibility and
    accountability for the prevention of work-
    related injury and ill health as well as the
    provision of safe and healthy workplaces
    and activities.
     L)
    developing, leading and promoting a
    culture in the organization that supports
    the intended outcomes of the OH&S
    management system;
    5.1 Leadership and commitment
     M)protecting workers from reprisals when
    reporting incidents, hazards, risks and
    opportunities.
     N)
    ensuring the organization establishes and
    implements a process(es) for consultation
    and participation of workers.
     O)supporting the establishment and
    functioning of health and safety committees
    5.1.2 Leadership and commitment with respect to
    the needs and expectations of customers
     Top management shall demonstrate leadership and
    commitment with respect to customer focus by
    ensuring that
    a) the risks which can affect conformity of goods and
    services and customer satisfaction are identified and
    addressed;
    b) customer requirements are determined and met;
    c) the focus on consistently providing goods and
    services that meet customer and applicable statutory
    and regulatory requirements is maintained;
    d) the focus on enhancing customer satisfaction is
    maintained;
    Personal Accountabilities

     accountability for the effectiveness of the QHSE management


    system
     communicating the importance of effective QHSE management
    and of conforming to the QHSE management system
    requirements
     directing and supporting persons to contribute to the effectiveness
    of the QHSE management system
     promoting continual improvement
     supporting other relevant management roles to demonstrate their
    leadership as it applies to their areas of responsibility
    Responsibilities that can be Delegated

     ensuring that the QHSE policy and QHSE objectives are


    established and are compatible with the strategic
    direction and the context of the organization
     ensuring the integration of the QHSE management
    system requirements into the organization’s business
    processes
     ensuring that the resources needed for the QHSE
    management system are available
     ensuring that the QHSE management system achieves
    its intended outcomes
    5.2 QHSE policy
     Top management shall establish a QHSE
    policy that:
    a) is appropriate to the purpose of the
    organization;
    b) provides a framework for setting QHSE
    objectives;
    c) includes a commitment to satisfy
    applicable requirements.
    d) includes a commitment to continual
    improvement of the QHSE management
    system.
    5.2 QHSE policy

     E)includes a commitment to the protection


    of the environment, including prevention of
    pollution and other specific commitment(s)
    relevant to the context of the organization.
     F)
    includes a commitment to fulfil its
    compliance obligations.
     G)includes a commitment to provide safe
    and healthy working conditions for the
    prevention of work-related injury and ill
    health
    5.2 QHSE policy

     H) includes a commitment to eliminate


    hazards and reduce OH&S risks.
     I)includes a commitment to consultation
    and participation of workers, and, where
    they exist, workers’ representatives.
    5.2 QHSE policy

     The QHSE policy shall:


     be available as documented information;
     be communicated within the organization;
     be available to interested parties, as
    appropriate;
     be relevant and appropriate.
    5.3 Organizational roles, responsibilities
    and authorities
     Top management shall ensure that the
    responsibilities and authorities for relevant roles are
    assigned and communicated within the organization.
     Topmanagement shall be accountable for the
    effectiveness of the QHSE management system and
    shall assign the responsibility and authority for:
    a) ensuring that the QHSE management system
    conforms to the requirements of ISO QHSE
    Standards.
    5.3 Organizational roles,
    responsibilities and authorities
     b)ensuring that the processes interact and
    are delivering their intended outputs,
    c) reporting on the performance of the QHSE
    management system to top management and
    any need for improvement.
    d) ensuring the promotion of awareness of
    customer requirements throughout the
    organization.
    5.4 Consultation and participation of
    workers
     The organization shall establish, implement and maintain
    a process(es) for consultation and participation of workers
    at all applicable levels and functions, and, where they
    exist, workers’ representatives, in the development,
    planning, implementation, performance evaluation and
    actions for improvement of the OH&S management
    system.
    The organization shall:
    a) provide mechanisms, time, training and resources
    necessary for consultation and participation
    5.4 Consultation and participation of
    workers

     b)provide timely access to clear,


    understandable and relevant information
    about the OH&S management system;
    c) determine and remove obstacles or
    barriers to participation and minimize
    those that cannot be removed;
    Some examples of Roles, responsibility,
    authority, and accountability
    .Managing Director:
    Overall responsibility for the performance of the Organization
    Overall responsibility & accountability for the OHS System, directly
    or through a nominated executive
    Chair and Management Review Meeting
    Define the OHS Policy
    Review and approve the OHS System manual and its amendments
    Ensures adequate resources are available for effective
    implementation
    Appoint Management Representative
    Approval of Purchase Orders for capital items
    Overall accountable for continual improvement of the OHS
    Management system
    Some examples of Roles, responsibility,
    authority, and accountability
     Cross-Functional Team:
     Preparation
    of objectives and targets in consultation with
    Top Management
     Conducting departmental reviews
     Coordinate in providing resources for departmental
    elements of OHS.
     Providingdirection to the department on the design,
    implementation, and maintenance of OHS
     Resolving corrective action issues
    Some examples of Roles, responsibility,
    authority, and accountability
     Legal Team:
     Identifyapplicable legislation and other
    requirements.
     Evaluate Legal compliance
     Communicate the legal non-compliances
     Hold review meetings on a legal requirement.
     Update with latest legislations / amendments.
    Some examples of Roles, responsibility,
    authority, and accountability

     Audit Team:
     Conduct internal audits as per the audit schedule
     Generate audit reports
     Verify the audit closure
    Some examples of Roles, responsibility,
    authority, and accountability
     Emergency Response Team:
     Review emergency response & preparedness manual
     Train the people for emergency response
     Conduct the role during the mock drill
     To see the entry of unauthorized persons is restricted to areas.
     To check whether Fire Extinguishers are provided at appropriate places
    and are tested periodically.
     To check persons working are using proper PPE’s
     To train the personnel over the safety & to identify key areas where
    safety is necessary
    Some examples of Roles, responsibility,
    authority, and accountability
     To identify safe assembly area
     Impart safety awareness to all employees through in-house
    training as per the needs identified.
     Tocheck whether safety instructions have been prepared
    and displayed at relevant places through
     Operation control Instruction for use of Safety Personal
    Protective Equipment.
     To see all the effectiveness of the emergency preparedness
    Some examples of Roles, responsibility,
    authority, and accountability
     First Aid Team
     The team should regularly monitor medicine availability in the
    box.
     The First Aid personnel shall take care of the injured persons
    and in case of an emergency condition.
     The First Aid persons should take care that the injured persons
    are shifted to the hospital in time.
     Admin Officer is accountable for maintaining adequate first-
    aid medicines, providing first aid to injured personnel.
    Some examples of Roles, responsibility,
    authority, and accountability
     Functions and duties of the safety committee
    shall include-
     Dealing with all matters concerning health,
    safety, and environment, and to arrive at practical
    solutions to problems encountered.
     Creating safety awareness among all the
    workers.
     Undertakingeducational, training and
    promotional activities.
    Some examples of Roles, responsibility,
    authority, and accountability
     Discussing reports on safety, environmental and occupational health surveys,
    safety audits, risk assessments, emergency and disaster management plans and
    implementation of the recommendations made in the reports.
     Carrying out health and safety surveys and identifying the cause of accidents.
     Looking into any complaint made on the likelihood of imminent danger to the
    safety and health of the workers and suggesting corrective measures and
    Reviewing the implementation of the recommendations made by it.
     Incident investigation results & review of the effectiveness of the action taken.
     Safety Officer is accountable for conducting safety committee meeting.

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